Session 9M, AMEE 2012, Lyon, France

Introducing ethical and professional guidance on making and using recordings of people in learning

and teaching

Suzanne Hardy, Newcastle University, Newcastle upon Tyne, United KingdomJane Williams, University of Bristol, United Kingdom

Megan Quentin-Baxter, Newcastle University, Newcastle uponTyne, United Kingdom

Debra Hiom, University of Bristol, United Kingdom John Bradfield, Independent Consultant, Bristol, United Kingdom

© 2012 Newcastle University, Suzanne Hardy cc-by

Session 9M, AMEE 2012, Lyon, France

Outline

• Background – what’s it all about?• Process – what we did• Results – what we made• The tool

© 2012 Newcastle University, Suzanne Hardy cc-by

Session 9M, AMEE 2012, Lyon, France© 2012 Newcastle University, Suzanne Hardy cc-by

Session 9M, AMEE 2012, Lyon, France© 2012 Newcastle University, Suzanne Hardy cc-by

Session 9M, AMEE 2012, Lyon, France© 2012 Newcastle University, Suzanne Hardy cc-by

Session 9M, AMEE 2012, Lyon, France

Background

• Project funded by JISC to encourage shared understandings between managers and practitioners across both NHS and HE settings on the rationale and good practice for the creation and use of medical recordings for educational purposes

• Simple set of principles and guidance materials, covering such issues as informed consent, ownership, transfer between organisations and wider distribution

• Synthesises and builds on existing guidance • Materials aimed at students and busy practitioners who need

to have specific information to enable them to create, manage or use medical recordings

© 2012 Newcastle University, Suzanne Hardy cc-by

Session 9M, AMEE 2012, Lyon, France

British Medical Recordings Task Force

• University of Bristol - Centre for Medical Education, R&D / ILRT and JISC Digital Media

• University of Newcastle – MEDEV, School of Medical Sciences Education Development

• General Medical Council• Institute for Medical Illustrators• JISC Strategic Content Alliance• Wellcome Trust

© 2012 Newcastle University, Suzanne Hardy cc-by

From curiosity to confidence: sharing what it takes to 'go open' with learning and teaching resources 27 April 2012

© 2012 Newcastle University, Suzanne Hardy cc-by

Session 9M, AMEE 2012, Lyon, France

Consultation process

© 2012 Newcastle University, Suzanne Hardy cc-by

Session 9M, AMEE 2012, Lyon, France

Main issues arising:• Assent vs consent• Difficulties of truly anonymising recordings• Local policies vary and take precedence• Need to make judgements based on individual

circumstances• Best practice not always the easiest option• Good communication is key• Take down policies important• Attitudes change over time© 2012 Newcastle University, Suzanne Hardy cc-by

Session 9M, AMEE 2012, Lyon, France© 2012 Newcastle University, Suzanne Hardy cc-by

What came out of the process?Online good practice guidance on making and using clinical healthcare recordings for learning and teaching.

Session 9M, AMEE 2012, Lyon, France© 2012 Newcastle University, Suzanne Hardy cc-by

Who’s it for?• teachers or doctors who

wish to use a patient recording for learning and teaching

• other clinical and healthcare workers

• university staff where patient recordings are being made available for learning and teaching

Session 9M, AMEE 2012, Lyon, France© 2012 Newcastle University, Suzanne Hardy cc-by

What does it cover?• Obtaining informed patient consent• Privacy and confidentiality• Copyright and licensing• Storage and access• Transferring across organisations• Ongoing responsibilities• Underpinned by a set of principles

Session 9M, AMEE 2012, Lyon, France

Acknowledge that patients' interests and rights are paramount – Respect patients' privacy and

dignity– Ensure there is appropriate current

patient consent for any new recordings

– Only access, store, use or share recordings with appropriate patient consent, or anonymise recordings before use

© 2012 Newcastle University, Suzanne Hardy cc-by

Session 9M, AMEE 2012, Lyon, France

Respect the rights to privacy and dignity of other people who are included in the recordings, such as family members and health care workers

© 2012 Newcastle University, Suzanne Hardy cc-by

Session 9M, AMEE 2012, Lyon, France

Respect the rights of those who own the recordings and any intellectual property rights associated with those recordings, and check and comply with the licences for use

© 2012 Newcastle University, Suzanne Hardy cc-by

Session 9M, AMEE 2012, Lyon, France

Take professional responsibility for your making, use and sharing of recordings and alert colleagues to their own legal and ethical responsibilities where appropriate – Wherever possible, make use of

existing recordings for which there is appropriate consent

© 2012 Newcastle University, Suzanne Hardy cc-by

Session 9M, AMEE 2012, Lyon, France© 2012 Newcastle University, Suzanne Hardy cc-by

www.jiscdigitalmedia.ac.uk/clinical-recordings/

Session 9M, AMEE 2012, Lyon, France© 2012 Newcastle University, Suzanne Hardy cc-by

Session 9M, AMEE 2012, Lyon, France© 2012 Newcastle University, Suzanne Hardy cc-by

Session 9M, AMEE 2012, Lyon, France© 2012 Newcastle University, Suzanne Hardy cc-by

Many thanks to our funders and collaborators.Special thanks to everyone who fed into the workshops,

gave interviews, filled in the survey, or commented on earlier guidance drafts.

We really couldn’t have done it without you.

AMEE 2012, Lyon, France

www.medev.ac.uk/ourwork/oer/© 2012 Newcastle University, Suzanne Hardy cc-by

suzanne@medev.ac.uktwitter.com/hea_medevtwitter.com/glittrgirlskype: glitt3rgirl

Attribution and disclaimer

• Except where otherwise noted, this ppt file is made available under a Creative Commons Attribution version 3.0 unported licence.

• Please include the following phrase ‘© 2012 Newcastle University, Suzanne Hardy cc-by’

• Users are free to link to, reuse and remix this material under the terms of the licence which stipulates that any derivatives must bear the attribution above. Anyone with any concerns about the way in which any material appearing here has been linked to, used or remixed from elsewhere, please contact suzanne@medev.ac.uk who will make reasonable endeavour to take down the original files within 10 working days.

© 2012 Newcastle University, Suzanne Hardy cc-by AMEE 2012, Lyon, France