VILLAGE OF NORTH PALM BEACH FINANCE DEPARTMENT

TO: Honorable Mayor and Council THRU: Andy Lukasik, Village Manager FROM: Samia Janjua, Director of Finance DATE: September 12, 2019 SUBJECT: ORDINANCE – 1st Reading of Final Ad Valorem Tax Millage Rate; and 1st

Reading of Approved Fiscal 2019-2020 Village Budget The attached Ad Valorem Tax Ordinance and Annual Budget Ordinance have been prepared for Council’s use in setting the Village’s Ad Valorem Tax Millage Rate and Annual Budget for the upcoming 2019-20 fiscal year. Council’s budget and millage rate adjustments will be incorporated into Budget Summary and Notice of Proposed Tax Increase advertisements that will be published in the Palm Beach Post prior to the Village’s final Ad Valorem Tax Millage Rate and Annual Budget hearing on September 26, 2019. The attached Ordinances establish and adopt the Village’s Fiscal Year 2019-2020 budget and set its annual millage rate at $7.5000 mils. This millage rate is 4.46% above the Village’s Fiscal Year 2019-2020 Rolled-Back Rate of 7.1798 mils. This year’s Budget Ordinance provides for an appropriation of $417,150 to be transferred to the Capital Projects Fund to finance the General Fund’s Capital Improvement Plan. The Budget Ordinance also includes a Council Contingency of $231,795 for unanticipated expenditures. The attached Ordinances have been prepared and/or reviewed by the Village Attorney for legal sufficiency. Recommendation: The Administration recommends Council actions as outlined below:

1. Attorney reads title of Ordinance establishing and adopting an Ad Valorem tax millage rate for the fiscal year commencing 10/1/19 and ending 09/30/20.

2. Attorney reads title of Ordinance adopting a budget for the fiscal year

commencing 10/01/19 and ending 09/30/20.

3. Motion to adopt an Ordinance establishing the Ad Valorem Tax Millage Rate as required by Statute.

4. Motion to adopt an Ordinance adopting the Budget for Fiscal Year 2019-2020.

5. Staff presentation on BOTH Ad Valorem Tax Millage Rate and Budget.

6. Mayor Opens Public Hearing on BOTH Ad Valorem Tax Millage Rate and Budget.

7. Public Comment.

8. Mayor closes public hearing on BOTH Ad Valorem Tax Millage Rate and

Budget.

9. Council discussion on BOTH Ad Valorem Tax Millage Rate and Budget.

10. Motion to Establish Ad Valorem Tax Millage Rate and Council vote on Ad Valorem Tax Millage Rate.

11. Mayor publicly announces: (1) rolled back rate; (2) percentage increase over

rolled back rate; (3) millage rate to be levied.

12. Council vote on Motion to Adopt Ordinance establishing the Ad Valorem Tax Millage Rate on 1st reading.

13. Council vote on Motion to Adopt Ordinance adopting the Budget on 1st reading.

ORDINANCE NO. 2019-____ 1 2

AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF 3 NORTH PALM BEACH, FLORIDA, ESTABLISHING AND ADOPTING THE 4 FINAL LEVY OF AD VALOREM TAXES FOR THE FISCAL YEAR 5 COMMENCING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020; 6 PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE 7 DATE. 8 9

WHEREAS, the Village Council and Village Administration of the Village of North Palm Beach, 10 having reviewed the budget for the fiscal year commencing October 1, 2019 and ending September 11 30, 2020 (“Fiscal Year 2019/2020”), have established a millage rate to finance said budget and 12 meet the needs and requirements of the Village and its residents. 13 14 NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE 15 OF NORTH PALM BEACH, FLORIDA as follows: 16 17 Section 1. The Village Council hereby establishes and adopts an ad valorem tax operating 18 millage rate of 7.5000 mils for Fiscal Year 2019/2020 and an ad valorem debt service millage rate 19 of 0.000 mils for a total ad valorem tax millage rate of 7.5000 mils or $7.50 per one thousand 20 dollars of taxable assessed property value. This millage rate is 4.46% greater than the rolled back 21 rate of 7.1798 mils. 22 23 Section 2. All ordinances or parts of ordinances and resolutions or parts of resolutions in 24 conflict herewith are hereby repealed to the extent of such conflict. 25 26 Section 3. This Ordinance shall be effective immediately upon adoption and implemented as 27 of October 1, 2019. 28 29

PLACED ON FIRST READING THIS 12th DAY OF September, 2019. 30 31 PLACED ON SECOND, FINAL READING AND PASSED THIS 26th DAY OF 32 September, 2019. 33 34 35 36 (Village Seal) MAYOR 37 38 39 ATTEST: 40 41 42

