A Handy Guide to Project System Business Content in BW

A Handy Guide to Project System Business Content in BW

by July Hartono, Alpha Net Consulting Data Extraction,Business Content,Project System,Master data

Learn which tables the Business Content extractors for PS use to get their data. This will help you achieve more accurate extractions.

Project System (PS) is one of the more frequently used modules of SAP R/3, and not one of the most difficult modules from which to extract data into BW. Still, it is useful to know from which tables the Business Content extractors are getting the data and what that data is. This helps to ensure that you are extracting the information you need.

The list of the PS modules Business Content objects is quite long, and since the PS module is closely related to the Finance (FI) and Controlling (CO) modules, some of its objects overlap with those of FI or CO. Consequently, I will give you an overview of the most important parts of the PS Business Content objects as delivered in BW 3.0B:

PS master data: The main components of PS master data are project definition, work breakdown structure (WBS) element, network, network activity, and orders. In a project, you can plan the organization of the work and people in your project with the WBS, and you can plan the processes and the sequence of tasks with the networks component. You can also assign various types of orders to a WBS element provided the WBS element is an account assignment element.

Table 1 is a list of Business Content-provided objects and their related information. Keep in mind that this is not a complete list, but just the most commonly used components of PS.

InfoObject/DescriptionInfoAreaDataSourcesR/3 TablesDetails

0PROJECTProject definitionFinancials Management and Controlling (0FMCO)

0PROJECT_ATTR

PROJ

Extracts information about the project such as created-on date or plant

Oracle Financials (0ORA_FI), Flexible General Ledger (0RA_FI_GL),Flexible General Ledger: Characteristics (0ORA_FI_GL_CHA01)0PROJECT_TEXTPROJProject description is from PROJ-POST1

0WBS_ELEMTWBS elementFinancials Management and Controlling (0FMCO) 0WBS_ELEMT_ATTRPRPS, PROJ Extracts information about the WBS element such as plant or project

Oracle Financials (0ORA_FI),0WBS_ELEMT_TEXTPRPS Extracts WBS element description from PRPS-POST1

Flexible General Ledger (0RA_FI_GL)

0WBS_ELEMT_WBSH_HIERPRPS, PRHI Extracts WBS elements hierarchy

Flexible General Ledger: Characteristics (0ORA_FI_GL_CHA01)0WBS_INH_ATTRPSERB Extracts inheritance data of WBS elements

0NETWORKNetwork Supplier Relationship Management (0SRM)0NETWORK_ATTRAUFK, AFKOExtracts information about the network such as created-on date, project, or WBS element

e-Procurement (0BBP), Procurement Process - Single Documents (0BBP_PROC), Characteristics: Account Assignment Analysis (0BBP_CHA02)0NETWORK_TEXTAUFK Extracts network description from AUFK-KTEXT and AUFK-LTEXT

0ACTIVITYNetwork activity Supplier Relationship Management (0SRM)0ACTIVITY_ATTRAUFK, AFKO, AFVC, AFVU Extracts information about the activity such as created-on date, WBS element, or network

e-Procurement (0BBP), Procurement Process - Single Documents (0BBP_PROC), Characteristics: Account Assignment Analysis (0BBP_CHA02)0ACTIVITY_TEXTAFVCExtracts network description from AFVC-LTXA1

0COORDER OrdersSupplier Relationship Management (0SRM) 0COORDER_ATTRAUFKExtracts information about orders such as created-on date or WBS element

e-Procurement (0BBP), Procurement Process - Single Documents (0BBP_PROC), Characteristics: Account Assignment Analysis (0BBP_CHA02)0COORDER_TEXTAUFKExtracts network description from AUFK-KTEXT

Table 1Business Content objects for PS master data

PS transaction data: The tricky thing about extracting PS transaction data is that you will not find the Business Content extractor under PS Application Components. Instead, you will find it under Controlling (CO), specifically under Overhead Projects (CO-OM-PRO) and Overhead Orders (CO-OM-OPA). Table 2 shows a list of the extractors and a detailed description of each extractor.

DataSourceDescriptionR/3 TablesDetails

0CO_OM_WBS_1WBS elements: costsCOSP, COSSGets cost plans, actuals, and commitments assigned to WBS elements. Differentiate each value using Value Type (WRTTP) and Version (VERSN). This extractor breaks down the values nicely into fiscal year/period. It extracts records with value types 01, 10, 04, 11, 12, 21, 22, 23, 24, 2A, and 2B.

0CO_OM_WBS_2WBS elements: budgetBPJA, BPGEGets budgets and budget changes assigned to WBS elements. Differentiate between budgets and budget changes using Detailing the value type (VTDETAIL), which uses Budgeting/Planning Activity (BPJA-VORGA) to determine this value. It extracts records with value types 41 and 45.

0CO_OM_WBS_6 WBS elements: actual costs through delta extractionCOVP Provides delta extraction for actual costs assigned to WBS elements. It extracts from table COVP and uses Posting Date (BUDAT) as a point of reference for the delta.

