7884 - Demo Script for BPC NW 10 and 10_1 - Detailed Consolidation Demo - Partner Portal June 2014

DEMO SCRIPT

SAP Business Planning and Consolidation(NW) Detailed Consolidation

(New content with optional DisclosureManagement and Intercompany Integration)

Scenario ID: 7884

Document Classification SAP and Partner Internal

General Information Cross Industry SAP Business Planning and Consolidation 10.1, version for the

Netweaver Platform

Date Last Updated 21 Mar 2014

Scenario ID: 7884

© SAP AG 2013 / SAP AND PARTNER INTERNAL 2

Contents

1 Demo Script Overview..................................................................................................................3

2 Demo Access and Information......................................................................................................5

2.1 Demo Environment and Access ...........................................................................................5

2.2 User Information ..................................................................................................................6

2.3 Used Solutions and Versions ...............................................................................................6

3 Pre-Demo Steps ..........................................................................................................................7

3.1 SAP Demo Cloud – Lean Showrooms ..................................................................................7

3.2 SAP Mobile BI (MOBI) Connection Setup .............................................................................7

3.2.1 Pre-requisites ..................................................................................................................7

3.2.2 Setup Connection to your LSR image...............................................................................8

3.2.3 Connect to your Lean Showroom .....................................................................................9

4 Demo Script ............................................................................................................................... 13

4.1 Story flow .......................................................................................................................... 13

4.2 Step-by-Step Guide ........................................................................................................... 14

4.2.1 Setting up the consolidation parameters ......................................................................... 14

4.2.2 Optional: Reconciliation Intercompany Data in Intercompany – Invoice Level ................. 19

4.2.3 Optional: Reconciliation Intercompany Data in BPC – Balance Level (Updated) ............. 27

4.2.4 Local Close .................................................................................................................... 38

4.2.5 Consolidation ................................................................................................................. 53

4.2.6 Mobile Application—Financial Result Insight .................................................................. 66

4.2.7 Disclosure Management – Last Mile of Finance.............................................................. 76

5 Appendix.................................................................................................................................... 94

5.1 FX and Scope Simulation in BPC ....................................................................................... 94

5.2 Equity Pick Up Demo ......................................................................................................... 98

5.3 Pre-demo: Check the EPM add-in for Excel User Options ................................................ 105

5.4 Pre-demo: Check the EPM Context for the Models........................................................... 106

5.5 Pre-demo: Set IC to Data Source IFRS ............................................................................ 108

5.6 Pre-demo for: Check the DM Datasource ......................................................................... 109

5.7 Document Update Notes .................................................................................................. 110

Scenario ID: 7884


1 Demo Script Overview

Demo description: This demo scenario showcases how SAP Business Planning andConsolidation can help organizations streamline the consolidationprocess and reduce cycle time for a faster, more compliant close. Thisscenario will be of interest to the CFO and Group Controllers.

The demo was built using the IFRS Starter Kit.

Intended audience: Line of Business Finance

Business pain points: Streamline the statutory consolidation and publication process Keep compliance and auditing costs down

Value proposition: The SAP Business Planning and Consolidation application, version forthe SAP NetWeaver platform, brings order to business planningprocesses by helping you plan, budget, and forecast more effectively.With embedded support for financial consolidation, the softwarefacilitates compliance with regulatory and financial reportingrequirements.

Fulfill legal and management consolidation and reportingrequirements for a faster, more compliant close

Empower business users to own and modify common businessprocesses without IT assistance via a solution they can maintainthemselves

Increase business user productivity with native access to familiartools such as Microsoft Office

Minimize business and compliance risk by enabling transparentfinancial reporting with a fully documented audit trail from a singledata repository

The key messages and value proposition of Disclosure Management isbased on how we address the pain points described above. Again theycan be categorized into 3 major categories:

Speed and Flexibility Accelerate the generation of disclosure statements Integrate data for a single view across the organization Optimize the close from source to digital disclosure

Collaboration Assign disclosure responsibility to distributed teams Automate integration and data flow Designed for ownership by finance professionals

Compliance and Control In-house production of trusted financial statements Support multiple financial and regulatory statements Enable creation of XBRL-based statements

Protagonists Regional Controller responsible for the local intercompany matchingand data submission.

Group Controller / CFO responsible for the Consolidation andReporting process.

Financial Analyst responsible for updating the Annual Report. He

Scenario ID: 7884


must refresh the report and must then edit and add data into thereport.

head of Corporate Reporting responsible for approving PublishedStatements, and for producing the final XBRL instance document.

