8/24/2014 1 1 Submitting Electronic Grant Applications to NIH A Practical Guide June 2012 Electronic...

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Submitting Electronic Grant Applications to NIH

A Practical Guide

June 2012

Electronic Research AdministrationOffice of Extramural ResearchNational Institutes of Health

Sheri CumminseRA Customer Relationship Manager – eSubmission

Aaron CzaplickieRA Service Desk Specialist

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Two Separate, but Linked Systems

• Grants.gov• Federal-wide portal to

find and apply for Federal grant funding

• Used by all 26 Federal grant-making agencies

• eRA Commons• Agency system that

allows applicants, grantees and Federal staff to share application/grant information

• Used by NIH and a few other HHS divisions

IMPORTANT: Each system has its own registration and application requirements.

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Process Overview

AOR/SO

Find and download

announcement, instructions

and form package.

Prepare application

per institution &

agency guidelines.

Authorized Organization Rep. (AOR)

submits application to Grants.gov.

eRA downloads application and

verifies compliance

with application instructions.

PI/SO check submission

status and view assembled

application in eRA Commons.

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eSubmission Website

http://grants.nih.gov/grants/ElectronicReceipt/

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Get Registered• Grants.gov

– Applicant Organizations only – Designate E-Business Point of Contact (E-Biz POC)

• Approves Authorized Organization Representatives (AORs) to submit applications

– No registration needed to find opportunities or download forms

• eRA Commons– Applicant Organization & PD/PI– Designate Signing Official (SO)

• Registers or affiliates Project Director/Principal Investigator (PD/PI)

NOTE: Many organizations are already registered. Check with your Office of Sponsored Projects.

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Keys to Success

• If not yet registered, start the process at least 4 weeks before the deadline– Once DUNS number is obtained, Grants.gov and eRA

Commons registrations can be done in tandem– NIH 2-week “good faith effort” for Commons

registration• Set-up multiple AOR and SO accounts• Log in to accounts prior to deadline to ensure

you have access to the systems• Update Central Contractor Registration

(CCR) information yearly to keep credentials active As of the end of July 2012, CCR services will

be managed through SAM.gov.

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Keys to Success

• Do not combine SO and PI roles on single Commons account

• PIs get one Commons account that follows them throughout their careers

• If PI is already registered, “affiliate” their existing account rather than creating a new one– PIs should update their Commons profile prior to

submitting (e.g., degree info used to determine Early Stage Investigator eligibility)

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Obtain Software

• Adobe Reader required for form-based submission

• PDF conversion program– Attachments must be converted to PDF

• Grants.gov download software page– http://www.grants.gov/help/download_so

ftware.jsp

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Chose Submission Method

• Downloadable Adobe forms

• System-to-system using XML data stream

• Services of a commercial service provider– http://grants.nih.gov/grants/ElectronicReceipt/

sp.htm

Approximately 30% of all apps to NIH used S2S in FY2011.

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Make a Submission Plan

• Application preparation responsibilities

• Sharing applications in progress

• Internal review & approval process

• Internal deadlines

• Post-submission responsibilities

Administrators and PIs must work together!

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Find an Opportunity

• Funding Opportunity Announcements (FOAs)– Grants.gov– NIH Guide for Grants & Contracts

• Parent Announcements– Investigator-initiated research– Use Parent FOA for your chosen grant

program (i.e. R01, R03, R21 etc.)

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Finding Parent FOAs

http://grants.nih.gov/

‘ Parent’ FOAs for Administrative

Functions(bottom of Parent Announcement Page)

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Search for FOAs in Grants.gov

http://grants.gov

For Applicants: Find Grant Opportunitieshttp://grants.gov/applicants/find_grant_opportunities.jsp

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Enter search criteria and click Search

Click Advanced Search or other desired search

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Click Opportunity Title to access opportunity synopsis

Click Application to access application package

Now let’s get to the same step using the NIH Guide…

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Search for FOAs in NIH Guide

Enter search string or click Advanced Search

NIH Guide for Grants & Contractshttp://grants.nih.gov/grants/guide/

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• In Advanced Search screen, enter search parameters and click on Search button.

