• Draws up rules and regulations for PhDs in the …...• General audience presentation of 45...

Roadmap to a PhDSummary

What & Why?• Draws up rules and regulations for PhDs in the Science, Engineering and Technology (SET) group and

coordinates the doctoral programme, including joint and dual doctoral agreements• Organizes seminars and lectures for doctoral training

Who?• http://set.kuleuven.be/phd/contact.htm

What & Why?• Decides about the admission of applicants & approves the composition of the Supervisory & Examination Committees• Monitors the progress of the PhDs and the doctoral training programmes by approving the progress reports• Meets on a monthly basis (except for July and August): http://set.kuleuven.be/phd/committees.htm

Who?• 1 chair + 1 representative professor per department + 2 PhD representatives: https://eng.kuleuven.be/en/research/phd/fdc

General overview of the milestones in a PhDFor every milestone you need to submit a document in KU Loket: www.kuloket.be, at tab ‘Research’, under ‘PhD progress’.In case you have a provisional status, check out http://set.kuleuven.be/phd/sap/prov-prog.

ADS: Arenberg Doctoral School

FDC: Doctoral Committee of the Faculty of Engineering Science

ADS

FDC

Latest version: https://eng.kuleuven.be/en/research/phd/pdf/roadmap-to-a-phd.pdfRoadmap: https://set.kuleuven.be/phd/roadmap.htm

Starting phase Throughout PhD Final phase

Compose committee Presentation Report Seminars/Workshops

Contact: [email protected]

KU LEUVENFACULTY OF ENGINEERING SCIENCE

Kasteelpark Arenberg 1 box 22003001 LEUVEN, Belgium

www.eng.kuleuven.be

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Faculty of Science

Faculty of Bioscience Engineering

Faculty of Engineering Science

Faculty of Architecture

Faculty of Engineering Technology

Humanities and Social Sciences Group

Biomedical Sciences Group

SET: Science, Engineering and Technology Group

ADS

FDC

FDC

FDC

FDC

FDC

Doctoral School for the Humanities and Social Sciences

Arenberg Doctoral School of Science, Engineering & Technology

Doctoral School of Biomedical Sciences

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Research departments:

• Department of Architecture• Department of Civil Engineering• Department of Chemical Engineering• Department of Computer Science • Department of Electrical Engineering• Department of Materials Engineering• Department of Mechanical Engineering

If you need confidential counseling:https://eng.kuleuven.be/en/research/phd/phd-ombuds










ADS

FDC







www.eng.kuleuven.be

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Throughout PhD: reporting

Reporting throughout PhD

Why?• The Supervisory Committee (SC) provides feedback and input to the PhD candidate. Its members also evaluate the academic

competence and research performance. They also check whether the PhD progress is sufficient to finish within the given time frame.

What to report about?1. Results already obtained and future activities planned2. Publications, participation and presentations in conferences/seminars3. Contribution to education4. Status doctoral training (blueprint): finished and planned courses (total min. 6 ECTS)5. General time schedule of PhD

When?

First oral presentation to Supervisory Committee

With

in 9

mon

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Written midterm report To be approved by the Supervisory Committee

With

in 2

1 m

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Second oral presentation to Supervisory Committee

With

in 3

6 m

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Doctoral diary

To be approved by your departmental FDC representative before submitting in KU Loket

With

in fi

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ear

9 MONTHS 21 MONTHS 36 MONTHS FINAL YEAR

Compose SupervisoryCommittee (SC)

What & Why?• Keeps track of the progress of

research and training during the PhD

2. Blueprint of doctoral training

• Provides doctoral researchers with a training programme that both addresses academic and generic skills

• Gives an overview of all planned activities and courses to be followed

Mandatory lectures/workshops

• Seminar scientific integrity http://www.kuleuven.be/english/research/integrity/culture/phdlecture

• SWEET2 Teacher assistant training. Choose one of the three modules: 1. supervising exercise sessions, 2. how to guide a master’s thesis, 3. coaching problem solving and design https://eng.kuleuven.be/en/research/SWEETT

• Minimum 6 ECTS credits, of which minimum 2 ECTS generic skills: 1 ECTS = 25-30h; 1 day = 1/3 ECTS Language courses count for max. 2 ECTS

• Mandatory lectures/workshops do not count towards these 6 ECTS• Blueprint can be modified at any time during the course of your PhD• In case of doubt, contact your departmental FDC representative

https://eng.kuleuven.be/en/research/phd/fdc

Composition: in consultation with your supervisor• 1 supervisor + (co-supervisor(s)) + minimum 2 assessors• Majority professors• Professors from at least 2 different research groups of the SET group

To be approved by the Faculty Doctoral CommitteeWith

in 3

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nths

With

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1

Starting phase

3 MONTHS YEAR 1YEAR 1

Compose Examination Committee (EC)

What & Why?• Evaluates the candidate and the manuscript during the preliminary and public defences

Composition:• Chair: appointed by the faculty (added later)• Supervisor + (co-supervisor(s))

• Additional members (at least 4): assessors (at least 1) new members (at least 2)

Group of additional members meets the following criteria: Majority professors At least 2 members belong to KU Leuven At least 1 member does not belong to KU Leuven:

provide contact information including email and weblink(academic members) or CV (non-academic members)

To be approved by the FDC in one of its monthly meetings

Final phase: after completion of all previous reporting

• Submit PhD manuscript to Examination Committee

• Apply tool for plagiarism detection

Submit final PhD manuscript to Examination Committee

Public defence

• General audience presentation of 45 minutes• Questions by EC and audience

Preliminary defence

• Presentation of 20 minutes for EC• Discussion and Q&A of at most 2 hours• EC (conditionally) approves or rejects the

manuscript and decides on the further time schedule

Practicalities preliminary defence• Inform faculty administration about date, time and place: [email protected]://eng.kuleuven.be/en/research/phd/course-of-a-preliminary-defence

Practicalities public defence• Add summaries in KU Loket• Archive PhD thesis digitally in Lirias• Hand in 2 hard copies at the faculty administrationhttps://eng.kuleuven.be/en/research/phd/course-of-a-public-defence

MIN. 2 MONTHS4-8 WEEKS MIN. 2 WEEKS

MIN. 3 WEEKS

1. Charter for PhD researchers

• Describes the duties and responsibilities of the PhD researcher and the supervisor

Doctoral diary






When?


With

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Doctoral diary


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Public defence


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Doctoral diary






When?


With

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Public defence


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MIN. 3 WEEKS



Doctoral diary










ADS

FDC







www.eng.kuleuven.be

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• Draws up rules and regulations for PhDs in the …...• General audience presentation of 45...

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