MINUTES OF THE REGULAR MEETING OF THE GOVERNING BOARDSchool District No. 40 of Maricopa County, Arizona

District Office Governing Board RoomMay 12, 2016

Present: Ms. Brenda Bartels, President Ms. Mary Ann Wilson, ClerkMr. Jamie Aldama, Member Mr. Martin Samaniego, Member Ms. Sara Smith, Member

CALL TO ORDER AND ROLL CALLThe meeting was called to order by Ms. Bartels at 5:30 p.m. She noted the presence of all five Board members, constituting a quorum.

OPENING EXERCISESMs. Bartels welcomed everyone and thanked them for coming. She called for a moment of silence followed by the Pledge of Allegiance.

Ms. Smith moved to adopt the meeting agenda and Ms. Wilson seconded the motion. Upon call to vote, the motion carried.

SPECIAL RECOGNITIONStudent Performance Fourth, Fifth, Sixth, Seventh and Eighth Grade students from the Glenn F. Burton Choir

performed the following songs under the direction of Mr. David Farmer:Blue Skies, by Irving BerlinThe Circle of Life, by Elton JohnDon’t Be Cruel, by Otis BlackwellThe Climb, by Jessi Alexander and John Mabe

Student Recognition The Governing Board recognized each grade level’s first, second and third place winners in the District’s annual Poetry Competition. Ms. Shannon Bernal introduced the winning students and the first place poems were read by their authors.

School Recognition Postponed: The Governing Board will recognize the staff of Challenger Middle School for receiving the Maricopa Innovation Award for providing real-world learning experiences for future teachers through their partnership with Glendale Community College’s Teacher Education Program.

CALL TO THE PUBLICSenator Martin Quezada addressed the Governing Board regarding the agenda item related to the Board’s meeting schedule for the upcoming school year. He expressed concerns regarding possible proposed changes to the Board’s meeting schedule format. He also spoke on behalf of three other members of the public who had to leave the meeting before the Call to the Public was made regarding the same matter: members of the Tolleson and Alhambra governing boards Adam Lopez Fauk, Ray Martinez and Corina Madruga.

Ms. Nancy Maccarone addressed the Governing Board as outgoing President of the Glendale Education Association. She thanked the Board and administration for the work they were able to accomplish for the betterment of the District during her two two-year terms as GEA’s president.

Ms. Nichol Castro addressed the Governing Board to thank Mr. Aldama and Mr. Quintana for the opportunity given to Challenger students to go to the Justin Bieber concert to reward their academic performance.

Representative Richard Andrade (District 29) addressed the Governing Board to express concerns related to proposed changes to the Governing Board’s meeting schedule.

Mr. Bob Solis and Mr. Jim Green of the Sun City Rotary Club addressed the Board to recognize and commend Challenger Middle School for its accomplishments with the school’s Interact Club. He presented the school with Rotary International’s Presidential Citation Recipient for the second year in a row for the accomplishments of its Interact Club. Mr. Jim Green spoke on behalf of Rotary International, noting of the 15,000 Interact Clubs world-wide, Challenger is the only club to receive this honor in its first year of existence, as well as the only club to have received this honor two years in a row.

Minutes of the Regular Meeting of the Governing Board Page 2 May 12, 2016

Mr. Marshall Pimental addressed the Governing Board to express concerns related to proposed changes to the Governing Board’s meeting schedule.

Representative Johnathan Larkin (District 30) addressed the Governing Board to express concerns related to proposed changes to the Governing Board’s meeting schedule.

ACTION ITEMSMs. Bartels requested to move item 7.C. to following the Call to Public in response to the numerous concerns raised during Call to the Public related to the Board’s proposed meeting schedules.

She explained the rationale for having brought the Tuesday meeting schedule up for the Board to take into consideration.

Mr. Aldama responded to her comments and the rationale for the proposed meeting schedule changes. He stated he would have appreciated having the Board President contact him to discuss the possible Tuesday schedule before bringing it before the Board.

