9.C – REVIEW AND DISCUSSION OF 2019 2nd QUARTER BUDGET ...
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AGENDA LEBANON CITY COUNCIL AUGUST 7, 2019 9. NEW BUSINESS: 9.C – REVIEW AND DISCUSSION OF 2019 2 nd QUARTER BUDGET REPORT & RELEASE OF COLLECTED PUBLIC SCHOOL IMPACT FEES 2 nd QUARTER JUNE 2019 BUDGET REPORT The 2 nd quarter budget report presents in summary form year-to-date expenditures and revenues activity for through June 30. Item is for informational purposes only and does not require action by the Council. Finance Director Greg Colby will be present at the meeting to answer any question the Council may have. ACTION The agenda item is for information purposes only. No action is required by the Council. RELEASE OF COLLECTED PUBLIC SCHOOL IMPACT FEES A Memorandum of Understanding (MOU) between the City and Lebanon School District (September 30, 2010) provided the City would transfer once each quarter of the calendar year all collected Public Schools Impact Fees to the Lebanon School District for application toward the payment of debt on the new middle school. To date $197,029.02 has been disbursed to the Lebanon School District: 2013 $98,342.77 2014 $21,529.75 2015 $6,105.50 2016 $4,020.00 2017 $11,370.75 2018 $53,827.15 2019 $1,833.10 This request is for the City Council to authorize disbursement of $8,822.20 in collected Public School Impact Fees (through 6/30/19) to the Lebanon School District. Lebanon City Council August 7, 2019 Page 73
Transcript of 9.C – REVIEW AND DISCUSSION OF 2019 2nd QUARTER BUDGET ...
AGENDA LEBANON CITY COUNCIL AUGUST 7, 2019
9. NEW BUSINESS:
9.C – REVIEW AND DISCUSSION OF 2019 2nd QUARTER BUDGET REPORT& RELEASE OF COLLECTED PUBLIC SCHOOL IMPACT FEES
2nd QUARTER JUNE 2019 BUDGET REPORT
The 2nd quarter budget report presents in summary form year-to-date expenditures and revenues activity for through June 30. Item is for informational purposes only and does not require action by the Council. Finance Director Greg Colby will be present at the meeting to answer any question the Council may have.
ACTION
The agenda item is for information purposes only. No action is required by the Council.
RELEASE OF COLLECTED PUBLIC SCHOOL IMPACT FEES
A Memorandum of Understanding (MOU) between the City and Lebanon School District (September 30, 2010) provided the City would transfer once each quarter of the calendar year all collected Public Schools Impact Fees to the Lebanon School District for application toward the payment of debt on the new middle school.
To date $197,029.02 has been disbursed to the Lebanon School District:
2013 $98,342.77 2014 $21,529.75 2015 $6,105.50 2016 $4,020.00 2017 $11,370.75 2018 $53,827.15 2019 $1,833.10
This request is for the City Council to authorize disbursement of $8,822.20 in collected Public School Impact Fees (through 6/30/19) to the Lebanon School District.
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LEBANON CITY COUNCIL August 7, 2019 Agenda Item #9.C Page 2 ACTION The Council is requested to act on the following motion: Moved, that in accordance with Section 213.10 (Administration of Impact Fees) of the Lebanon Zoning Ordinance, the City Council authorizes disbursing the sum of $8,822.20 in collected Public Schools Impact Fees to the Lebanon School District to be applied toward the payment of debt on the new middle school located at the intersection of Moulton Avenue and Route 4 consistent with the September 2010 Memorandum of Understanding Between the City of Lebanon and the Lebanon School District, SAU 88. Included in this Section: 1. June 30, 2019 Quarterly Budget Report 2. Impact Fee Report as of June 30, 2019
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CITY OF LEBANON FINANCE DEPARTMENT BUDGET REPORT TO CITY COUNCIL JUNE 30, 2019 The following report highlights key points for the City’s general fund operating budget, Solid Waste Disposal Fund, Water Treatment and Distribution Fund, Sewage Collection and Disposal Fund, Municipal Airport Fund, Emergency Management Fund, and Capital Projects. The Finance Department has completed a significant portion of the audit of our 2018 financial statements by Plodzik & Sanderson, and the information contained in this document is subject to change pending the results of that audit. General Fund Expenditures: Year-to-date totals indicate that approximately 58.3% of FY 2019 appropriations have been expended or encumbered (obligated for future expenditure) during the second quarter. As is shown in the graph below, this expenditure level is consistent with FY 2018 expenditure levels for the quarter, and both years are trending about 8% over the 50% benchmark for the quarter.
