9 Topics in 90 Minutes

Tax Lien Transfers

• Tax lien transfers in ACT

• Reporting

• Senate Bill 247

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Tax Lien Transfers In ACT• Client request to streamline current manual lien transfer

process• Reduce clerk input errors• Improve efficiency

• Complies with Texas Tax Code, Sec. 32.06. and Texas Administrative Code, Rule 89.702

• Tax Lien Transfer module added to Online Products• Produces certified statement of transfer of tax lien• Creates Delinquent Status entry for transfer of lien

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Online Products – Transfer of Tax Lien• Entitlement

• ACT_LIEN_TRANSFER – access to Transfer of Tax Lien

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Transfer of Lien

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• Client Preferences• CPA_NAME_ONLY – Enter

name of TAC (without a title or certifications) to appear in the main paragraph.

• TAX_LIEN_STATEMENT_FOOTER – Address or verbiage wanted on the bottom of the statement. 6

Certified Statement of Transfer of Lien

Delinquent Status – Lien Status• Inserts transfer of lien record and creates note

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Delinquent Status – Lien Status• Release – select Release from drop down

• New release record inserted and note added

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Tax Lien Transfer Report• BMI 673• List all accounts on which a lien has been transferred for a

specified year.• Sort order option – Account, Owner, Date• Produces a .csv file for Excel use.

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Tax Lien Transfer Report – Sample

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SB 247 – New Requirements• Imposes new requirements effective May 29, 2013

• Judicial foreclosure – requires property tax lenders to use judicial foreclosure

• Advertising – prohibits false, misleading, or deceptive advertising

“YOUR TAX OFFICE MAY OFFER DELINQUENT TAX INSTALLMENT PLANS THAT MAY BE LESS COSTLY TO YOU. YOU CAN REQUEST INFORMATION ABOUT THE AVAILABILITY OF THESE PLANS FROM THE TAX OFFICE.”

• Secondary market – tightens the requirements for the assignment, transfer, or sale of tax liens

• Payoff statements – requires prompt payoff statements 11

SB 247 Continued• Property tax loans are now prohibited if:

• The borrower is 65 years or older and can claim a property tax exemption

• The taxes are neither due nor delinquent and • The property is subject to another recorded lienOR• The property is not subject to another recorded lien

• Additional provisions:• Truth in lending disclosure requirements• Prohibits lenders from funding subsequent year’s taxes without

borrower consent12

9 Topics in 90 MinutesTNT Update

• Effective September 1, 2013• Concerns adoption of budgets for all taxing entities (except school

districts)• A vote to adopt the budget must be a record vote.• An adopted budget must contain a cover page that includes one of

the following statements in 18-point or larger type that accurately describes the adopted budget:

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SB656

SB656• (A) "This budget will raise more revenue from property taxes than last year's

budget by an amount of (insert total dollar amount of increase), which is a (insert percentage increase) percent increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is (insert amount computed by multiplying the proposed tax rate by the value of new property added to the roll).";

• (B) "This budget will raise less revenue from property taxes than last year's budget by an amount of (insert total dollar amount of decrease), which is a (insert percentage decrease) percent decrease from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is (insert amount computed by multiplying the proposed tax rate by the value of new property added to the roll)."; or

• (C) "This budget will raise the same amount of revenue from property taxes as last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is (insert amount computed by multiplying the proposed tax rate by the value of new property added to the roll).";

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SB656• Adopted budget cover page must also include:

• the record vote of each member of the commissioners court by name voting on the adoption of the budget;

• the county property tax rates for the preceding fiscal year, and each county property tax rate that has been adopted or calculated for the current fiscal year, including:

• (A) the property tax rate;• (B) the effective tax rate;• (C) the effective maintenance and operations tax rate;• (D) the rollback tax rate; and• (E) the debt rate; and

• the total amount of county debt obligations.