Story flow summary This demo scenario is a deep dive into SAP Business Planning andConsolidation, version for SAP NetWeaver. The business process in thisdemo consists of 4 steps with various action items many companiesmight use to complete a Financial Consolidation process. The steps andprocesses include:

Setting up the consolidation parameters Optional : Reconciliation Intercompany Data in Intercompany –

Invoice Level Optional : Reconciliation Intercompany Data in BPC – Balance Level Local Close process Consolidation Managing the last mile of Finance with Disclosure Management

See section 4.1 for a full description

Scenario ID: 7884


2 Demo Access and Information

2.1 Demo Environment and Access

This demo scenario uses the components:

SAP Business Planning and Consolidation v.10.1, version for the Netweaver PlatformSAP Disclosure Management v. 10SAP Intercompany v. 10

This demo scenario can be used in the SAP Demo Cloud – Lean Showrooms – access notyet available for partners and when it is available then please follow the notes below).Partners can download SAP Business Planning and Consolidation v.10.1, version for theNetweaver, SAP Disclosure Management v. 10 and SAP Intercompany v. 10from Service Marketplace and then restore the demo appset from the Partner Edge Portal.This script supports the demo appset and can be used to create your own demo landscapewith your own scenario (using this script as a starting point

For After accessing any environment please read the pre-demo steps in section 3 of thisdocument.

Scenario ID: 7884


2.2 User Information

User Password Component / Role

bpc01 sbo123 User for running the BPC NW demo scenario

demoadm sbo123 User for mobile BI

DMUser1 sbo123 User for running the first steps of DM demoscenario

DMUser2 sbo123 User for running the last steps of DM demoscenario

demoepm sbo123 User for Intercompany

2.3 Used Solutions and Versions

Software Component Release Service Pack

SAP Business Planning and Consolidation NW 10.1 SP02

EPM add-in 10 SP17

SAP BusinessObjects BOE 4.0 FP 3 SP03

SAP Financial Result Insight Mobi application

SAP Intercompany 10 SP02

SAP Mobile BI 5.1.4

SAP Disclosure Management 10 SP05

Scenario ID: 7884


3 Pre-Demo Steps

3.1 SAP Demo Cloud – Lean Showrooms

Before a demo make sure you perform the following steps:

a) Logon to your Citrix Desktop on SDC

b) Check the EPM add-in options as described in Appendix 5.2 : Pre-demo :Check EPM add-in

Options

c) Check the EPM add-in context setting as described in Appendix 5.4: Pre-demo: Check the

EPM Context for the Model.

d) Make sure you are connected to the correct SAP Intercompany Data Source as described in

Appendix 5.5 Pre-demo: Set IC to Data Source IFRS.

e) Make sure you are connected to the correct SAP Disclosure Management Data Source as

described in Appendix 5.6 Pre-demo for: Check the DM Datasource.

Before starting the demo try to cache the machine as much as possible by opening the interfaces andrunning some reports.

3.2 SAP Mobile BI (MOBI) Connection Setup

3.2.1 Pre-requisitesTo demo the reports via the SAP BusinessObjects Mobile BI (MOBI) app, there are a fewrequirements you must complete on the ipad. Please refer to instructions from SAP IT andSAP Apple Mobile Website:https://wiki.wdf.sap.corp/wiki/display/applemobile/Home

To demo the Webi Reports on an iPad (both against your LDL instance or SDC LeanShowroom), you need to install below applications on your iPad:

Your ipad or iPhone must be registered with SAP Afaria F5 Edge client app installed SAP Mobile BI (MOBI) installed On the ipad - Settings – General – Configuration Profiles – you must have valid

unexpired profiles

Scenario ID: 7884


If you need help installing any of the above apps on your ipad open an IT support ticket under the PH-MOB component.

3.2.2 Setup Connection to your LSR image

In order to connect to your Lean Showroom from your mobile device – and here shown for an iPad –you need to once create a VPN connection. After that you can connect to all your Lean Showroomswith the one VPN connection.

Some changes have been made in the Lean Showroom infrastructure. This may impact the way youhave to connect to (1) your Lean Showrooms from a mobile device, or to (2) applications within yourShowroom.

First, you need to find the ‘order number’ of your Lean Showroom on the SAP Demo Cloud Portal >My Showrooms.

Different setting will be applied for the order number < or > 3001523

What to do What you should see

Open the F5 Edge Client on youriPad.

Scenario ID: 7884


What to do What you should see

At the bottom click on Settings

Click on Add Configuration

If order number > 3001523Enter a description e.g. SDC LeanShowroomsEnter the Server address:vpnvs.sapdemocloud.comTap on Web Logon to switch it ONTap on Save

If order number < 3001523Enter a description e.g. SDC LeanShowroomsEnter the Server address:https://204.197.213.93Tap on Web Logon to switch it ONTap on Save

3.2.3 Connect to your Lean Showroom

To connect to your specific showroom you need to know the VPN user. This is always aconcatenation of <Your I/D/C#>_SR<Order Number>

You will find this VPN User information in:1) The notification email with subject: “SAP Demo Cloud Self-Service Portal - Welcome to the

Showroom”2) The SDC Portal under My Showrooms > Your image. Here click on the link VPN Information.

Scenario ID: 7884


To connect to the showroom:

What to do What should you see

Open the F5 Edge ClientSelect the VPN configuration you manuallycreated.Click on Connect

Click on Accept for the Server CertificateWarning

Enter the VPN Username for your showroomEnter your SDC Master PasswordClick on Logon

You should now be connected and able toconnect to the specific application / VM’s inyour showroom.

