A PRIMER FOR PROMOTION2013-2014

Jess W Everett

Chair, All-University Senate Promotion Committee

everett@rowan.edu

(Adapted from presentation of Barbara Bole Williams)

PROMOTION MOA

Read it! www.rowan.edu/president/senate/committees/index.cfm?id=

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2013-2014 SCHEDULE (SENATE MOA FOR OFFICIAL) Oct 15 - Intent to Apply form Nov 1 - Department Committees Nov 1 - External Evaluator Names

Department & Dean Dec 1 - College Committees Jan 15 - External Evaluator Assessments Jan 15 - Submit Application to Department (Committee) Chair Feb 1 - Department Committee Done March 1 - College Committee Done Feb 28 - One copy to Senate April 1 – Senate Committee & Deans Done May 1 - Provost Done June 1 - President Done June - Trustees Done

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PROMOTION - PROFICIENCY IN

Teaching Effectiveness Scholarly and Creative Activity Contribution to University Community Contribution to Wider & Professional

Community

Defined in MOA Appendix A Also refer to department/

college Promotion document

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YOUR APPLICATION

Describes your experiences as a teacher, scholar, & professional

Makes compelling argument for what you do Clearly shows how you met benchmarks

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APPLICANT Write letter to Department chair Sign intention to apply form

(Office of Provost) Complete promotion application

MOA Appendix

Candidates for full professor Only Provide names of 2 external evaluators to

Department & Dean CV for each evaluator

Exception: College of Engineering: Associate too!

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Develop portfolio organized according to promotion checklist Portfolio contents

MOA 5.2 Checklist

MOA Appendix G Seven (7) copies

MOA 5.34411

APPLICANT

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DEPARTMENT RESPONSIBILITIES (5.3) Department Purpose Statement Promotion Standards Balance (Weight)

Teaching Effectiveness Scholarship and Creative Activity Contribution to University Community Contribution to Wider &

Professional Community Schedule for evaluation

Review standards and procedures periodically Approved by College Deans and Provost

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DEPARTMENT RESPONSIBILITIES (CONT.) Faculty evaluation

Plans, standards, criteria, procedures New faculty orientation In-House Costs Optional Development Plans

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DEPARTMENT RESPONSIBILITIES (CONT.) Department Promotion Committee schedules

interview with applicant to review portfolio DPC evaluate portfolio and vote

Point system optional

DPC decides FAVORABLE DPC inform applicant and

forward written report to College Promotion Committee (CPC)

Candidate 7 copies of portfolio (w/ DPC report & candidate response)to chair of College Promotion Committee

Candidate Supplementary materials (optional) – 1 copy

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DEPARTMENT RESPONSIBILITIES (CONT.) DPC decides UNFAVORABLE

Written explanation provided, including how candidate does not meet the criteria

At request of candidate, meeting scheduled to discuss

Applicant can withdraw application or ask to have materials forwarded to CPC

See MOA 5.344 for details

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COLLEGE PROMOTION COMMITTEE Composition and election of CPC

Senate Promotion Committee runs elections for most CPC s

Role of CPCReview DPC recommendation and evaluate

applicant’s qualificationConduct interview with applicantVote on applicant’s request for promotionForward recommendation (Chair of DPC)

College Dean University Senate Promotion Committee (USPC)

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COLLEGE PROMOTION COMMITTEE (CONT.) Chair CPC 1 copy to SPC

Unless Candidate requests review by UPC (6 copies)

Chair CPC 1 copy to Dean w/ supplemental

Chair SPC 1 copy to Provost

Exceptions: Mixed

Chair CPC 6 copies to UPC for review (automatic)

Unfavorable (Unanimous or mixed) Candidate may withdraw, no copies sent 13

COLLEGE DEAN Review DPC & CPC recommendations,

rationales and Applicant portfolio Meet with applicant Forward recommendation to

candidate, DPC & CPC If Negative, applicant may

Withdraw from further consideration, or Appeal negative recommendation by advancing

application to Provost Positive

recommendation Automatic advance

to Provost14

UNIVERSITY SENATE PROMOTION COMMITTEE Members from each College Chair elected by Senate Conduct and supervise election of

College Committees Receive, retain and review all

applicants who received negative recommendations or mixed votes and/or who request a reviewDetermine whether procedures were

followed by previous committeesCertify to provost that procedures

followedForward portfolios to Provost

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ADMINISTRATION Provost and President is “largely procedural”,

but can (and do) conduct substantive reviews

Provost review portfolios and makes recommendations to President

Copies of recommendations provided to the candidate If not recommended , candidate may

withdraw request materials forwarded to President for further

consideration President considers Provost recommendation

and informs candidate of his/her decision Candidates or chairs of any promotion

committee can request meeting 16

BOARD OF TRUSTEES

Recommendations considered by BOT at June meeting

Promotion takes effect following September

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TIPS FOR DEPARTMENTS

Guidance in early years to support Candidate’s development

Thorough, honest, direct review to Candidate Give Candidate things to think about, reflect

upon, and grow from (things Candidate can write about)

Suggestion improvements & give constructive criticism

Peer observations, use department criteria (not just 1-pg summary)

