87 MINUTES

EXETER TOWNSHIP BOARD OF SUPERVISORS MEETING APRIL 9, 2012

A Regular Meeting of the Exeter Township Board of Supervisors was called to order on Monday, April 9, 2012, at 7:04 P.M. in the Township Building by Chairman Donald R. Wilson.

Supei-visors Present: Donald R. Wilson, Chairman Kenneth A. Smith, Vice Chairman Dona L. Starr Gary E. Lloyd Jeff Bukowski

Others in Attendance: Troy S. Bingaman, Township Manager/Secretary/Treasurer Andrew J. Bellwoar, Esquire, Solicitor Cheryl A. Franckowiak, Zoning/Assistant Code Enforcement Officer Clarence D. Hamm, Highway Superintendent Joseph I. Seltzer, III, Parks & Recreation Superintendent Joseph P. Rogosky, P.E., Great Valley Consultants

Pledse of Allegiance The Meeting was opened with the recitation of the Pledge of Allegiance.

Note for the Record: The Board met in Executive Session prior to the meeting to discuss personnel.

Public Comment

Linda Focht. 50 Glen Oley Drive, objected to the reference to the citizens that have voiced their opirrions in the recent newsletter article "Opinions Sought on Fire Company Proposal". She felt the people who voiced their opinions at the Board of Supervisors meetings were representative of the community. She noted the confusion she felt when the proposed fire station price was first listed at $3 million, then at $2.5 million; the building was first to be an emergency services building for fire, police and ambulance; then a fire station; then an emergency services building housing the fire station with room for the police department. She then heard rumors that the Township was considering purchasing the old Exeter School District administration building because Exeter's municipal administration building was out of room. She stated she did not like that idea because the school's building needed a lot of repair and would cost a lot of money; but, her greater concern was the potential for increased taxes and an administration that was growing in a community that was not growing in population. She stated it was not public knowledge that the Township was actively seeking more space suggesting the administration was doing investigating in a quiet way and not letting the public know. She suggested placing the expansion of office space on the agenda of the April 30th meeting. Mr. Smith asked Mr. Bingaman what the increase in population was in the last 10 years to which he responded according to the census, the population in 2000 was 21,161 and in 2010 it had increased to 25,550. Mr. Smith noted that was approximately a 20% increase in population. Mr. Wilson objected to Mrs. Focht accusation that the Township was going behind closed doors to look at the school administration building. He stated it was good business practice to do fact finding as a general practice. He noted the Police Department was in need of more space, not the administration department and they were just looking at the possibilities. It was noted the municipal building was last remodeled in 1996 and it was prudent to look at their options.

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MINUTES OF APRIL 9, 2012 BOARD OF SUPERVISORS - PAGE 2 OF 5

Mrs. Starr stated the 2n Class Township Code allowed Township officials to discuss real estate in executive session and that was where the matter was talked about. She noted it was premature to discuss the matter publicly.

Aaron Fantasia-Davis, Exeter High School Observer for Civics Class Project, stated he was observing for a class project and part of the requirement was to prove he was in attendance by signing in, which is what he did. The Board welcomed him.

Minutes of March 26th 2012 Regular Meeting MOTIONby Mr. Lloyd, seconded by Mrs. Starr, to approve the minutes of the March 26th

regular meeting as presented. Motion carried unanimously. O

Disbursements ^ MOTIONby Mr. Smith, seconded by Mr. Lloyd, to approve for payment the bills presented on Oi the Disbursements List dated April 5th & April 9th in the amounts of $154,136.63 in the General Fund; $7,509.40 in the Utility Fund; $47,905.00 in the Fire Services Fund; $73,359.44 in the Sewer Fund; $10,754.77 in the Capital Projects - GOB 2009 Fund; $396.96 in the Capital Improvements Fund; $2,640.10 in the Golf Improvement Fund; and $556.60 in the State Fund. Motion carried unanimously.

Department Reports The Engineering, Police, Wastewater, Highway and Parks & Recreation Monthly Reports were submitted for the Board's review.

Communications A list of incoming and outgoing communications was presented for the Board's review and is available for public inspection in the Township Office.

UNFINISHED BUSINESS

Service Electric Building Addition -Extension of Time Mrs. Franckowiak briefly explained the reasons. MOTIONby Mr. Smith, seconded by Mrs. Starr, to grant an Extension of Time for the Service Electric Building Addition Plan Recording Deadline due to a required revision to the plan to enlarge the addition. Motion carried unanimously.