While not all operating costs are absorbed equally over the course of each fiscal year, because approximately 57% of the City’s budget is comprised of employee wages and benefits which are paid on a weekly basis, the typical benchmark for expenditures is to assume level spending over the course of each month. However, operating costs such as winter maintenance which, while subject to significant fluctuations due to weather conditions, are generally highest during the first and fourth quarters of the fiscal year. Similarly, support for local non-profit organizations is typically disbursed in its entirety in the first month of each fiscal year ($289,690 in 2019). These anomalies in the even flow of the use of resources would point to an expectation that first quarter expenditures would typically be above the benchmark as
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City of LebanonCumulative General Budget Usage by Month
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shown above. Exhibit A summarizes FY 2019 appropriations, expenditures and amounts encumbered as of June 30th by department. Revenues: FY 2019 revenue estimates and amounts collected through June 30th are presented in Exhibit B to this report. Benchmarks for revenue collections are typically not as easily defined as with operating expenses in the General Fund. Several sources of City revenue are remitted by residents on an infrequent basis. Property taxes, the primary source of support for General Fund operations, are remitted semi-annually. State of New Hampshire support in the form of revenue sharing and highway block grant funding are received annually and quarterly, respectively, and several sources of inter-governmental revenues are remitted annually or on a cost-reimbursement basis. Still other sources, such as the payment in lieu of taxes (PILOT) received from Dartmouth-Hitchcock are received annually at the beginning of each fiscal year. These factors result in an uneven revenue pattern, but one that still allows for a somewhat cyclical pattern of predictability. Exhibit B summarizes amounts budgeted and collected year-to-date by general revenue category and includes account level totals for item within each category. When viewing the percent collected column in this report, an amount of zero percent (0%) would be indicative of the situation referred to above whereby the source of revenue has an infrequent remittance pattern that occurs after the first quarter of the year and may well be remitted annually. Conversely, items showing one hundred percent collections (100%) would be examples of sources that are collected annually during the first quarter of each fiscal year. In considering progress for revenue sources that are spread routinely over the course of each fiscal year, the categories titled Licenses and Fees and Departmental Income become the focus. While there will invariably be exceptions to the rule, these revenue sources can reasonably be measured on a percentage of the fiscal year basis. Motor vehicle permits are on pace with the quarterly benchmark, building permits have already exceeded 89% of the FY 2019 estimate for that category, and ambulance services are 10.6% above the June 30th benchmark. Other items of note include miscellaneous revenue which has already exceeded the estimate for this category by over $120,000. This is due to the receipt of a premium rebate on the City’s workers’ compensation and unemployment compensation insurance premiums and favorable claims histories. The City also sold the property located at 7 Fortune Street, deriving $44,500 and resulting in excess revenues of $42,500 over the category’s budgetary estimate. At the bottom of Exhibit B, there are three sets of totals. The first is simply the total of all general fund sources and a comparison to the same budgetary period in FY 2018. The second is total General Fund revenues excluding property taxes and a comparison of those totals to the same budgetary period in FY 2018. The “Daily / Year-Round Sources” total represents the items referred to above as evenly distributed over the fiscal year and more easily measured using the one-twelfth per month benchmark (50% for 6/30).
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Solid Waste Disposal Fund The Solid Waste Disposal fund is responsible for the operation and maintenance of the landfill, recycling facilities and hazardous waste processing. The FY 2019 budget forecasted the use of $116,430 in available spendable fund balance, a reduction of approximately $1.7 million from the fund balance expended in FY 2018 due to the need to fund the acquisition of a compactor and the Landfill Gas to Energy Project totaling $800,000 and $1,550,000, respectively. The chart below presents the budget and actual expenditures and revenues to date.
As was mentioned in the quarterly report for the FY ended 2018, the host community fee subsidy has totaled $4.3 million in revenue to the General Fund since 2011. As the City plans for the development of the Phase III cell and the possible need for the reclamation of the current unlined site (Phase 1), consideration should be given to repurposing the General Fund subsidy for future solid waste disposal site development costs. The Finance Department will be providing further analysis regarding the subsidy as deliberations begin on the City’s FY 2020 budget.
DESCRIPTIONAMENDED
BUDGETEXPENDED TO
DATEENCUMBERED
BALANCETOTAL EXP. &
ENC.APPROPRIATION
BALANCEPERCENT
EXPENDED EXPENDITURES ADMINISTRATION 307,540.00 150,996.93 40,394.23 191,391.16 116,148.84 62.2% LANDFILL OPERATIONS 1,070,030.00 519,204.77 107,489.63 626,694.40 443,335.60 58.6% RECYCLING 267,950.00 132,983.03 - 132,983.03 134,966.97 49.6% PURCHASES SERVICES/PROP/EQUIP 1,808,740.00 1,152,132.82 - 1,152,132.82 656,607.18 63.7% TOTAL SOLID WASTE DISPOSAL FUND EXPENDITURES 3,454,260.00 1,955,317.55 147,883.86 2,103,201.41 1,351,058.59 60.9%
REVENUESAMENDED
BUDGET YTD REVENUEPERCENT
COLLECTED C&D CLOSURE GRANT #L-136/145 12,830.00 - 0.0% TIPPING FEES/LANDFILL SALES 3,200,000.00 1,496,775.93 46.8% RECYCLABLE SALES 100,000.00 46,335.22 46.3% SALE OF CITY OWNED PROPERTY - 6,000.00 INVESTMENT INCOME/INTEREST 7,500.00 - 0.0% MISCELLANEOUS REVENUE 5,000.00 500.00 10.0% FORE-U GOLF CENTER 12,500.00 4,901.15 39.2% COUPON SALES - 101,830.00 TOTAL SOLID WASTE DISPOSAL FUND REVENUES 3,337,830.00 1,656,342.30 49.6%
SOLID WASTE DISPOSAL FUND
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Water Treatment and Distribution Fund The Water Treatment and Distribution Fund is responsible for the provision and distribution of clean and safe drinking water, the planning, maintenance and replacement of water treatment facilities, pump stations, water tanks, and the water distribution system. The FY 2019 budget forecasted the reduction of $60,975 to available spendable fund balance. The chart below presents the budget and actual expenditures and revenues to date.