After connecting to a Lean Showroom launchthe MOBI app on your ipad Enter the offlineMOBI password you established when

Scenario ID: 7884



prompted

Tap Connect

Tap Create new connection

If order number > 3001523Connection DetailsName: LSRsServer URL: cldvmxwi00221:8080CMS Name: cldvmxwi00221Authentication: EnterpriseDefault: leave this turned offAuthentication DetailsUser Name: demoadmPassword: the SDC does not allow the storageof a password; you will be prompted uponconnecting. Password = sbo123

Scenario ID: 7884



If order number < 3001523Connection DetailsName: LSRsServer URL: cldvmxwi00221:9080CMS Name: cldvmxwi00221Authentication: EnterpriseDefault: leave this turned offAuthentication DetailsUser Name: demoadmPassword: the SDC does not allow the storageof a password; you will be prompted uponconnecting. Password = sbo123

Scenario ID: 7884


4 Demo Script

4.1 Story flow

The business process in this demo consists of 4 steps with various action items many companiesmight use to complete the financial consolidation process. The steps and processes include:

Setting up the consolidation parametersThe protagonist in this part of the demo scenario is the Group Financial Controller responsible forthe consolidation process. It explains the typical tasks before data submission like opening theperiod and copying the opening balances, and creating the consolidation scope.

Optional : Reconciliation Intercompany Data in SAP Intercompany – Invoice Level

Optional : Reconciliation Intercompany Data in SAP Business Planning and Consolidation –Balance Level

Load data / Local CloseThis step of the Business Process Flow showcases the tasks which typically will be performed bythe subsidiaries, and includes data loading then validating the submission.

ConsolidationIn this step the Group Financial Controller will run the consolidation process and analyze theconsolidated results.

View the data on mobile deviceHere, we leverage SAP Financial Result Insight mobile application to provide users the ability withan “anywhere – anytime” access to key financial indicators to better monitor their corporatefinancial results prior to data being made available to Board members, investors, financialinstitutions and shareholders.

Disclosure Management – Last mile of FinanceIn this step, a Financial Analyst will update the Group Published Statements (Annual Report). Thehead of Corporate Reporting will check and complete the Annual Report Workflow. He will alsocreate the XBRL instance document to be used for filing to the appropriate regulatory body(optional).

From the EPM LSR template based on Oct 19, 2013, we update theexisting consolidation demo with below points:

Roll over 3 years data to 2013/2014.DEC to make it more updatedSimplify the AuditId dimension (and the related business rules)Fix the corrupted journal table and adjust the journals to 2014.DECAdd some USGAAP flavor reports (which is not in BPFs, but mentionedin script)Fix the data integration from ICmatching to ConsolidationExplain the progression of data (from ICmatching to consolidation)Connect to SAP Financial Result Insight mobile application

Scenario ID: 7884


4.2 Step-by-Step Guide

4.2.1 Setting up the consolidation parameters

Clicks Screenshots Talking Points

1. Click on the BPC NW – Web shortcut in FavoritesORLaunch this url:https://cibw6.wdf.sap.corp:50081/sap/epm/bpc/web/index.html

Logon with user bpc01 and password sbo123

Ensure that the Environment is set to:EPM10_DEMO_PL

Scenario ID: 7884



2. Select the MY ACTIVITIES tab

In the Activities menu select Legal Consolidation (forDecember 2014)In the Details window select Consolidation CorporateTasks

Click on “Preparatory Tasks”

As we launch the legal consolidation activities, we have to selectthe region that we will be working on. Today, we will be closingactual Group results for the month of December. During a typicalbusiness process, there may be tens, of regions running for onebusiness process flow. In our demo, in addition to the Grouplevel, we may have instances for sub-consolidated regions, suchas APAC, EMEA...

Typically, the Entity selection is already set for me based on mysecurity profile. Since I am logged in as the administrator, I haveaccess to all entities.

Let’s begin the process by reviewing some preparatory tasks theconsolidator has access to.

3. In the list of available activities, click on ManageConsolidation Scope which will open the OwnershipManager.

The Ownership Manager allows you to easily define theconsolidation method and ownership. Multiple ownershipmethods are available and customers create their own methodswith customer and industry specific accounting rules as well asmethods for acquisition and divestiture.

In this example, the top of our consolidation hierarchy isAll_Segments. There are three sub-consolidation levels – one persegment. These levels could represent the parent company(companies) that are in your organization.

The ownership methods we have defined include:Equity and Proportional Methods for ownership < 50%Global method for ownership >50 %

Scenario ID: 7884



Holding which represents the holding companyConsolidation Methods for entities leaving the consolidationscope

Also notice that the ownership definition is specific to acategory/version of data as well as a time period. This flexibilitymakes it extremely easy to model what-if scenarios aroundincreasing ownership stake or adding/removing companies fromthe consolidation scope.