NEWBUSTNESS

Pioneer Crossins Recycling Center Waiver Request Mrs. Franckowiak stated the PC unanimously supports the waiver request. MOTIONby Mrs. Starr, seconded by Mr. Smith, to approve the request for the Pioneer Crossing Recycling Center from SALDO Sections 330-13.F.(17) and 330-48 (requirement for a Water Resource Study) as recommended by the Planning Commission. Motion carried unanimously.

Pioneer Crossing Recycling Center Preliminary Land Development Plan Approval Mrs. Franckowiak stated PC unanimously supports the plan. MOTIONby Mrs. Starr, seconded by Mr. Smith, to approve the Pioneer Crossing Preliminary Land Development Plan contingent on all outstanding items in the GVC review letter being addressed; and, the ultimate right-of-way, the emergency access easement and the grading of the access being shown on the Final Plan. Motion carried unanimously.

MINUTES OF APRIL 9, 2012 BOARD OFSUPERVISORS- PAGE 3 OF 5

Exeter Township Volunteer Fire Department Parade Attendance Request Mr. Bingaman stated approval was needed for the record. MOTIONby Mrs. Starr, seconded by Mr. Smith, to approve the attendance by two ETVFD apparatus at the Twin Valley Parade/Housing subject to adequate coverage remaining in the Township. Motion carried unanimously.

Exeter Plaza Associates, L.P. Fee Waiver Request Mr. Bingaman stated a request has been made by Donald Wargo, a general partner of Exeter Plaza Associates, to waive certain fees charged by the Township for their shopping center that previously housed Giant Supermarket, Hallmark and the Wine & Spirits store. Mr. Bingaman stated the Township had been working with this group on their delinquent fees prior to the construction of Exeter Commons where these stores now exist. The Board declined to take action.

Animal Rescue League of Berks County, Inc. Agreement Mr. Bingaman stated the Animal Rescue League had asked all municipalities to individually enter into an agreement with them to pick up stray animals during working hours for a minimum fee of $ 1,000. He stated the Police Chief was in favor of entering into this agreement and we budgeted a contribution of $2,800 for them. The Board was in favor. MOTIONby Mrs. Starr, seconded by Mr. Lloyd, to approve the Animal Rescue League of Berks County Agreement, and authorize the Chairman and the Secretary to execute the same; and, to give the budgeted contribution. Motion carried unanimously.

Approval of SunTrust Lease Documents Mr. Bingaman stated the matter of lease financing a backhoe/loader at 2% interest throughSun Trust, instead of through John Deere at 3.55% along with the financing of the 2012 Mack Dump Truck and the 2012 Dodge Charger under the same agreement were up for approval. He stated the funding for the dump truck and Dodge Charger would not be needed until July and the rate could go up to 2.13%) based on the draw down timing. The Solicitor stated he reviewed the agreement and he was fine with it. There was a brief discussion of the rates. MOTIONby Mr. Smith, seconded by Mr. Lloyd, to approve the Sun Trust Lease Financing agreement and authorize the Township Manager to execute the same. Motion carried unanimously.

SOLICITOR'S REPORT

Zoning Violation The Solicitor stated a private notice of a zoning violation notice was sent out by the attorney of Metro-Dev. V. He stated the two options were to submit it to PIRMA, the Township's insurance carrier, or to do nothing. He stated under the MPC anyone could file this type of notice, and if no response was received, the filer could go into court. He suggested the township manager submit it to PIRMA as they would pay for the defense. He suggested holding off on any public discussion until the matter was discussed in executive session.

Tower Maintenance The Solicitor stated based on the engineering review some maintenance was needed on the tower. It was suggested Mr. Hamm look into the matter. Mrs. Franckowiak stated she found an older critique of the tower that she would pass on.

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90 MINUTES OF APRIL 9, 2012 BOARD OF SUPERVISORS -PAGE 4 OF 5

MVP Status The Solicitor stated John Mahoney would prepare a memo on the status of the appeal MVP filed and the next step would be to show cause.

Laurel Homeowners Pond Issue The Solicitor stated he received a letter from the attorney representing the Laurel Homeowners Association regarding the heavy silt deposits in the pond that required periodic removal. He stated they were trying to determine where the silt was coming from.

Emergency Services Department - Berks County The Solicitor stated the promissory note regarding upgrading the radios submitted by the Berks County Emergency Services Department had some issues and was being modified. O)

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INDIVIDUAL REPORTS CJi

Easter Egg Hunt Mr. Seltzer and the Board discussed the weather at the event and stated the event was successful.

