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Lunch and Learn

Reflections Program Kick-Off

Risa GintherTX PTA Arts in Education Liaison

rginther@txpta.org

Georgia O’Keeffe.

TODAY YOU WILL LEARN ABOUT….

• How the PTA Reflections program supports student

success and connects families and schools to one

another and to their community.

• The steps to leading your program and how to gather

resources and tools to help make your program a success!

Texas PTA Mission Statement

Our Mission

To make every child’s potential a reality by engaging and empowering families and

communities to advocate for all children.

Our Purposes

To promote the welfare of children and youth in home, school, places of worship, and

throughout the community;

To raise the standards of home life;

To advocate for laws that further the education, physical and mental health, welfare,

and safety of children and youth;

To promote the collaboration and engagement of families and educators in the

education of children and youth;

To engage the public in united efforts to secure the physical, mental, emotional,

spiritual and social well-being of all children and youth; and

To advocate for fiscal responsibility regarding public tax dollars in public education

funding.

September 13-19, 2020

Kick off Reflections Program

this September in Celebration of

Founded in 1969 by Colorado PTA President,

Mary Lou Anderson, National PTA Reflections

has encouraged Millions of students to

explore their artistic talents by giving

positive recognitions.

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Planning

✓ Create a committee

Divide up tasks, Roles include:

• Publicist

• Judging Coordinator

• Computer Wiz

• Celebration Event Coordinator

✓ Establish a timeline

✓ Communicate with other PTA leaders

✓ Network with other Reflections chairs

✓ Represent your Local PTA at statewide arts-related events

Get a team!

Aug Sept Oct Nov Dec Jan Feb - May

Plan & Promote!

Promote! Promote!Quality Check

Local PTAs Advance 20% to Regional/Council-level

Council PTAs Advance entries to Texas PTA

Jan 15

Council PTAs Return non-advancing

entries

Council/Regional

Back to school Training

13-19National Arts in

Education Week

October National Arts & Humanities

Month

Local PTAs Conduct Judging

Return non-advancing

entries

Local PTAs host a Recognition

Ceremony

Regions/Councils host a Recognition

Ceremony

Back to School Thanksgiving

Council PTAs Conduct

Council-levelJudging

Texas PTA hosts anAward

Ceremony

Collect Student Entries

Holiday Break

REFLECTIONS PROGRAM TIMELINE TX PTA.ORG/REFLECTIONS

PROCEDURE CHECKLIST!

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REFLECTIONS PROGRAM THEME

PROGRAM ELIGIBILITY?

The Reflections Program is open to all Texas students

who meet the necessary requirements :

Schools Supported by a Local PTA/PTSA

Any Local PTA/PTSA that attains Active Status no later than

October 31 is eligible to sponsor Reflections on their campus.

PTAs who are not in Good Standing may affect students’ eligibility

to receive awards from Texas PTA.

Visit txpta.org/standards-of-continuing-affiliation for more

information about Active Status and Good Standing.

Local chair will contact

a membership VP to verify

the membership. If there is no

record, contact a family member

Don’t forget to verify membership

status.If it is indicated ‘need to join’,

please contact a student/family

member

Reflections is a Member program

The Student or at least one person from

their primary household must be a current

member1of the Local PTA/PTSA where the

student is participating. Each Local

PTA/PTSA may determine a date by which

the member must join.

1 The Local PTA membership year is August 1 – July 31

each year.

PROGRAM ELIGIBILITY

Primary Grades Pre K—2

Intermediate Grades 3—5

Middle School Grades 6—8

High School Grades 9—12

Special Artist All Grades

DIVIDED INTO GRADE DIVISIONS

PrimaryGrades Pre-K-2

IntermediateGrades 3-5

Middle SchoolGrades 6-8

High SchoolGrades 9-12

Special ArtistAll Grades

• Student would qualify based on theAmericans with Disabilities Act (ADA)

• Entry into Special Artist Division is verified with parent’s signature, do not ask for proof of disability

• Student has a choice of entering as Special Artist or under the Traditional Grade Division

• Follow Special Artist Guidelines for guidance on accommodations(i.e. holding camera, typing, etc.)