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SB656

On final approval of the budget, entities must:• (1) file a copy of the budget; and• (2) if the entity maintains an Internet web site, take action to

ensure that:• a copy of the budget, including the cover page, is posted on the

web site;• the record vote is posted on the web site at least until the first

anniversary of the date the budget is adopted

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• Effective January 1, 2014• Pertains only to counties and municipalities• Does not apply to hospital districts, ESDs, etc.• Removes the requirements for publishing the Notice of Effective

Tax Rate and the Notice of Tax Revenue Increase• Updates the format for the Notice of Public Hearing-different for

entities adopting a rate above the RTR or ETR• Replaces the Small Taxing Unit Notice

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SB1510

New-Notice of Proposed Property Tax RateTax Rate Below ETR & RTR

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New-Notice of Proposed Property Tax RateTax Rate Above ETR or RTR

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SB1510

• The new Notice of Proposed Property Tax Rates must be:• published in a newspaper with general circulation in the county or

municipality, or • mailed to each property owner in the county or municipality• posted on web site of the county or municipality by September 1

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Questions?

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9 Topics in 90 minutes New Feature:

Suits by Jurisdiction!

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The Advantage….Dallas County has been using a similar process for several years now so the process is proven.Allows the user to determine exactly which years are included in the suit without the need to read a user note or decipher a cryptic cause numberWith the double click of a mouse the user can see:The taxing unit(s) involved in the suitThe law firm that represents that taxing unitThe status of each taxing unit’s portion of the suitAnd if the filing type is the original filer or an intervener

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The Advantage (cont)….Use BMI 638, Process LGBS Lawsuit File, and the system will do all the work.Or use the Delinquent Status screen to manage your suits and “you”do the work.The suit roll forward process at the beginning of the tax year does NOT roll forward the “by jurisdiction” details. When the suit file is processed in February, the details for the new year’s suit information will be available.

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The Setup….Client pref SET_LEGAL_STATUS_BY_YEAR must be set to ‘Y’Client pref SUITS_BY_JURISDICTION must be set to ‘Y’Version 2 security user entitlement, CHANGE_LAWSUIT_BY_YEAR, must be granted to each user that you want to allow to create or update the jurisdiction associated to each suit via the Delinquent Status screen.

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The Sting….

E = EditU= Update

The request sequence from your Edit run (only required in

update mode)

The accounts in the file will not be updated if this code does not match the county code associated to the account on Account Master (see next slide for Account Master). You may or may not

enter this parameter depending on how suits are traced by the law firm’s

delinquent system.

Law firm that provided the file to process (optional).

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The Sting (cont)….

The county code must match that entered in BMI 638 in order for the account to be updated by that program and visible in

Delinquent Status.

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The End Game….

The year the

suit began

The Operator ID shows the BMI 638 automated

process

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The End Game (cont)….

The year the

suit began

Taxing unit Involved

Attorney that represents the

taxing unitFiling Type

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Suits by Jurisdiction

Let ACT help you maintain accurate suit information!

Any Questions?

Thank you for your attention. 31

9 Topics in 90 MinutesACT Statement LogACT records information about every batch and online statement that it generates.

ACT Statements

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Statement Log Data

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Statement Log Columns

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Batch Statements

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Online Statements

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Accessing the Log

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Statement Log Window

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Deleting Log Entries

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• ACT automatically logs every statement

• ACT provides integrated access to the log

• ACT allows deletion of sets of log entries

Conclusion

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Account Summary, Account History and Payment HistoryRoy SeamanJune 20, 2013

Account Summary Report• The Account Summary Report is designed to give a summary

of a given account. It includes levy, levy balance, P&I due, attorney fees, payment date of last payment, total amount paid and balance due.

• It is broken down by year and jurisdiction, and gives a total balance due at the bottom as well as a payment amount due for the following 3 months.

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Account Summary Report – Quarter Account

P&I is dictated by amounts due in each quarter

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Account Summary Report – Multi-Jurisdiction

Broken down by year and jurisdiction

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Account History Report

• This report lists payment activity and appraisal district changes for a specified account. The data is shown for each rec type, year, and tax unit, although the data can be restricted to a single year or single unit if desired. If no appraisal district changes have been made for the account, just the certified information will be printed. Ag rollbacks and quarter pay accounts that have been split are displayed separately from regular tax levy data. Fees have their own unit number and thus are also shown separately within each rec type.