Enter search parameters

Click Search

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Click Announcement Number link to access FOA information

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Announcement Notes

Click Apply for Grant Electronically found within the NIH Guide announcement.

Be aware of key dates

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Announcement Notes

Click download Verify information

Can also get to this screen by clicking Application from Grants.gov synopsis…

• Use highest Competition ID if more than one choice is given

• Competition Title often provides additional selection advice

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Download Package & Application Guide

Download application instructions and Application Package

Sign up for Agency updates to FOA

Hands-on Exercise

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Follow Application Guide Instructions

Agency-specific instructions are marked with the HHS logo

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SF424 R&R Data Set

• NIH uses the SF424 Research & Related (R&R) data set – Owned and maintained by Grants.gov

• NIH applications include:– Federal-wide (R&R) components

• NIH cannot build agency-specific business rules into federal-wide forms

– Agency-specific (PHS) components

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SF424 R&R Data Set

Federal-wide forms– SF424 (R&R)– Project/Performance Site Location(s)– R&R Other Project Info– R&R Sr/Key Person Profile (Expanded) – Research & Related Budget– R&R Subaward Budget Attachment – SF424C – Construction Budget– SBIR/STTR Information

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SF424 R&R Data Set

Agency-specific (PHS) Forms– PHS Cover Letter– PHS 398 Cover Page Supplement– PHS 398 Modular Budget– PHS 398 Research Plan– PHS 398 Checklist– PHS 398 Career Dev. Award Supp.– PHS Fellowship Supplemental Form – PHS 398 Research Training Program Plan– PHS 398 Training Budget– Training Subaward Budget Attachment Form

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Grant Application Package

Make sure you have the correct application package.

FOA information is automatically populated and not editable.

Save the package locally.

*Application Form Screen - Top*

Mandatory Grants.gov fields highlighted yellow with red box.

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Grant Application PackageMandatory Documents must be completed prior to submission.

*Application Form Screen - Bottom*

Complete the SF 424 (R&R) form first – info from this form populates fields in other forms in the package.

See application guide to determine which Optional Documents you need to include.

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Avoid Common Errors

1. Does the DUNS number on the SF424 (R&R) cover form match the DUNS number used for Grants.gov & Commons registrations?

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Avoid Common Errors

Primary site DUNS is required by NIH and is enforced with an agency validation

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Avoid Common Errors

2. Did you provide correct Type of Submission (#1), Federal Identifier (#4), and Type of Application (#8) information on the SF 424 (R&R) cover form?

•Use Application for first submission attempt for the same deadline

•Use Changed/Corrected when submitting again to correct eRA-identified errors/warnings

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Avoid Common Errors

•If box 1=Application and box 8=New, then leave blank

•If box 1=Changed/Corrected and box 8=New, then enter previous Grants.gv tracking number

•Otherwise, use Institute and serial # of previous NIH grant/app (e.g., use CA987654 from 1R01CA987654-01)

•See Application Guide for definition of application types

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Avoid Common ErrorsType of Application (#8)

Term Notes

New An application that is submitted for funding for the first time. (Type 1)

Renewal Previous years of funding for the project have elapsed. Competing for additional years of funding to continue original project. (Type 2)

Revision Request for additional funds for a current award to expand the scope of work. Applicants should contact the awarding agency for advice on submitting any revision/supplement application. (Type 3)

Resubmission Application previously reviewed. A revised or amended application that addresses reviewer feedback. (A1)

Continuation NIH does not use the SF 424 (R&R) for Continuation applications. (Type 5; progress reports for simplified non-competing (SNAP) applications are submitted directly to eRA Commons; for others, paper apps. are still submitted.)

