A Main Street Events Catalogue - Heritage Consulting...

2012 Florida Main Street 8/20/2012

©2012 Donna Ann Harris 1

ADDING COMPONENT PARTS TO BOOST REVENUE

D O N N A A N N H A R R I S

H E R I T A G E C O N S U L T I N G I N C .

A Main Street Events Catalogue 1

©2012 Donna Ann Harris

Agenda

Difference between a special event and FR event

Main Street Fundraising Event Catalogue

10 typical Main Street fundraising types

Typical component parts for each activity

Your experiences throughout

Top ten tips

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Types of money we need

Operating—unrestricted

Program—restricted or unrestricted

Reserves, working capital, rainy day fund

Capital funds–real estate

Endowment

Not all Fundraising events work for each need


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Special Events Fundraising events

Purpose: Builds downtown traffic

Not designed to ring cash registers that day

Purpose: Designed to raise money only

Not intended to bring people back downtown

Differences: special event and fundraising event


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Main Street Events Catalogue

Top Ten Types of Fundraising Events

1. Raffles

2. Auctions

3. Dances/award dinners/roasts

4. Races/contests

5. Gambling

6. Events at specific locations

7. Product sales

8. Green/recycling

9. Tours

10. Shows: cars, antiques, crafts


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Raffles

BIG ticket raffle (car, boat, furs etc.)

Small scale raffle trips, sports items

50/50 (all cash raffle)

Win the window

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Component parts of raffles

Raffle ticket sales

Sponsorship of tickets

In kind donation of items in window

Discounted cost of car/boat

Consignment of furs

Donation of car/boat

Sponsorship of publicity


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Auctions

Live auction with auctioneer

Silent auction—write name down on sheet

Chinese—tickets for sale or drum type

Cow/chair/artist painted fiberglass item

Piccadilly Auction


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Laconia NH Chair Affair

More Auctions

Birdhouses

Caulk art/ice sculptures

Pick a Purse/Dinner with an old Bag/It’s in the bag

Cow/chair/artist painted fiberglass item

Festival of trees/wreaths


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Laconia NH Chair Affair

Component parts of auctions


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Port a potty sponsorship

Band sponsorship

Tent sponsorship

Cow/fiberglass item sponsorship


Sponsor of chalk art/ice sculpture

SWAG bags

Tote bag sponsorship

Auction Component Parts

Ticket sale to get into auction

Cash bar

Food sales

Program book—ad sales

Sponsorship of venue

Sponsorship of tables

Sponsorship of food sales

In kind donations of auction items

Christmas trees/wreaths to decorate

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Dances, awards dinners or roasts

Gala dinner-formal

Informal dinner BBQ

Awards dinner

Volunteer recognition

Denim and diamonds dance

Local politician or local famous personality roast

Game night

Fashion show from local shops

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Lets Wine about Winter MS Libertyville IL

Component parts of Dances/award dinner/roast


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Ticket sales

Cash bar

Photo booths

Program books—ad sales

Table sponsorships

Sponsorship of printing

Sponsorship of venue rental

Sponsorship of food/wine

Component parts of Dances/award dinner/roast

Sponsorship of award itself

In-kind donation of food/liquor


Roasted invites his/her buddies

SWAG bags donations

Tote bags


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Races/contests

Race/marathon

Joke telling

Dance till drop

Scavenger hunt

Cow pie/chip

Pet parade with judging contest

Pink flamingo

Darts


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MS Libertyville IL Golf Outing



More Races/contests

Death by chocolate

Scavenger hunt

All you can eat

Check photo

Suitcase party

Diamond dig


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MS Libertyville IL Sunrise

Shuffle

Component parts Races/contest


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Entry fee Photos of race finish Sponsorship of t-shirts Sponsorship of flamingos Vendor fees Bingo card Cash bar Food sales Program book—ad sales Photo/video sales of

contest

Component parts Races/contest

Soda/water sales

Commemorative items

Award medals/trophies


Donation or sponsorship of airfare/resort holiday

Sponsorship of pale/shovels

Sponsorship of luggage/tote bags


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Gambling

Casino night

Poker tournament

Night at the races

Bingo

Guess how many in the jar?

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Component parts to Gambling


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Tickets to enter

Sale of poker chips

Cash bar

Food sales

Sponsorship


In kind donations

Vendor fees

Percent of food sales


Fundraising events at specific locations

Bowling tournament

Car wash/dog wash

Stair steps/team based

Golf outing—hole in one

Mini golf

Wine/beer/whiskey/

cocktail/food tasting at a particular venue

Rubber duck race (at a river)

Polar bear plunge

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Component parts specific locations

Ticket sales

Rental of shoes

Cost per game

Wash per car

Ducks to sell

Cash bar

Food sales

Program book-ad sales

Sponsorship of golf holes


Vendor fees



23 Product sales

Candy

Cookbooks

Pumpkins

Donuts

Plants/seeds/trees etc.

Magazines, gift wrap, cards

Fruit and fruit baskets

Tote bags

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Product sales

Calendars (naughty or nice)

Buy a brick

Christmas ornaments

Benches/streetscape items

Historic markers


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Plymouth NH

Component parts product sales


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Cost of object sold

Donation of objects to sell

Consignment of objects to sell

Sponsorship of calendar pages


Sales “in honor of”

Sales “in memory of”

Green

Recycling –

ink jet

paper shredding, office equipment

Town wide yard/garage sale

Christmas tree chipping

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Component parts Green


Tote bags

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Tours

Upper story apartments, condos

Cemetery in downtown

Historic Houses

Gardens

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Component parts of Tours

Ticket sales

Soda/water/cash bar

Food sales


Sponsorship of tour book


In kind donations—flowers

Vendor fees


Consignment boutique

Tote bags

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Shows

Car show

Antiques

Crafts

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Component parts of shows

Vendor fees

Soda/water sales

Food sales

Tickets to enter show

Cash bar


Sponsorship of awards



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Basic issues with all events

Volunteer leadership

Volunteers to plan and work event, partners

Complete work plans

Upfront money for costs

Partnership with local media to publicize

Time to plan/implement

Monitoring advance ticket sales

Insurance

Cash control day of event

It’s a lot of work!

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Advice about component parts

Ticket price affects who can attend

Offer a variety of ticket prices throughout the year

Limit the number of on site opportunities for additional components to no more than 4


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More advice about fundraising events

Have committees for each of the component parts

Put your best salespeople on duty for on site sales

Match the component part to the quality of the event


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G E T T I N G C R E A T I V E W I T H F U N D R A I S I N G E V E N T S

Exercise


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Things to do tomorrow

Identify which fundraising events could use additional component parts

Share this PowerPoint with the Organization Committee and chairpersons of your fundraising events


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Thank you!

Donna Ann Harris

Heritage Consulting Inc.

422 South Camac St

Philadelphia, PA 19147

215 546 1988

[email protected]

www.heritageconsultinginc.com


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A Main Street Events Catalogue - Heritage Consulting...

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