Drainage Easement - 5 Stacy Court, Kinsey Hill Subdivision Mrs. Franckowiak stated the owners of 5 Stacy Court have applied for a permit to replace their existing fence, and upon investigation, it was determined the fence is located in a drainage easement. Mrs. Franckowiak stated when the original fence was erected the Township did not have GIS capability to note there was an easement at that location. The owners have been asked to enter into an easement agreement and they have agreed. She asked for authorization to grant the easement. MOTIONby Mr. Smith, seconded by Mr. Lloyd, to grant an easement agreement to replace a fence in a drainage easement at 5 Stacy Court in the Kinsey Hill subdivision. Motion carried unanimously.

Informing the Public Mr. Bukowski, in response to Mrs. Focht's comments, stated the Board does take very seriously its responsibility and duty of keeping the public informed, and allowing public comment and review of proposed actions. With regard to the newsletter article's wording, he stated the wording was not meant to insult anyone or the comments made at Board meetings because they are very valuable. He felt having the forum on the proposed Emergency Services Building was to give everyone the opportunity to voice their opinion, including all those that have already given their opinion, due to the expenses and the potential of an increase in the fire tax. He stated the meeting on April 30th has been dedicated to that question so no one can say they did not have a chance to comment on the issue. He stated on the matter of expanding office space this Board would not take any action on something of that magnitude without allowing any and all members of the community to comment on it. Mr. Wilson echoed Mr. Bukowski's comments on opening up the subject at a forum to give a chance for everyone to speak out, rioting the Board did the same for the Lorane Road project and always was willing to work with the public. Mr. Wilson felt the adrmnistration building was maxed out and stated the Board looked at the school administration building just to check it out, and several years ago, the Hub Tool Building was looked at for the same reason. Mr. Smith stated when executive sessions are held the public is notified about the topic. He felt because of the nature of some of the discussions it is more practical to have executive sessions on some matters. He stated even determining whether or not an executive session would be held on a specific subject was an open process.

MINUTES OF APRIL 9, 2012 BOARD OF SUPERVISORS -PAGE 5 OF 5

ADJOURNMENT MOTIONby Mr. Smith, seconded by Mr. Lloyd, to adjourn the Meeting. Motion canied unanimously. The Meeting adjourned at 7:40 P.M.

Respectfully Submitted,

Troy S. Binga Township Secretary

91

Date: 04/05/2012 Time: 10:29:33AM

Selective Check Register Exeter Township

Including all check statuses For Bank Id VC and Check Number from 000491 to 000510

BANK ID

VC VC VC VC VC VC VC VC VC VC VC VC VC VC VC VC VC VC VC VC

CHECK#

000491 000492 000493 000494 000495 000496 000497 000498 000499 000500 000501 000502 000503 000504 000505 000506 000507 000508 000509 000510

Bank ID: VC

STATUS

0 0 0 0 o 0 o 0 0 0 o 0 0 0 0 0 0 0 0 0

Name: VI

VENDOR #

0000000097 0000009647 0000009752 0000009305 0000008244 0000005020 0000003100 0000000089 0000005100 0000008264 0000000912 0000000454 0000000677 0000002165 0000000192 0000000437 0000001019 0000006700 0000000353 0000000626

SA Clearing

VENDOR NAME

AIRGAS EAST ALLIED WASTE SERVICE #318 BERNVILLE QUALITY FUELS INC CHIEF SUPPLY CODY COMPUTER SERVICES INC E M KUTZINC EXETER SUPPLY CO INC GRANTURK EQUIPMENT CO INC LAWSON PRODUCTS INC LYNX COMPUTER TECHNOLOGIES INC NEW HOLLAND AUTO CARE OFFICE SERVICE CO PAUL WESSIG INC PIONEER CROSSING LANDFILL PLASTERER EQUIP CO INC POLYDYNE INC READING EQUIP & DIST LLC READING FOUNDRY & SUPPLY RIDGEWOOD SOILS SUBURBAN WATER TESTING LABS

Checking Account #: 539001776

CHECK DATE

04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012 04/09/2012

RECONCILE/ VOID DATE

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Date: 04/09/2012 Time: 10:33:58AM

Selective Check Register Exeter Township

Including all check statuses For Bank Id GC and Check Number from 077800 to 077942