Ms. Wilson stated there was no intent on the Board’s part to try to prevent Mr. Aldama from attending meetings. Ms. Bartels stated she agreed wholeheartedly the decision should not have been made in Mr. Aldama’s absence. She encouraged Mr. Aldama to review the meeting video on YouTube.

Mr. Samaniego called on the Board to keep its Thursday meeting schedule.

Mr. Aldama moved to approve the Thursday meeting schedule as presented and Mr. Samaniego seconded the motion. Ms. Bartels made note of the two meetings each month on the schedule and asked Board members to commit to attend all of these meetings as calendared. Mr. Samaniego and Mr. Aldama urged to keep the meetings to one per month, and the second meetings only convened as necessary.

Mr. Samaniego asked to call the question.

Roll call vote: All members voted “aye”, and the Board approved the Thursday meeting schedule as presented.

CONSENT AGENDAMs. Smith requested items H and I be pulled for separate consideration. Ms. Smith moved to approve the consent agenda with the exception of the items listed and Ms. Wilson seconded the motion. Upon call the vote, the motion carried and the following items were approved:

Approval of Minutes The Governing Board approved the minutes of the April 13, 2016, Regular Meeting and April 28, 2016 Special Meeting.

Ratification of Vouchers The Governing Board ratified and approved the expense and payroll vouchers as presented.

Acceptance of Gifts The Governing Board ratified and approved acceptance of gifts offered to the District as presented.

Donor Gift Recipient American $258.83 Transportation for Field Trip AmericanWells Fargo Matching Gifts Program/Nallely Quiroz $70 Gift to School AmericanKona Ice $185 Student Council AmericanPeter Piper Pizza $424.76 Gift to School Bicentennial SouthInter-State Studio $208 Gift to School Bicentennial SouthChallenger PTSA $354 Field Trip ChallengerCoca Cola $15.41 Teacher Incentives ChallengerChallenger PTSA $57.35 Field Trips ChallengerScholastic Book Fair $1702.17 Library supplies and books ChallengerJeremy Smith $134.90 ELD Field Trip Transportation ChallengerDesert Garden PTO Library Books Est. Value $2,314 Desert GardenDesert Garden PTO 68 Shirts for Student Council to sell Desert GardenDesert Garden PTO $7,926.29 Gift to School Desert GardenCoca Cola $77.38 Teacher Incentive Desert GardenPeter Piper Pizza $487.21 Student Activity Desert Spirit

Minutes of the Regular Meeting of the Governing Board Page 3 May 12, 2016

Coca Cola $77.81 Employee Incentive Desert SpiritCoca Cola $132.61 Employee Incentives DiscoveryOffice Depot $3,332.00 Employee Incentives District OfficeDavita Solter 3 Gift Cards for winners of the Chili Cook-off District OfficePeter Piper Pizza Lg. Pizza Coupon winner of Chili Cook-off District OfficeQuill Wellness program incentive DVD movie District Office/HRDonorsChoose “Project Based Learning with Construction Paper” project

Est. Value $173.18 HorizonDonorsChoose “Charting Our Knowledge” project Est. Value $112.45 HorizonAmerican Express/Rowel Gabriel Fulinara $150 Music and Band Program ImesTarget $100 Gift Card for student family ImesAmerican Heart Association $100 Certificate for PE Equipment ImesWestat Research Corp. $25 Gift to School LandmarkMensendick P.T.O $313.41 Field Trip Transportation MensendickWalmart $250 After School Activities/Rubik’s cube MensendickMensendick PTO $17.55 Field Trip MensendickRecon Restore LLC T-shirts for “Read Across Sunset Vista” Est. Value $200 Sunset Vista

Certified Personnel The Governing Board approved the employments, resignations, retirements, promotions, leaves of absence, and/or terminations of certified personnel as follows:

New Employment*Benitez, Martha Teacher $35,575* 07/25/16Davis, Quincey Teacher $35,575* 07/25/16Everett, Frances Teacher $35,575* 07/25/16Farrell, Kelsey Teacher $35,575* 07/25/16Garnett, Jeffrey W. Teacher $35,575* 07/25/16Jernigan, Savanna D. Teacher $35,575* 07/25/16Light, Jenna R. Teacher $35,575* 07/25/16Nettles, KIP J. Teacher $35,575* 07/25/16Palmer, Kelly E. Teacher $35,575* 07/25/16Rider, Nicole D. Teacher $35,575* 07/25/16Washburn, Deserae N. Teacher $35,575* 07/25/16*Salary is subject to change pending employment and transcript verification.

ResignationNelson, Cory Teacher Personal 05/04/16Poole, Amanda Achievement Advisor Moving 06/27/16Duguid, Kellie Principal Employment 06/30/16Hartsuff, Kristen Special Education Director Employment 06/30/16

Rescind ResignationMcGuire, Amanda* Teacher 04/13/16*Contract Renewal for 16-17 SY

Guest Teacher – New HireMcBreen, Paul C. Guest Teacher 05/02/16

Guest Teacher – ResignationCooper, Maria E. Guest Teacher Personal 04/15/16Medina, Diego J. Guest Teacher Moving 04/28/16Morris, Verna M. Guest Teacher Other Employment 04/22/16Sanderson, Barbara Guest Teacher Other Employment 04/15/16

Guest Teacher – SeparationPerry, Jeffrey D. Guest Teacher Violation of Policy 05/02/16

Leave of AbsenceRicheson, Brittney M. Certified Teacher 08/01/16 –10/28/16 Wilcox, Joni S. Certified Teacher 03/07/16 - 05/16/16

Minutes of the Regular Meeting of the Governing Board Page 4 May 12, 2016

Administrative Contract RenewalGonzalez, Enrique Assistant Principal

Classified Personnel The Governing Board approved the following employments, resignations, retirements, promotions, leaves of absence, cancellations of employment, and/or terminations of classified personnel as presented.

New EmploymentCue, Joyce Y. Substitute Bus Monitor 05/09/16Hailey, Nicholas Lee Substitute Educational Assistant Resource 05/02/16Hernandez, Celia A.* Educational Assistant 05/27/16Moscayra, Marco Substitute School Bus Operator 05/09/16Ruiz, Brenda S. Substitute Educational Assistant Resource 05/02/16*Returning from Phased Retirement

Position ChangeGates, Sharon Denise From School Bus Monitor to School Bus Operator in Training 05/09/16Lopez, Favio A. From School Bus Operator Trainee to School Bus Operator 05/02/16Pogue, Mary L. Educational Assistant Standard to Educational Assistant Special Education 05/02/16

ResignationAceves Tavares, Dulce Maria Crossing Guard WANR 05/26/16Bowden, Jennifer Educational Assistant Standard WANR 05/26/16Castillo, Kevin Extended Day Activity Leader WANR 05/26/16Castro, Michelle Rene-Nalley Family Service Advocate WANR 05/26/16Freeman, Kristen Leah Food Service Specialist Personal 05/27/16Gee, Berlinda Ann Substitute Bus Operator Personal 04/22/16Griffith, Shannon Marie Crossing Guard Personal 05/06/16Lillie, Brenton J.* Technology System Manager Other Employment 05/06/16Mendoza, Ferni Lynn Cleaner I WANR 05/26/16Morales, Xochith Attendance Secretary II WANR 05/27/16Nuñez, Maria A. Cleaner I Personal 05/06/16Popoca, Calderon, Jorge R. Educational Assistant Personal 05/02/16Ramirez, Yaneis Substitute Cleaner Personal 05/06/16Reyes, Edith Y. Activity Leader Personal 03/29/16Romero, Enrique Unit Operations Manager Personal 05/11/16Williamson, Kristin Educational Assistant Standard 1:1 WANR 05/26/16*Recommend liquidated damages fee applied per contractWANR = Work Agreement Not Returned

RetirementSilva, Linda D.* Help Desk 01/09/17*Entering Phased Retirement

Additional PositionAceves Tavares, Dulce Maria Activity Leader 01/25/16

Leave of AbsenceOntiveros, Maria de Carmen 04/21/15 - 5/26/16

Travel The Governing Board approved employee requests for out-of-county travel as presented.