VILLAGE CLERK 43 44

APPROVED AS TO FORM AND 45 LEGAL SUFFICIENCY: 46 47 48

VILLAGE ATTORNEY 49

Page 1 of 3

ORDINANCE NO. 2019-____ 1 2

AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF 3 NORTH PALM BEACH, FLORIDA, ADOPTING THE ANNUAL BUDGET OF 4 THE VILLAGE OF NORTH PALM BEACH FOR THE FISCAL YEAR 5 COMMENCING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020 6 AND AUTHORIZING ALLOCATIONS, APPROPRIATIONS AND 7 EXPENDITURES IN ACCORDANCE WITH THE BUDGET AND AS 8 AUTHORIZED BY LAW; APPROVING A COMPREHENSIVE PAY PLAN 9 AND AUTHORIZING THE VILLAGE MANAGER TO MAKE TEMPORARY 10 APPOINTMENTS TO BUDGETED POSITIONS; APPROVING A MASTER 11 FEE SCHEDULE; PROVIDING FOR THE CREATION OF GOVERNMENTAL 12 FUNDS WHEN NECESSARY; PROVIDING FOR THE RECEIPT OF GRANTS 13 OR GIFTS; PROVIDING PROCEDURES FOR BUDGET AMENDMENTS; 14 PROVIDING FOR THE LAPSE OF OUTSTANDING ENCUMBRANCES AND 15 THE RE-APPROPRIATION OF UNEXPENDED APPROPRIATIONS FOR THE 16 PRIOR FISCAL YEAR; PROVIDING FOR CONFLICTS; PROVIDING FOR 17 SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 18

19 WHEREAS, on September 12, 2019 and September 26, 2019, the Village Council conducted duly 20 advertised public hearings to review the proposed Annual Budget for the fiscal year commencing 21 October 1, 2019 and ending September 30, 2020 (“Fiscal Year 2019/2020”) and has adopted a 22 final Annual Budget to meet the needs and requirements of the Village and its residents for the 23 upcoming fiscal year. 24 25 NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE 26 OF NORTH PALM BEACH, FLORIDA as follows: 27 28 Section 1. The proposed Annual Budget for Fiscal Year 2019/2020 attached hereto as Exhibit 29 “A” and incorporated herein by this reference is hereby adopted and established as the Village of 30 North Palm Beach’s Annual Budget for Fiscal Year 2019/2020. 31 32 Section 2. The amounts allocated in the Annual Budget for expenditure effective October 1, 33 2019 are authorized in accordance with the purposes as set forth in the Annual Budget. 34 35 Section 3. The Annual Budget includes an appropriation in the amount of $417,150.00 to be 36 transferred to the Capital Projects Fund to finance the General Fund’s Capital Improvement Plan. 37 38 Section 4. Except as otherwise provided herein, the Annual Budget establishes limitations on 39 expenditures by fund, and the total appropriation of each fund may not be increased or decreased 40 without specific authorization by a duly enacted Ordinance effecting such amendment or transfer. 41 42 Section 5. The Comprehensive Pay Plan, as set forth in the Annual Budget, is hereby 43 approved. In the event that an authorized position is vacant and monies are available within a 44 department’s salary appropriation to fund a temporary appointment to the vacant position, the 45 Village Manager may appoint a temporary employee to fill said vacant position for a period not to 46

Page 2 of 3

exceed 90 days. Said temporary appointment may be renewable for an additional 90-day period 1 and may only be made for the period pending the filling of the authorized position by a permanent 2 employee. The pay for a temporary employee shall be within the pay scale of an approved Village 3 Pay Plan position. The Village Council may revise the Comprehensive Pay Plan by Resolution 4 during the Fiscal Year without need to amend this Ordinance. 5 6 Section 6. The Master Fee Schedule for Fiscal Year 2019/2020, as set forth in the Annual 7 Budget, is hereby approved and adopted. The Village Council may revise the Master Fee Schedule 8 by Resolution during the Fiscal Year without need to amend this Ordinance. 9 10 Section 7. When the Village receives monies from any private or governmental source by gift, 11 grant, contribution or revenue share, to which there is attached as a condition of acceptance any 12 limitation regarding the use or expenditure of the monies received, the funds so received need not 13 be shown in the Annual Budget nor shall the Budget be subject to amendment or expenditure as a 14 result of the receipt of said monies. Said monies shall only be disbursed and applied toward the 15 purposes for which said funds were received. All monies received as contemplated by this section 16 shall be segregated and accounted for based on Generally Accepted Accounting Principles 17 (GAAP) and where appropriate, placed into separate and individual Governmental Fund accounts 18 from which monies are disbursed and applied in accordance with the terms and conditions of the 19 gift, grant or contribution. 20 21 Section 8. The omnibus appropriation and expenditure authorization set forth herein may be 22 temporarily or permanently suspended by Resolution of the Village Council if at any time it 23 appears that the projected revenue supporting the above-described budget is below anticipated 24 levels or may be temporarily or permanently suspended by Resolution of the Village Council for 25 any other reason or purpose deemed proper by the Village Council. 26 27 Section 9. Except as otherwise provided herein, in the event a variation from the total budget 28 appropriation is or becomes necessary, such variation shall only become legally effective upon the 29 adoption of an amending Ordinance consistent with Florida Statutes, the Village Charter and the 30 Village Code of Ordinances. 31 32 Section 10. All outstanding encumbrances for Non-Capital and Capital Expenditures on 33 September 30, 2019 shall lapse at that time, and all unexpended Capital Expenditure encumbrances 34 and appropriations and other encumbrances specifically designated to be carried over to the 35 subsequent year may be added to the corresponding approved 2019/2020 available budget balances 36 and be simultaneously re-appropriated for expenditure, as previously approved in the 2018/2019 37 Fiscal Year. 38 39 Section 11. If any section, paragraph, sentence, clause, phrase or word of this Ordinance is for 40 any reason held by a court of competent jurisdiction to be unconstitutional, inoperative or void, 41 such holding shall not affect the remainder of this Ordinance. 42 43 Section 12. All ordinances or parts of ordinances and resolutions or parts of resolutions in 44 conflict herewith are hereby repealed to the extent of such conflict. 45 46

