A Camp and Conference Ministry of The United Methodist Church
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A Camp and Conference Ministry of The United Methodist Church Come to the Mountain, Let God Refresh your Soul! [ Visit us at www.sacramentoassembly.org ] SACRAMENTO 2013
Transcript of A Camp and Conference Ministry of The United Methodist Church
A Camp and Conference Ministry of The United Methodist Church
Come to the Mountain, Let God Refresh your Soul!
[ Visit us at www.sacramentoassembly.org ]
SACRAMENTO 2013
In the spirit of Christian hospitality,
Sacramento welcomes all who come to
our mountaintop setting. We seek to
encourage spiritual discoveries by
offering each group and individual
Christian acceptance,
caring service,
and opportunities for life
transformation.
Thank you for your interest in Sacramento. Enclosed you will find most of the information you
need to schedule an event at our conference and retreat center. Sacramento is available for
groups of all sizes and age levels, families, weddings, reunions, business retreats, etc. This
peaceful and inspirational setting is ideal for workshops and spiritual retreats, whether your
group is large, small, or you come as an individual. Our campus is nestled in the Sacramento
Mountains, surrounded by beautiful hills and pine trees. The tranquil setting abounds with
mountain wildlife, and has a pleasant climate year-round. At 7,500 feet elevation, Sacramento is
a beautiful and comfortable change from desert southwest cities nearby. El Paso is 130 miles
away, Las Cruces only 100 miles, and Albuquerque 220 miles. All of West Texas as far east as
the Dallas-Ft. Worth Metroplex can reach our mountains in a day’s drive or less.
As you will see in the information provided, we have facilities available for most types of
groups. Whether you are planning for a large or small group, we will help you make
your stay memorable. For your assistance, the following steps may be useful in
scheduling your stay at Sacramento:
Determine the desired dates for your event, with alternative dates if possible.
Determine your lodging needs, based on group size and lodging preferences.
Determine your needs for meetings, recreation, and other activities.
Visit our web site at www.sacramentoassembly.org to get a feel for what’s
available.
Contact our office to discuss your needs and check availability:
1-800-667-3414 Send a $100 booking fee to hold the date selected. *
Sign and return the Group Contract and Hold Harmless Agreement by
Deadline requested (your event is not officially booked until Sacramento
receives these signed documents.)
Submit an additional deposit of 10% of your estimated group invoice which is
due 90 days prior to your event.*
Contact Sacramento regularly as questions arise and your planning proceeds.
We can often save you time and energy if you communicate with us by phone
or e-mail ([email protected]). We’re glad to help. This allows
us to prepare in advance to help your event succeed!
The final payment for your event is due upon check-out.
SACRAMENTO
“Come to the Mountain. Let God Refresh Your Soul!”
A Camp & Conference Ministry of The United Methodist Church
Post Office Box 8
Sacramento, NM 88347
(575) 687-3414
1-800-667-3414
Fax (575) 687-4219
*This fee is NON-REFUNDABLE; however, if an event is cancelled, the fee may be applied to a
future event, if re-scheduled within six (6) months of cancellation. The reservation fee and 10%
deposit will be applied to your final invoice.
Lodging Rates and Fees 2011 Sacramento
Facility Single Rate Per
Person Per Night
Shared Rate Per
Person Per Night
**Family Rate
Children Age
5-19
**Family Max
Rate
Dormitories
Ayers
Laity
$42/*$43
$40/*$41
$30/*$31
$28/*$29
$14/*$15
$12/*$13
$90/*$92
$80/*$82
Aspen Lodge
Trinity Cabins $48/*$49 $33/*$34 $17/*$18 $110/*$112
Forrest Lodge (prices include
linens)
$67/*$68 $45/*$46 $17/*$18 $120/*$122
Day Use &
Tent Camping
$3/*$4 per person per day for Day Use Only
$3/*$4 per person per night for Tent Camping
** Family rate applies to parents and children staying in the same room
*Lodging rate change effective July 1st, 2013
Linen Service - $7 / per bed
Facility Nightly Rate Long Term Rental Description
Casa Sierra $130/*$135 Call for Rates Sleeps 2 to 4 – 1bdrm
( plus additional space for roll-away beds)
1 ½ bath, kitchen, washer & dryer, linens
Cloudcroft Cabin $130/*$135 Call for Rates
Sleeps 2 to 4 – 1bdrm (1 queen, 1 sofa bed, 1 bath, kitchen, linens)
Sleeps 2 – Addl 1bdrm (1 full, 1 ½ bath) (Subject to Availability)
Nurse’s Quarters $65/*$70 Call for Rates Sleeps 4 to 5 - 2bdrm (1 full, 3 twin)
1 bath, kitchenette, linens
RV Sites $16/*$17 Stay 1 week-get one night free
Stay 1 month- get one week free
Full Hook-ups Lower Site – 50amp
Upper Site – 30 amp
(50 amp plug – converters available)
*Lodging rate change effective July 1st, 2013
Sacramento
2013 LODGING RATES
(These are current rates and may be subject to change)
Lodging Rates and Fees Sacramento
Work Group Rates - $25 per person / day
Price includes: Lodging - $13 per person / per night
Meals - $4 per person / per meal
Sacramento
PO Box 8
106 Assembly Circle
Sacramento, NM 88347
1-800-667-3414
Fax: 575-687-4219
Email: [email protected]
Website: www.sacramentoassembly.org
Meal Service can be provided for groups of 10 or more.
