A New Hope or Phantom Menace? Making your collection management workflows Aspire-aware (Helen Adey,...
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Transcript of A New Hope or Phantom Menace? Making your collection management workflows Aspire-aware (Helen Adey,...
13 April 2023 1
Helen Adey,
Resource Acquisitions and Supply Team Manager
Nottingham Trent University
A New Hope or Phantom Menace? Making your collection management workflowsAspire-aware
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Agenda
• Collection Management before Aspire
• Aggregator packages (1)
• Missing, damaged and lost items
• Annual stock reviews and bulk stock withdrawals
• Patron Driven Acquisitions
• Serials reviews
• Aggregator packages (2)
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Collection Management before Aspire
Walk in the park…? Or getting lost in the woods?
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Aggregator packages (1)
• The cautionary tale of an NTU Academic Aspire Champion, American Literary History, Oxford University Press and Literature Online
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Missing, damaged and lost items
• Do we need to replace?
• How do we know if it’s on a resource list?
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Annual stock reviews andbulk stock withdrawals
• Use Aleph to report low use items
• Send to Talis for resource list checking
• Returns a list of items on current and previous academic year’s lists
• Identified RLMS items are removed from spreadsheet, which are then passed to the stock team for processing
• NTU has paid for Talis consultancy time to produce regular updates of stock on lists that can be uploaded into Aleph catalogue records
In very near future….
• Presence of an item on a list will be both human-readable and machine-readable
• All Aleph low use reports will be pre-screened for RLMS hits
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Patron Driven Acquisitions
• Need to think through workflows for acquisitions and metadata management
• We used fix routines to identify and update PDA records
• Either need to trigger purchase at the point of Library Review, or RLMS check for any non purchased PDA items prior to removal
• Usual approach of PDA vendors to bulk load, bulk remove and then reload purchased records won’t work, as all your PDA eBook links will break
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Serials reviews / cancellations / cessations• Every year, Academic Liaison Team review serials subscriptions and
suggest new titles for purchase and lists of potential cancellations
• What RLMS checking is appropriate?
• Does existence on a Resource List mean it can’t be cancelled?
• Licence check for access to in perpetuity / archival rights
• We now need a new version of Relic to include an ISSN lookup
• What happens if the resource list link is to the article and not the parent journal - would we spot this?
• Underlines the importance of rich metadata and robust links to electronic journal content
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Aggregator packages (2) – this time it’s serious! • In late 2012, Taylor & Francis pulled 394 of their titles from
Academic Search Complete
• ISSN check in Relic would held help but still a long manual job
• Huge issues for libraries regarding timeliness of prior warning and accurate records from publisher and host
• Metadata for article level records needs to contain ISSN to have any hope of checking
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• Reports in new release of Aspire– The improved 'All Journal Article Items' report will give us a way to
report out more straightforwardly on the impact of aggregator package changes
– The new ‘Link-books-to-LCN batch-job’ and the 'Books not linked to catalogue' report would also offer a new way to manage incremental monograph additions outside of Library Review
• Combining Aleph and Aspire data to inform additional purchase of high demand items and more accurately predict levels of demand
• Confidence that we are buying the right things - only possible since we had Aspire
New Hope or Phantom Menace?
New Hope!
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Any Questions…………..?
• Collection Management before Aspire?
• Aggregator Packages?
• Missing, Damaged and lost items?
• Annual Stock reviews & Bulk stock withdrawals?
• Patron Drive Acquisitions?
• Serials reviews?