A Free sample background from Slide 1 NYS PLAN FOR DATA DATA FOR ACCOUNTABILITY DATA FOR...

A Free sample background from www.powerpointbackgrounds.com

Slide 1

NYS PLAN FOR DATANYS PLAN FOR DATA

DATA FOR ACCOUNTABILITYDATA FOR ACCOUNTABILITY

DATA FOR INSTRUCTIONAL DATA FOR INSTRUCTIONAL SUPPORTSUPPORT


Slide 2


Slide 3


Slide 4

Data in a typical schoolData in a typical school

Student InformationSystem

Special Ed. System

Scores onState Assessments

LEAP Data

Scores on NRT

TransportationSystem

CafeteriaSystem

DisciplineSystem


Slide 5

Characteristics of Data in a Characteristics of Data in a typical schooltypical school

Data is disparate – that is it is contained in multiple Data is disparate – that is it is contained in multiple systems, often with duplicate data in different formssystems, often with duplicate data in different forms

Data is not standardized across districts and often Data is not standardized across districts and often even within a buildingeven within a building

Data tends to be annual not longitudinalData tends to be annual not longitudinal

Awareness of “data issues” is limitedAwareness of “data issues” is limited

Generally, there is no one person responsible for Generally, there is no one person responsible for datadata


Slide 6

NCLB

???


Slide 7


Slide 8

A Plan for NYSA Plan for NYS

Deploy a Universal ID system for all students in the Deploy a Universal ID system for all students in the statestate

Establish a statewide data repository of a “core” set Establish a statewide data repository of a “core” set of data elements for all students.of data elements for all students.

Use this core set of data elements to accomplish Use this core set of data elements to accomplish compliance reporting for NCLB, compliance reporting for NCLB, andand for providing for providing information for instructional decision making.information for instructional decision making.

Create a “Virtual Learning Space” connecting data, Create a “Virtual Learning Space” connecting data, professional development, and instructional support.professional development, and instructional support.


Slide 9

School District

Data Warehouse

Decision SupportSystem and VLS

SEDState Data Repository

UniversalStudent

ID


Slide 10

Status of Universal IDStatus of Universal ID

State has adopted “Choice Maker” as its software for this State has adopted “Choice Maker” as its software for this project.project.

Project team is currently testing Choice Maker against Project team is currently testing Choice Maker against sample data.sample data.

Project team will create three primary interfaces to ID Project team will create three primary interfaces to ID system:system:– System to System InterfaceSystem to System Interface– Web InterfaceWeb Interface– Resolutions of near matches interfaceResolutions of near matches interface

System should be operational by 4/1/04System should be operational by 4/1/04 Available for district use ’04-’05Available for district use ’04-’05


Slide 11

Status of State RepositoryStatus of State Repository

State has chosen the same data warehouse State has chosen the same data warehouse platform currently used by the RICs in their data platform currently used by the RICs in their data warehouse service.warehouse service.

Currently in negotiations with the vendor and has Currently in negotiations with the vendor and has received approval from State Office of the received approval from State Office of the Comptroller.Comptroller.

Initially this would replace LEAP and STEP, then Initially this would replace LEAP and STEP, then over time incorporate other reporting requirements.over time incorporate other reporting requirements.


Slide 12

Status of Decision Support and Status of Decision Support and VLSVLS

Network of decision support professionals Network of decision support professionals has been created.has been created.

Core set of reports is being created.Core set of reports is being created.

Beta version of VLS is operational.Beta version of VLS is operational.


Slide 13

Data and Reports to Improve Data and Reports to Improve InstructionInstruction

Accountability is NYSED’s first objective, but Accountability is NYSED’s first objective, but not our only onenot our only one

““Core Reports” built on the statewide Core Reports” built on the statewide warehousewarehouse

Build on core reporting efforts of regional Build on core reporting efforts of regional warehouses and other efforts statewidewarehouses and other efforts statewide

Equity of access and use of data is Equity of access and use of data is paramount goalparamount goal


Slide 14

Student Detail Assessment Student Detail Assessment Item AnalysisItem Analysis BenchmarkBenchmark Academic Intervention Services Academic Intervention Services Assessment Comparison Assessment Comparison NCLB NCLB

The Standard ReportsThe Standard Reports


Slide 15

Student ID Statewide Standards Data Readiness

Statewide DataRepository

Core Reports

InstructionalResources

Components of the NYS Plan


Slide 16

School District

Data Warehouse

Decision SupportSystem and VLS

SEDState Data Repository

UniversalStudent

ID


Slide 17

How to prepareHow to prepare

Consider appointing a “Data Administrator” – Consider appointing a “Data Administrator” – a quasi CIO – at least raise responsibility for a quasi CIO – at least raise responsibility for data issues to an executive leveldata issues to an executive level

Participate in the “Data Readiness Protocol”Participate in the “Data Readiness Protocol”


Slide 18

THE DATA READINESS THE DATA READINESS PROTOCOLPROTOCOL

LeadershipLeadershipSystemsSystems

DataData


Slide 19

Leadership ActivitiesLeadership Activities

Awareness Sessions for school executives Awareness Sessions for school executives focusing on:focusing on:– Regulatory changesRegulatory changes– General systems issuesGeneral systems issues– General data issuesGeneral data issues

Data Administrator TrainingData Administrator Training– Skill transfer to person in district taking Skill transfer to person in district taking

responsibility for all data decisionsresponsibility for all data decisions– Focuses on details of regulatory change, Focuses on details of regulatory change,

systems issues, and data issues.systems issues, and data issues.


