901475 eGIS Add 1 - ACGOV.org · Web viewThe word “RFP” shall replace “Error! Reference...

WILLIE A. HOPKINS, JR., Director

COUNTY OF ALAMEDAADDENDUM No. 1

to

RFP No. 901475

for

eGIS Programming and Development ServicesSpecification Clarification/Modification and Recap of the Networking/Bidders Conferences

Held on October 12, 2016 and October 13, 2016

This County of Alameda, General Services Agency (GSA), RFP Addendum has been electronically issued to potential bidders via e-mail. E-mail addresses used are those in the County’s Small Local Emerging Business (SLEB) Vendor Database or from other sources. If you have registered or are certified as a SLEB, please ensure that the complete and accurate e-mail address is noted and kept updated in the SLEB Vendor Database. This RFP Addendum will also be posted on the GSA Contracting Opportunities website located at http://www.acgov.org/gsa/purchasing/bid_content/ContractOpportunities.jsp.

** BIDDERS MUST USE REVISED EXHIBIT A – EXCEL BID FORMS WHEN SUBMITTING BID RESPONSE**

Alameda County is committed to reducing environmental impacts across our entire supply chain. If printing this document, please print only what you need, print double-sided, and use recycled-content paper.

1401 Lakeside Drive, Suite 907 Oakland, CA 94612Phone: 510-208-9600 Website: http://www.acgov.org/gsa/departments/purchasing/ Rev 2016-3-9

http://www.acgov.org/gsa/departments/purchasing/

http://www.acgov.org/gsa/purchasing/bid_content/ContractOpportunities.jsp

County of Alameda, General Services Agency-ProcurementRFP No. 901475, Addendum No. 1

Exhibit F – Evaluation Process for New Projects has been added as an attachment.

ATTACHMENTS

EXHIBIT A - BID RESPONSE PACKETEXHIBIT B - INSURANCE REQUIREMENTSEXHIBIT C - VENDOR BID LISTEXHIBIT D - PROGRAMMING AND DEVELOPMENT SERVICES ARCHITECTURESEXHIBIT E - REQUIREMENTS FOR SAMPLE EGIS DATA MANAGEMENT STATEMENT OF WORKEXHIBIT F – EVALUATION PROCESS FOR NEW PROJECTS

Page 1 of the RFP, Section A (INTENT), paragraph 2 has been revised and as follows:

The County intends to award a three-year contract (with option to renew) to the bidder selected as the most responsible pool of qualified bidders whose response conforms to the RFP and meets the County’s requirements.

Page 6 of the RFP, Section E. (SPECIFIC REQUIREMENTS), item 11 has been revised as follows:

11. Contractor shall be provided with various assignments on an “as-needed” basis. Assignments may vary from agency to agency depending on the needs and requirements of the participating agency. The County will provide general requirements for the task or project and the contractor will respond with a Statement of Work to complete the needed work. A fixed price Statement of Work is preferred. Projects that encompass the need for eGIS Programming and Development Services include, but are not limited to, the following:

Page 8 of the RFP, Section E. (SPECIFIC REQUIREMENTS), item 13 has been added:

13. A Statement of Work must include, but is not limited to:

a. A summary of work to be completed;

b. Goals and Objectives to this assignment;

c. A statement of the requirements;

d. Proposed solution;

e. Responsibilities matrix;

f. Task breakdown;

g. Time Estimate; and

h. Cost summary

RFP No. 901475, Addendum No. 1


Page 8 of the RFP, Section F. (DELIVERABLES/REPORTS) has been revised as follows:

1. Contractor(s) will receive written specifications for specific work to be performed. Within one week of receiving these specifications, Contractor(s) must return a detailed proposal or Statement of Work that:

a. Details the scope, prices, rates, deliverables, and timeline:

Travel expenses must be included in the hourly rate quoted by the bidder; travel expenses will not be paid directly by the County.

b. The County will evaluate the SOW(s) received and assign work to a specific Contractor based on best solutions and/or lowest price. The SOW must be approved by the County prior to the delivery of services.

2. Contractor must provide advanced notification to the County once 80% of the total value of a particular SOW has been reached or exceeded.

3. Contractor must provide a monthly report of activity for all current SOWs in progress.

4. Reporting, contracting, and scheduling methods to include the following:

a. Statement of Work detailed costs and timelines.b. Detailed project plans c. Source code, regression test cases and documentation for programs and procedures

developed.