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Section 13. This Ordinance shall be effective immediately upon adoption and shall be 1 implemented October 1, 2019. 2 3

PLACED ON FIRST READING THIS 12th DAY OF September, 2019. 4 5

PLACED ON SECOND, FINAL READING AND PASSED THIS 26th DAY OF 6 September, 2019. 7

8 9

10 (Village Seal) MAYOR 11 12 13 ATTEST: 14 15 16

VILLAGE CLERK 17 18

APPROVED AS TO FORM AND 19 LEGAL SUFFICIENCY: 20 21 22

VILLAGE ATTORNEY 23

General Fund & Country Club Combined Budget Summary FY 2020

The Village adopts an annual budget for two funds: General Fund and Country Club. The combined budget summary for both funds is presented below.

Combined Budget Summary FY 2020

Adopted Budget FY 2019

Adopted Budget % increase / (decrease)

Millage Rate (General Fund Only) $7.50 $7.50 No change

Budgeted Positions Full-Time 153 151 +2 Part-Time 96 97 -1

Revenues

Ad-Valorem Taxes $ 16,736,574 $15,941,051 5.0%

Utility Service Taxes 2,424,292 2,478,772 -2.2%

Franchise Fees 1,315,000 1,227,209 7.2%

Sales & Use Taxes 308,655 311,598 -0.9%

Licenses & Permits 1,110,200 980,100 13.3%

Intergovernmental 1,507,239 1,500,382 0.5%

Charges for Services 2,516,812 2,345,560 7.3%

Fines & Forfeitures 82,175 72,800 12.9%

Greens fee/cart rentals/membership fees 2,610,854 2,129,209 22.6%

Golf shop revenues 406,000 159,400 154.7%

Driving range revenues 360,000 300,000 20.0%

Restaurant revenues 329,500 0 0.0%

Interest revenues 95,530 105,530 -9.5%

Miscellaneous revenues 304,734 306,447 -0.6%

Total Revenues $ 30,107,565 $ 27,858,058 8.1%

Expenses

General Government 3,257,617 3,347,808 -2.7%

Public Safety 10,290,842 9,671,875 6.4%

Public Works 5,540,658 5,283,828 4.9%

Community Development 1,773,946 1,658,923 6.9%

Leisure Services 3,058,612 2,817,701 8.5%

Council Contingency 231,795 361,331 -35.8%

Transfer Out 417,150 405,000 3.0%

Debt Service 1,987,046 1,865,025 6.5%

Golf course maintenance 1,430,000 1,163,500 22.9%

Clubhouse grounds 470,858 29,000 1523.6%

Golf Shop 1,316,185 939,660 40.1%

Food & Beverage 50,000 12,314 306.0%

Country Club Administration 282,856 302,093 -6.4%

Total Expenses $ 30,107,565 $ 27,858,058 8.1%

General Fund Budget Summary FY 2020

①

① Fiscal Year 2018 actual amount includes a transfer of $3.9 million to the Clubhouse Project

The General Fund is used to account for most of the day-to-day operations of the Village, which are financed from property taxes, fees, licenses, permits, fines & forfeitures, inter-governmental and other revenue.

Budgeted Amounts

FY 20 Adopted Budget

FY 19 Original Budget

% increase/ decrease

$ increase / decrease

Actual 09/30/18

Actual 09/30/17

Millage Rate $7.5000 $7.5000 0.00% $ 0 $7.3300 $7.3300

Revenues Ad-Valorem Taxes $16,736,574 $15,941,041 4.99% $ 795,523 $ 15,003,141 $13,091,985 Utility Service Taxes 2,424,292 2,478,772 -2.20% (54,480) 2,511,876 2,413,679 Franchise Fees 1,315,000 1,227,209 7.15% 87,791 1,294,280 1,306,996 Sales & Use Taxes 308,655 311,598 -0.94% (2,943) 302,207 305,700 Licenses & Permits 1,110,200 980,100 13.27% 130,100 1,222,594 997,656 Intergovernmental 1,507,239 1,500,382 0.46% 6,857 1,482,113 1,459,577 Charges for Services 2,516,812 2,345,560 7.30% 171,252 2,210,437 2,321,294 Fines & Forfeitures 82,175 72,800 12.88% 9,375 90,559 124,394 Interest 95,530 95,530 0.00% 0 112,809 58,799 Debt Proceeds 0 0 0.00% 0 0 15,000,000 Miscellaneous 27,500 24,800 10.89% 2,700 412,519 157,071 Transfers In 0 0 0.00% 0 0 53,082