Surplus Property Disposal The Governing Board approved the items listed as surplus property and grant permission to

dispose of them through public auction or salvage company.

Request for Proposals The Governing Board approved the award of Request for Proposal 17.02.21 for Financial Audit Services to Heinfeld, Meech & Co., P.C., Inc., for the 2016-2017 school year with the right to renew for four (4) additional years.

Continuation of Existing

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Contracts The Governing Board approved continuation of existing contracts for the 2016-2017 School Year as presented.

Cooperative Agreements The Governing Board approved the continuation of existing Cooperative Agreements for the 2016-2017 School Year as presented.

Sole Source Renewals The Governing Board approved the continuation of existing Sole Source Awards for the 2016-2017 School Year as presented.

The following items were pulled for separate discussion and action: Ms. Smith noted she had engaged in discussions with Mr. Barragan regarding changes in practices and policies related to these funds in response to information gained during training attended recently.

Ms. Wilson moved to approve the items as presented and Mr. Aldama seconded the motion. Upon call to vote, the motion carried with four votes in favor and one vote opposed (Smith) and the following items were approved.

Student Activity Fund Balance Statement The Governing Board approved the Student Activity Fund Balance Statement for March,

2016, as presented.

Auxiliary Operations Fund Balance Statement The Governing Board approved the Auxiliary Fund Balance Statement for March, 2016, as

presented.

REPORTS AND INFORMATION ITEMSMr. Quintana noted the format for presenting the recommendations from the Meet and Confer team had been structured in a manner somewhat different from what has been done in the past at the advice of legal counsel. He explained the reason for this is some of the recommendations from the Meet and Confer team are contingent upon the outcome of next week’s election, specifically Proposition 123.

2015-2016 Salary/Wage Increase Administration provided the Governing Board with information regarding potential proposed

salary/ wage increases for the 2015-2016 school year. Mr. Quintana reported administration would propose salary increases for the current school year should Proposition 123 be approved by voters. The proposed increases would be retroactive for the current school year, retroactive to July 1st. Salary increases recommended are in a tiered structure with employees who have been employed with the District longer receiving a higher percentage salary increase in order to “decompress” the salary schedule for greater equity in employee pay structures, which were made inequitable as a result of the funding cuts associated with the recession beginning in 2008.

The proposed increases, contingent on the passage of Proposition 123, are:If hired 2008-09 or prior 5% increase to base*Hired 2009-10 through 2011-2012 4% increase to base*Hired 2012-13 or 2013-14 3% increase to base*Hired 2014-15 2.5% increase to base*Hired 2015-16 2% increase to base**permanent increase to employees’ salaries

Mr. Samaniego stated confusion regarding the proposed tiered structure of salary increases and for which employees this would apply to.

Meet and Confer Recommendations Overview Dr. Goodwin introduced members of the Meet and Confer team to present an overview of the

group’s recommendations for 2016-2017 employee salaries, benefits, and working conditions. Ms. Megan McCave and Mr. Denis Parcells delivered the following presentation as representatives of the Meet and Confer team:

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Questions were raised regarding the proposed changes in policy. The Board was provided copies of the policies in question.

Minutes of the Regular Meeting of the Governing Board Page 8 May 12, 2016

Mr. Aldama commented on the need for transparency in the area of the condition of school buildings. He suggested a committee be formed to review the recommendations related to Environmental Control and Facility Maintenance.