Page 15 of the RFP, Section H (EVALUATION CRITERIA), and item G (Oral Presentation and Interview) has been revised and as follows:

A.Oral Presentation and Interview:The oral presentation interview on the proposal by each bidder shall be a minimum of 60 minutes. in length. The oral interview may include responding to will consist of standard questions asked of each of the bidders and specific questions from the CSC regarding the Bidder’s proposal. The scoring may be revised based on the oral interview. regarding the specific proposal, do a demonstration or solutions to a specific project. The proposals may then be re-evaluated and re-scored based on the oral presentation and interview. 15 Points



Page 16 of the RFP, Section I (CONTRACT EVALUATION AND ASSESSMENT) has been revised and as follows:

During the initial 60 day period of any contract, which may be awarded to Contractor, the County may review the proposal, contract, any goods or services provided, and/or meet with the Contractor to evaluate goods and services performance and to identify any issues or potential problems.

The County reserves the right to determine, at its sole discretion, whether:

1. Contractor has complied with all terms of this RFP; and

2. Any problems or potential problems with the proposed goods and services were evidenced which make it unlikely (even with possible modifications) that such goods and services have met or will meet the County requirements.

If, as a result of such determination, the County concludes that it is not satisfied with Contractor, Contractor’s performance under any awarded contract and/or Contractor’s goods and services as contracted for therein, the Contractor will be notified of contract termination. Contractor shall be responsible for returning County facilities to their original state at no charge to the County. The County will have the right to invite the next highest ranked bidder to enter into a contract. The County also reserves the right to re-bid this project if it is determined to be in its best interest to do so.

Responses to Written/Verbal Questions

Q1) Page 21 of the RFP, SECTION O (AWARD), states:

1. Proposals will be evaluated by a committee and will be ranked in accordance with the RFP section entitled “Evaluation Criteria/Selection Committee.

An error code is listed between the words ‘the’ and ‘with’. Is there any way this could be fixed?

) The word “RFP” shall replace “Error! Reference source not found” in the following locations of the RFP:

1. Page 21 of the RFP, Section O, Item 12. Page 1 of Exhibit A, last bullet point3. Page 13 of Exhibit A, top of the page4. Page 1 of Exhibit B, 1st paragraph5. Page 1 of Exhibit B, 2nd paragraph



Q2) Are there any estimates of services that the contractor would have to provide that are not eGIS? Photogrammetry for example.

) Contractor will not provide any estimates of services that are not eGIS.

Q3) In terms of technology, GeoCortex doesn’t not seem to be listed. Is this not a requirement?) On page 6 of the RFP, Section E (SPECIFIC REQUIREMENTS), item 6 states:

6. Bidder must have extensive and quantifiable experience with GeoCortex product from Latitude Geographics.

Q4) Page 8 of the RFP, Section E. (SPECIFIC REQUIREMENTS), 11.j states:

j. Land Surveying and Mapping

Are there instances where contractor would have to do surveying as well?) None. If the County has a need for an engineering service, bidder could partner with

another company to provide that service to the County.

Q5) Is there a criteria for uploading limit, such size of the documents on strategic sourcing? If there is a problem with the upload with the bidders be notified by the system?

) Bidders are encouraged to break RFP responses to smaller files and upload. Questions regarding Strategic Sourcing, please call 510-208-9600.

Q6) Are the presentation slides available online?) No, the presentation slides are not available online.

Q7) Is the strategic sourcing portal what manages the bids uploads? ) Yes, the strategic sourcing portal manages the bids uploads.

Q8) Is there a budget amount for this RFP?) The budget amount for this RFP is $2,000,000.00

Q9) Can the County please share the historical level of efforts or full time employees worked for this current project?

) The County has several employees across the various departments working on eGIS. The eGIS is a key technology for the County.

Q10) Is there a current service provider for similar services, if yes please share the name along with last year expenditure.

) PSOMAS is currently providing eGIS Application services to the County. The last year expenditures for this contract is around $1,100,000.



Q11) Is the work required to be performed on-site or can it be performed remotely? ) The work can be performed offsite. However, the bidder is expected to engage with the

County at various points in a project (e.g. requirements gathering, testing, deployment).

Q12) Can the contractor utilize resources to perform services off-shore? ) The County provide the bidder the discretion to utilize resources they deem appropriate for

the engagement. However, the County requires a point of contact from the contractor to be available for a call during the normal County business hours (8:00 a.m. – 5:00 p.m. Pacific Standard Time) and to be onsite, if needed.

Q13) Is there a potential two year extension after the three year contract has expired? ) Yes. Page 4 of the RFP, Section A (INTENT), states:

A. INTENT

It is the intent of these specifications, terms and conditions to describe the Alameda County Information Technology Department’s (ITD) requirements for qualified vendors to assist ITD in providing Enterprise Geographic Information System (eGIS) services.