Total Revenues: $26,123,977 $24,977,802 4.59% $ 1,146,175 $24,642,535 $37,290,233

Expenditures

General Government 3,257,617 3,347,808 -2.69% (90,191) 3,053,627 2,970,245 Public Safety 10,290,842 9,671,875 6.40% 618,967 9,431,609 8,886,615 Public Works 5,540,658 5,283,828 4.86% 256,830 5,065,186 4,406,403 Community Development 1,773,946 1,658,923 6.93% 115,023 1,435,769 1,197,052 Leisure Services 3,058,612 2,817,701 8.55% 240,911 2,613,659 2,591,846 Debt service 1,553,357 1,431,336 8.52% 122,021 1,293,101 0 Contingency / Other 231,795 361,331 -35.85% (129,536) 635,579 1,425,652 Transfers Out 417,150 405,000 3.00% 12,150 4,963,307 14,363,587

Total Expenditures $26,123,977 $24,977,802 4.59% $1,146,175 $28,491,836 35,841,400

Net Revenue Over Expense $ 0 $ 0 $ (3,849,302) $1,448,832

Country Club Budget Summary FY 2020

The Country Club is an Enterprise Fund used to account for operations of the Village’s Golf & Country Club, where the costs of providing goods and services to the general public on a continuing basis are financed or recovered through user charges: no taxes or assessments are used to support the Country Club operations. The Country Club can be divided into three operations: Golf, Food & Beverage and Administration.

Revenue FY 2020 Budget

FY 2019 Budget

% increase / (decrease)

$ increase / (decrease)

Actual 9/30/18

Actual 9/30/17

Greens fee/cart rentals/membership fees $ 2,610,854 $2,129,209 22.62% $ 481,645 $1,743,760 $2,302,642

Golf Shop revenues 406,000 159,400 154.71% 246,600 217,148 296,119 Driving range revenues 360,000 300,000 20.00% 60,000 276,244 303,994 Restaurant revenues 329,500 0 0.00% 329,500 0 32,595 Interest revenues 0 10,000 -100.00% (10,000) 13,874 10,274 Sale of Surplus 0 0 0.00% 0 19,448 0 Miscellaneous 16,000 6,000 166.67% 10,000 17,487 11,081 Appropriated Retained Earnings 261,234 275,647 -5.23% (14,413) 0 0

Total Revenues $3,983,588 $2,880,256 38.31% $1,103,332 $2,287,962 $2,956,706

Expenses

Personnel Costs 1,006,219 828,298 21.48% $ 171,921 573,017 649,433

Operating Costs Golf Course Maintenance 1,430,000 1,163,500 22.91% 266,500 1,159,940 1,137,008 Golf Shop and Range 600,925 343,200 75.09% 257,725 310,952 418,621 Food and Beverage 50,000 12,314 306.04% 37,686 41,979 64,288 Country Club Administration 13,700 13,700 0.00% 0 17,192 20,109 Clubhouse & Grounds 392,500 29,000 1253.45% 363,500 68,350 118,380 Insurance & General Liability 46,555 46,555 0.00% 0 42,711 47,469 Attorney Fees 10,000 10,000 0.00% 0 13,772 4,683 Capital Outlay Capital Outlay 0 0 0.00% 0 1,363,664 2,416 Debt Service Debt Service 433,689 433,689 0.00% 0 405,942 398,159 Reserves Contingency 0 0 0 0 0 10,407

Total Expenses $3,983,588 $2,880,256 38.31% $1,103,332 $3,997,519 $2,870,972

Revenues over (under) expenses $ 0 $ 0 $ 0 $(1,709,557) $85,734

# Rounds 42,500 40,000 25,832 41,979

Capital Improvement Plan Summary FY 2020

Fiscal Year 2020-2024 Five-Year CIP - By Category and Funding Source

Totals

FY 2020

FY 2021

FY 2022

FY 2023

FY 2024

Total

Category

Vehicles $ 0 $ 0 $ 181,000 $ 43,000 $ 86,000 $ 310,000

Equipment 110,700 513,500 58,000 78,500 0 760,700

Technology 70,000 0 0 43,900 0 113,900

Village Facilities 100,000 297,900 50,000 0 0 447,900

Recreational Facilities 0 400,000 200,000 0 0 600,000

Park Development 450,000 885,000 152,000 30,000 0 1,517,000

Streets & Roads 545,000 710,000 985,000 1,265,000 5,520,000 9,025,000

Storm-water 100,000 275,000 275,000 275,000 0 925,000

Total (Category) $1,375,700 $3,081,400 $1,901,000 $1,735,400 $5,606,000 $13,699,500