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Meet and Confer Salary and Benefit Recommendations The Governing Board was provided with an overview of possible recommendations from the

Meet and Confer Committee for employee salary and benefits for 2016-2017.

Mr. Quintana noted this information was included in the previous report, however, had been specifically separated out to help clarify the items presented as information and action.

ACTION ITEMS2016-2017 Employee Compensation and Working Conditions Mr. Quintana recommended the Governing Board approve Employee Compensation and

Working Conditions recommendations submitted by the Meet and Confer Committee for the 2016-2017 school year as presented.

Mr. Aldama moved to approve the recommendation as stated and Mr. Samaniego seconded the motion. Upon call to vote, the motion carried.

Proposed Issues for Arizona School Boards Association’s 2017 Political Agenda The Governing Board discussed proposed issues to submit for consideration on Arizona

School Boards Associations’ 2017 Political Agenda.

The Board agreed education funding should be of utmost importance on the group’s political priorities.

Mr. Aldama suggested proposing restoration of Building Renewal Funds as a political agenda priority.

Ms. Wilson suggested the Board propose the agenda include protection of desegregation funding and restoring funding for All-Day Kindergarten.

Ms. Smith thought ESA vouchers should be included, as well. Ms. Bartels added repealing current year funding and special education funding.

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Mr. Aldama requested administration to provide suggestions/recommendations when this item is brought before the Board in future years.

Mr. Quintana stated he would draft the Board’s proposals based on tonight’s discussion and provide it to the Board for review/approval prior to submitting to ASBA.

Revised Expenditure Budget #1 Mr. Quintana recommended the Governing Board approve the 2015-16 Expenditure Budget

Revision #1 as presented. Mr. Barragan reviewed the following presentation:

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Ms. Smith moved to approve the recommendation as stated and Mr. Aldama seconded the motion. Upon call to vote, the motion carried.

BOARD AND SUPERINTENDENT STRATEGIC GOALSBoard members had the opportunity to ask questions or provide feedback related to District Strategic Goals.

Mr. Quintana reported the Executive Team is engaged in developing District Strategic/Annual Goals to present to the Governing Board for approval.

FUTURE MEETINGS AND EVENTSFuture Meetings: The Board reviewed the list of upcoming meetings and planned agenda items.

Ms. Bartels noted the Board would be discussing Strategic Goals at the May 26 th Special Meeting, as well as convening to Executive Session to establish Mr. Quintana’s personal performance goals.

Mr. Quintana thanked the Board for working with Ms. Powell to schedule a special meeting on May 19th at 4:00 p.m.

Ms. Bartels clarified the May 26th Special Meeting would be held at the scheduled time of 5:30 p.m.

Agenda Item Requests: Governing Board Members were given the opportunity to request items to be included on future meeting agendas for discussion, information and/or action.

Mr. Aldama asked administration to look at establishing a guaranteed minimum starting salary, similar to what’s been done by Maricopa Community Colleges.

Ms. Smith asked for more consistent information regarding student enrollment included in Governing Board Updates.

SUMMARY OF BOARD AND SUPERINTENDENT CURRENT EVENTS

Mr. Quintana recognized Melvin E. Sine’s student art work on display in the Board Room. He thanked the Meet and Confer team for their collaboration and work this year. He also read an email received from a community member commending the crossing guards at Horizon Elementary School.

Mr. Aldama and Mr. Samaniego thanked staff for staying late to attend their meeting.

Ms. Smith, Ms. Wilson and Ms. Bartels complimented the recognition events recently held to honor District employees for their accomplishments and service. ADJOURNMENTMs. Smith moved to adjourn the meeting and Mr. Aldama seconded the motion. Upon call to a vote, the motion carried and the regular meeting adjourned at 8:30 p.m.

Submitted by:

Elizabeth Powell, Executive Assistant

Approved By:

Mary Ann Wilson, Clerk of the Board

Date: June 9, 2016