The County intends to award a three-year contract (with option to renew) to the bidder selected as the most responsible bidder whose response conforms to the RFP and meets the County’s requirements.

Q14) Please clarify in more detail any required specialized services and/or any specific application expertise that the County deems necessary to provide assignments taken from line 11.c

11. Contractor shall be provided with various assignments on an “as-needed” basis. Assignments may vary from agency to agency depending on the needs and requirements of the participating agency. Projects that encompass the need for eGIS Programming and Development Services include, but are not limited to, the following:

c. Photogrammetry and Aerial Photography

Would this be pertaining to working on and leveraging existing County data or would the Vendor need to be able to perform the acquisition, processing, and delivery of newly collected data?

) The work would be related to designing and developing eGIS-based applications using Photogrammetry and/or Aerial Photography data.



Q15) Please clarify in more detail any required specialized services and/or any specific application expertise that the County deems necessary to provide assignments taken from line 11.d


d. Asset Management

Does the County have an Asset Management system in place? If so, what is it?) Yes, there are multiple asset management systems in the County and one of them is

Maintstar.

Q16) Please clarify in more detail any required specialized services and/or any specific application expertise that the County deems necessary to provide assignments taken from line 11.e


e. Environmental

Does this mean working with environmental data or physically collecting, providing engineering and supporting services to take care of County environmental needs?

) The work could be developing eGIS-based applications related to the Environment and/or working with the environmental data. If the County has a need for an engineering service bidder could partner with another company to provide that service to the County.

Q17) Please clarify in more detail any required specialized services and/or any specific application expertise that the County deems necessary to provide assignments taken from line 11.g


g. Engineering



Does this mean providing professional engineering services or working with engineering departments and their data to incorporate into eGIS effort?

) The work could be developing eGIS programming services to the engineering departments and to incorporate their data into the eGIS effort. If the County has a need for an engineering service bidder could partner with another company to provide that service to the County.

Q18) Please clarify in more detail any required specialized services and/or any specific application expertise that the County deems necessary to provide assignments taken from line 11.j


j. Land Surveying and Mapping

Does this mean the actual need to do survey work in the field or implies just the manipulation of these data types in the eGIS?

) The work could be developing eGIS-based applications for the Surveyor organization and/or working with data related to the Surveyor organization. If the County has a need for an engineering service bidder could partner with another company to provide that service to the County.



The following participants attended the Bidders Conferences:

Company Name / Address Representative Contact Information1.

Avineon Inc.400 Carillow Parkway, STE 200St. Petersburg, FL 33716

Rick Jahoda

Phone: 727-439-7613E-Mail: [email protected] Contractor: YesSubcontractor: N/ACertified SLEB: No

2.

Northgate Environmental428 13th St. 4th FloorOakland, CA 94612

Pascual Benito

Phone: 510-520-5031E-Mail: [email protected] Contractor: Subcontractor: Certified SLEB:

3.

Pakpour Consulting GRP5776 Stoneridge Mall Rd, STE 320Pleasanton, CA 94588

Steven Yee

Phone: 925-967-2870E-Mail: [email protected] Contractor: N/ASubcontractor: YesCertified SLEB: Yes

4.

Guida Surveying 4695 Chabot Dr. #115Pleasanton, CA 94588

Chris LeCain

Phone: 808-783-9753E-Mail: [email protected] Contractor: YesSubcontractor: N/ACertified SLEB: Yes

5.

Psomas1500 Iowa Ave #210Riverside, CA 92507

Scott Doan

Phone: 925-480-7501E-Mail: [email protected] Contractor: YesSubcontractor: N/ACertified SLEB: N/A

6.

Psomas1500 Iowa Ave #210Riverside, CA 92507

Craig Gooch

Phone: 951-300-2803E-Mail: [email protected] Contractor: YesSubcontractor: N/ACertified SLEB: N/A


EXHIBIT CVENDOR LIST

RFP No. 901475 – eGIS Programming and Development Services

Below is the Vendor Bid List for this project consisting of vendors who have been issued a copy of this RFP. This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with other businesses as needed to develop local small and emerging business subcontracting relationships to meet the requirements of the Small Local Emerging Business (SLEB) Program: http://www.acgov.org/gsa/departments/purchasing/policy/slebpref.htm.

This RFP/Q Addendum is being issued to all vendors on the Vendor Bid List; the following revised vendor list includes contact information for each vendor attendee at the Networking/Bidders Conferences.