4.Select the Sub-Scope 3 levelIn the toolbar, click on ‘Add’In the member selector expand levels E00 and E03Select and check (if unchecked) the box in front ofE0304 – ChinaClick OK to close the member selector.

Select [E0304] China in the left-hand panelOn the right, check the Show empty and Updateownership upwards optionsIn the row for the C_ACT3 level, double click in theConsolidation method cellType 20 – Equity and hit <Enter>In the Consolidation Percentage column, enter 35 andhit <Enter>In the Ownership Percentage column, enter 35 and hit

Let’s say we need to add a new company to the consolidationthat has never before been consolidated. We can easily selectthe company from a list, which is populated either from a sourcesystem or an application administrator. Let’s say we want toconsolidated 35% of China beginning this period into sub-scope3.

I’ll select the level where I want to add the child, select the icon toadd a child, than pick the child I want to add. They systemdisplays companies that are currently setup.

The editor automatically shows both the sub & the parent, in thiscase the Sub-Scope level & the All Segments level.

I’ll enter in the ownership method & percentage. Notice the autofill automatically sets the ownership to the same amount at thetop.

This process can be used within the current period to change theactual hierarchy, in prior periods for restatement purposes or in

Scenario ID: 7884



<Enter>

NOTE: DO NOT SAVE!We are not changing our investment balance so if you saveyour consolidation will not be in balance.

Click on the “X” on the top right hand corner to closethe Edit Ownership tab and the Ownership Managertab.In both cases click “NO” when prompted to save thechanges.

future periods for planning purposes.

This further illustrates how a unified application allows you toleverage the financial calculations for legal purposes on a dataset that represents a plan or a forecast.

5. Discuss the “Run Carry-Forward”

NOTE: This has already been completed & you do not needto execute it again.

Establish a solid financial foundationOut of the box capability to handle roll-forwards and openingbalances.

Before we load data for the current month, we often need to bringforward the opening balance sheet balances from the priorperiod. In our demonstration today, we are looking at year todate data so we will be bringing forward the ending balances fromthe prior year. Many times this process is automated.

We are able to confirm that this is complete right from the processflow screen as we see our balance sheet balances are posted.The opening balances will be used to calculate not only currencytranslations, but the change for cash flow.

6. Discuss the “Load Data from Source System” task Establish a solid financial foundationOut of the box capability to load data centrally or locally

In some organizations, ERP data are centrally loaded in theconsolidation system.While we offer the ability to local users to load there accountingbalances, this task can also be managed centrally. This processis often automated.

Scenario ID: 7884



7. OPTIONAL:

From the list of activities, select “Report – ScopeComparison” which will open the Excel EPM add-in.

Known issue: click on the Excel icon in the taskbar tomaximize the application.

Click on “Report – Scope Comparison”Review the content of the report and highlight methodsand percentages changesClose Excel without saving changes

Some reports are available for the consolidator prior to reviewingconsolidated data and analyzing it. For instance, he may wish toreview the changes in scope compared to last year.

Some Excel reports can help him in such a task.

MS Excel provides great flexibility and as such offers the ability todefine reports to fit your needs, look& feel…

8. OPTIONAL:

In the EPM pane click on “Distribute Offline Packages”

Click “Distribute Now” and click “Next”In the second window of the wizard click Cancel.

Close Excel

Some customers also have sites that are unable to load data fromthe source system and need to manually input the data. This caneasily be accomplished through Excel input schedules, ifrequired.The offline distribution wizard allows you to proactive send eitherto a network directory or via email a series of reports or inputschedules to users. The users can enter their data offline & theneither send them to you manually or allow the distribution wizardto collect them & subsequently send the data.

This entire process is controlled by the users security level.Finally, like the data manager packages, this bursting processcan also be scheduled.

9. In the BPC Web page close the Consolidation CorporateTasks tab.

(You can also leave the tab open as we will come back hereto finish the consolidation process at the end of the demo)

At this point, we have completed all the necessary setup steps forthe preparation of the consolidation process and are ready tomove to the next step, where we will play the role of a local usersubmitting his data.

Scenario ID: 7884


4.2.2 Optional: Reconciliation Intercompany Data in Intercompany – Invoice Level

What is SAP Intercompany? It’s a web-based application that enables reporting units to reconcile at two levels: intercompany balances (account level) and transactions (invoice level). Reconciliation between reporting

units occur in REAL TIME thus allows corporations to close faster. It is a PRE-CONSOLIDATION tool to accelerate FINANCIAL CLOSE. Reconciliation is done using group currency; the amount in group currency is automatically calculated from either amounts in local or transaction currency.