0CO_OM_OPA_1Orders: costs and allocationsCOSP, COSSGets cost plans, actuals, and commitments assigned to orders. Differentiate each value using Value Type (WRTTP) and Version (VERSN). This extractor breaks down the values nicely into fiscal year/period. It extracts records with value types 01, 10, 04, 11, 12, 21, 22, 23, 24, 2A, and 2B.

0CO_OM_OPA_2Orders: budgetBPJA, BPGEGets budgets and budget changes assigned to orders. Differentiate between budgets and budget changes using Detailing the value type (VTDETAIL), which uses Budgeting/Planning Activity (BPJA-VORGA) to determine this value. It extracts records with value types 41 and 45.

0CO_OM_OPA_6Orders: actual costs through delta extractionCOVP Provides delta extraction for actual costs assigned to orders. It extracts from table COVP and uses Posting Date (BUDAT) as a point of reference for the delta.

0CO_OM_NTW_1Network: costsCOSP, COSSGets cost plans, actuals, and commitments assigned to networks. Differentiate each value using Value Type (WRTTP) and Version (VERSN). This extractor breaks down the values nicely into fiscal year/period. It extracts records with value types 01, 10, 04, 11, 12, 21, 22, 23, 24, 2A, and 2B.

0CO_OM_NTW_2Network: actual costs through delta extractionCOVP Provides delta extraction for actual costs assigned to networks. It extracts from table COVP and uses Posting Date (BUDAT) as a point of reference for the delta.

0CO_OM_NWA_1Network activity: costsCOSP, COSSGets cost plans, actuals, and commitments assigned to network activity. Differentiate each value using Value Type (WRTTP) and Version (VERSN). This extractor breaks down the values nicely into fiscal year/period. It extracts records with value types 01, 10, 04, 11, 12, 21, 22, 23, 24, 2A, and 2B.

0CO_OM_NWA_2Network: actual costs through delta extractionCOVP Provides delta extraction for actual costs assigned to network activity. It extracts from table COVP and uses Posting Date (BUDAT) as a point of reference for the delta.

0PS_DAT_PRJSchedule of projects Not applicableFor these extractors, you need to go to BW Customizing (SBIW), under Settings for Application-Specific DataSources>Project System, to describe the schedules, duration and buffer. This has two steps:

1. Create new combinations of the InfoObjects Value type, Origin, and Event.

2. Choose which date field of an R/3 master table is built through a given characteristic vector in BW.

0PS_DAT_WBSSchedule of WBS elements 0PS_DAT_NTWSchedule of network 0PS_DAT_NWASchedule of network activity0PS_DAT_NAESchedule of network activity element0PS_DAT_MLSMilestone dates0PS_CLM_CSTCosts of a claimPRPS, PRHI, QMELGives you the costs information of a claim, the WBS elements and projects associated with the claim, and the notification number.

0PS_CSH_NTWPayment in networksBPPE, FMSUThe Category (VTYPE), Payment Type (CASHTYPE), and Details of Payment Type (CASHDETAIL) are determined from Value Type (BPPE-WRTTP) and Budgeting/Planning Activity (BPPE-VRGNG).

0PS_CSH_NWAPayment in network activities

Table 2 PS extractors

Business Content InfoProviders: Business Content has five InfoCubes, two MultiProviders, and seven InfoSets under PS. You can find the InfoProviders for PS on the Administrator Workbench: Modeling screen under Product Lifecycle Management (Figure 1). Table 3 shows a list of the InfoProviders and their details.

Figure 1Bookmark-related context menu attributes

Currency consideration: Keep in mind that these extractors extract all currency keys in the tables and nicely split them into different records based on the currency key instead of creating a new field for each currency like it is stored in tables BPJA, BPGE, COSS, and COSP. For example, look at the highlighted fields in table BPJA in Figures 2 and 3.

Figure 2One data record has two values with two different currency keys

Once the data is extracted to BW, however, the records look like Figure 3. One record is split into two records with a new field, Currency type, added as a key to differentiate the two records. Figure 4 shows what the values of the currency type fields mean.

Figure 3Descriptions of currency type used in BW

Figure 4Currency type field values

PS transactions and tables: Tables 4 and 5 list the common transaction codes in R/3 and common tables for PS, respectively.