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Avoid Common Errors

3. Did you include the eRA Commons ID in the Credential field of the R&R Sr/Key Person Profile form for all PD/PIs?

4. If submitting a Multiple-PD/PI application, did you give all PIs the PD/PI role on the Sr/Key Person Profile form?

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Avoid Common Errors

Enter PI Commons Username

eRA Commons username must be

supplied in the Credential field

For multiple PD/PI applications, select the PD/PI role for each PI and provide their eRA

Commons username in the Credential field

Enter PI Commons UsernameSelect PD/PI role for each PI

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Avoid Common Errors

5. Did you include Organization name for all Sr/Key listed on the R&R Sr/Key Person Profile (Expanded) form?

Organization Name

PD/PI Organization will auto-populate from SF

424 (R&R) cover if available.

NIH requires the Organization name for

all Sr/Key listed.Enter Organization Name

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Avoid Common Errors

6. Did you include all required attachments?– Whether an attachment is required or not is

often based on how the applicant answers specific questions throughout the application

– Examples: • Human Subjects = Yes, then Human Subjects section of

the PHS 398 Research Plan required• Vertebrate Animals = Yes, then Vertebrate Animals

attachment is required• More than one entry on the R&R Sr/Key Person Profile

form with the role of “PD/PI,” then the Multiple PD/PI Leadership Plan attachment on the PHS 398 Research Plan form is required

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Avoid Common Errors

Annotated form sets available on the

Resources page of the Applying Electronically

website are a great resource for helping

identify many conditional

requirements.

Annotated form sets:http://grants.nih.gov/grants/ElectronicReceipt/communication.htm

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Avoid Common Errors

7. Are all your attachments in PDF format?– Use simple PDF-formatted files

• Do not use Portfolio or similar feature to bundle multiple files into a single PDF

• Disable security features such as password protection – Keep file names to 50 characters or less and

use only letters, numbers and underscore (_)– Do not include headers or footers

• Section headings as part of the text (e.g., Specific Aims, Background & Significance) are encouraged

– Follow guidelines for fonts and margins – Avoid 2-column and “landscape” format

PDF Guidelines: http://grants.nih.gov/grants/ElectronicReceipt/pdf_guidelines.htm

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Avoid Common Errors

8. Did you follow the page limits specified in the FOA and application guide?

Find page limits in:•FOA text •Application guide page limit table •Application guide form field instructions

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Avoid Common Errors9. Did you include effort > 0 for all Sr/Key

personnel listed on the R&R Budget form?– Use either calendar months or a combination

of academic and summer months– PD/PI must have effort >0 for every period

Include effort > zero for all Sr/Key

listed

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Avoid Common Errors

10.Did you follow all special instructions noted in Section IV. Application and Submission Information of the announcement?– When the application guide and FOA instructions

differ, the FOA wins– FOA-specific requirements are not typically system-

enforced – Applications that do not comply with the instructions

may be delayed or not accepted for review

Hands-on Exercise

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Submit Application

Check Package for Errors only checks a subset of Grants.gov errors

You must SUBMIT the application for it to be checked against NIH application instructions. NIH errors/warnings will be displayed in the eRA Commons.

Save & Submit button will not become active until application is saved and mandatory information is completed.

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Submit Application

Enter your Grants.gov username and password – you must be fully registered to successfully submit.

Only the AOR can submit application!

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Submit Application

Click Sign and Submit Application button to record electronic signature and initiate submission process to Grants.gov.