As was outlined in the 12/31/18 quarterly report, the City’s long-term objective relative to future service rates is to moderate increases by accumulating resources in advance of the projected operation, maintenance and debt service costs anticipated over the next five years (2019-2023) for both the Water Treatment and Distribution Fund and the Sewage Collection and Disposal Fund. Leveraging financing available through the State’s revolving loan fund programs and managing the City’s bonded debt authorizations are key components to the future of the service rate structure and the Finance Department will be making recommendations to the City Manager and City Council in the process of formulating the FY 2020 budget.
DESCRIPTIONAMENDED
BUDGETEXPENDED TO
DATEENCUMBERED
BALANCETOTAL EXP. &
ENC.APPROPRIATION
BALANCEPERCENT
EXPENDED EXPENDITURES ADMINISTRATION 1,608,330.00 687,916.43 160,148.47 848,064.90 760,265.10 52.7% STORAGE TANKS 127,390.00 32,194.13 - 32,194.13 95,195.87 25.3% WATER METERS 75,500.00 26,224.53 32,985.00 59,209.53 16,290.47 78.4% WATER LINES 77,350.00 45,021.15 14,665.20 59,686.35 17,663.65 77.2% CONSTRUCTION & MAINTENANCE 1,759,105.00 1,443,301.35 - 1,443,301.35 315,803.65 82.0% TOTAL WATER TREATMENT AND DIST FUND EXPENDITURES 3,647,675.00 2,234,657.59 207,798.67 2,442,456.26 1,205,218.74 67.0%
REVENUESAMENDED
BUDGET YTD REVENUEPERCENT
COLLECTED #C-844 CSO WSTWTR/SAG 8,220.00 - 0.0% WATER USER CHARGES 2,880,000.00 1,455,606.25 50.5% SPRINKLER CHARGES 210,000.00 93,317.00 44.4% HYDRANT CHARGES 100,000.00 47,002.00 47.0% BACKFLOW CHARGES 83,000.00 45,557.60 54.9% INVESTMENT INCOME/INTEREST 2,400.00 - 0.0% WATER BILL INTEREST 7,250.00 2,250.67 31.0% MISCELLANEOUS 25,000.00 4,180.63 16.7% TRNS GRF:WATER FUND 245,660.00 245,660.00 100.0% SEWAGE COLLECTION AND DISPOSAL FUND 22,320.00 25,170.00 112.8% SEWAGE COLLECTION AND DISPOSAL FUND 2,850.00 - 0.0% TOTAL WATER TREATMENT AND DIST FUND REVENUES 3,586,700.00 1,918,744.15 53.5%
WATER TREATMENT AND DISTRIBUTION FUND
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Sewage Collection and Disposal Fund The Sewage Collection and Disposal Fund is responsible for the safe and hygienic collection and treatment of wastewater, and the planning, maintenance and replacement of the wastewater collection system, pump stations and wastewater treatment plant. The FY 2019 budget forecasted a draw on spendable fund balance of approximately $739,365. The use of spendable fund balance is primarily related to increased systems maintenance needs (capacity management operations maintenance plan) and transfers to the capital improvements fund (CSO project) and capital reserves (fleet vehicle replacements). Year-to-date expenditures are typically above the first quarter benchmark of 25% due to the payment of revolving loan fund debt service (public improvements category) that is paid in January, annually. The chart below presents the budget and actual expenditures and revenues to date.