• The payment portion of the report lists payments beginning with the most recent one. The payments are sorted by validation number. The following information is shown in this portion of the report: year, tax unit, rec type (TL, OS, etc.), deposit number, validation number, remit sequence number, deposit and receipt dates, paid levy, discount, penalty, interest, collection fees, refund, variance, total paid, and fiduciary number (payer). If no payments have been made for a particular year, unit, and rec type, a message to that effect will be printed on the report. This part is sorted in descending chronological order.

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Account History Report

• The Certified Owner will always be the owner for the current tax year.• For the appraisal district change portions of the report, the following

information is provided: rec type, receipt number, gross value, homestead total amount, revision code, HOVDFAER exemption info, exemption amount, taxable value, levy, levy change, date of change, and operator code of the person who made the change. This part is sorted in descending chronological order.

• This report is also available from the Payment History screens: a report produced from the Payment Summary screen lists all years and units; a report produced from the Unit Transactions screen shows data only for the year displayed on that screen.

• Some clients want to have a page print at the end of the report that can be signed and used if refunds are pending. If you want this page, set the client preference SIGNATURE_YES to Y. Otherwise, set it to N. Set the COLLECTOR preference to the name you want to use as the signature on the left side of the page. Set the CPA preference to the name to use on the right side. The title on the right side, under the CPA name, is created by using both the COUNTY_NAME and CPA_TITLE preferences.

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Account History Report

Levy change due to adding HOM

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Payment History Report

• The Payment History report contains details of the payments. This report provides data by year, deposit, and tax unit.

• If you click on the Unit Transactions tab for a given year, then the Payment History and Account History reports will be for that year only. If you click on those buttons on the first tab (Payment Summary) then it will be for all years.

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Payment History Report

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33.01(d) (effective Jan 1, 1982)

9 Topics in 90 Minutes

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33.01 (d)• (d) In lieu of the penalty imposed under Subsection (a), a

delinquent tax incurs a penalty of 50 percent of the amount of the tax without regard to the number of months the tax has been delinquent if the tax is delinquent because the property owner received an exemption under:• (1) Section 11.13 and the chief appraiser subsequently cancels the

exemption because the residence was not the principal residence of the property owner and the property owner received an exemption for two or more additional residence homesteads for the tax year in which the tax was imposed;

• (2) Section 11.13(c) or (d) for a person who is 65 years of age or older and the chief appraiser subsequently cancels the exemption because the property owner was younger than 65 years of age; or

• (3) Section 11.13(q) and the chief appraiser subsequently cancels the exemption because the property owner was younger than 55 years of age when the property owner’s spouse died.

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33.01 (e)• (e) A penalty imposed under Subsection (d) does not apply if:

• (1) the exemption was granted by the appraisal district or board and not at the request or application of the property owner or the property owner’s agent; or

• (2) at any time before the date the tax becomes delinquent, the property owner gives to the chief appraiser of the appraisal district in which the property is located written notice of circumstances that would disqualify the owner for the exemption.

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33.01 (d)

• Receiving the code from the appraisal districts

• Calculating the 50% ONLY on the amount that was exempted incorrectly

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33.01 (d)

• ACT recommends communication with your CAD to determine if/how they will communicate these to the tax office.

• Manually or by trigger table set a stop payment flag on the account and send a manual notice showing the amount due on the account.

• Post the payment using special payment screen to insert the correct amount into the penalty column.

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Using Trigger Tables

9 Topics in 90 Minutes

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What is Trigger Table?

• Table in the Oracle DB which can hold collections of data.

• The collections are stored by client ID/year/account/fiduciary number.

• Each collection of data is grouped by a Request Sequence Number, or RSN.

• Each data set can be further divided with a batch sequence no.