Funding Source

General Revenues $600,700 $953,800 $501,000 $205,400 $156,000 $2,416,900

Country Club 40,000 140,000 35,000 30,000 0 245,000

Infrastructure Surtax 535,000 700,000 850,000 725,000 450,000 3,260,000

Grant Funding 200,000 1,012,600 215,000 500,000 2,500,000 4,427,600

Other 0 275,000 300,000 275,000 2,500,000 3,350,000

Total (Funding Source) $1,375,700 $3,081,400 $1,901,000 $1,735,400 $5,606,000 $13,699,500

Fiscal Year 2020 Capital Outlay Summary

Project

General Revenue

Infrastructure Surtax

Country Club

Grants Total

Ventilation / Rehab Fans $ 20,700 $ 20,700

Virtualization 70,000 70,000

Range / Cover Shot 40,000 40,000

Rebuild Evidence Room 100,000 100,000

Lakeside Park Paths 50,000 50,000

Anchorage Park Enhancement 200,000 200,000 400,000

Asphalt Resurfacing 10,000 310,000

Pool Chiller 50,000 50,000

Alley Wall Replacement 50,000 50,000

Sidewalk Repairs 100,000 100,000

Bridge Improvement – US1 25,000 25,000

Seawall – Lakeside Park 60,000 60,000

Storm-water Study 100,000 100,000

Total $ 600,700 $ 535,000 $40,000 $ 200,000 $ 1,375,700

Village of North Palm BeachFY 2019-2020 Annual Budget

FY 2020 Combined Budget Summary

2

Category General Fund Country Club Total

Millage Rate $7.50 N/A $7.50

Personnel $17,477,921 $1,006,219 $18,484,140

Operating 6,443,754 2,543,680 8,987,434Debt Service 1,553,357 433,689 1,987,046CIP Transfer 417,150 n/a 417,150Contingency 231,795 n/a 231,795

Total $26,123,977 $3,983,588 $30,107,565

Position Type General Fund Country Club Total

Full-Time 146 7 153Part-Time 68 28 96

General Fund Budget Summary

3

Category FY 2020 FY 2019 % Increase $ Increase

Millage Rate $7.50 $7.50 0% $0

Personnel $17,477,921 $16,782,752 4.14% $695,169

Operating 6,443,754 5,997,383 7.44% 446,371

Contingency 231,795 361,331 -35.85% (129,536)

Debt Service 1,553,357 1,431,336 8.52% 122,021

Transfer Out 417,150 405,000 3% 12,150

Total Budget $26,123,977 $24,977,802 4.59% $1,146,175

General Fund Expenses – by Category

4

Personnel$17,477,921

66.90%

Operating$6,443,754

24.67%

Debt Service$1,553,357

5.95%

Transfer Out$417,150

1.60%

Contingency$231,795

0.89%

Total Expenses $26,123,977

General Fund Expense Summary

5

FY 2020 Budget

FY 2019 Adopted Budget

% increase /(decrease)

$ increase / (decrease)

General Government:Village Council 131,598 141,810 -7.20% (10,212)Village Manager 678,600 753,749 -9.97% (75,149)Human Resources 433,625 397,028 9.22% 36,597 Finance 674,986 670,763 0.63% 4,223 Information Technology 479,953 416,442 15.25% 63,511 Village Attorney 160,000 160,000 0.00% -Village Clerk 319,575 435,719 -26.66% (116,144)Non-Departmental 268,000 258,077 3.84% 9,923 General Services-Village Hall 111,280 114,220 -2.57% (2,940)

Police & Fire:Police 6,456,631 6,016,983 7.31% 439,648 Fire Rescue 3,752,944 3,539,242 6.04% 213,702 General Services-Police & Fire 81,267 115,650 -29.73% (34,383)

Public Works:Public Works Admin 440,069 416,827 5.58% 23,242 Sanitation 1,778,696 1,747,263 1.80% 31,433 Facility Services 973,402 842,618 15.52% 130,784 Streets & Grounds 1,804,117 1,750,778 3.05% 53,339 Vehicle Maintenance 544,374 526,342 3.43% 18,032

Community Development:Community Planning 498,932 488,662 2.10% 10,270 Building 1,028,144 924,877 11.17% 103,267 Code Enforcement 246,870 245,384 0.61% 1,486

Leisure Services:Library 836,815 854,980 -2.12% (18,165)Parks & Recreation 1,078,062 1,138,618 -5.32% (60,556)Pool 324,201 164,929 96.57% 159,272 Special Events 93,000 101,000 -7.92% (8,000)Tennis 726,534 558,174 30.16% 168,360

Reserves & Other:Debt service 1,553,357 1,431,336 8.52% 122,021 Contingency / Other 231,795 361,331 -35.85% (129,536)Transfers Out 417,150 405,000 3.00% 12,150

Total Expenditures 26,123,977 24,977,802 4.59% 1,146,175

FY 2020 – 2024 Vehicle Lease Program Payments (General Fund Debt Service)

