8 April 2003 Annex III of the model contract Networks of Excellence Training session for FP6...

8 April 2003

Annex III of the model

contract

Networks of ExcellenceTraining session for FP6 National Contact Points,

Brussels, 8 April 2003Colette Renier, RTD-B2

2

The determination of the grant for integration

Various elements

number of researchers

number of doctoral students

converting table

specificity of the research field

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The number of researchers

In the proposal, indication by the participants of the number of researchers who:

have their PhD or 4 years experience in research

make part of the participants’ research capacities in the topic of the network

are employee of one of the participants or

work under one participant’s management authority in the frame of a formal agreement between this participant and their normal employer

8 April 2003

The number of doctoral students

In the proposal, indication of the number of doctoral students who:

are enrolled in a recognised course run by one of the participants

have less than 4 years experience

are involved in the network’s research activities

researchers and doctoral students are auditable at the time of the call’s deadline

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The converting table

50 researchers € 1 million/year





1000 researchers and + € 6 million/year

Doctoral students

€ 4,000/year/head within the limits of 10 % of the result

of the application of the converting table

8 April 2003

Calculation of the grant

Number of researchers

X amount per head (converting table or less if requested by participants)

X number of years

----------------------------

subtotal 1

+Number of doctoral students

X € 4,000

X number of years

----------------------------

subtotal 2 (maximum 10 % of subtotal 1)

7

Payment of the grant for integration

Rhythmas negotiated between Commission and

participantsspecified in Annex I of the contract

Conditions satisfactory results of the annual review and demonstration of no-profit through the grant:

eligible costs incurred for implementing the JPA at least = EC contribution

at the end of the period: costs incurred for JPA > EC contribution

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Competitive calls

When? as defined in Annex I of the contract

How? Publicity : journals (1 international, 3

national), Internet, specialist press, NCPs

According to instructions and guidance by the Commission

Information of the Commission (call + content) at least 90 days before publication

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Selection of new

partnersHow? On basis of the evaluation criteria applied for

the project by the Commission With the assistance of at least 2 external

independent experts

Notification to the Commissionproposed new partner(s)means of publicationnames and affiliations of experts

Commission reactionmay object within six weeks of the receipt

10

Updating the joint programme of activities (1)

Which update?

The detailed joint programme of activities for the next 18 months period and/or

The outline joint programme of activities for the whole remaining period

Commission reaction

evaluation, if appropriate with the assistance of external experts

no comment within 90 days = approval

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Updating the joint programme of activities (2)

Possible casesunconditional approval (i.e. absence of

Commission reaction within 90 days) continuation

“conditional” rejection completion of the work, additional work re-submission of the reports/deliverables

“conditional” approvalre-negotiation of the work to be performed during the next period (possible suspension)

unconditional rejection termination of the contract

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Annual review

When?After having received the reports and the

proposed JPA update

What is assessed?Progress of the networkProspects for achieving the overall objectives

(durable integration)

Which follow up?Results and possible Commission

recommendations communicated to the consortium

if necessary submission of a revised JPA

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Failure of the annual review

Exampleno satisfactory progress towards durable

integration

Follow up

Two options: termination of the contract by the

Commission (red flag) the consortium is offered the choice(yellow

flag)

termination continuation

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Continuation after failure of the annual review

Consequence

continuation of the action but without any contribution from the Commission

Follow up

arrangement of a review at the end of the year:

if successful: payment of the contribution for both previous periodsif failure: termination of the contract

8 April 2003 Annex III of the model contract Networks of Excellence Training session for FP6...

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