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How do you create Trigger Table collections?• BMI 1057 will load a flat file into the table.• Use a scanner to create a flat file to be loaded.• Screen in TCS called statement Table.• Use Account Search to select accounts.

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Using BMI 1057

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Using a Scanner

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Using the Statement Table

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Using the Account Search

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Now that you have data, what can you do with it?

On Account Master and Account Status

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Editing the Select List

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Various Screens can make use of the Request Seq. No.

•Payment Process•Payment Agreement

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Payment Process Selection of Request Seq. No.

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After Query

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Payment Agreement Query Accounts

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Payment Agreement After Import

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Many Batch Menu Items ( BMIs) can use a Request Seq. No.For instance, BMI 605, toupdatebad address flags...

and BMI 1009, toproducestatements

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Discoverer

• Intuitive ad-hoc query reporting• Analysis• Web-publishing tool • Empowers business users at all levels of

the organization to gain immediate access to information.

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Tips for SITJonathan MartinJune 20, 2013

Tips for SITWe will be highlighting the following features:

• Multi-Payment Per Month Warning Message

• Creating a Refund Deposit

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Multi-Payment Per Month Warning • When entering payments in SIT, there is a popup that

lets us know if a payment for the same month already exists

• Option to override and add a second payment if necessary

• Controlled by a client pref (SIT_MULTIPAYMENT_ALERT)

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Multi-Payment Per Month Warning • Select Maintenance tab

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Multi-Payment Per Month Warning • Select System Configuration

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Multi-Payment Per Month Warning • Press F7 to ensure you are in 'search' mode• Enter client pref ‘SIT_MULTIPAYMENT_ALERT’ in

Code

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Multi-Payment Per Month Warning • Press F8 to execute query • Ensure client pref set to ‘Y’

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Multi-Payment Per Month Warning • Payment Entry screen • Select month ‘Feb’, which already had a $0 amount

posted

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Multi-Payment Per Month Warning • Select ‘Apply’ • Popup displays

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Multi-Payment Per Month Warning • Displays warning message• Option to continue

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Multi-Payment Per Month Warning • Account Status/Detail• If selected ‘Yes’, 2nd payment is displayed for Feb.(02)

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Creating a Refund Deposit in SIT• Create/verify refund tax units in Tax Unit Maintenance

• Make sure that the refund amount has been transferred from the payment tax unit (unit 94) to the correct refund unit (the overpayment unit is 8060)

• Create Refund deposit

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Creating a Refund Deposit in SIT• Select Tax Unit Maintenance

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Creating a Refund Deposit in SIT• Tax Unit 8060 for Owner Refunds has been created

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Creating a Refund Deposit in SIT• Displays escrow/refund amount of $89.16

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Creating a Refund Deposit in SIT• Select Transfer Deposit

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Creating a Refund Deposit in SIT• Select the Col/Tax Unit Transfer tab

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Creating a Refund Deposit in SIT• Select the ‘Tax Units’ button and popup is displayed• Select 8060 for Owner Refund

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Creating a Refund Deposit in SIT• Enter same amount in Move & Receive ($50)• Then select ‘Apply’

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Creating a Refund Deposit in SIT• Confirmation popup is displayed

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Creating a Refund Deposit in SIT• Account Status/Detail displays transfer to refund unit

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Creating a Refund Deposit in SIT• Select Refund/Disbursement

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Creating a Refund Deposit in SIT• Enter deposit info, then select ‘Refund Transaction’

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Creating a Refund Deposit in SIT• Form is in query mode• Enter account number, then press F8

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Creating a Refund Deposit in SIT• Displays refund with an ‘TI’ status• Selected ‘Include’, then ‘Refund Process’

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Creating a Refund Deposit in SIT• Status was updated to ‘RF’

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Creating a Refund Deposit in SIT• Account Status/Detail displays refund deposit• Is ready to be disbursed

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Checkbook View

Launches from any TCS form

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Browser App.

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Drill Down

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Transactions types vary from year to year

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More Drill Down

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A Name Change

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Transaction Log

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Report

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Spreadsheet

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