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SAMPLE CRITERIA FOR PEER OBSERVATION

Good organization of subject matter Appropriate pacing Adherence to departmental

syllabi & policies Effective communication Knowledge and enthusiasm for

subject matter & teaching Positive attitudes toward students Fairness in examinations and grading Flexibility in approaches to teaching Appropriate student learning outcomes 19

CRITERIA FOR PROMOTION

University-wide Criteria: Defined by the collective bargaining agreement and summarized at both the Provost’s and Senate’s websites: www.rowan.edu/provost/aft/ www.rowan.edu/president/senate/

Departmental Criteria: Each Department approves promotion criteria, interpreting common university criteria in own department

Due dates: See MOA20

CONTENTS OF A FOLDER (SEE PROMOTION MOA) Complete Checklist with page numbers Departmental info

Terminal degree Departmental interpretation and weighting of

evaluation criteria Role of Dept Chair

RU personnel resume (basic vita) Candidate’s self-assessment of professional

performance Plans for future professional growth Student evaluations and peer observations,

and candidate’s responses

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CONTENTS OF A FOLDER (SEE PROMOTION MOA) Assessment of teaching effectiveness Evaluation letter from approved External

Evaluator Full Professor only!

Departmental evaluation of Prof Performance Committee recommendation Numerical vote Names & signatures of committee members and

chair Copy of recent evaluation of Dept

Committee, University Senate Committee, Dean, Provost and President

Supplemental folder (optional)22

FREQUENT CONCERNS Sloppiness, lack of organization,

missing page numbers Show pride in work

Poor Candidate reflection Poor Candidate response to student

evaluations and peer observations Provide thorough self-reflection &

explanations Missing signatures and/or dates Missing copies of evaluations from

previous review cycles Include recent reviews at back of current folder

and others in Supplemental Folder 23

DOUBLE CHECK FOLDER

MOA checklist Initialed by DPC Chair

Consecutive page numbers Self-appraisal signed and dated by Candidate Student evals signed and dated by

Administrator or DPC Chair Peer observations signed and dated by

Observer and Candidate Dept Eval signed and dated by all DPC

members and Candidate24

TIPS FOR CANDIDATES

Print Double-Sided Check and double-check

file organization Have proof-reader check spelling and

grammar If inserting pages at the last minute, use

letters with numbers (14, 14A, 15, etc) Use tabs to divide sections of folder Make sure all pages of Original Folder are

copied 25

TIPS FOR CANDIDATES (CONT.) Carefully read MOA and checklist Know your Department guidelines Make a strong case

prove deserving of financial commitment from university

show pride in work Keep and include all evaluations and letters

from DPC, USPC, Dean, Provost, and President

Keep and include student evaluations and peer observations

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TIPS FOR CANDIDATES (CONT.)

Thorough self-reflection, explanation, and documentation of work and growth in all 4 areas

If planning to use your T&R folder also for Promotion in the year you apply for tenure (Year 5), state such in your T&R folder and follow the guidelines for each of the four areas in the Promotion Memorandum of Agreement T&R and Promotion are two separate processes,

but you may use the same application folder (beginning AY 2009-10) 27

T&R Prom.

MODIFICATION FROM T&R TO PROMOTION KEYED TO CHECKLIST

Same information, different organization

Table of Contents will differ

Be sure to follow the respective Checklists

Update information between T&R folio due date and Promotion folio due date

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TIPS FOR CANDIDATES (CONT.)

Consider providing a 2-5 page “executive summary” of highlights of accomplishments (esp since most recent previous review) at front of folder

Do not leave anything open for questioning by multiple reviewers outside your Department Respond to any and all issues raised in review

letters from most recent previous review cycle Clearly indicate dates of accomplishments Do not double count

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TIPS FOR CANDIDATES (CONT.) Clearly describe accomplishments

Authorship List authors / principle investigators in order of article or

proposal Journal articles, chapters or books

What was your role? How good is the Journal or Publisher? Why is it a good article, chapter or book?

Conference articles In the proceedings? Acceptance based on abstract or paper?

Grants Include: Principle Investigators, Title, Funding Agency, $

amount, Years & Status Status – Pending, Declined, Funded

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TIPS FOR CANDIDATES (CONT.)

Include blank student evaluation form in folder include questions that students responded to so

student feedback can be interpreted by reviewers outside your Department

Explain the scoring of the student evaluations Range (0-4 ? 1-5?) Value (5=poor? 5=excellent?)

Create table summarizing student evals with dates and classes by semester

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TIPS FOR CANDIDATES (CONT.)

Put supporting material in Supplemental File Table of Contents Tabs Page numbers

Include any evaluations not in the Promotion folder in Supplemental File

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WHERE TO GO FOR HELP

Department Promotion Committee members

Faculty Center Director: Deb Martin martind@rowan.edu 3rd Floor James Hall

Mentoring Sample documents Organization Teaching tips 33

WHERE TO GO FOR HELP (CONT.)

Senate website Faculty Promotion MOA &tips available for

download www.rowan.edu/president/senate/

Check website for Promotion tips and documents Provost website -

http://www.rowan.edu/provost/aft/ Chair of Senate Promotion Cmte:

Jess Everett (everett@rowan.edu)

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