A Partner’s Perspective

Julianne SmithBackstage Library Works

Midwest CONTENTdm Users GroupMarch 20, 2009

A Partner’s Perspective

Julianne SmithBackstage Library Works

Midwest CONTENTdm Users GroupMarch 20, 2009

DEBRIS YEARBOOK DIGITIZATION

PROJECT

DEBRIS YEARBOOK DIGITIZATION

PROJECT

Digitization Services

• Scanning• Text conversion• Metadata creation• Loading of collections to

CONTENTdm

Debris Project Planning

• RFP process

Debris Project Planning

• RFP process (not event)

Debris Project Planning

• RFP process (not event)–May 1: Received RFP–May 7: Requested sample–May 15: Received sample– June 2: Submitted proposal

• Bound and unbound pricing• 600 dpi and 400 dpi pricing• Recommendations regarding prints for

QC• Ability to provide text conversion,

derivatives, and loading of collection to CONTENTdm

Debris Project Planning

• RFP process (not event)– June 12: Received addendum

requesting follow-up pricing for disbinding, 400 dpi, and w/o prints

– June 12: Submitted clarifications– June 14: Received pricing request

for additional services– June 14: Submitted additional

pricing– June 29: Received project award

RFP’s and Project Planning

RFP’s and Project Planning

1. Really communicate.

RFP’s and Project Planning

1. Really communicate.2. Be detailed.

RFP’s and Project Planning

1. Really communicate.2. Be detailed.– Collection– Expectations

RFP’s and Project Planning

1. Really communicate.2. Be detailed.– Collection– Expectations

3. Fit project expectations to needs.

RFP’s and Project Planning

1. Really communicate.2. Be detailed.– Collection– Expectations

3. Fit project expectations to needs.

4. Be open to alternatives.

Project Implementation

Project Implementation

1. Clearly define the process.

Project Implementation

1. Clearly define the process.2. Determine all discrete steps.

Debris Project Workflow

• Manual disbinding

• Digitization

• Text conversion

• Loading to CONTENTdm site

Debris Project Workflow

• Manual disbinding

• Digitization: Scanning, File-naming, Crop/deskew, Quality Review

• Text conversion: Machine OCR conversion, Review & correction, PDF creation

• Loading to CONTENTdm site: Metadata, Compound object creation, JPEG2000 creation

Project Implementation

1. Clearly define the process.2. Determine all discrete steps.3. Create tracking mechanisms.

Project Implementation

1. Clearly define the process.2. Determine all discrete steps.3. Create tracking mechanisms.4. Create quality control

mechanisms.

Project Implementation

1. Clearly define the process.2. Determine all discrete steps.3. Create tracking mechanisms.4. Create quality control

mechanisms.5. Create timelines.

Project Implementation

1. Clearly define the process.2. Determine all discrete steps.3. Create tracking mechanisms.4. Create quality control

mechanisms.5. Create timelines.6. Create communication and

reporting structure.

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