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Submit Application

Print/Save your Confirmation screen info

Grants.gov Tracking #

Date/Time Stamp - due 5 p.m. local time of the applicant org. on submission deadline date

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On-time Submission

Error-free submission must be accepted by Grants.gov with a time stamp on/before 5:00 p.m. local time (of submitting organization) on due date

– Submit early (days, not minutes) to have time to address system-identified errors or problems found during the application viewing window

– All Changed/Corrected submissions must be made by the due date/time

– NIH’s late policy does not allow for error corrections after the deadline

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NIH Late Submission Policy

• Permission to submit late not given in advance• Provides examples of scenarios that have/

have not been previously accepted– Failure to complete required registrations by the deadline and

correcting errors/warnings are not acceptable reasons for late submissions

• Additional clarification regarding special dates for New Investigator resubmission deadlines

NIH Guide Notice: NOT-OD-11-035http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-035.html


Hands-on Exercise

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Track Application Status

• Grants.gov– Authorized Organization Representatives

(AORs)

• eRA Commons – Signing Officials (SOs)– Principal Investigators (PIs)– Delegated Assistants (ASSTs)

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Grants.gov Notifications

• AOR receives Grants.gov e-mails– Receipt

• Grants.gov e-mail verifying receipt of application

– Validation• Grants.gov e-mail verifying successful submission to

Grants.gov

• OR rejection due to errors

– Transmission to Agency• E-mail sent once agency retrieves submission

• E-mail sent when agency tracking number assigned

http://grants.nih.gov/grants/ElectronicReceipt/submit_app.htm#submit

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Grants.gov Validations

• AOR is authorized to submit on behalf of DUNS• CCR Registration is active• Grants.gov mandatory documents and fields

completed• DUNS# on application matches DUNS# in

organization’s Grants.gov registration• Attachments are

– Virus-free– Have file names of 50 characters or less– Have file names with no spaces or special characters

( -, &, *, %, /, #, \); underscore (_) is OK

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Track Application in Grants.gov

Grants.gov application status

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Track Status in Commons

Commons Status is an integral part of electronic application submission

– Applications are picked up by eRA Commons and checked against application guide and opportunity instructions

– Processing result available in eRA Commons Status to SOs, PIs and delegated assistants

– E-mail notifications sent

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eRA Commons Notifications

eRA e-mails are sent to the AOR/SO, PD/PI and contact e-mails listed on SF424 (R&R) form

– Validation complete, check assembled application– Validation complete, check assembled application –

Warnings only– Action required – Errors and/or Warnings– Action required – Missing or invalid eRA Commons

Username (only sent to AOR/SO)– Action required – System Error– SO has refused electronic application (rejected)– NIH has auto-verified the application (after 2-day

viewing window)

http://grants.nih.gov/grants/ElectronicReceipt/submit_app.htm#track

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eRA Commons

Username

Password

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Delegate Status

• PD/PIs can Delegate Status viewing privileges– Provides access to PI’s Status information including

the ability to check for application submission errors/warnings and to view the assembled application image

– DOES NOT provide access to application summary statement or priority score

– Delegation can be made to any eRA Commons user at the PI’s institution with the Assistant (ASST) role

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Track Status in Commons – PD/PI

Select Recent/Pending eSubmissions

Or provide Grants.gov tracking number from e-mail notification

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Track Status in Commons – PD/PI

Grants.gov tracking # and date are displayed followed by the list of errors/warnings for each submission attempt

Indicates eSubmission Error

Grants.gov Tracking #

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Track Status in Commons

• Errors stop application processing and must be corrected before the deadline

• Warnings do not stop application submission and are corrected at the discretion of the applicant before the deadline

Helpful Links Avoiding Common Errors page:

http://grants.nih.gov/grants/ElectronicReceipt/avoiding_errors.htm

Full list of Commons Validations:http://grants.nih.gov/grants/ElectronicReceipt/files/SF424RR_Validation.pdf

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Correcting Errors/Warnings

• Make needed corrections to the local application forms• Check Changed/Corrected in the Type of Submission

field located in box #1 of the SF 424 (R&R) form – Federal Identifier on SF 424 (R&R) cover (box #4) is a required

field when Changed/Corrected is selected – If box #8=New, include original Grants.gov tracking number– Otherwise, continue to use the Institute/Center and serial

number from original application/grant number (ex. CA987654)

• Include cover letter if after submission deadline and working with help desk on system issue

• Submit the entire Changed/Corrected applicationback through Grants.gov before the deadline

• Track submission through to Commons

NOTE: Reviewers do not see applicant errors/warnings.