BANK ID CHECK# STATtJS VENDOR # VENDOR NAMI CHECK DATE RECONCILE /

'OJl/V\ AA

INCOMING COMMUNICATIONS April 9, 2012

FROM: DATE: SUBJECT

1. Zoning Hearing 2. Engineering 3. Engineering 4. Great Valley 5. US Common Court of PIeas 6. Sewer Authority 7. Animal Rescue League 8. US Bankruptcy 9. Exeter School 10. Animal Rescue League 11. Service Electric 12. Reading Eagle 13. PA American Water 14. Berks Enviro Tech 15. Berks County Community Dev 16. Exeter School 17. Zoning Hearing Board 18. St. Lawrence Borough 19. DeTurcklnc 20. Berks County Court of Common Pleas 21. Service Electric 22. US Bankruptcy 23. Exeter School 24. Zoning Officer 25. Berks Cty Commissioners 26. Berks County Treasurer 27. PennDOT 28. Reading Eagle 29. Sewer Authority 30. PA DCNR 31. Exeter School 32. Berks County Sheriffs Office 33. FEMA 34. Muncibid 35. PennDOT 36. Great Valley 37. M&TBank 38. PSATS 39. PADCED 40. US Bankruptcy 41. Berks County Conservation District 42. PennDOT 43. PSATS 44. Exeter Plaza Associates 45. Great Valley Consultants 46. PennDOT 47. Reading Eagle 48. Hartman Shurr 49. PennDOT 50. Berks EIT Bureau 51. Berks Cty Assessment 52. US Bankruptcy 53. Berks Cty Assessment Appeals 54. PADEP 55. Comcast 56. Senator Judith Schwank

3-7-12 Mullen - Amended Variance Petition 3-12-12 Mullen Petition & 410/416 Rugby Sp. Except. 3-10-12 Seasonal Requirements Bib Recommend Memo 3-9-12 Diamond Credit Union -Punch List 2-29-12 Lamar - Praecipe to Settle 3-12-12 Filipinni Outstanding Invoice 3-12-12 Revised Municipal Contract 3-12-12 Getty Petroleum 3-12-12 March 13, 2012 Agenda 3-13-12 GolfOuting 3-12-12 Rate Adjustments and Advanced Services 3-14-12 Meeting Proofs — Interviews/Fire Task 3-14-12 Task Force - Well Safety

14-12 391 Dautrich Road Application 15-12 Consolidated 2011 Annual Report 15-12 Agenda & Minutes 15-12 Hearing Notice-3/27/12

3-15-12 Draft Zoning Ordinance 3-16-12 Notice of Dissoluti on 3-20-12 Bleisath - Case Termination 3-20-12 Product Updates & Price Modifications 3-20-12 Getty - Supplemental Notice of Hearing 3-20-12 March 20, 2012 Agenda 3-21-12 MacMullen Appeal Petition 3-21-12 Breakfast Meeting

21-12 June 20, 2012 Judicial Tax Sale •21-12 ARLE Application 21-12 EDAC & PC Joint Meeting Proof 22-12 March 26, 2012 Agenda ■22-12 Farming Ridge Park Approval •22-12 Revised March 20, 2012 Agenda ■22-12 223 Harvey Avenue Sale Notice 22-12 National Flood Insurance Program 22-12 SpringCleaning 22-12 Turnback Payment Notice •21-12 Lords & Ladies - Escrow #1 23-12 Letter of Credit - Berks Construction ■23-12 2012 Proposed By Law Changes ■23-12 Contract 000031932 Closed ■23-12 Getty 26-12 Pioneer Crossing Recycle Center ■26-12 Liquid Fuels Payment 26-12 2011 Acts of Legislature ■26-12 Sewer and Surcharge Forgiveness

3-26-12 Accessibility - 4720 Perkiomen Avenue 3-28-12 District 5-0 New Frequent Numbers 3-28-12 March 27 Zoning Hearing Proof 3-28-12 Laurel Homeowners - Silt Deposits 3-28-12 AEM - Road Occupancy Permit Renewal 3-29-12 Act 511 March 30, 2012 Payment 3-29-12 March 28, 2012 Final Notice 3-29-12 Czimcharo 3-30-12 257 Red Lane - Appt Notice 3-30-12 2011 Host Municipal Insp Reimbursement 4-2-12 March 30, 2012 Notice of Price Adjustments 4-2-12 May 5, 2012 - Spring Clean Up

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99

57. Greater Readmg Berks Econ Partnership 4-2-12 58. Reinsel Kuntz Lesher 4-2-12 59. Smarm Growth Alliance 4-2-12 60. Citizens Advisory Committee 4-2-12 61. Comcast 4-4-12 62. Siana Bellwoar & McAndrew 4-4-12 63. Schuylkill River Heritage Area 4-4-12

2012 Membership Audit Notice 422 Corridor Survey Highlights February 22, 2012 Minutes XFINITY Signature Support County Emergency Services - Agreement Financial Support

