A d i s t r i c t o f e x c e l l i n g s c h o o l s Welcome to the New Employee Orientation...

A d i s t r i c t o f e x c e l l i n g s c h o o l s

Welcome to the

New Employee Orientation Meeting


IntroductionsPlease Introduce Yourself By:

• Position• School/Department• Prior Experience


About Kyrene

• Celebrating 122 years of education!• Founded in 1888• 25 schools + Casa Vida• 18,000 students• 2500+ employees


Kyrene’s 3 Divisions

Superintendent

Support Services

Educational Services

Human ResourceServices


Akimel A-al AltadenaEstrella CerritosLagos Monte Vista

Milenio Sierra

Centennial PuebloColina MariposaEsperanza MiradaLomas Paloma

Manitas

Aprende KMSBrisas NinosCielo NorteSureno Waggoner

Kyrene Regional Model


Kyrene Customer Service ModelHuman Resources Regional Specialists

Human Resources

Jena Brandon Employment Specialist- Akimel A-al Region- Altadena Region- Centennial Region

480-783-4171

Tracy Preslaski Employment Specialist-Aprende Region-KMS Region-Pueblo Region

480-783-4014

Jolene Perez Employment Specialist-District Office /Transportation / Facilities / Warehouse

Employee Relations- Leave of Absences

480-783-4016

Mel Allbright Employment Specialist-Substitutes

480-783-4006

Anthony Walker Employment Specialist-Community Education- Print Shop

480-783-4059

Kris Hodgkins -Administrators 480-783-4015


Payroll

Ann Moxley Payroll Technician- Aprende Region- Kyrene MS Region- Substitutes N-S

480-783-4025

Sue Spadafore Payroll Technician- Centennial Region- Pueblo Region- Substitutes T-Z

480-783-4023

Tamara Hess Payroll Technician- District Office Employees (1st Floor)

- Akimel Region- Altadena Region

480-783-4019

Glenda Hatt Payroll Specialist- District Office Employees (2nd Floor)- Substitutes A-M- Transportation

480-783-4021

Gale Lewis Payroll Specialist- PAR Processing- Kids Club

480-783-4046

Payroll Contacts


Technology Help Desk – 480-783-4277

Technology Department - Site Assignments 2011 - 2012

Sr. User Support Technicians (Techs) Educational Technology Specialsts (Edtechs)

Regional Site Assignments Elem School Assignments Middle School Assignments

Akimel A-al Altadena Aprende Jacinta Sorgel Michelle Fahy Lomas KMSSue Heintz Manny Bernal Kris Bigham Ninos Aprende

Estrella Cerritos Brisas Norte CentennialLagos Monte Vista Cielo Waggoner

Milenio Sierra Sureno Stephanie Leake Liza Richards Akimel A-al

Centennial KMS Pueblo Brisas Pueblo Cielo Centennial

Steve Crudup Ryan Weed Carey Mooring Colina

Colina Ninos Mariposa EsperanzaEsperanza Norte Mirada

Lomas Waggoner Paloma Kathy Grams Manitas Manitas

District Office Mariposa Mirada

Ana Lappegard Monte VistaPaloma

Gina Meade

CerritosEstrellaLagos

MilenioSierra


Kyrene Communications• The Insider

• The Communicator

• Kyrene email

• Employee Associations

• Leadership Bulletin


This is the Kyrene homepage: www.kyrene.org

• www.kyrene.org• Employment

• Employment Opportunities• Information and Forms• Benefit Information• Substitute Information• Employment Development• Contact HR Staff• Announcements• Internal Links

• iVisions Portal• Subfinder• PGO/KIP

http://www.kyrene.org/


Kyrene Email AccessMicrosoft Outlook

Check email daily!• First time log-in at work location

• Log-in & Password first initial and last name

• Prompt to change password

• Access from home through Kyrene Website after first time log-in


iVisions Employee Portal

• Go to Kyrene Home Page www.kyrene.org

• Click Employment

• Click Internal Links

• Click iVisions Self-Service Portal

• Upper right hand click Login

• Input Kyrene Six Digit ID # in User name and Password

• If you have difficulties logging in, please contact Technology Services at [email protected]


mailto:[email protected]


Kronos Time Clock System

• All support staff employees and substitutes clock in and out using the Kronos Time Clock

• Employees clock in and out of work at a central location at their job site (including when they leave for lunch, if applicable)

• The time clock will auto calculate your work hours each week and will be electronically transferred to Kyrene’s payroll system

• Employee is responsible for reconciling missing time each week


Fair Labor Standards Act (FLSA)

• Federal law establishes minimum wage, child labor standards, overtime pay and record-keeping which requires the accurate recording of exact hours worked

• Exempt and non-exempt (hourly) differences

• Non-exempt employees are not allowed to “donate” their time

• No overtime / no comp time currently in practice

(Support Staff: Please see Meet & Confer regarding break language)


Subfinder SystemSubfinder System

Via the Internet:

Click Employment

Click Internal Links

Click SubFinder WebConnect

Logon with Last Name (all lower case) and Password (Password is your 6 digit employee id number)

www.kyrene.org

If you

Via the Phone:

866-311-8437

Enter PIN, #

PIN is your 6 digit employee id number

Some new school-based employees must voice register with SubFinder before they can record an absence. Check with your supervisor to determine if your position requires a sub.

Questions? Contact Mel Allbright at x 4006 or [email protected]



SubFinder Absence Reporting For Some School-Based Staff

All absences must be reported even if a sub is not needed

All school-based personnel need to report their absences through SubFinder (not temporary employees)

Absences should be reported as soon as possible. If less than 1 hour before job start time, please contact Sub Coordinator, Mel Allbright at (480) 783-4006

Only report your work hours. The system defaults to a full school day. If you are not a full time employee, specify your work hours.