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View Application Image

Once an error-free application is received, the eRA system will:

– Assemble the grant application image– Insert headers (PI name) & footers (page

numbers) on all pages– Generate Table of Contents and bookmark

important sections– Post the assembled application image in the

PI’s eRA Commons account

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Application Viewing Window

• Applicants have two (2) business days to view the assembled application before it automatically moves forward to NIH staff for further processing

• SO can Reject application within viewing window and submit a Changed/Corrected application prior to the due date

If you can’t VIEW it, we can’t REVIEW it!

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View Appendices and Cover Letter

Follow e-Application link to view assembledapplication image

Follow link to detailed status info

Status is Pending Verification

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TIP: Carefully review the entire application.This is your first chance to view/print the same

application image that will be used by Reviewers!

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Reject Application

Must have SO role

Select Recent/ Pending eSubmissions

Click Search

Enter Search Criteria

PIs: If the application image in the eRA Commons does not properly reflect the submitted material, work with your SO to reject the application!

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Reject Application

Select Reject eApplication

Enter comment to be sent with e-mail notification

Click Reject

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Submission Complete!

If no action is taken during the two business day viewing window, the application automatically moves forward to NIH for further processing.

Hands-on Exercise

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What’s New?

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Submitting Applications for Administrative Functions

• NIH now accepts electronic applications through Grants.gov for specific administrative functions– Administrative Supplement (Type 3)– Successor in Interest (Type 6)– Change of Institution (Type 7)

• If competing applications for an activity code can be submitted electronically, then administrative function requests for that activity code can also be submitted electronically– http://grants.nih.gov/grants/ElectronicReceipt/files/electro

nic_activity_code_table.pdf

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Speak with awarding institute before submitting

• Parent Announcement page has general use FOAs– http://grants.nih.gov/grants/guide/parent_announcements.htm

• When completing package…– Follow all FOA-specific instructions– Carefully choose appropriate application package– Use Revision as the Application Type (SF424 RR, item #8)– Include IC and Serial number of awarded grant as the

Federal Identifier (SF424 RR, item #4a)

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Similar submission process as competing applications, except:

– Many of the business rule validations for competing applications are not enforced

– The forms included in the packages may vary from competing applications for the same activity code

• Modular budget forms replaced with detailed R&R Budget forms

• Budget forms added to some Type 7 packages (e.g., DP1, DP2, DP3)

• Type 6 packages have only a few required forms

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After the two-day viewing window the application bypasses Receipt & Referral and goes directly to Grants Management staff for consideration

– Type 6 & 7 requests will move to List of Applications (for PIs) and the General Search (for SOs) like competing applications

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After viewing window (cont.)– Administrative Supplement requests (Type 3s) will move to

Admin Supp Status tab in Commons• If Refused by Agency, it remains here• If Awarded, it will move back to List of Applications

Admin Supps submitted through Grants.gov will have a Grants.gov Tracking #

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Submitting Applications for Administrative Supplements (Type 3s)

Example:• Parent

Admin Supp FOA: PA-12-100

Download package based on activity code of awarded grant

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Submitting Change of Institution (Type 7) Requests

• Old institution submits Relinquishing Statement electronically through eRA Commons

• New institution submits app through Grants.gov

Search for grant to relinquish

Manage Relinquishing Statement

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What’s Coming?