RFP No. 901475 - eGIS Programming and Development ServicesBusiness Name Name Phone Address City ST. Email

Weston Solutions, Inc. Gregg Selby (510 788-3811 428 13th St.,6th flr, Unit B Oakland CA [email protected]

PlanGraphics, Inc Woodson Smith (502) 223-1501x 2237 112 East Main Street Frankfort KY [email protected]

EI Technologies, LLC Nirav Shah 720 851 1717 x 111

19750 E. Parker Square Drive # 100 Parker CO [email protected]

Resource Development Associates Patricia Bennett 510-488-4344 230 4th street Oakland CA pbennett@resourcedevelopm

ent.netVestra Resources, Inc Heather Croom 530-223-2585 5300 Aviation Drive Redding CA [email protected]

i-TEN Associates, Inc. Shreepad Ranadive 415-516-8633 5 Eton Court Berkeley CA Shreepad.ranadive@i10asso

c.comTaratec Corporation Paula Dunnigan 614-291-2229 1251 Dublin Road Columbus OH [email protected]

Sanborn Learon Dalby (501) 771-5111 1935 Jamboree Drive, Suite 100

Colorado Springs CO [email protected]

Quartic Solutions LLC Timo Luostarinen (858) 752-7221 1380 Garnet Ave. Ste. E-402 San Diego CA [email protected] Spatial Solutions, Inc Julie Henry 562-693-2253 13879 Penn Street Whittier CA [email protected]

Atkins North America, Inc Paul Pribor 415-813-5159 475 Sansome St, Suite 2000 San Francisco CA [email protected]

Esri Wendy Johnson 909-793-2853 380 New York Street Redlands CA [email protected]

Trinity Technology Group Inc. Esteban Salinas 916-467-6236 3947 Lennane Drive, Suite 275 Sacramento CA [email protected]

Abt SRBI Inc. Timothy Michalowski n/a 275 Seventh Ave, Suite 2700 New York CA [email protected]

Applied Geographics, Inc Steve Anderson 860-643-4401 24 School Street Boston MA [email protected]

Nobel Systems Jarrod Gerbaud 909.255.4140 436 East Vanderbilt Way San Bernardino CA jgerbaud@nobel-

systems.comSuperior Information Technologies

Anurag Kulshrestha 248-353-4090 26100 American Drive, Suite

602 Southfield MI [email protected]

HDR Engineering, Inc. Linc To 510-596-1727 1300 Clay Street, Suite 600 Oakland CA [email protected] for Ecosystem Mgmt & Restoration Linda Tandle 510-420-1570

x1074179 Piedmont Ave., Suite 325 Oakland CA [email protected]

Spatial Systems Associates, Inc. Henry Weissenberger 410-423-1870 6345 Woodside Court, Suite

201 Columbia MD [email protected]

Critigen LLC Ken Hill 646.493.1856 6161 S. Syracuse Way, Ste. 100

Greenwood Village CO [email protected]

Wood Rodgers, Inc. Dan Matthies (510) 208-2400 180 Grand Avenue, Suite 400 Oakland CA [email protected]

m

Exhibit C – RFP No. 901475Page 1

mailto:[email protected]




http://www.acgov.org/gsa/departments/purchasing/policy/slebpref.htm

RFP No. 901475 - eGIS Programming and Development ServicesBusiness Name Name Phone Address City ST. Email

GeoEngineers, Inc Darrin Farmer 253.722.5361 8410 154th Ave NE Redmond WA [email protected] Corporation Americas Linda Pappas 510-874-1786 1333 Broadway, Suite 800 Oakland CA [email protected]

NorthSouth GIS, LLC Daniel Elroi 800-866-5013 x11 312 E. 1st Street, Suite#300 Los Angeles CA [email protected]

Geographic Resource Solutions Ken Stumpf 707-822-8005 1125 16th street ste #213 Arcada CA [email protected] Pascual Benito 510-520-5031 428 13th St. 4th Floor Oakland CA [email protected]

Ardent Management Consulting Karen Volarich 808-757-9808 1850 Michael Faraday Dr. #130 Reston VA [email protected]

m

Michael Baker Jr., Inc Travis Clark 510-879-0960 One Kaiser Plaza, Suite 1150 Oakland CA [email protected]

Wood Rodgers, Inc. Cheng Soo 510-208-2400 180 Grand Avenue, Suite 400 Oakland CA [email protected]

RS Computer Associates Rakesh Shah 510-795-7222 37600 Central Court #210 Newark CA [email protected]

URS Corporation Americas Christina Raumann 510-874-1786 1333 Broadway, Suite 800 Oakland CA Christian_raumann@urscorp.