OUTGOING COMMUNICATIONS TO: DATE: SUBJECT

1. Exeter Plaza 2. Eastern Industries 3. Dyer Quarry 4. Telco, Inc. 5. Isobunkers 6. Asphalt Paving Systems 7. Penn Petroleum 8. Various Contractors 9. Berks Cty Planning Commission 10. Mr & Mrs Michael Moyer 11. Mrs. John Fowler 12. Mr. & Mrs. Joey Inmon 13. Reading Eagle 14. Penn Petroleum 15. DyerQuary 16. Asphalt Paving Systems 17. Customers First

3-15-12 Sewer/Surcharge Delinquency 3-13-12 Stone & Asphalt - Intent to Award 3-13-12 Stone & Asphalt - Intent to Award 3-13-12 Traffic Signal Maintenance — Intent to Award 3-13-12 Liquid Propane - Intent to Award 3-13-12 2012 Ralumac - Intent to Award 3-13-12 Fuels - Intent to Award 3-13-12 Intersection Markings - Rejection of Bids 3-21-12 Support Letter - WREN & PA American 3-21-12 Swale Improvements Agreement - 7 3 6 Gibraltar 3-21-12 Swale Improvements Agreement - 726 Gibraltar 3-21-12 Swale Improvements Agreement - 4625 P SR 3-30-12 2012 BCCPC Traffic Line Paiting 3-28-12 2012 Fuels Contract Award 3-28-12 2012 Stone & Asphalt Contract Award 3-28-12 2012 Ralumac Contract Award 3-27-12 Lords & Ladies - Release 1

100

EXHIBIT C

[Non-Escrow] Lease Number: 08517 Equipment Schedule: 01

RESOLUTION OF GOVERNING BODY

At a duly called meeting of the governing body of Lessee held in accordance with all applicable legal requirements, including open meeting laws, on the (11*- day of A ^ ~ , \ ffci-X the following resolution was introduced and adopted:

RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER LEASE AGREEMENT, EQUIPMENT^ SCHEDULE NO. 01 AND RELATED INSTRUMENTS, AND DETERMINING OTHER MATTERS IN CONNECTIONcD THEREWITH. Ol

WHEREAS, the governing body of EXETER TOWNSHIP, PA ("Lessee") desires to obtain certain equipment (the 'TEquipment")^ described in Equipment Schedule No. 01 to the Master Lease Agreement (collectively, the "Lease") with SUNTRUST EQUIPMENT FINANCE & LEASING CORP., the form of which has been available for review by the governing body of Lessee prior to this meeting; and

WHEREAS, the Equipment is essential for the Lessee to perform its governmental functions; and

WHEREAS, the funds made available under the Lease will be applied to the acquisition of the Equipment in accordance with such Lease; and

WHEREAS, Lessee has taken the necessary steps, including those relating to any applicable legal bidding requirements, to arrange for the acquisition of the Equipment; and

WHEREAS, Lessee proposes to enter into the Lease -with SUNTRUST EQUIPMENT FINANCE & LEASING CORP. substantially in the form presented to this meeting.

NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF LESSEE AS FOLLOWS:

Section 1. It is hereby found and determined that the terms of the Lease in the form presented to this meeting and incorporated in this resolution are in the best interests of Lessee for the acquisition of the Equipment. Section 2. The Lease and the acquisition and financing of the Equipment under the terms and conditions as described in the Lease are hereby approved. The Township Manager of Lessee and any other officer of Lessee who shall have power to execute contracts on behalf of Lessee be, and each of them hereby is, authorized to execute, acknowledge and deliver the Lease with any changes, insertions and omissions therein as may be approved by the officers who execute the Lease, such approval to be conclusively evidenced by such execution and delivery of the Lease. The Finance Manager of the Lessee and any other officer of Lessee who shall have power to do so be, and each of them hereby is, authorized to affix the official seal of Lessee to the Lease and attest the same. Section 3. The proper officers of Lessee be, and each of them hereby is, authorized and directed to execute and deliver any and all papers, instruments, opinions, certificates, affidavits and other documents and to do or cause to be done any and all other acts and things necessary or proper for carrying out this resolution and the Lease. Section 4. Pursuant to Section 265(b) of the Internal Revenue Code of 1986, as amended (the "Code"), Lessee hereby specifically designates the Lease as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Code.

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101

The undersigned further certifies that the above resolution has not been repealed or amended and remains in full force and effect and further certifies that the Lease executed on behalf of Lessee is the same as presented at such meeting of the governing body of Lessee, excepting only such changes, insertions and omissions as shall have been approved by the officers who executed the same.

Date: Apr-\ \ °\ , aoi3v EXETER TOWNSHIP, PA, Lessee

Name: Troy Bingaman, Title: Township Man;

Attested By: ULnJ^^^QuSjuJ^ Name: Carol I. Leinbach Title: Finance Manager

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