DESCRIPTIONAMENDED
BUDGETEXPENDED TO
DATEENCUMBERED
BALANCETOTAL EXP. &
ENC.APPROPRIATION
BALANCEPERCENT
EXPENDED EXPENDITURES WASTE WATER ADMINISTRATION 110,260.00 37,317.45 - 37,317.45 72,942.55 33.8% WASTE WATER TREATMENT NON-PLANT OPERATIONS 922,670.00 437,076.96 - 437,076.96 485,593.04 47.4% WASTER WATER TREATMENT PLANT OPERATIONS 1,945,060.00 847,882.64 77,777.84 925,660.48 1,019,399.52 47.6% WASTE WATER COLLECTION SYSTEMS OPER. & MAINT. 299,380.00 54,946.77 57,500.00 112,446.77 186,933.23 37.6% PUBLIC IMPROVEMENTS 3,753,765.00 3,450,137.90 - 3,450,137.90 303,627.10 91.9% TOTAL SEWAGE COLLECTION AND DISPOSAL FUND EXPENDITURES 7,031,135.00 4,827,361.72 135,277.84 4,962,639.56 2,068,495.44 70.6%
REVENUESAMENDED
BUDGET YTD REVENUEPERCENT
COLLECTED C-769 DES PLANT UPGRADE 25,360.00 - 0.0% #C-844 CSO WSTWTR/SAG 8,220.00 - 0.0% #C-874 WSTWR/SAG 177,790.00 7,468.00 4.2% SEWER USER CHARGES 5,500,000.00 2,646,366.93 48.1% ENFIELD CONNECTOR 405,000.00 215,051.00 53.1% CONNECTION/ENTRANCE FEES 13,600.00 15,863.99 116.6% INVESTMENT INCOME/INTEREST 9,000.00 - 0.0% SEWER BILL INTEREST 22,500.00 3,800.79 16.9% MISCELLANEOUS 13,250.00 3,159.84 23.8% SEPTAGE 84,600.00 32,322.85 38.2% LEACHATE 32,450.00 34,297.46 105.7% TOTAL SEWAGE COLLECTION AND DISPOSAL FUND REVENUES 6,291,770.00 2,958,330.86 47.0%
SEWAGE COLLECTION AND DISPOSAL FUND
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Municipal Airport Fund The Municipal Airport Fund is responsible for the operation and maintenance of the Lebanon Municipal Airport. The FY 2019 budget forecasted a draw on spendable fund balance of approximately $248,070. The chart below presents the budget and actual expenditures and revenues to date.
The deficit fund balance position in the Municipal Airport fund is being serviced by General Fund subsidies over the next several budgetary periods. The FY 2019 revenue budget includes a $244,010 subsidy from the General fund. Through 12/31/18, $2,807,466 has been transferred as a subsidy from the General Fund. As was mentioned in the 12/31/18 quarterly report, the Finance Department is reviewing the methodologies that have been employed for the calculation of the General Fund subsidy, as well as, reviewing the fee structure for the various tenants/carriers supporting the airport to determine that best practices are in place in the future.
DESCRIPTIONAMENDED
BUDGETEXPENDED TO
DATEENCUMBERED
BALANCETOTAL EXP. &
ENC.APPROPRIATION
BALANCEPERCENT
EXPENDED EXPENDITURES ADMINISTRATION 546,660.00 219,814.64 12,700.00 232,514.64 314,145.36 42.5% REPAIRS & MAINTENANCE 619,360.00 300,363.70 17,597.02 317,960.72 301,399.28 51.3% PUBLIC IMPROVEMENTS 275,020.00 275,011.67 - 275,011.67 8.33 100.0% TOTAL MUNICIPAL AIRPORT EXPENDITURES 1,441,040.00 795,190.01 30,297.02 825,487.03 615,552.97 57.28%
REVENUESAMENDED
BUDGET YTD REVENUEPERCENT
COLLECTED NHAC AID - 11,537.43 AIR CARRIER LANDING FEES 189,700.00 81,577.00 43.0% GENERAL AVIATION LANDING FEES 177,010.00 47,594.25 26.9% RENT-A-CAR FEES 142,000.00 51,663.34 36.4% TERMINAL BUILDING RENT 125,190.00 52,784.46 42.2% LAND RENT 53,540.00 158,704.30 296.4% LAND RENT: POLICE FACILITY 30,960.00 31,000.00 100.1% FIXED BASE OPERATING COMMISSIONS 35,050.00 17,091.26 48.8% PARKING LOT RENTAL 10,290.00 5,226.96 50.8% HANGAR RENTALS 120,850.00 49,164.30 40.7% INVESTMENT INCOME/INTEREST (1,500.00) - 0.0% AIR CARRIER FUEL FLOWAGE 5,900.00 1,925.79 32.6% GEN AVIATION FUEL FLOWAGE 53,180.00 15,003.69 28.2% MISCELLANEOUS REVENUE 6,690.00 3,642.62 54.4% GENERAL FUND 244,010.00 244,110.00 100.0% TOTAL MUNICIPAL AIRPORT REVENUES 1,192,870.00 771,025.40 64.6%
MUNICIPAL AIRPORT FUND
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Emergency Management Fund The Emergency Management Fund is responsible for the development, operation and maintenance of all aspects of local emergency preparedness. The FY 2019 budget forecasts a no change in spendable fund balance relative to operating results. The chart below presents the budget and actual expenditures and revenues to date.
The annual budget for the Emergency Management Fund is supported entirely by a transfer from the General Fund.