6

Department FY 2020

FY 2021

FY2022

FY2023

FY 2024 Total

Community Development $ 13,185 $ 13,185 $ 13,185 $ 17,580 $0 $ 57,135

Police 67,126 98,410 139,342 179,950 183,480 668,308

Fire Rescue 12,284 12,284 17,588 42,156

Public Works 30,224 30,224 39,923 39,923 33,603 173,897

Recreation 5,745 5,745 5,745 5,745 5,304 28,284

Fire Apparatus 118,165 172,815 279,665 343,180 343,180 1,257,005 PW BucketTruck 25,429 25,429 25,429 25,429 25,429 127,145

PW Rear-Load Trucks 100,000 150,000 200,000 250,000 700,000

Total $ 259,874 $ 445,808 $ 665,573 $ 824,091 $ 858,584 $ 3,053,930

Amount recorded in FY 2020 General Fund Budget as Debt Service

General Fund Expense Summary - By Department

7

GENERAL GOVERNMENT

$3,257,617 12.47%

POLICE AND FIRE$10,290,842

39.39%PUBLIC WORKS$5,540,658

21.21%

COMMUNITY DEVELOPMENT

$1,773,946 6.79%

PARKS AND RECREATION

$1,171,062 4.48%

LIBRARY$836,815 3.20%

POOL & TENNIS$1,050,735

4.02%

CONTINGENCY / TRANSFER

$648,945 2.48%

GENERAL FUND DEBT SERVICE

$1,553,357 5.95%

Total Expenses $26,123,977

General Fund Revenue Summary

8

FY 2020Budget

FY 2019 Adopted Budget

%increase /

(decrease)

$increase /

(decrease)

Millage Rate 7.5000 7.5000

RevenuesAd-Valorem Taxes $ 16,736,574 $15,941,051 4.99% $ 795,523

Utility Service Taxes 2,424,292 2,478,772 -2.20% (54,480)

Franchise Fees 1,315,000 1,227,209 7.15% 87,791

Sales & Use Taxes 308,655 311,598 -0.94% (2,943)

Licenses & Permits 1,110,200 980,100 13.27% 130,100

Intergovernmental 1,507,239 1,500,382 0.46% 6,857

Charges for Services 2,516,812 2,345,560 7.30% 171,252

Fines & Forfeitures 82,175 72,800 12.88% 9,375

Interest 95,530 95,530 0.00% 0

Miscellaneous 27,500 24,800 10.89% 2,700

Total Revenues: $ 26,123,977 $ 24,977,802 4.59% $1,146,175

FY 2020 General Fund Revenues

9

AD VALOREM TAXES$16,736,574

64.07%UTILITY SERVICE

TAXES$2,424,292

9.28%

FRANCHISE FEES$1,315,000

5.03%

SALES & USE TAXES$308,655

1.18%

LICENSES AND PERMITS$1,110,200

4.25%

INTERGOVERNMENTAL REVENUE$1,507,239

5.77%

CHARGES FOR SERVICES$2,516,812

9.63%

FINES AND FORFEITURES

$82,175 0.31%

INTEREST$95,530 0.37% MISCELLANEOUS

$27,500 0.11%

Total Revenue $26,123,977

• Adoption of a Commercial Development Code• Review of the Residential Code• Annexation• Proactive Code Compliance with focus on high visibility

violations• Re-establishing the Business Advisory Board• First year for the Environmental Committee • Needs Assessment for Parks and Recreation

– Programming– Youth Sports’ emphasis on recreation, not competition

• Library/Recreation collaboration on after-school youth programming

• Heritage Day – establish a resident event committee

General Fund Priorities and Budget Highlights

10

• Police Recruitment• Develop a new Stormwater Fee• Landscape Maintenance

– Facilities and medians– Country Club and US1

• Professional Services – Building Official and inspectors

• Police and Fire Contracts– Combined personnel cost increase of $634,000.

• Repairs and Maintenance – emphasis on facilities and buildings

• Debt– Clubhouse construction ($1.29m)– Vehicle leases ($259k)

General Fund Priorities and Budget Highlights

11

Vehicles$310,000

2%

Equipment$760,700

6%

Technology$113,900

1%

Village Facilities$447,900

3% Recreational Facilities$600,000

4%

Park Development

$1,517,000 11%

Streets & Roads$9,025,000

66%

Stormwater$925,000

7%

Total FY 2020-2024 Five Year CIP = $13,699,500

FY 2020 -2024 Five Year CIP Summary (by Category)

12

General Revenues$2,341,900

17%

Infrastructure Surtax

$3,335,000 24%

Grant Funding$4,427,600

32%

Country Club$245,000

2%

Other$3,350,000

25%

FY 2020 -2024 Five Year CIP Summary (by Funding Source)

13

Total FY 2020-2024 Five Year CIP = $13,699,500

FYE 2019 2020 2021 2022 2023 2024 Total

Beginning Balance $ 170,000 $ 291,450 $ (92,686) $ (161,131) $ 204,300

General Revenue - Ad Valorem① 110,000 417,150 429,665 442,554 455,831 469,506 2,324,706

