9 Things in the PMBOK

Project Kick-off

14-Jan-09

Purpose of the Project Kick-off

• The project kick-off meeting is the first opportunity a Project Manager has to energize the project team and establish a common purpose toward completing the work.

• An effective kick-off meeting will ensure that all project team members have an understanding of

– the project objectives– scope and constraints– each team members' role and responsibility in the project– the high level work plan (deliverables and milestones)– how to track their time on the project– where project documentation will be located

• The goal is to get everyone up to speed but not to discuss every item in detail.

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Project Kick-off Pre-Requisites

• The project charter is finalized and signed off.• A sufficient budget has been allocated to the project (for the next phase or

for the entire project).• The project is approved to proceed by the sponsor.• A project manager / project lead is assigned.• The tasks/activities are defined at a high level and resource requirements

have been estimated. • Required resources have been formally assigned to the project and have

confirmed attendance at the kick-off meeting.


Project Kick-off Preparation

• Determine the meeting time and place.• Create the meeting agenda and distribute it in the meeting invite along with

any project documents the team should review prior to the meeting.• Create the project presentation using key points from the charter and other

project documentation. • Create a team contact list.• Create a project repository, e.g. a project sharepoint site.• Create the project in PM2 for time tracking.


At the Kick-off Meeting

• Review the project presentation with the team.• Pay close attention to the questions being asked. Some issues may be

identified that require follow up (do you have the right people, are you missing representation from an area, are there important details that have not been identified).

• If possible, have the sponsor attend the meeting and provide details on the importance of the project to the University.

• Review the project framework (ITDDM) to ensure the team understands were the project is at and how it will progress.

• Provide the project code / name in PM2 and the link to the project repository.

• Determine how often the team will meet and determine the best day/time of the week to schedule the meetings.


After the Meeting

• Document the meeting minutes and save them in the project repository.• Distribute the link to the project repository, identifying the location of the

minutes.• Schedule the team meetings.• Follow up on the items identified at the kick-off meeting.• Begin project execution.


What if . . .

• . . . I don’t know who my sponsor is?

• . . . I don’t have a charter but have been directed to start the project?

• . . . the project budget has not been estimated, therefore is not formally approved?

• . . . I don’t know for sure what resources are required for my project?

• . . . I am missing key resources but must start the project without them?

• . . . I am not familiar enough with the project framework (ITDDM) to review it with my team?


The PMBOK

• “Project Management Body of Knowledge”– sum of knowledge within the profession of project

management– used to document and standardize generally accepted

project management information and practices• produced by the Project Management Institute• revised and reprinted every 4 years – fourth edition

has just been released

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PM Knowledge Areas & Process Groups

PM Process Groups / Knowledge Area Processes

Initiating Process Group

Planning Process Group Executing Process Group

Monitoring & Controlling Process Group

Closing Process Group

Project Management Integration

Develop Project Charter Develop Prelim Project Scope Statement

Develop Project Management Plan

Direct and Manage Project Execution

Monitor and Control Project WorkIntegrated Change Control

Close Project

Project Scope Management

Scope PlanningScope DefinitionCreate WBS

Scope VerificationScope Control

Project Time Management

Activity Definition & SequencingResource EstimatingDuration EstimatingSchedule Development

Schedule Control

Project Cost Management

Cost EstimatingCost Budgeting

Cost Control

Project Quality Management

Quality Planning Perform Quality Assurance Perform Quality Control

Project HR Management

Human Resources Planning Acquire Project TeamDevelop Project Team

Manage Project Team

Project Communications Management

Communications Planning Information Distribution Performance ReportingManage Stakeholders

Project Risk Management

Risk Management PlanningRisk IdentificationQualitative / Quantitative Risk AnalysisRisk Response Planning

Risk Monitoring and Control

Project Procurement Management

Plan Purchases and AcquisitionsPlan Contracting

Request Seller ResponsesSelect Sellers

Contract Administration Contract Closure

Project Kick-off 914-Jan-09

In conclusion . . .

. . . follow process and progress will follow.



Questions?

Thank you

for coming!

Contact us [email protected] or

210-8792

Visit our web-site atwww.ucalgary.ca/deliver.itNext PMCP:

Outcome PlansWed, Feb 11, 2009

http://www.ucalgary.ca/deliver.it


The end.

9 Things in the PMBOK

Technology

Transcript of 9 Things in the PMBOK