If your group is smaller, please call to discuss reserving
one of our facilities that have private kitchens.
Additional Food Services – call for pricing and arrangements
Hours
Breakfast 8:00 AM
Lunch 12:00 PM
Supper 5:30 PM
Any change in these times must be arranged
prior to arrival.
We must have an accurate meal count at least 5
days before arrival of your group to insure time
for ordering of food.
(Last revised 11/17/2011) Food Services Sacramento
Meal Costs
(Includes entrée, vegetables, salad bar, drinks,
dessert, tax, tip, etc.)
Breakfast $9.00
Lunch $9.25
Supper $9.75
Children 5-12 $5.50 per meal *
Children 0-4 Free * *only if staying in the same room with parents
Beverages
Coffee & Tea
Hot Cholcolate & Cider
Sodas
Fruit Punch & Lemonade
Meeting and Break Packages
Vegetable Trays, Fruit Trays, Cookie Trays
Cheese and Crackers
Snack/Sack Lunches – for hiking or field
trips, limited to groups of 100 or less
Large group snacks – popcorn, cookies, ice
cream socials, s’mores
Barbeque grill available – call for usage
details
*All prices are based on market prices
and are subject to change.
Menus
Menus are prepared by the Food Service Director
and include a balanced diet for all meals.
A fruit/cereal/yogurt bar is provided at breakfast
and a full salad bar is included with lunch and
dinner.
NOTE: Due to supply and staffing requirements,
all recreation facilities and equipment
must be scheduled for use prior to arrival.
Indoor Recreation
Skipper’s Hall (gymnasium) may be
used for volleyball, basketball or other
large group games.
Roller Skating is also available in
Skipper’s Hall for a cost of only $3.00
per person. We provide the skates and
staff supervision.
A Recreation Room is available with
ping-pong, foosball, and air-hockey.
Wii System is available for check-out.
TVs, VCR and DVD players are
available for showing movies brought
by guests for group viewing.
Pianos are available throughout the
camp.
Outdoor Recreation
Trails that can be used for hiking,
mountain biking, and ATVs
Field Sports such as softball, soccer,
football, disc golf, kickball, tetherball,
etc.
Horse Shoe pits
A lighted court is available for
basketball and sand volleyball.
Catch and release fishing is available in
our trout pond. Bring your own gear,
using barbless hooks only.
Small children’s playground.
Recreation Sacramento
Recreation & Programming Options Sacramento
Activities Rates
ATV trails – bring your own ATV Free – Sacramento Trails (Requires TrailPass Card Purchase)
Disc Golf Disc Rental - $5
Fishing – catch and release only Free (bring your own gear – barbless hooks, please)
Hiking trails Free
Horseshoe Pits Free
Mountain Scooters $2/hour or $10/day
Paddle Boats $2/hour or $10/day
Pedal Carts $2/hour or $10/day
Ping Pong and Foosball Free
Sports Field – basketball, volleyball, baseball Free
All facilitated activities require Sacramento Staff and must be scheduled in advance.
*Archery $5/person
ATV Rental – Staff guided only, reserved in advance $25/person/half day $50/person/full day
*Fly Fishing Lessons $5/person
*Geo Cache / Orienteering $5/person
*Eagle Challenge Course – Low Ropes, High Ropes $15/person/half day $25/person/full day
*Paintball $15/person $10/refills $10/bring your own gear
RC Cars & Boats $5/battery
Roller Skating (10 person minimum) $3/person
*Firearms Safety Course $5/person Free if paired with shooting sports
**Black Powder $15/person
**Hand Guns $15/person
* .22 Rife Shooting $5/person
**Skeet Shooting $15/person $10/bring your own gear
*Wildlife Studies $5/person
*Tracking and Calling Wildlife $5/person
*Hiking/Camping/Survival Course $5/person
* Program option requires a 6 person minimum (groups of less than 6 are subject to staff availability)
** Program option has a 3 person minimum
Facilitated Activities Rates
Snack & Gift Shop SMA
The Snack & Gift Shop provides a welcome and relaxing activity for members of your group
during program break times. The shop will be opened based on your group’s program needs,
during your group’s free time. Please make arrangements for open times prior to your arrival.
