A centre of expertise in digital information management UKOLN is supported by: Tap into Bath:...
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![Page 1: A centre of expertise in digital information management UKOLN is supported by: Tap into Bath: using collection descriptions.](https://reader035.fdocuments.in/reader035/viewer/2022062620/551b34b155034607418b6573/html5/thumbnails/1.jpg)
A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
UKOLN is supported by:
Tap into Bath: using collection descriptions in a local context
Ann Chapman and Bridget Robinson
Collection Description Focus
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Overview
• Collection Description Focus
• What is a collection?
• What is collection-level description?
• Why use collection descriptions?
• The Tap into Bath project
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Collection Description Focus
• Part of UKOLN, based at Univ. Bath• Funded by
– JISC (- higher and further education)– MLA (formerly Re:source - public sector)– British Library
• Works to– Develop consensus within user community– Disseminate information and good practice– Support implementers
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Focus activities
• Presentations and articles• Series of briefing papers and case studies• Website and newsletter• Workshops, briefing days• Online tutorial• Development of metadata schema• Point of contact, advice
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
What is a collection?
• A collection is an aggregation of items, e.g.– natural objects: fossils, mineral samples…– created objects: artefacts, documents, records..– digital resources: documents, images,
multimedia objects, data, software…– digital surrogates of physical objects:
documents, images…– metadata: catalogue records, item descriptions,
collection-level descriptions (!)…
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
What is a collection?
• Criteria for aggregation– By location– By type/form of item)– By nature of item content– By provenance or source/ownership of item
• Any number of items• Permanent or temporary• Discrete or distributed• Created with intent / purpose
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
What is collection-level description?
• Metadata is structured data about resources• Older forms of metadata
– Card catalogues, paper inventories, archival finding aids– Directories and yearbooks
• New forms of metadata– Library OPACs – MARC format– Archival descriptions – EAD and ISAD(G)– Museum documentation - Spectrum– Community information – MARC format– Collection descriptions – CLD schema
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
What is collection-level description?
• CLD schema = sets of data elements about:– The collection– Agents connected with the collection– Location of the collection– Associated resources– Relationships of the above entities
• Implementations– Usually hold descriptions in a relational database– Have a specific focus– May extend or limit the metadata elements used
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Why collection description?
• Enable collection provider to– disclose information about collections to users
• Enable user to– discover/locate collections– select collections to explore/search on basis of summary
description– compare collections as broadly similar objects (even
where items are heterogeneous)– understand conditions of access and use– interpret collections
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Collection of physicalobjects
Collection ofmetadata records
Collection of books
Collection of digitalitems
Database of CLDsCLDs provide high-
level “map” of landscape for user, researcher, visitor….
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
• AIM25 – archives within the M25
• Archives Hub
• Cecilia - music
• Collections Navigator – NHM
• Cornucopia - museums
• Crossroads – pottery in West Midlands
Who’s using Collection Description?
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Who’s using Collection Description?
• EnrichUK.net – NOF funded digitisation
• ITAM: MIMAS Collection Description
• Revealweb: visually impaired people
• The Science & Culture website
• SCONE – Scottish collections
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Tap into Bath
• Joint project– Collection Description Focus (expertise and advise)– University of Bath Library (hosting database,)– Collections held in the Bath area (information)
• Aims– Introduce concept of collection description to information
professionals in the Bath area– Produce a comprehensive resource for the Bath area– Pilot project for local collection description databases– Record the project in a case study paper
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Museum of East Asian Art (1)
Title: Museum of East Asian Art
Description: A fine collection of Chinese, Japanese, Korean and Southeast Asian artefacts. Particularly notable are the ‘Ordos’ bronzes, bamboo carvings and Chinese jade.
Strength: East Asian art.
Audience: general public, specialist researchers
Phys.char.: artefacts
Size: 500+ items
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Museum of East Asian Art (2)
Access control: general public during admission hours
Access conditions: Open all year except Christmas and New Year. Mon-Sat 10am-5pm, Sun 12 noon – 5pm. Admission charges. Pre-booking service for groups. Introductory video in 6 languages. Gallery guides and children’s worksheets. Library and study area. Object identification and enquiry service. Audio guides for visually impaired, induction loop, access to all floors.
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Museum of East Asian Art (3)
Location: 12 Bennett Street, Bath BA1 2QL
Legal status: Privately owned collection
Custodial history: Collection owned/donated by B.E.
Owner: Brian McElney O.B.E.
Owner biography: B.E. is a retired solicitor who practised in Hong Kong for over 35 years
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Museum of East Asian Art (4)
Subject: Decorative arts - Asia
Subject: Jade
Subject: Ordos (Mongolian people)
Subject: Bamboo carvings
Subject: Oriental antiquities
Subject: Ceramics
Subject: Brian McElney O.B.E.
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Downside Abbey Archive (1)
Title: Downside Abbey Archive
Description: The archive of Downside Abbey, a community of Benedictine monks serving parishes in Somerset, Worcestershire and Suffolk, and its school for boys aged 9-18.
Strength: History of Downside Abbey and school
Audience:
Phys. char.: documents
Size: xx items
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Downside Abbey Archive (2)
Access control: Requests for access considered
Access conditions: By arrangement.
Location: Stratton-on-the-Fosse, Bath BA3 4RH
Legal status: Privately owned collection
Custodial history.:
Owner: Downside Abbey community
Owner history: Community settled at Downside in 1814.
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Downside Abbey Archive (3)
Subject: Benedictine monasteries
Subject: Monastic and religious life.
Subject: Downside, England, St. Gregory’s Abbey
Subject: Abbeys – England – Downside - History
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Royal National Hospital for Rheumatic Diseases (1)
Title: Royal National Hospital for Rheumatic Diseases
Description: Specialist national hospital founded in 1738 and opened in 1742. Original buildings designed by John Wood. The collection includes oil paintings and a selection of hospital records and other archive material.
Strength: Medical and clinical history – local, national interest
Audience: Researchers
Phys.char.: documents, artefacts
Size: 3 oil paintings, unspecified number of documents
Associated collection: Bath City Archive - RNHRD archive
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Royal National Hospital for Rheumatic Diseases (2)
Access control: Researchers
Access conditions: By appointment.
Location: Upper Borough Walls, Bath BA1 1RL
Legal status: NHS collection
Custodial history: Most of the archival material is now held in the Bath City Archive.
Owner: RNHRD NHS Trust
Owner history: Became an NHS Trust in 1993.
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Royal National Hospital for Rheumatic Diseases (3)
Subject: Rheumatic diseases
Subject: Hospital records
Subject: John Wood (architect)
Subject: William Hoare (artist)
Subject: Dr William Oliver
Subject: Dr. Jeremiah Peirce
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A centre of expertise in digital information management
www.ukoln.ac.uk www.bath.ac.uk
Collection Description Focus
Visit our website at:
http://www.ukoln.ac.uk/cd-focus/
CD Focus University of BathBridget Robinson Alison Baud
Ann Chapman Isobel Stark