DESCRIPTIONAMENDED
BUDGETEXPENDED TO
DATEENCUMBERED
BALANCETOTAL EXP. &
ENC.APPROPRIATION
BALANCEPERCENT
EXPENDED EXPENDITURES OTHER PURCHASED SERVICES 5,000.00 190.00 - 190.00 4,810.00 3.8% SMALL TOOLS/EQUIPMENT 20,000.00 - - - 20,000.00 0.0% TOTAL EMERGENCY MANAGEMENT FUND EXPENDITURES 25,000.00 190.00 - 190.00 24,810.00 0.76%
REVENUESAMENDED
BUDGET YTD REVENUEPERCENT
COLLECTED TRNS GRF: EMERGENCY MGMNT 25,000.00 25,000.00 100.0% TOTAL EMERGENCY MANAGEMENT FUND REVENUES 25,000.00 25,000.00 100.0%
EMERGENCY MANAGEMENT FUND
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CATEGORY OF GOVERNMENT / DEPARTMENTAMENDED
BUDGETEXPENDED TO
DATEENCUMBERED
BALANCETOTAL EXP. &
ENC.APPROPRIATION
BALANCEPERCENT
EXPENDED GENERAL GOVERNMENT CITY COUNCIL 20,500.00 14,573.42 - 14,573.42 5,926.58 71.1% EXECUTIVE 695,730.00 286,412.99 16,161.00 302,573.99 393,156.01 43.5% ELECTIONS/VITAL STATISTICS 750,320.00 292,484.48 - 292,484.48 457,835.52 39.0% FINANCE SERVICES 911,880.00 455,013.71 30,560.00 485,573.71 426,306.29 53.2% PROPERTY ASSESSMENT ADMINISTRATION 487,950.00 211,825.45 - 211,825.45 276,124.55 43.4% INFORMATION SERVICES 1,573,240.00 702,885.43 477,601.89 1,180,487.32 392,752.68 75.0% LEGAL 300,000.00 125,246.11 - 125,246.11 174,753.89 41.7% ANCILLARY SUPPORT SERVICES 110,140.00 28,231.90 - 28,231.90 81,908.10 25.6% PERSONNEL ADMINISTRATION 641,770.00 231,284.29 7,250.00 238,534.29 403,235.71 37.2% RISK MANAGEMENT 239,020.00 107,209.12 - 107,209.12 131,810.88 44.9% TOTAL GENERAL GOVERNMENT 5,730,550.00 2,455,166.90 531,572.89 2,986,739.79 2,743,810.21 52.1%
COMMUNITY DEVELOPMENT & PRESERVATION COMMUNITY DEVELOPMENT 714,370.00 319,806.28 5,000.00 324,806.28 389,563.72 45.5% PRESERVATION 10,070.00 4,321.00 - 4,321.00 5,749.00 42.9% TOTAL COMMUNITY DEVELOPMENT & PRESERVATION 724,440.00 324,127.28 5,000.00 329,127.28 395,312.72 45.4%
TRANSPORTATION REGIONAL TRANSPORTATION 242,440.00 121,220.00 - 121,220.00 121,220.00 50.0% TOTAL TRANSPORTATION 242,440.00 121,220.00 - 121,220.00 121,220.00 50.0%
PUBLIC SAFETY POLICE 6,891,910.00 3,330,093.25 33,882.98 3,363,976.23 3,527,933.77 48.8% FIRE 4,774,680.00 2,332,552.41 12,864.22 2,345,416.63 2,429,263.37 49.1% CODE ENFORCEMENT 514,310.00 265,923.28 - 265,923.28 248,386.72 51.7% TOTAL PUBLIC SAFETY 12,180,900.00 5,928,568.94 46,747.20 5,975,316.14 6,205,583.86 49.1%
MUNICIPAL SERVICES ADMINISTRATION 847,640.00 433,060.43 3,578.74 436,639.17 411,000.83 51.5% OPERATIONS & MAINTENANCE 2,876,380.00 1,220,985.77 451,445.43 1,672,431.20 1,203,948.80 58.1% UTILITIES 152,170.00 62,409.20 - 62,409.20 89,760.80 41.0% FACILITIES MAINTENANCE 478,530.00 138,712.81 20,767.92 159,480.73 319,049.27 33.3% FLEET MAINTENANCE 164,250.00 84,080.41 - 84,080.41 80,169.59 51.2% TOTAL MUNICIPAL SERVICES 4,518,970.00 1,939,248.62 475,792.09 2,415,040.71 2,103,929.29 53.4%
HUMAN SERVICES WELFARE 272,720.00 102,875.87 - 102,875.87 169,844.13 37.7% OTHER HUMAN SERVICES 289,690.00 289,690.00 - 289,690.00 - 100.0% TOTAL HUMAN SERVICES 562,410.00 392,565.87 - 392,565.87 169,844.13 69.8%
COMMUNITY SERVICES RECREATION & PARKS 1,061,570.00 477,938.24 15,500.00 493,438.24 568,131.76 46.5% LIBRARY 1,421,340.00 684,977.41 18,779.64 703,757.05 717,582.95 49.5% TOTAL COMMUNITY SERVICES 2,482,910.00 1,162,915.65 34,279.64 1,197,195.29 1,285,714.71 48.2%