Infrastructure Surtax 60,000 840,000 840,000 840,000 840,000 840,000 4,260,000

Grants 200,000 1,012,600 215,000 500,000 2,500,000 4,427,600

Country Club 40,000 140,000 35,000 30,000 0 245,000

Other 0 275,000 300,000 275,000 2,500,000 3,350,000

TOTAL FUNDS $ 170,000 1,667,150 2,988,715 1,739,869 1,939,700 6,513,806 14,607,306

Vehicles 0 0 181,000 43,000 86,000 310,000

Equipment 110,700 513,500 58,000 78,500 0 760,700

Technology 70,000 0 0 43,900 0 113,900

Village Facilities 100,000 297,900 50,000 0 0 447,900

Recreational Facilities 0 400,000 200,000 0 0 600,000

Park Development 450,000 885,000 152,000 30,000 0 1,517,000

Streets & Roads 545,000 710,000 985,000 1,265,000 5,520,000 9,025,000

Storm-water 100,000 275,000 275,000 275,000 0 925,000

TOTAL PROJECTS 1,375,700 3,081,400 1,901,000 1,735,400 5,606,000 13,699,500

ESTIMATED ENDING BALANCE $ 291,450 $ (92,686) $ (161,131) $204,300 $907,806 $907,806

Capital Improvement Plan Cash Flow Summary FY 2020 - 2024

① CIP Transfer assumes 3% annual increase

Budget FY 20 FY 21 FY 22 FY 23 FY 24 Total

Beginning Balance $170,000 $291,450 ($192,686) ($411,131) ($245,700)

Revenues:Gen Operating $26,123,977 $26,985,834 $27,954,800 $28,886,495 $29,718,860 $139,669,965 CIP Revenue 1,497,150 2,697,265 1,832,554 2,100,831 6,309,506 14,437,306

Total Revenue $27,791,127 $29,974,549 $29,594,669 $30,576,195 $35,782,666 $154,107,271

Expenses:Gen Operating ① $25,864,103 $26,640,026 $27,439,227 $28,262,404 $29,110,276 $137,316,035 Vehicle Lease Program 259,874 345,808 515,573 624,091 608,584 2,353,930 Garbage Truck Lease 100,000 150,000 200,000 250,000 700,000 CIP 1,375,700 3,081,400 1,901,000 1,735,400 5,606,000 13,699,500

Total Expense $27,499,677 $30,167,234 $30,005,800 $30,821,895 $35,574,860 $154,069,465

Balance $291,450 ($192,686) ($411,131) ($245,700) $207,806

①General Operating Budget assumed to increase 3% annuallyTotal includes debt service associated with clubhouse loan ($1.29 million)

FY 2020 – 2024 Budget Cash Flow w/ Vehicle Lease

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FY 2020 Capital Outlay

16

General Revenues

Infrastructure Surtax

CountryClub

Recreation Grant Fund Total

FYE 2019 Balance (Estimate) $ 110,000 $ 60,000 $ 170,000FY20 Budget 417,150 840,000 40,000 200,000 1,497,150Available Balance $527,150 $900,000 $40,000 $200,000 $1,667,150

FY 2020 ProjectsVentilation / Rehab Fans $20,700 $20,700Virtualization 70,000 70,000Range / Cover Shot 40,000 40,000Rebuild Evidence Room 100,000 100,000Lakeside Park Paths 50,000 50,000Anchorage Park Enhancement 175,000 25,000 200,000 400,000Asphalt Resurfacing 10,000 300,000 310,000Pool Chiller 50,000 50,000Alley Wall Replacement 50,000 50,000Sidewalk Repairs 100,000 100,000Bridge Improvement - US1 25,000 25,000Seawall - Lakeside Park 60,000 60,000Storm-water Study 100,000 100,000

Total FY 2020 Projects $525,700 $610,000 $40,000 $200,000 $1,375,700

Net $1,450 $290,000 $0 $0 $291,450

FY 2020 Millage Rate Selection Options

MillageRate

Budgetary Ad-Valorem

% increase / (decrease) over RBR

CIP Transfer

Council Contingency

Vote Required

$7.50 $16,736,574 4.46% $ 417,150 $ 231,795 Two-Thirds

$7.42 $16,558,050 3.35% $ 417,150 $53,271 Majority

$7.40 $16,513,419 3.07% $ 417,150 $8,640 Majority

Millage Table1.00 MIL $ 2,231,543 .75 MIL $ 1,673,657 .60 MIL $ 1,338,926 .55 MIL $ 1,227,349 .50 MIL $ 1,115,772 .40 MIL $ 892,617 .35 MIL $ 781,040 .30 MIL $ 669,463 .25 MIL $ 557,886 .20 MIL $ 446,309 .10 MIL $ 223,154