comDTSGIS Patrick Meenan 775-240-2377 1639 Lantana Dr. Minden NV [email protected]

Esri Michael Chenevey

909-793-2853 x3544 380 New York Street Redlands CA [email protected]

RBF Consulting David Baumann 925-906-1460 500 Ygnacio Valley Rd. #300 Walnut Creek CA [email protected] Rodgers, Inc. Sheng Tan 916-341-7760 3301 C Street # 100 - B Sacramento CA [email protected] for Ecosystem Mgmt & Restoration

Nicholas Reseburg

510-420-1570 x105

4179 Piedmont Ave., Suite 325 Oakland CA [email protected]

TetraTech Renee Walmsley 925-283-3771 3746 Mt. Diablo Blvd. #300 Lafayette CA [email protected]

Cambridge Systematics Stacy Burnett 510-873-8700 555 12th Street # 1600 Oakland CA [email protected]

Michael Baker Jr., Inc Michael Bishop 510-879-0925 One Kaiser Plaza, Suite 1150 Oakland CA [email protected]

Vestra Resources, Inc Clint Kellar 530-223-2585 5300 Aviation Drive Redding CA [email protected] Environmental Management Deni Chambers 510-839-0688

x201300 Frank Ogawa Plaza #510 Oakland CA [email protected]

Verdant Solutions, Inc Mike Wottirch 925-550-0230 1563 Solano Ave, #437 Berkeley CA [email protected]

Atkins North America, Inc Maggie Visser 415-813-5158 475 Sansome St, Suite 2000 San Francisco CA [email protected]

RBF Consulting Steven Bein 949-855-3642 14725 Alton Parkway Irvine CA [email protected] Francisco Estuary Institute Kristen Cayce 510-746-7342 4911 Central Ave Richmond CA [email protected]

EcoWang, Inc Jeanny Wang Miles 510-848-8747 5106 Shafter Ave Oakland CA [email protected]

Vollmar Natural Lands Jake Schweitzer 510-559-9603 1720 Solano Ave Berkeley CA [email protected]

Devine Consulting Jeff Devine 510-713-8800 x106 39350 Civic Center Dr. #250 Fremont CA [email protected]

Critigen LLC Michaun Clay 646.493.1856 6161 S. Syracuse Way, Ste. 100

Greenwood Village CO [email protected]

Trinity Technology Group Inc. Charan Mishra 919-381-7529 3947 Lennane Drive, Suite 275 Sacramento CA [email protected]

Brian Fulfrost & Associates Brian Fulfrost 831-566-7686 56 Rio Vista Ave Oakland CA [email protected] Craig Gooch 951-300-2803 1500 Iowa Ave, Suite 210 Riverside CA [email protected] Direct Ed Cotton 512-813-8107 7700 W Parmer Lane Austin TX [email protected]

Pakpour Consulting GRP Steven Yee 925-967-2870 5776 Stoneridge Mall Rd, STE 320 Pleasanton CA [email protected]

Exhibit C – RFP No. 901475Page 2





























EXHIBIT FEVALUATION PROCESS FOR NEW PROJECTS

RFP No. 901475 – e< eGIS Programming & Development Services

I. Project Proposal

Each Contractor will be given an opportunity to submit a proposal on the different projects that arise during the contract term. Information Technology Department (ITD) will provide background information and the evaluation criteria to each Contractor.

II. Evaluation Criteria / Process

Contractors will be evaluated on price, responsiveness, technology and track record. The evaluation criteria percentages will vary based on the project needs. The proposals will be evaluated by a minimum of two ITD employees. A Contractor will be awarded a project based on the evaluation criteria.

III. Proposal Clarification

Any proposal clarification by any Contractor regarding any new projects must be submitted in writing to the County’s Information Technology Department – Assistant Director, Sybil Gurney located at 1106 Madison Street, Room 336, Oakland, CA 94607, E-mail: [email protected], before 5:00 p.m. of the SECOND business day following the date of issuance of the Notice to Award.

1. The Proposal clarifications must contain a complete statement of the reasons and facts for the clarifications.

2. The clarifications must refer to the specific portions of all documents that form the basis for the clarifications.

3. The clarifications must include the name, address, email address, fax number and telephone number of the person representing the company.

Exhibit F– RFP No. 901475Page 1


901475 eGIS Add 1 - ACGOV.org · Web viewThe word “RFP” shall replace “Error! Reference...

Documents

Transcript of 901475 eGIS Add 1 - ACGOV.org · Web viewThe word “RFP” shall replace “Error! Reference...