What is the added-value in addition to the matching capabilities in SAP Business Planning & Consolidation? Integration with SAP ERP via SAP Financial Information Management (FIM), allowing automatic data load (balances and invoices) from SAP ERP to Intercompany Capability to do transaction/ invoice matching based on a customer-defined matching rule Fast to implement, it’s a ready-to-use reconciliation application with a friendly user interface and pre-built reports Possibility to attach comments, standard (pre-defined) comments and files to each balance and each invoice. Pre-defined work statuses Automatic e-mailing Ease of maintenance – technical skills are not necessary to administer SAP Intercompany. Robust – it is an application that has been in the market for more than 10 years and is being used by large multinational enterprises and many major European banks such as Societe

Générale

due to time limit, we haven’t roll over the data in IC to 2014.DEC, still in 2011.DEC;Clicks Screenshots Talking Points

10. Launch SBO Intercompany from the link in the favorites:Intercompany

Logon with user demoepm and password sbo123

Note: make sure you are connected to the data source IFRS(see pre-demo steps)

Scenario ID: 7884



11. In the list of balances click on the + sign in front of entityE0204 ( = Germany Holding)

Click on partner E010102 and expand the detail byParent Accounts.

Collapse partner node E010102

Intuitive User Interface

It is very easy to navigate within the application.

Everywhere you go you can see the following information: thecompany you’re currently working on, its local currency, theperiod, and the group currency.

By expanding the tree view navigation, you will find that there are4 different pages that represent four different levels of detail:

Detail by Partners – here you see the reconciliation statusbetween your company and all of its partners (you only haveone partner in this example).Detail by Parent Accounts – for each partner, you see thereconciliation status of each inter-company account group/parent account.Detail by Transaction Currencies – for each inter-companyaccount group (parent account), you see the reconciliationstatus for each transaction currencyDetail by Child Accounts – for each transaction currency,you see the balances entered on each inter-companyaccount for both parties (company and partner). This is thelowest level, the page where the source of discrepancy canbe clearly identified.

Scenario ID: 7884



12. Expand partner E0203 (France 1)Expand parent account ELIM-L234 (Reciprocal otherpayables)Click on EUR (transaction currency)

This shows an example of balances matching on an accountlevel.

Click on the button Suppress Zero Balances

Focus on the ability to add comments and files.

Real time dataFile attachments and commentsPre-defined statusesAutomatic e-mailingMateriality for each account group

Balance matching use three types of currencies:Group currency, local currency and transaction currency

The difference of declarations between two companies iscalculated in group currency, the amount in group currency isautomatically calculated from either amounts in local ortransaction currency.

Scenario ID: 7884



Optionally click on the + sign to add a comment.Materiality can be defined for each account group.

Users can add comments and attachments to each balance/amount.

Declarations, comments, attachments imported or manuallyadded into the application by a company are immediatelyavailable to its partners.

Each balance is linked to a status and each status can generatean automatic e-mail. Thus when a company submits someamounts, the related partners can automatically receive an e-mail.

13. Click on Administration on the toolbar to open the tab.Click on Settings under System.Click on Invoice Settings under Global Settings

Settings for invoices

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14. Click on the Administration tabClick on Invoices Rules under SystemClick on DEFAULT_RULE

Flexible invoice matching rule

In version 10 it is possible to define the matching rule for invoices.

In this demo we just have the DEFAULT matching rule which hasthe following criteria:

Group by Invoice ReferenceReconcile on Transaction Amount

15. Go back to Balances tab on the toolbarClick on company E0204 > partner E010102 > parentaccount ELIM-A130 > transaction currency USDClick on the Suppress Zero Balances button

Click on Reconcile Invoices buttonNotice that one invoice has a reconciled status and theother one has an open status

Reconciliation at invoice level

Scenario ID: 7884



To see the detail, click on perform invoice reconciliationicon on the left for invoice reference 1Scroll down and you will see the invoice declared by thepartner.

16. Go to Reports tab

Click on Reconciled invoices Report

Click on the Build button

After the processing bar has reached 100%, click on theURL in the Summary page to open the Crystal Reports

Standard and custom reports

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17. Go to the Administration tabClick on Process under System

Click on the Stop button to Stop the process

No technical skills required to maintain the Application

Metadata updates, creation of import/ export templates, update offield names, different settings related to balance/ invoicematching, all are accessible through the User Interface.

(note that some settings are not available when the process isrunning.)

Scenario ID: 7884



18. Click on the Import / Export tab on the toolbar

Go to Import/ Export tab,

Talking point: under Import Data there is link to launchSAP Financial Information Management (optionally: userdemoadm / pw: sbo123)

Direct link with SAP ERP via FIM (Financial InformationManagement)Drill back functionality

SAP Business Objects Intercompany version 10 offers directloading of data from SAP ERP (balance and invoice) via SAPFinancial Information Management (FIM). One data is loaded inSAP Intercompany, users will have the possibility to drill back toFIM, and from FIM to drill back to SAP ERP.

FIM has an advanced mapping capability and offers a tracabilityto each data load.

19. Talking point: under Export Click there is a link to Exportbalances

(You can exit IC at this point by clicking on the logoff buttonwith in the application)

Export balances to BPC

Reconciled balances are exported to a flat file before beingloaded to SAP Business Planning and Consolidation.