Electronic Submission of NIH’s complex, multi-project applications

– Application Submission System & Interface for Submission Tracking (ASSIST)

– If you would like to participate inuser acceptance testing, please contact: Sheri Cummins [email protected]

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eSubmission Odds & Ends

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Dealing with System Issues

When Grants.gov or eRA system issues threaten your on-time submission…

– Contact appropriate support team to try to get resolution• If working with Grants.gov, contact eRA Help Desk to document

issue and steps taken toward resolution– If verified system issue, this documentation can be used in place of

tracking # and time stamp as proof of "on-time" submission– Document your issues and corrective actions, including support

ticket numbers, in cover letter

– If eRA Help Desk confirms a system issue, your application will not be considered late as long as you work diligently with the Help Desk to resolve problems as quickly as possible

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NIH Contingency Plans

• Address large-scale, extended system issues on submission deadline dates– Individual issues, issues affecting small subsets of

applicants, or issues lasting less than a half business day are handled case-by-case

• Sample actions:– Extending submission deadline

• Communicated through:– Alert on Commons log in screen– Notice in NIH Guide for Grants & Contracts:

http://grants.nih.gov/grants/guide/index.html – Commons listservs:

http://era.nih.gov/ElectronicReceipt/listserv.htm

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Reference Letters

Some NIH grant programs require the submission of reference letters in addition to the grant application (e.g., Mentored Career Development program)

– Letters are NOT part of the application through Grants.gov – Submitted directly by the referee through eRA Commons– Commons registration not required to submit reference letter– Letters can be submitted in advance of application submission– Reference letters are due by the application submission

deadline– Applications missing the required letters may not be accepted– Applicants can track the submission of reference letters in

the Commons, but cannot view the actual letter

FAQs: http://grants.nih.gov/grants/ElectronicReceipt/faq_full.htm#12

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Program-specific Considerations

Fellowship (F) applications– Fellowship-specific Application Guide

• http://grants.nih.gov/grants/funding/424/index.htm

– Designate Sponsor on the R&R Sr./Key Person Profile (Expanded) form

• Select Role of “Other”, then indicate “Sponsor” in Other Role category

– Complete PHS Fellowship Supplemental Form– PHS Cover Letter form is required

• Include list of referees that will submit reference letters through Commons

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Research Career Development Award Program (Ks, except K12 and KM1) applications

– Complete PHS 398 Career Development Award Supplemental form

– PHS Cover Letter form is required for mentored Ks (K01, K07, K08, K18, K22, K23, K25, K99)

• Include list of referees that will submit reference letters through Commons

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Training (Ts & Ds) and Institutional Career Development (K12 and KM1) Program applications

– Budget form used varies by FOA– Complete PHS 398 Research Training

Program Plan– Data Tables – user defined bookmarks

included in the attachment will be pulled into application image

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NIH Academic Research Enhancement Award (AREA)

– US organizations only– Project Period limited to 3 years– The budget for the entire project period must

be included in budget period one

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NIH Director’s Awards (DP1, DP2) and Type 1 Diabetes Targeted Research Award (DP3)

– Application packages do not include a budget form

– Put total budget request in the Estimated Project Funding section (item 15) of the SF424 (R&R) cover form

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Watch for Policy Updates

Keep an eye on the NIH Guide for Grants and Contracts for policy and process updates.

Subscribe for weekly e-mails of new Guide postings:

http://grants.nih.gov/grants/guide/listserv.htm

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Post-submission Application Materials

NIH will only accept post-submission grant application materials resulting from unforeseen administrative issues for most applications

– See Guide Notice for details on acceptable and unacceptable material, exceptions, and page limits

– When exceptions do apply, materials must be received at least 30 days prior to the peer review meeting and must be sent by (or with the explicit concurrence of) the AOR


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Rules for Resubmissions

NIH allows a single Resubmission (A1)

Applicants must submit Resubmission applications (A1) within thirty-seven (37) months of the initial New, Renewal, or Revision application due date



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Appendix Policy & “Overstuffed” Applications

Applicants must follow application guide and announcement instructions regarding appropriate appendix materials

– Applicants should not use the Appendix section to circumvent page limits

• In particularly egregious cases NIH has the authority to withdraw the application from review or consideration for funding


Posted Date Policy Change and Guide Notice

NOT-OD-12-04302/13/2012

New Electronic Submission Process Now Available for Administrative Supplement Requestshttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-043.html