DEBT SERVICE PRINCIPAL ON LONG-TERM BONDS/NOTES 2,544,270.00 2,544,258.05 - 2,544,258.05 11.95 100.0% OTHER PRINCIPAL 222,210.00 185,782.43 - 185,782.43 36,427.57 83.6% INTEREST ON LONG-TERM OBLIGATIONS 935,350.00 935,286.02 - 935,286.02 63.98 100.0% OTHER INTEREST 98,660.00 77,898.14 - 77,898.14 20,761.86 79.0% TOTAL DEBT SERVICE 3,800,490.00 3,743,224.64 - 3,743,224.64 57,265.36 98.5%
INTERFUND TRANSFERS TOTAL INTERFUND TRANSFERS 2,265,154.00 1,807,684.00 - 1,807,684.00 457,470.00 79.8%
GENERAL FUND TOTALS 32,508,264.00 17,874,721.90 1,093,391.82 18,968,113.72 13,540,150.28 58.3% PRIOR YEAR-TO-DATE TOTALS 30,738,370.00 15,327,198.00 192,018.00 15,519,216.00 15,219,154.00 50.5%
EXHIBIT ACITY OF LEBANON
FINANCE DEPARTMENTBUDGET VS. ACTUAL EXPENDITURE REPORT-GENERAL FUND
PERIOD ENDED: JUNE 30, 2019
CATEGORY/DESCRIPTIONAMENDED
BUDGET YTD REVENUEPERCENT
COLLECTED TAXES PROPERTY TAXES REVENUE 20,932,962.00 28,448,379.50 135.9% PROPERTY TAXES OVERLAY - (43,639.51) YIELD TAXES 5,000.00 150,218.85 3004.4% LEBANON HOUSING AUTHORITY 35,000.00 - 0.0% MASCOMA HYDRO 6,120.00 6,132.32 100.2% RIVERMILL HYDRO 1,830.00 1,860.35 101.7% DHMC 1,600,000.00 1,814,081.00 113.4% EXCAVATION TAX 5,000.00 6,044.44 120.9% LATE TAX PAYMENTS 170,000.00 156,434.89 92.0% TOTAL TAXES 22,755,912.00 30,539,511.84 134.2%
LICENSES & FEES MOTOR VEHICLE REGISTRATIONS 2,400,000.00 1,322,868.00 55.1% BUILDING PERMITS 250,000.00 224,768.60 89.9% DOG LICENSES 11,900.00 11,981.00 100.7% BOAT REGISTRATIONS - 1,385.44 PISTOL PERMITS 200.00 100.00 50.0% MISCELLANEOUS CITY CLERK 43,700.00 21,763.00 49.8% OTHER: MISCELLANEOUS - 985.00 MOTOR VEHICLE TRANSACTION FEES 58,500.00 30,566.00 52.2% TRANS MANAGEMENT FUND ADMIN FEE 6,760.00 3,393.50 50.2% TOTAL LICENSES & FEES 2,771,060.00 1,617,810.54 58.4%
STATE/FEDERAL ASSISTANCE SAFER GRANT-FIRE 149,830.00 - 0.0% COPS CHP GRANT 82,290.00 27,601.14 33.5% HIGHWAY BLOCK GRANT 300,000.00 130,617.52 43.5% MEALS & ROOMS TAX DISTRIBUTION 653,700.00 - 0.0% FEMA - 38,642.61 #C-844 CSO WSTWTR/SAG 10,950.00 - 0.0% RAILROAD TAX - 4,406.30 DRUG TASK FORCE OFFICER NHDOJ 60,000.00 27,200.00 45.3% TOTAL STATE/FEDERAL ASSISTANCE 1,256,770.00 228,467.57 18.2%
INTER-GOVERNMENTAL AGREEMENTS LEBANON SCHOOL DIST RESOURCE OFFICER 60,000.00 - 0.0% SCHOOL DISTRICT CROSSING GUARDS 1,480.00 - 0.0% TOTAL INTER-GOVERNMENTAL AGREEMENTS 61,480.00 - 0.0%
CITY OF LEBANONFINANCE DEPARTMENT
BUDGET VS. ACTUAL REVENUE REPORT-GENERAL FUNDPERIOD ENDED: JUNE 30, 2019
EXHIBIT B
CATEGORY/DESCRIPTIONAMENDED
BUDGET YTD REVENUEPERCENT
COLLECTED
CITY OF LEBANONFINANCE DEPARTMENT
BUDGET VS. ACTUAL REVENUE REPORT-GENERAL FUNDPERIOD ENDED: JUNE 30, 2019
EXHIBIT B
DEPARTMENTAL INCOME PLANNING FEES 25,000.00 7,783.80 31.1% ZONING FEES 7,500.00 3,741.20 49.9% SALE OF TAX MAPS - 5.00 CEMETERY INCOME 26,150.00 10,660.00 40.8% COMPUTER SERVICES 102,000.00 102,000.00 100.0% POLICE RECORDS 5,000.00 2,549.00 51.0% ANNUAL ALARM FEES-POLICE 75,500.00 78,584.00 104.1% AMUBLANCE SERVICES: PLAINFIELD 19,000.00 - 0.0% AMUBLANCE SERVICES: ENFIELD 57,000.00 - 0.0% AMBULANCE SERVICES 800,000.00 484,980.08 60.6% AMBULANCE INTERCEPTS 6,000.00 7,025.00 117.1% AMBULANCE SERVICES: GRANTHAM 58,000.00 65,205.00 112.4% FIRE RECORDS 200.00 45.00 22.5% FIRE CODE ENFORCEMENT 8,000.00 11,160.00 139.5% FIRE: MISC REVENUE 150.00 45.00 30.0% EXCAVATION PERMITS 400.00 100.00 