Scenario ID: 7884


4.2.3 Optional: Reconciliation Intercompany Data in BPC – Balance Level (Updated)


20. Select the MY ACTIVITIES tabIn the Activities menu select Intercompany MatchingProcessIn the Details window click on Germany - Holding

Ability to configure the IC matching BPF to yourorganization’s processUsers can quickly & easily access processes right fromtheir home pageVisibility into how users are progressing through aprocess

The consolidation process typically begins with an inter-companymatching process. The latest trend we’re seeing in the industry isfor organizations to move towards a more frequent, real-timeinter-company reconciliation process. In some cases, companiesare moving towards a daily matching process. In others, theystart the reconciliation a few days prior to the end of the month.Still others take a more traditional approach of reconciling inter-company as part of the close process. Regardless of whichapproach fits your organization best, SAP BPC delivers an inter-company matching BPF that provides packaged applicationcapability that can be configured to your specific process.

Business Process Flows and Activities provide the ability tostreamline repeatable business processes such asconsolidations, forecasting, and budgeting.Managers/administrators can embed existing businessprocesses, such as the IC Matching process, ensuring thatappropriate controls & guidelines are followed. Centrally, you willhave unprecedented visibility into where everyone is in theprocess.

As a user participating in the Inter-company Matching process, Ihave the ability to select which region I will be working in. In thisexample, I am logged in as a user that has access to multiplebusiness units. In a typical customer situation, users have accessto only one or a few business units, which is all they will be

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allowed to select.

In our example, we will be completing the IC Matching processfor Germany for December 2011.

The Business Process Flow shows the user the steps required tocomplete the IC matching process. Again, remember thePROCESS is completely configurable to your NEEDS, includingthe steps, reviews, etc. that you want to enforce as part of theprocess. Each step can consist of documents, data entryschedules, reports, etc. to assist the user in performing therequired tasks for the process.

21. Select “Intercompany Reconciliation”Click “Validate Income & Expenses” to open thereconciliation report in Excel.

Scroll down to the bottom, and find the “ELIM_P22-ICfinancial accounts”Now you can find there is a variance (10,000) betweenE0204 and E0203

Let’s first check the reconciliation report between E0204Germany-Holding and E0203 France 1, and find the detailedaccount caused the variance.

Sure, after finding the variance, you can back to originaltransaction system , such as ECC to input the missing journal, oruse predefined input form in BPC to entry the variance data.

Scenario ID: 7884



Double click “ELIM_P22” to find the detailed accountcaused this variance

Now, you can find for E0203 France 1 there is 10,000for P2230- other financial expenses with E0204, whileE0204 have no such amount for income; so we need toinput it (in original ECC system or BPC, here, we inputthe data in BPC)

22. Back to BPF webSelect “Data Entry”Click “Data Entry – IC Incomes” to open the schedule inExcel.

.

Ability to import IC information directly from source systemAbility to use familiar interface – Microsoft Excel to collectinformation

The first step in the process is the IC Declaration, or input. Formany customers, the Declaration process is an automated dataload from the source system (ERP/GL, etc.). If you have ICdetails available in a transaction system, the easiest way to startthe process is to load this information into SAP BPC. This dataload can also be performed by local users if they have a specifictransaction system not centrally managed.

However, sometimes this information isn’t available or easilyaccessible in a transaction system. In this case, the ICinformation can be directly input into the application through dataentry schedules.

Scenario ID: 7884



In this example, there are distinct schedules for income, expense,receivables, and payables, but these could also be defined in asingle schedule, if desired.By clicking on an activity, the application automatically takes theuser to the appropriate interface and opens the correspondingschedule/report.

23. Double-click on Revenues in the page axis to open themember selector.

Note: the first time it might take 10-15 seconds to openthe member selector.

In member selector select the account Interest Incomelocated below the IC financials accounts node.Click OK

Scenario ID: 7884



24. Select the ‘I_NONE’ cell, and put the cursor to theformulaEnter ‘I_E0203’

Note: due to an issue with optimization of the Consolidationmodel (and clearing zero values) you will already seeI_E0203 in the upper report.

In the France 1 amount field type 10000Click on ‘Save data’ in the EPM add-in Excel ribbonClick on Yes when prompted to send data.

After the data has been submitted, close this input formwithout saving.

New counterparties can easily be addedUser has a streamlined view that doesn’t require scrollingthrough unnecessary partners

As we can see, I already have declared activity with Great Britain.Let’s say I also need to record a new transaction with E0203 –France 1. To add an inter-company partner/new transactioncurrency, I can simply enter the name of the entity, thanks to theautomatic member recognition. Or I can right click the cell, selectEPM / Insert Member and select the appropriate partner from thelist.

The schedule is immediately updated with my selections, allowingme to input my new information.

BPC also offers the ability to perform the data entry andreconciliation by transaction currency if needed.Here, we make the assumption we only enter data in localcurrency, that is automatically translated into Euros, our group

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currency.