Rolled-Back Rate (RBR) $7.1798 mils

Majority Vote Rate $7.4256 mils

A millage rate above $7.4256 will require a 2/3 vote

Country Club Budget Summary

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Category FY 2020 FY 2019% Increase / (Decrease)

$ Increase / (Decrease)

Personnel $1,006,219 $828,298 21.48% $177,921

Operating 2,543,680 1,618,269 57.19% 925,411

Debt Service 433,689 433,689 0% 0

Total Budget $3,983,588 $2,880,256 38.31% $1,103,332

• Golf– First full year with new GM– New positions include a part-time Administrative Assistant and a

Maintenance Coordinator– First full year with the new maintenance company – Brightview– 25% increase in membership dues

• Remain comparable to similarly situated courses– Outside marketing vendor

• Corporate packages• Partnerships

– Increased focus on merchandising

• Food and Beverage– Farmers Table Lease estimated at $215,000– November opening– $8,333/month ($100,000 annually) for 8 months– 5% of gross revenue over ($2m) with $5m projected

Country Club Priorities and Budget Highlights

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• Tennis (General Fund)– Rate increase to be on par with similarly situated programs– Tennis Camp – new camp counselor– Review of Tennis Pro compensation structure

• Pool (General Fund)– Review of operating structure

• Option of using North Palm Beach Swim Team– Contract for maintenance services– Enhanced programming/entertainment

Country Club Priorities and Budget Highlights

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Country Club Budget Summary

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Revenue FY 2020 Budget FY 2019 Budget % increase / (decrease)

$ increase / (decrease)

Greens fee/cart rentals/membership fees $ 2,610,854 $ 2,129,209 22.62% $ 481,645 Golf Shop revenues 406,000 159,400 154.71% 246,600 Driving range revenues 360,000 300,000 20.00% 60,000 Restaurant revenues 329,500 - 0.00% 329,500 Interest revenues - 10,000 -100.00% (10,000)Appropriated Retained Earnings 261,234 275,647 -5.23% (14,413)Miscellaneous 16,000 6,000 166.67% 10,000

Total Revenues $ 3,983,588 $ 2,880,256 38.31% $ 1,103,332

ExpensesPersonnel Costs 1,006,219 828,298 21.48% 177,921 Operating Costs

Golf Course Maintenance 1,430,000 1,163,500 22.91% 266,500 Golf Shop & Range 600,925 343,200 75.09% 257,725 Food & Beverage 50,000 12,314 306.04% 37,686 Country Club Administration 13,700 13,700 0.00% -Clubhouse & Grounds 392,500 29,000 1253.45% 363,500 Insurance & General Liability 46,555 46,555 0.00% -Attorney Fees 10,000 10,000 0.00% -

Capital OutlayCapital Outlay - - 0.00% -

Debt ServiceDebt Service 433,689 433,689 0.00% -

Reserves Contingency - - 0.00% -

Total Expenses $ 3,983,588 $ 2,880,256 38.31% $ 1,103,332

Revenues over (under) expenses $ - $ - $ -

# Rounds 42,500 40,000 -

DRIVING RANGE$360,000 9.04%

MEMBERSHIP$806,354 20.24%

CART RENTAL$841,000 21.11%WALKING FEES

$51,000 1.28%

GREENS FEES$904,000 22.69%

LESSONS$50,000 1.26%

BAG ROOM$12,000 0.30%

MERCHANDISE SALES$300,000 7.53%

FOOD & BEVERAGE$329,500 8.27%

GOLF CLUB & LOCKER RENTAL

$43,000 1.08%

RESIDENT CARD$10,000 0.25%

MISCELLANEOUS$15,500 0.39%

APPROP. RETAINED EARNINGS

$261,234 6.56%

Country Club Revenues

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Total Revenues $3,983,588

Contractual Services$1,609,000

66.07%

Charge Card Fees$57,500 2.36%

Materials & Supplies$108,850

4.47%

Merchandise$219,000

8.99%

Repairs & Maintenance

$107,500 4.41%

Utilities$247,000 10.14%

Property/Casualty Insurance$46,555 1.91%

Legal Fees$10,000 0.41%

Marketing & Advertising

$30,000 1.23%

Personnel$1,006,219

25.26%

Operating$2,543,680

63.85%

Debt Service

$433,689 10.89%

Country Club Expenses

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Total Expenses $3,983,588

Operating Costs (by category)

FY 2020 Budget Recap

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• Current millage is set at 7.50 mils…This rate can’t be increased, but can remain the same or reduced

• The General Fund budget is balanced with $231,795 available in Council Contingency

• The Country Club budget is balanced with utilizing $261,234 in retained earnings (Note: This figure is for

budgeting purposes only)

• The budget provides for:• Capital improvements• Replacement of essential (capital) equipment and vehicles• Employee salary & benefit cost increases• NO reduction of Village services; Village’s high level of service, amenities and quality of life programs

remain fully funded in FY’20

Administration Recommendation• Proceed with the budget (as presented) • Establish a millage rate of 7.50 mils, which is the Village’s current millage rate• Transfer $417,150 to CIP Fund

Questions & Comments

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