NOT-OD-12-02601/06/2012

Notice of NIH Plans to Transfer All Programs, Awards, and Applications Associated with the National Center of Research Resources to Other NIH Institutes and Centershttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-026.html

NOT-OD-12-02412/21/2011

Notice of Two Pilot Processes for Submitting Administrative Supplement Requests Electronically to NIHhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-024.html

NOT-OD-12-00110/05/2011

Update of NIH Late Application Policy to Reflect Change in Due Dates for New Investigator R01 Resubmission Applicationshttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-001.html

NOT-OD-11-10107/29/2011

Resubmission of Applications with Pending Appeals of NIH Initial Peer Reviewhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-101.html

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Summary of Related Policy Changes


NOT-OD-11-09607/13/2012

NIH, AHRQ, CDC, FDA and NIOSH to Release Updated Electronic Application Forms ADOBE-FORMS-B2http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-096.html

NOT-OD-11-09307/08/2012

Change in the NIH Continuous Submission Policy for Reviewers with Recent Substantial Servicehttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-093.html

NOT-OD-11-09006/16/2011

Guidance for International Applicants Blocked from Registration Websiteshttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-090.html

NOT-OD-11-07905/26/2011

Notice of Change in Policy on the Submission of Letters of Reference for Career Development (K) Applicationshttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-079.html

NOT-OD-11-08005/25/2011

Reminder: Compliance with NIH Application Format and Content Instructionshttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-080.html

NOT-OD-11-00705/07/11

ADOBE-FORMS-B1 for all electronic applicationshttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-007.html

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NOT-OD-11-04704/08/2011

Notice of Change in Policy on the Submission of Reference Forms (Letters of Reference) for Kirschstein-NRSA Fellowship (F) Applicationshttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-047.html

NOT-OD-11-05903/29/2011

Change in Policy on the Submission of Plans for Instruction in the Responsible Conduct of Research (K applications)http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-059.html

NOT-OD-11-03902/11/2011

Change in Policy on the Submission of Plans for Instruction in the Responsible Conduct of Research (T and D applications) http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-039.html

NOT-OD-10-12301/25/11

End of two-day error correction windowhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-123.html

NOT-OD-11-00801/25/11

ADOBE-FORMS-B1 required for F, K, T, D applications http://grants1.nih.gov/grants/guide/notice-files/NOT-OD-11-008.html

NOT-OD-10-14001/25/11

Time limit (37 months) for NIH Resubmission applicationshttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-140.html

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NOT-OD-11-03601/20/2011

Change in Policy on the Submission of Letters of Referencehttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-036.html

NOT-OD-11-03501/13/2011

Updated late policyhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-035.html

NOT-OD-10-08001/07/11

End of A2 application submissionshttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-080.html

NOT-OD-11-02701/07/11

New page limits for Kshttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-027.html

NOT-OD-11-01911/9/2010

New FOA formathttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-019.html

NOT-OD-10-09109/25/10

New policy on post-submission application materials http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-091.html

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Finding Help• eRA Commons Help Desk

Web: http://era.nih.gov/help/index.cfm#era Phone: 1-866-504-9552TTY: 301-451-5939Hours : Mon-Fri, 7a.m. to 8 p.m. ET– Support for: Commons Registration, eRA system validations,

Application Status, Post-submission questions

• Grants.gov Contact Center Toll-free: 1-800-518-4726Hours : 24x7 (Except Federal Holidays)Email : [email protected]: http://www.grants.gov/help/help.jsp – Support for: Grants.gov Registration, form

behavior, submission

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Web Sites

• eRA Commons: https://commons.era.nih.gov/commons/

• Electronic Research Administration: http://era.nih.gov/

• Applying Electronically: http://grants.nih.gov/grants/ElectronicReceipt/

• NIH About Grants: http://grants.nih.gov/grants/oer.htm

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Questions?

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