25. Back to BPFClick “Run IC Reconciliation Process” from the rightpaneSelect “Actual” in Category, and “2014.DEC” in TimeClick “Finish” to run the data package

26. Back in BPC Web and the IC Matching tab click onIntercompany Reconciliation

Click on ‘Validate Incomes and Expenses’ to open thereport in Excel

Now, you will see the variance 10000 is gone.

Adjust the EPM context is set to the correct settings and

The declaration process we just saw is similar for expenses,payables, receivables, and any other type of account required.After finishing the declaration step, I can go to the reconciliationpart of the process to check my data against my partners’ data.

Users can match against counterparties without having toinvolve corporateDifferences automatically highlighted for users

The validation step allows the business unit owner or sub-consolidation owner to reconcile inter-company balances by

Scenario ID: 7884



Refresh the report using the EPM add-in button.

Currency: EURFlow: PL99 – Period to dateTime: December 2014

Double-click on ‘ELIM_P22’ to see the detailed accountmatching

Close Excel

matching inter-company partners’ information entered in thedeclaration step.

As you can see, the validation is broken up into income,expenses, receivables and payables like the declaration, althoughthis is optional depending on your organization’s requirements.

The validation report allows me to match my inter-companydeclarations against my inter-company partners’ declarations.The application automatically highlights the parties that are out ofbalance. This report provides an at a glance view into all the inter-company information for a business unit/sub-consolidation toassist in reconciliation. As a user, I can quickly and easily focuson problem areas.

If I want to see additional detail on any of the partner balances, Ican easily drill down for a more detailed view. For example, let’ssay I want to investigate the details reciprocal gross profitaccounts between me (Germany) and my partners. I can see thedetailed declarations per partner and per account. This view alsoallows me to isolate the differences in reporting currency (Euro inthis case).

27. Back in the BPC Web Intercompany ReconciliationActivity select Update Work Status.

Work status locks data and allows multiple approvals ofinformation

As the Germany – Holding company manager, I have completedall the steps in the process I have access to. I can set the workstatus to ‘Submitted’ to notify the sub-consolidation/groupconsolidator my data is ok.

At this point, the sub-consolidation/group consolidator will need toreview the inter-company matching information to determine if thereconciliations I have completed and explanations provided aresufficient. Before marking the step as complete, I need to update

Scenario ID: 7884



Set the new status field to “Submitted” by selecting itfrom the drop-down list.Click ‘Apply’After the status was changed click OK.

Click the ‘Complete’ action to close the intercompanymatching activities for Germany.

Close the Intercompany Matching page

my work status to Submitted. This locks my IC data and letscounterparties know that I am finished with the declaration andvalidation.

Let’s switch roles and assume that I am now the reviewer for thislevel of the IC Matching process. When I come into the BPF(through the PMD – same as the user that came in), I can seethere is a step awaiting my review.

28. Select the MY ACTIVITIES tabClick on ‘Process Monitor’

The first thing I may want to review is the status of each site. Ihave the ability to see where people are in the IC Matching BPF,but I also may want to see who has ‘completed’ final inter-company information.

Scenario ID: 7884



Select the Intercompany Matching Process to explainthe overview of Process MonitorThen explain the details of Intercompany MatchingprocessClose the “Process Monitor” by click the “X” button in thetop right corner of the page

Click “Intercompany Matching Process” to see the details:s

Scenario ID: 7884



29. Go back to the Intercompany Matching activity tabSelect the last step “Close IC Matching Process”

Finally, the Group consolidator will need to validate and close theIC Matching Process.

30. Select “Close IC Matching Process”Select ‘Review IC reconciliation – BS’

Some Group Matching Report are useful for a sub-consolidationuser or a group user, as it allows matching between all entitieswithin a specific group. This report is a nice summary of all theinter-company balances affecting the group, while still allowing adetailed investigation into inter-company differences.

Scenario ID: 7884



Explain the reportClose the Excel report without save.

31. In the activity workspace select ‘Complete’ from thedrop-down list to Close the IC MatchingIn BPC Web close the Close IC Matching Process page(by clicking the “X” in the top right corner of the page)

Scenario ID: 7884


4.2.4 Local Close


32. In the activity workspace, select ‘Local Data Entry andReporting’ process.In the Details window below select ‘Europe’

In the next steps, we will be playing the role of the regionalcontroller for Europe.

33. Discuss the first step “ Review Data Entry Guide”Which will open a PDF file to guide how to perform the dataentry (just for example)

SAP BPC allows storing all kind of useful information anddocuments in a single place, such as Data Entry Guides,Operating Guides, Calendars…

Scenario ID: 7884



34. In the activity workspace, click on Manual Data Entry

Click on Balance Sheet and P&L

Check after opening the report:After the input schedule is opened ensure that thecontext is set to Great Britain and flow PL99 – Periodto date.Click Refresh to make sure the time is December2013 and December 2014 in Column

Before we load the data file, let’s take a look at the current P&Lreport. As you can see, the P&L is currently blank, as no data hasbeen submitted for Great Britain.