25.0% SALE OF ENGINEERING MAPS 200.00 50.50 25.3% MAINTENANCE BILLABLES 2,100.00 2,412.31 114.9% RECREATION PROGRAMS 61,000.00 29,946.28 49.1% RECREATION DAY CAMP 74,000.00 67,139.97 90.7% RECREATION POOL 25,000.00 13,080.05 52.3% RECREATION SKI PROGRAM 1,400.00 3,152.20 225.2% MISCELLANEOUS RECREATION 1,000.00 - 0.0% FARMERS' MARKET 12,000.00 9,908.00 82.6% PARKING TICKETS 3,000.00 6,455.00 215.2% FALSE ALARM FINES 14,000.00 1,950.00 13.9% ADMINISTRATIVE OVERHEAD 1,017,460.00 1,017,460.00 100.0% CABLE TV FRANCHISE FEE 150,000.00 37,874.89 25.2% TOTAL DEPARTMENTAL INCOME 2,551,060.00 1,963,312.28 77.0%
CATEGORY/DESCRIPTIONAMENDED
BUDGET YTD REVENUEPERCENT
COLLECTED
CITY OF LEBANONFINANCE DEPARTMENT
BUDGET VS. ACTUAL REVENUE REPORT-GENERAL FUNDPERIOD ENDED: JUNE 30, 2019
EXHIBIT B
MISCELLANEOUS INCOME SALE OF CITY OWNED PROPERTY 2,000.00 45,500.00 2275.0% INVESTMENT INCOME 130,000.00 163,792.62 126.0% FAC RENTAL: MASCOMA HYDRO 15,000.00 15,000.00 100.0% FAC RENTAL: NH DEPT CORRECTIONS 1,500.00 693.75 46.3% CITY CODE/ORDINANCE VIOLATIONS-POLICE 30,000.00 7,705.09 25.7% MISCELLANEOUS REVENUE 30,000.00 155,690.49 519.0% MISCELLANEOUS COPY CHARGES - 155.50 LANDFILL FUND HOST COMMUNITY FEE 568,860.00 245,792.82 43.2% TOTAL MISCELLANEOUS INCOME 777,360.00 634,330.27 81.6%
TRANSFERS FROM OTHER FUNDS SEWER FUND 3,800.00 3,800.00 100.0% MV TRANSPORTATION IMPROVEMENT FUND 60,580.00 30,541.50 50.4% CEMETERY TRUST FUND 12,000.00 - 0.0% TOTAL TRANSFERS FROM OTHER FUNDS 76,380.00 34,341.50 45.0%
GENERAL FUND TOTALS 30,250,022.00 35,017,774.00 115.8%PY GENERAL FUND TOTALS 29,543,640.00 32,916,970.00 111.4%
GENERAL FUND TOTALS EXCLUDING PROP TAXES 9,317,060.00 6,613,034.01 71.0%PY GENERAL FUND TOTALS EXCLUDING PROP TAXES 9,280,786.00 12,654,116.00 136.3%
DAILY / YEAR-ROUND SOURCES 4,740,620.00 2,996,324.95 63.2%
PAGE INTENTIONALLY
LEFT BLANK
Lebanon City Council August 7, 2019
Page 82
PUBL
IC F
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ITIE
S IM
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9 IM
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FEE
S
Lebanon City Council August 7, 2019
Page 83
PUBL
IC F
ACIL
ITIE
S IM
PACT
FEE
S
7/18
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2011
-201
9 IM
PACT
FEE
S
Lebanon City Council August 7, 2019
Page 84
PUBL
IC F
ACIL
ITIE
S IM
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12
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CP C
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REVI
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11
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avid
son
1 N
orth
Par
k LL
C (L
ucky
's Co
ffee)
92/1
482
.65
$
Appr
oved
for D
isbur
sem
ent b
y Ci
ty C
ounc
il 2/
7/18
(41,
262.
70)
$
-$
-$
-
$
(41,
262.
70)
$
2/16
/201
8N
ovo
Nor
disk
sam
e14
5/3
-$
44
0.00
$
33
0.00
$
-$
77
0.00
$
3/20
/201
8N
ovo
Nor
disk
PD
TO O
WN
ER 3
/20/
18 D
UPL
ICAT
Esa
me
145/
3-
$
(440
.00)
$
(330
.00)
$
-
$
(770
.00)
$
Bala
nce
3/31
/18
(82.
65)
$
66,6
01.3
6$
34,8
86.1
7$
4,
109.
53$
106,
422.
86$
4/
9/20
18Ro
ck R
idge
/88
Dogw
ood
Circ
lesa
me
74/3
/149
2,13
2.10
$
1,
205.
10$
42
6.42
$
407.
88$
4,
171.
50$
4/9/
2018
Rock
Rid
ge/1
4 Ro
ck R
idge
Blv
d.sa
me
74/3
/206
2,13
2.10
$
1,
205.
10$
42
6.42
$
407.
88$
4,
171.
50$
5/7/
2018
Gro
yett
es C
ampg
roun
d, L
LCsa
me
99/2
979.