SPECIAL ARTIST DIVISION

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Choose the

Arts

Categories

to offer

at your school

Dance Choreography

Film

Literature

Music Composition

Photography

Visual Arts

Any Thickness Eligible, No Frames With Glass

The Student is the Producer = The Videographer

A voice is an instrument!

Collage or montage?

Choreographer does not have to be a dancer

Illustrations Are Not Part of Judging

Students mayenter as many entries in as

many categoriesas they choose. No Limitations!

Visual Arts Photography or Visual Arts

Step 3.

Promoting ReflectionsPromoting the Program

• Utilize social media and local artists

• Offer a virtual master class with community or high school aged artists in specific areas such as drawing, painting, story boarding, film or dance techniques, etc.

• Create a virtual helpdesk on specific tasks such as completing the student entry form or preparing files for digital advancement

• Share your ideas with over 8,000 program leaders on social media using #TexasPTA, #PTAReflections, #localschool, #localISD, etc!!

• Ask to join a staff meeting to promote the program with teachers and administraitors

UTILIZE YOUR RESOURCES

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Encourage Reflections participation this October in Celebration of

Step 4.

Organizing Artwork

for Judging

Organizing for Judging

PREPARE SUBMISSIONS FOR JUDGES’ REVIEW

Collect entries and

organize by Arts Category

and Grade Division

Blind judging

Consider using a

numbering system in the

virtual judging instead of

student names

RECRUIT VOLUNTEER JUDGES

1. Start early by identifying local artists and cultural

organizations/businesses in your community.

2. Make a team of 2 or more for each Arts Category

3. Recruit artists with formal training/experience in the literary, media,

performing and visual arts to increase the credibility of your

program. Ask someone who has an understanding of children’s

minds and make it clear that this is a program to promote the Arts

and not a CONTEST.

4. Find digital judging ideas within the How To Host A Virtual

Reflections Program document and utilize the tools provided on the

Texas PTA website under the heading, Reflections Judging in

Seven Easy Steps.

Entries primarily judged on the interpretation of the theme

JUDGING GUIDELINES & SCORE CARDS

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Award of Excellence

These entries are excellent interpretations of the Reflections theme, exceptionally creative, and executed extremely well. These will advance to the next level.

Top 20%

Award of MeritThese entries are very good interpretations of the Reflections theme, very creative, and executed very well.

Amount is

up to you.

Honorable MentionThese entries are good interpretations of the Reflections theme, are creative, and executed nicely.

Amount is

up to you.

Participation Award

Every student entry should be recognized for the student having thought about the theme and trying their best to create an entry that interprets it.

All students not

awarded.

CHART OF AWARD LEVELS

• Complete your Advancing

Entry Spreadsheet and have

the file ready to upload into

your Local PTA Participation

Summary

• Submit Local PTA

Participation Summary

following your judging

• When you include your

Council Coordinator’s email

address, your spreadsheet

will be automatically emailed

to them along with your

participation numbers

COMPLETE YOUR PAPERWORK

Step 5. Celebrating and Recognizing Your

Participants

Celebrate and Recognize

Your Participants

Public Announcements

Virtual Events

Host a Socially Distanced

Award Pick-Up Day

Share with School Board or

City Council

#TXPTA

#PTAReflections

#localschool

#council

#YourISD

Plan a Walk-Through Ceremony

CELEBRATE ALL PARTICIPANTS

RECOGNIZE PARTNERS AND VOLUNTEERS

• Thank student leaders who helped

to promote or administer the

program

• Recognize your PTA and

community volunteers & school

personnel

• Highlight any community partners

that provided donations, such as

prizes or exhibit space

• And, don’t forget to thank your

judges!Insecurities by I’yonia Mumphrey

Pine Tree HS, Pine Tree ISD

EVALUATE YOUR PROGRAM

✓Collect feedback from your team.

✓Share with your PTA President/New Reflections Chair.

Utilize free tools such as survey monkey, google survey, etc.

Love Grows More Than Hate by Jonah Hotchkiss

Highland Park ELE Nederland ISD

Float by Ashley Pham

Johnson High School North East ISD

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Questions?

artsined@txpta.orgTXPTA.org/Reflections

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