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Kaizen Facilitators

Organising and running a workshop

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A Kaizen problem or not?

en yand define

the problem

< ½ day > 2 weeksor specialist Break N down?

Y

Just do it !Just do it !

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Worksho lannin

• When do you want to run the workshop?

• How long will you need?• Decide on the best team

– skills & experience relevant to problem

• a o er resources w you nee – see checklist – , ,

• Get permission

– what, when, where, who and what do you want them to do?

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Da 1 of the worksho

• Arrive early

• Set-u

– Kaizen box, table, chairs, refreshments,flipchart, (power leads, projector)...

• Greet the team

• n ro uce yourse ves

• Announce the agenda

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A typical workshop agenda

1. Day 1 – . . – p.m. ideas & plan for a new situation

2. Day 2 20-35% – a.m. design new situation – p.m. make some changes

3. Da 3

Depending on processand teaching required

– a.m. make some changes – p.m. record the new situation

40-60%Depending on what

. – a.m. complete follow-up action plan

– Presentation

the team can achieve

15-25%Depending on processand what follow-upactions are required

Facilitating a workshop 6Don’t forget to ‘teach and act’ and then repeat

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Measure the current situation

• Don’t assume that any data provided is correct!

– see for yourself • easure w a s re evan o your o ec ves an e

process

across different workshops – see form• – ’

all yourself!

• • Identify the waste in the process

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Develop ideas & plan for a new situation

• Collect feedback from the team – what have they

• Brainstorm ideas for improvement‘ ’• an e eas – e.g. sm e c ar• Allow time for ideas to form – e.g. over night

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Desi n the new situation

• This will come out of the ideas phase but you need to

see if it will work PlanPlan• se mo e s o es ayou• Do some more measurements Ac t

DoPeople andteamwork

Ac tDo

People andteamwork

• ry your eas ou on e ne n e ce• Allow time for designs to matureCheckCheck

• e prepare to scrap t em an start aga n

Be prepared for the feeling of failure at this step!

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Make some chan es

• Make what changes can be

made at the time Z 3 5PLZ 35 B

P L Z

3

• a n enance an spec a s smay be required

P L 5

C

PLZ 35 D

in your plan

• that has to be completed at a

future time

Make sure that the line/cell

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can operate afterwards!!!

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Pre-Kaizen workshop checklist

Get approval

Best team available -

Team name tags

Kaizen modules

Management The team S ecialists

Paper & pens Post-It notes Sto watch

Audience for presentation Operators & materials to run Others?

Tape measure Camera Floor tape

Facili ties / other Base/Room available

Computer & projector (?)

Marker pens Other

Flipchart & pens Presentation board/stand Refreshments

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