20$
89
2.80
$
30
7.20
$
412.
80$
2,
592.
00$
5/16
/201
8Ro
ck R
idge
/25
Whi
te B
irch
Lane
sam
e74
/3/2
022,
636.
95$
1,49
0.45
$
527.
39$
50
4.46
$
5,15
9.25
$
5/
16/2
017
Vora
chak
, LLC
Robe
rt L
ampr
ey91
/197
-$
-
$
23
5.62
$
168.
30$
40
3.92
$
5/29
/201
8Ro
ck R
idge
Leb
anon
LLC
sam
e74
/3/1
532,
129.
80$
1,20
3.80
$
425.
96$
40
7.44
$
4,16
7.00
$
6/
21/2
018
Rock
Rid
ge L
eban
on L
LCsa
me
74/3
/147
2,63
6.95
$
1,
490.
45$
52
7.39
$
504.
46$
5,
159.
25$
Bala
nce
6/30
/18
12,5
64.4
5$
74
,089
.06
$
37
,762
.57
$
6,92
2.75
$
13
2,24
7.28
$
S:\M
GR\
00 -
2019
AG
ENDA
S\08
-07-
19\0
9 - N
EW B
USIN
ESS\
C. 2
ND Q
TR B
UDG
ET R
EPO
RT &
IMPA
CT F
EES\
2011
-201
9 IM
PACT
FEE
S
Lebanon City Council August 7, 2019
Page 85
PUBL
IC F
ACIL
ITIE
S IM
PACT
FEE
S
7/2/
2018
Han
over
Inve
stm
ent C
orp.
Enge
lber
th C
onst
ruct
ion
37/7
-$
87
4.80
$
68
0.40
$
1,06
9.20
$
2,
624.
40$
7/19
/201
8O
ne C
ourt
Str
eet A
ssoc
iate
ssa
me
91/2
44-
$
-$
287.
00$
20
5.00
$
492.
00$
-
$
-$
-$
-
$
-$
Appr
oved
for D
isbur
sem
ent b
y Ci
ty C
ounc
il 9/
5/18
(12,
564.
45)
$
-$
-$
-
$
(12,
564.
45)
$
Bala
nce
9/30
/18
(0.0
0)$
74,9
63.8
6$
38,7
29.9
7$
8,
196.
95$
122,
799.
23$
10
/13/
2018
Pike
Indu
strie
ssa
me
157/
5-
$
17.6
4$
13
.72
$
21
.56
$
52
.92
$
Ba
lanc
e 10
/31/
18(0
.00)
$
74
,981
.50
$
38
,743
.69
$
8,21
8.51
$
12
2,85
2.15
$
11/2
6/20
18Eu
gene
& C
athe
rine
Thur
ston
sam
e10
5/10
0-
$
879.
20$
282.
60$
65
9.40
$
1,82
1.20
$
Ba
lanc
e 11
/30/
18(0
.00)
$
75
,860
.70
$
39
,026
.29
$
8,87
7.91
$
12
4,67
3.35
$
12/7
/201
8Ro
ck R
idge
sam
e74
/3/1
511,
833.
10$
1,03
6.10
$
366.
62$
35
0.68
$
3,58
6.50
$
-
$
-$
-$
-
$
-$
-$
-
$
-
$
-$
-
$
20
18 IN
TERE
ST1,
165.
14$
Bala
nce
12/3
1/18
1,83
3.10
$
76
,896
.80
$
39
,392
.91
$
9,22
8.59
$
12
9,42
4.99
$
DIS
BURS
ED T
O D
ATE
(195
,195
.92)
$
(1
02,8
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0)$
(1
20,5
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7)$
-$
(4
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38.9
9)$
TOTA
L CO
LLEC
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02$
179,
696.
80$
15
9,93
5.98
$
9,
228.
59$
547,
963.
98$
N
OTE
: TO
TAL
INCL
UD
ES A
CCRU
ED IN
TERE
ST O
F $2
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9)$
TOTA
L CO
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S AC
CRU
ED IN
TERE
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7,02
9.02
$
17
9,69
6.80
$
159,
935.
98$
9,22
8.59
$
54
5,89
0.49
$
PAID
BY/
LOCA
TIO
NCU
RREN
T O
WN
ERM
AP/L
OT/
PLO
TSc
hool
Recr
eatio
nPo
lice
Fire
Tota
lRe
ceiv
ed12
15-3
640-
02-3
000
1215
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0-03
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012
15-3
640-
04-3
000
NO
TE:
Scho
ol, R
ecre
atio
n, P
olic
e an
d Fi
re c
olum
ns d
o no
t add
up
to to
tal b
ecau
se o
f acc
umul
ated
inte
rest
to d
ate
of $
2,07
3.59
.
S:\M
GR\
00 -
2019
AG
ENDA
S\08
-07-
19\0
9 - N
EW B
USIN
ESS\
C. 2
ND Q
TR B
UDG
ET R
EPO
RT &
IMPA
CT F
EES\
2011
-201
9 IM
PACT
FEE
S
Lebanon City Council August 7, 2019
Page 86