Technical NameDescription/DetailsInfoSources/InfoProviders

0PS_C02Project System - Dates Stores data about the duration, start dates, and finish datesDates milestones (0PS_DAT_MLS)Dates network activity element (0PS_DAT_NAE)Network activity dates (0PS_DAT_NWA)Network dates (0PS_DAT_NTW)Project deadlines (0PS_DAT_PRJ)WBS element dates (0PS_DAT_WBS)

0PS_C03Project System - Earned Value Stores data about the earned values for each object (order, network, network activity, activity element)Earned value WBS element (0PS_WBS_EVA)Earned value for network activity element (0PS_NAE_EVA)Network activity earned value (0PS_NWA_EVA)Network earned value (0PS_NTW_EVA)Order earned value (0PS_ORD_EVA)

0PS_C04Project System - Controlling Contains the transaction data relevant for PS controlling, such as costs (actual, budgets, planned, commitments), revenues (actual, planned, surplus), and many othersNetwork activity element: actual costs using delta extraction (0CO_OM_NAE_2)Network activity element: costs (0CO_OM_NAE_1)Network activity: actual costs using delta extraction (0CO_OM_NWA_2)Network activity: costs (0CO_OM_NWA_1)Network payments (0PS_CSH_NTW)Network: actual costs using delta extraction (0CO_OM_NTW_2)Network: costs (0CO_OM_NTW_1)Orders: actual costs through delta extraction (0CO_OM_OPA_6)Orders: costs and allocations (0CO_OM_OPA_1)Orders: total/year plan values (0CO_OM_OPA_3)Payments on network activity (0PS_CSH_NWA)Payments on WBS elements (0PS_CSH_WBS)Project System - residual order plan (80PS_C08)WBS elements: accruals (0CO_OM_WBS_5)WBS elements: actual costs through delta extraction (0CO_OM_WBS_6)WBS elements: overall plan (0CO_OM_WBS_3)WBS elements: statistical key figures (0CO_OM_WBS_4)WBS elements: budget (0CO_OM_WBS_2)WBS elements: costs (0CO_OM_WBS_1)

0PS_C07Project System - Claims Contains the transaction data of claimed costs, estimated claim costs, and accepted claim costsClaim costs (0PS_CLM_CST)

0PS_C08Project System - Residual order plan A staging area to allow for calculating residual order plan available for each object (order, network, network activity, activity element) in the InfoCube 0PS_C04. The residual order plan is calculated with the formula Max(0,'MRP planned value - actual - commitment'). To calculate the residual order plan, first transfer all key figures (MRP planned, actual, commitment) of the relevant objects to the InfoCube 0PS_C04 and the InfoCube 0PS_C08. In this step, the values for actual and commitment in the InfoCube 0PS_C08 are inverted by update rules. Also, the value type (0VTYPE) for these entries is changed to 025. Second, transfer back all key figures to the InfoCube 0PS_C04. The update rules then ensure that the residual order plan can accept positive values only.Network activity element: actual costs using delta extraction (0CO_OM_NAE_2)Network activity element: costs (0CO_OM_NAE_1)Network activity: actual costs using delta extraction (0CO_OM_NWA_2)Network activity: costs (0CO_OM_NWA_1)Network payments (0PS_CSH_NTW)Network: actual costs using delta extraction (0CO_OM_NTW_2)Network: costs (0CO_OM_NTW_1)Orders: actual costs through delta extraction (0CO_OM_OPA_6)Orders: costs and allocations (0CO_OM_OPA_1)Orders: total/year plan values (0CO_OM_OPA_3)

0PS_C05Project System - Controlling/DatesProject System - Dates (0PS_C02)Project System - Controlling (0PS_C04)

0PS_C06Project System - Controlling/Earned ValueProject System - Earned Value (0PS_C03)Project System - Controlling (0PS_C04)

0ISET_NWAInfoset: Activity0ACTIVITY

0ISET_NAEInfoset: Activity Element0ACTY_ELEMT

0ISET_CLMInfoset: Claim0CLAIM

0ISET_MLSInfoset: Milestone0MILESTONE

0ISET_NTWInfoset: Network0NETWORK

0ISET_PRJInfoset: Project Definition0PROJECT

0ISET_WBSInfoset: WBS Element0WBS_ELEMT

Table 3Business Content InfoProviders for PS

Display projectCJ2A

Display original budgetCJ31

Display budget supplementCJ37

Display cost plans CJ41

Project actual cost line itemsCJI3

Project commitment line itemsCJ76

Table 4Common transaction codes in R/3 for PS

Project definitionPROJ

WBS element master dataPRHI

WBS, edges (hierarchy pointer)PRPS

Inheritance data, PSPSERB

Order master dataAUFK

Operation within an orderAFVC

Order header data PP ordersAFKO

CO object: cost totals for internal postingsCOSS

CO object: cost totals for external postingsCOSP

Totals record for annual totalBPJA

Totals record for total valueBPGE

Totals record for period values BPPE

FI-FM totals recordsFMSU

Quality notificationQMEL

Object statusJEST

Table 5Common tables in PS

July Hartono has more than four years of experience as an SAP BW consultant. Currently with Alpha Net Consulting, LLC, she has helped several large clients implement BW. Data conversion and extraction, development of custom DataSources, and data modeling are among her best skills. July received mySAP.com Delta Certification for Business Information Warehouse last year. You may contact her via email at julyhartono@sbcglobal.net.