Absences must comply with Meet and Confer. Restricted day absences must be approved in writing and in advance.

Support staff also must report absences through iVisions.

Questions? Contact Mel Allbright at x4006 or [email protected]


Federal and State laws require that school district employees be trained on topics related to their employment and on subjects related to working with students. The Kyrene School District is pleased to offer this training online for you to access by computer.

Mandatory Training Modules cover important workplace issues such as Sexual Harassment, Mandatory Child Abuse Reporting, Discrimination, and Bloodborne Pathogens, among others

Employee trainings are accessed through the iVisions Portal Employee Resources Employee Trainings

5 to10 minutes to complete each module

Training Modules are completed by all employees annually during regular work hours

www.kyrene.org

Mandatory Trainings



Leave of AbsenceFor any absence period exceeding five (5) consecutive work days you

must contact Human Resources to inquire about an authorizedLeave of Absence.

In order to prevent being “absent without leave” under Policy, you should also request a Leave of Absence for any period of time when:

You do not accrue ACA in your position;

You have exhausted all accrued ACA; or

You do not have a sufficient ACA balance to cover the leave period

For information online: Frequently Asked Questions (FAQ’s)To review and print the online: Request for Leave Packet

If you have questions or

would like to schedule an appointment, please contact

Jolene Perez at x4016 or Karla Izzett at x4007


Sick Leave Bank• All three employee groups offer a sick leave bank.

• One year of employment• 32 hours of ACA accrued in order to donate a one-time donation of 8 hours• Enrollment window is August-September

• For further information please contact your association representative• Mike Williams – Co-President [email protected]

• Associations:• KEA – Kyrene Educational Association (certified)• KESPA – Kyrene Education Support Personnel

Association (support)• KAC – Kyrene Administrative Council (administrative)

mailto:[email protected]


Support StaffTuition Reimbursement

& Incentive Credits*(for those employed by Kyrene for at least 12 months and

assigned to a permanent position of at least 20 hours per week)

• Tuition reimbursement up to $2,500 per year for approved classes

• Incentive Credits (15 credits) per salary increase

• Please see Support Staff Meet and Confer

*Depending on budget capacitywww.kyrene.org



BENEFIT ENROLLMENT PROCESS• Benefit Information Packets www.kyrene.org

• Must log on to Employee iVisions Portal to enroll

• Must complete online new hire enrollment within 31 days of first day of work to have benefits

• Medical Allowance: 30 or more hours per week in eligible positions with medical plan election

• No medical coverage chosen = No Allowance

• School site employees 20 benefit deductions, 12 month employees 24 benefit deductions



EMPLOYEE BENEFITS Life Events & Open Enrollment

• Mid-year changes allowed only for life events

• Life events = marriage, divorce, birth, adoption etc. proper documentation must be completed within 31 days of the life event effective date.

• Open enrollment – spring each year

• Open enrollment changes effective July 1st

For Benefits Inquiries, please contact:Deb Spurgin - Assistant Director, Yvonne Long – Specialist

Diane Waller – Technician (480) 783-4105


Benefit Plans Offered• Medical - Unitedhealthcare – Standard, Premium, Health Savings

• EAP/Managed Behavioral Health

• Dental -Total Dental Administrators - Prepaid and PPO

• Vision – Avesis

• Short Term Disability – ASI

• Long Term Disability – Sedgwick, CMS, ASRS

• Basic and Voluntary Life - Standard Life

• Flexible Spending - BASIC FLEX – Medical & Dependent Care

• 403(b)/ 457(b) Accounts – ING


Workers Compensation

If injured on the job:• Immediately notify your Supervisor (required)

• Complete two forms the Supervisors’ incident report and Employer’s Report of Industrial Injury

• Urgent Care - Ahwatukee Urgent Care, Chandler Blvd & 46th St.

Emergency - Banner Desert or closest ER facility

• ACA time is used until claim is approved for lost time benefits, a portion of ACA may be restored

If you have questions regarding workers compensation please contact the Benefits Department.


Medicaid_______________________________________________________________________

• Some Instructional Assistants as well as

Occupational, Physical and Speech therapists

are all required to complete Medicaid paperwork

each month

• Staff are expected to complete this during their

regularly scheduled work day

• If you have any questions about Medicaid,

please contact Kendra Barringer at x4020


Business Services Reminders_______________________________________________________________________

• Reimbursement – There are no reimbursementsAll purchases must be made with an

approved purchase order

• Cash Handling – Don’t do it!All monies collected must have a receipt issued (i.e., field trip fees, etc.)

• If you have any questions about Business Services,please contact Jackie Mattinen at x4093


Trip Reduction Program (TRP)

Reduce air pollution and improve our quality of life by carpooling, vanpooling, taking the bus, riding your bike or walking!

• Kyrene participates in the Maricopa County Trip Reduction Program (TRP).

• Kyrene offers incentives! + A guaranteed ride home for any employee who uses an alternative mode to get to work in the event of illness, family emergency, or other unforeseen problems;+ Monthly prize drawings for new and continuing alternative mode users.

• Please contact Paula Kolb at X4202• For bus information, please call Valley metro Transit

Information at (602) 253-5000.


Additional Questions?

Please contact us @ 480-783-4003

(main HR reception desk)

Please take a moment to fill out the survey and leave it on the table in the back.

Support Staff only:

If you are a Special Ed Assistant, please stay for the ESS Presentation

A d i s t r i c t o f e x c e l l i n g s c h o o l s Welcome to the New Employee Orientation...

Documents

Transcript of A d i s t r i c t o f e x c e l l i n g s c h o o l s Welcome to the New Employee Orientation...