Slide 20

Systems and Data AuditSystems and Data Audit

Objective: To analyze the manner in which a Objective: To analyze the manner in which a district collects, maintains, disseminates, and district collects, maintains, disseminates, and utilizes data.utilizes data.

Audit takes place in two phases:Audit takes place in two phases:

– High level phase: looks at district policies, procedures, High level phase: looks at district policies, procedures, staffing, and other “district controlled” issues relating to staffing, and other “district controlled” issues relating to systems and datasystems and data

– Detail level phase: analyzes data readiness by creating a Detail level phase: analyzes data readiness by creating a “data map” of key data elements.“data map” of key data elements.

Audit results in recommendations that will bring Audit results in recommendations that will bring district into a state of “data readiness”. district into a state of “data readiness”.


Slide 21

Some High Level IssuesSome High Level Issues

How are systems managed? Centrally or How are systems managed? Centrally or Distributed?Distributed?

How are data entry standards established?How are data entry standards established?– By the district?By the district?– By the system?By the system?– By the entry clerk?By the entry clerk?– By no one?By no one?– Are they consistent across the district or vary by Are they consistent across the district or vary by

building?building?


Slide 22

Some “High Level” IssuesSome “High Level” Issues

Are there standard values for data fields that Are there standard values for data fields that can be standardized?can be standardized?

Are there conventions for fields that cannot Are there conventions for fields that cannot be standardized?be standardized?


Slide 23

Some High Level IssuesSome High Level Issues

Is there a consistent districtwide student id?Is there a consistent districtwide student id? Is the id auto-generated by each system, or Is the id auto-generated by each system, or

can it be assigned by the district?can it be assigned by the district? Does the student ID change from year to Does the student ID change from year to

year and building to building?year and building to building? If a student leaves the district, then returns, If a student leaves the district, then returns,

is he/she assigned the former ID?is he/she assigned the former ID? Is that same ID used for “non-systems” Is that same ID used for “non-systems”

functions, such as assessment?functions, such as assessment?


Slide 24

Detail Level PhaseDetail Level Phase

Conduct Data Mapping ActivityConduct Data Mapping Activity

Each known data element needed for Each known data element needed for required reporting is mapped.required reporting is mapped.

Here is a sample of some of the mapping Here is a sample of some of the mapping protocolprotocol


Slide 25

Sample of Data Map ProtocolSample of Data Map Protocol

What is the original source of capturing this specific piece What is the original source of capturing this specific piece of data?of data?

Who is responsible for collecting this information?Who is responsible for collecting this information?

What system (if any) is used to store this information?What system (if any) is used to store this information?

What is the range of values this data is permitted to have? What is the range of values this data is permitted to have? What policies are in place to assure the data is not “out of What policies are in place to assure the data is not “out of range”?range”?

Is this piece of data dependent upon some other entry or Is this piece of data dependent upon some other entry or action for its accuracy?action for its accuracy?

Can this piece of data easily be exported from the system Can this piece of data easily be exported from the system containing it and be combined with data from other containing it and be combined with data from other systems?systems?


Slide 26

Detail Level PhaseDetail Level Phase

With Data Map in place, problems are With Data Map in place, problems are identified and recommendations for identified and recommendations for resolution are made.resolution are made.

After problem resolution, a sample data After problem resolution, a sample data extract is created using the data elements extract is created using the data elements that will be required for state reporting and that will be required for state reporting and done in the state specified format.done in the state specified format.


Slide 27

In summary…In summary…

State will deploy universal student id in State will deploy universal student id in Spring ’04Spring ’04

State will change the method of required State will change the method of required data collection for LEAP and STEP perhaps data collection for LEAP and STEP perhaps as early as Spring ’06as early as Spring ’06

Districts can prepare now using the Data Districts can prepare now using the Data Readiness Protocol – should be available Readiness Protocol – should be available through the LHRIC in Spring ‘04through the LHRIC in Spring ‘04

A Free sample background from Slide 1 NYS PLAN FOR DATA DATA FOR ACCOUNTABILITY DATA FOR...

Documents

Transcript of A Free sample background from Slide 1 NYS PLAN FOR DATA DATA FOR ACCOUNTABILITY DATA FOR...