A balance of control and freedom

Ross Jones, SharePoint Consultant

Aarhus, Denmark, 06/11/13

SharePoint Governance

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Who am I?

Who are NIBR?And what do they do?

Where Are We?

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What is governance?

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To avoid chaos…

Why do I need it?

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The fine balance

IT Defined Process & Procedure

Science led innovation & creativity

Vs.

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Creating order

• Roles & Responsibilities

• Process

• Technologies

• Policies

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What makes up SharePoint Governance?

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Drives Adoption

Governance can drive adoption…

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Where to start?!

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Start with what’s important

Permissions management

Data protection

Role and Responsibilities

Information Architecture

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Don’t over policy

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How we did it

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Keeping it simple

ROLES & RESPONSIBILITIES

What Who Where

Site permissions Site owner see footer on your site

Creation of Team site Site owner see footer on your site

Creation of communities site

Solutions team Request form here: click me

Issues on SharePoint Service desk > Solutions team

Get help link here. Solutions team here.

Leveraging more from SharePoint

Solutions team Contact us here

Trainings Solutions team Training site here

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Site Owners & Deputies

Site Owners & Deputies

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Keeping it simple

Site Owners & Deputies

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Keeping it simple

Site Owners & Deputies

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Site Owners Report

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Get the information out there

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The Confidentiality Assessment

The Confidentiality Assessment

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The Confidentiality Assessment

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Data Protection

Before CA After CA0

1000

2000

3000

4000

5000

6000

7000

8000

9000 8349

6034

Sites Before & After CA Roll Out

Sites

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Information Architecture

Information Architecture

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Information Architecture

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Information Architecture

What do I do, where?

Use case Where should it live?

Initiative around your team/ department

share/departments/your team

Initiative for cross department working, non research project related

share/communities

Initiative or project linked with research project

projects/department

News & Information intranet site

Collaboration with external party external collaboration sites

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Information Architecture

My Links

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Getting the information out there

Getting The Information Out There...

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SharePoint Interest Group

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Where to go for Support?

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NIBR Tube

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Information retention

The Site Archiving Feature

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Information retention

Site archiving feature

Site inactive for >6 months or blocked by

CA

Site Owner Notified & Agrees/not

3rd Party tool moves content to read only

site collection

Can be indexed by search

Uses our Doc ID service to always

maintain links

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Tick all the boxes

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Key takeaways

Analyze where you are; starting fresh or when in chaos mode

Don’t over policy; stick to the key parts that make sense.

Make sure you have a team to support your governance plan

Make sure people know everything you define. If they don’t know, how can they follow?

Don’t think, we’ll get collaborative now, and sort this governance muck out later. You won’t, effectively.

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Questions?

I’ve been Ross Jones, you’ve been [insert nice words here]

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Contact me…