Directory of Services SMA
Emergency Information
Fire or Medical Emergency – Call 911
Services provided by Sacramento-Weed Volunteer Fire &
Rescue
Medical care provided by Presbyterian Medical Services in
Cloudcroft and Gerald Champion Regional Medical
Center in Alamogordo.
Notify Sacramento management of emergency as soon as
possible. Call boxes for emergency use are located at
Skipper’s Hall, Dining Hall, Aspen Lodge, and Laity Dorm
24-Hour Assistance – Skipper’s Hall
Phone in lobby (requires phone
cards for long-distance calls)
Call box located on wall outside
main office for emergencies
Computer with internet available
in lobby at Skipper’s Hall
Office Services
Copies Black & white copies- 10 cents
Color copies- 20 cents
Office supplies charged according to use
Phone cards for sale at the office &
Snack/Gift Shop
Golf Cart Rental $25.00 per day charge
Communication
Postal Service Mail drop & postage available in office
Mail goes out at 10:00AM Phone available in Skipper’s Hall Lobby Phone cards sold in office and at Snack & Gift
Cellular Service Network extender on site for Verizon users
Other on-site cell service not guaranteed
WiFi is available on site
Beverages – soft drinks, juices, bottled water, hot chocolate, etc.
Snacks – popcorn, chips, candy, ice cream, etc.
Gifts – t-shirts, jewelry gift items, books, Sacramento memorabilia, greeting cards, etc.
Snack & Gift Shop Sacramento
Directory of Services Sacramento
Location – 30 miles southeast of Cloudcroft, NM in the Sacramento Mountains; surrounded
by the Lincoln National Forest
Elevation – 7,500 feet
Weather – Cool summer evenings (days rarely above 80), beautiful fall and spring days,
colder days in the winter with some snow
Lodging & Capacity – Lodging available for 1-375 persons in dorm and motel-style rooms,
RVs and camping
Prices – Affordable room and meal rates include use of all facilities, meeting rooms and
activities (with the exception of certain Sacramento programming requiring staff supervision,
which may be at additional cost )
Meeting Space – Rooms of different styles and sizes to accommodate groups from 10 to 375
at no additional charge with overnight stay. Day use meeting rooms include a charge.
Recreation – A variety of recreation options are available to our guests. See the included
“Recreation and Programming” pages in this booklet.
Snack & Gift Shop – available upon pre-scheduled requests by the group leader
Ownership and History – Operated by the New Mexico Conference of The United Methodist
Church since 1931
Just the Facts Sacramento
Directional Map Sacramento
Rules of the Grounds Sacramento
1. Our number one rule is that your event be a wonderful success filled with fun and
overflowing with blessings!
2. Groups are asked to keep the grounds and buildings clean while here; and to leave the
facilities as you found them.
3. Do not climb through windows – or attempt to leave buildings other than through the
doors.
4. NO alcohol, narcotics, firearms or fireworks are permitted anywhere on the campus.
5. Smoking is NOT permitted in the buildings or the forest area. If one must smoke, please
do so on the porches of the buildings where ash receptacles are provided.
6. Campfires may be lit in designated areas (except when prohibited by weather conditions).
Please check with the office or the manager on duty before starting a fire anywhere.
7. All fires in fireplaces, stoves, or outdoor fire pits are NEVER to be left unattended.
A person from your group needs to be present until the fire is OUT.
8. Please do not stack wood next to the fireplaces or stoves; and do not leave matches or fire
starters unattended.
9. Please leave your vehicles parked while on campus, unless needed to transport someone
with physical difficulties.
10. Please do not wade or play in the pond, or throw rocks or other objects into the pond.
The ducks and fish are pets – please be kind to them.
11. Rock throwing is not permitted anywhere on camp grounds.
12. Pets are allowed on a limited basis. We have no kennel facilities. Please call if you must
bring your pet.
13. We have wonderful neighbors, so we ask that you please stay off of their private property.
14. Please DO report all injuries/illnesses to the main office or the manager on duty.
An emergency call box is provided for your use to contact staff members. The boxes are
located at Skipper’s Hall, Dining Hall, Aspen Lodge and Laity Dorm.
Rules for acceptance and participation in any program of The United Methodist Church
are the same for everyone – without regard to sex, race, color, national origin, age,
ancestry or physical disability.
Notes: Sacramento
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Please contact us if you have any questions or to schedule your event!
800.667.3414
575.687.3414
Karen Bruggink Guest Services Coordinator
Registrar
Cindy McCuaig Executive Coordinator
Marketing & Donor Development