Scenario ID: 7884



35. Go back to the activity workspace in BPC web.Click on Data Load and select the “Load data from flatfile”.

The Data Manager - Run Package dialog box will appearwithin a few seconds.

Designed for the User – User InterfaceEasy-to-use interfaces for loading data, manual entry,validation and reporting enable functional users to beresponsible for their data

Let’s start by loading the data from a flat file with the generalledger data.

36. Select the import fileClick on Browse to select the import fileClick on the folder iconSelect the folder Consolidation and the import FileGB_ISData_Dec2014_Err.txtClick on OpenClick on Preview to visualize the content of the file

Click next and Select the transformation fileClick on Browse to select the import fileClick on the folder iconSelect the File Load_Local.xlsClick on Open

Click next and ensure that Merge data is selected

Click next and ensure that Yes is selected for runningdefault logic

Fully featured data manager for transforming, converting andloading data

The Data Manager wizard guides users through the process ofloading data. This wizards is part of the BPC unified solution andnot a separate data loading tool.

The first prompt, in this example, is the data file that I want toload, followed by the data profile.

I also have access to view the file before loading it.

The file we are loading is a typical flat file output. The accountcode is in column 1... Most customers bring in data from multiplesource systems. Users have access to work with the mappingfiles for their own unique chart of accounts.

Ability to run on-demand or lights out

Scenario ID: 7884



Click next and ensure that the “Yes, check for workstatus” radio button is selected

Click Finish

At the bottom of this screen, I see the option to run this packagenow, or schedule it to run later. The SAP BPC scheduling featuregives you the ability to set up a lights out process, where the dataloads can run unattended on a predetermined schedule.For purposes of the demo, let’s go ahead and run the packagenow.

Now in this example, we manually kicked off a batch process toload data. This data represents data that lives in a subsidiary GLor data that is not loaded automatically from a source.

37. Select “View Data Load Status” from the EPM paneCheck the “Refresh status every” checkboxThe process will complete with a status “Warning”

(Alternatively, go to the Data Manager add-in on the Excelribbon and click on View Status)

Establish a solid financial foundationData manager packages have a full audit trail, providingtransparency into changes to the data as well as the status of allpackages that have been run.

As you can see in the package status window, we have an audittrail of all packages that are run, giving details by package, userand time. Note that our import package has warning status. Thisis an indication that it ran successfully, but there were someissues that we need to investigate. I can get more information bydouble-clicking on package.

Scenario ID: 7884



38. Double click on the Import package

Click “Reject List” in the left paneYou will see that the Dimension ACCOUNT member =7000 is not valid.

Click “Reject Data” in the left pane

Click Cancel to close the Detail LogClick “Close” to close the Package Status Windows

By selecting reject list, I get a summary of all reasons for therecords that were not loaded. Here I can see that there was datafor account 7000 in the data file that could not be loaded to thedatabase. This is most likely a result of the omission of thisaccount from my data map. I have the option to automaticallycreate the account during a load, or generate the exception yousee here.I can also see the individual records that were rejected during thedata load. This allows me to see that the records are all from myFrance entity, and also to get an idea of the total dollar amount ofthe rejected records.

39. Select the Data Manager ribbonClick on Conversion filesSelect “Manage Conversion File” from the drop-downmenuSelect the file Acc_LocToGrp.xlsClick Open

Manually add a row with 700? | P7000

Select “Validate & Process Conversion File” from theData Manager add-in.Click OKClose the file

In order to determine why data for account 7000 didn’t load, weneed to take a look at the account conversion file. Conversionfiles are the data maps that define how to take data from one ormany sources and load it into the SAP database.

The Data Manager toolbar contains all the actions I can take as Imaintain my conversion file. In this case, we need to manage anexisting definition for Account.Built for the Enterprise

Maintenance of the data load process is simple enough tobe completed by a business user.

This is the conversion file for our account dimension. Theexternal column defines the values from my external data sourcethat need to be transformed. These can be in referenced one ata time, by range, or with wildcards. The Internal column defineswhere those accounts are mapped to in the SAP BPC application.In order to accommodate all accounts beginning with 700x ,perhaps I want to add a rule so that any account beginning with700 goes to P7000. With the change made, we will validate andsave the new conversion definition.

Scenario ID: 7884



40. In the EPM pane, select “Load data from flat file”

Rerun the Import package as previously defined,ensuring that all the parameters are the same.

Select “View data load status” on the action paneThe progress should be Succeed this timeClick Close

Back to the opened “Balance Sheet and P&L” report(step 35), and click “Refresh” from the EPM ribbon, nowshould have data for E0201--Great BritainClose the report without save.

Now that our conversion file is updated, let’s reload our generalledger file. I will follow the same steps as we did the first time.Notice how our selections from earlier are preserved, making itfaster to complete the second time.

Again, we want to check the status of our load. Notice now ourImport package has a status of completed successfully. The bluecheck indicates that all records were loaded. Now we can moveon to the next task.

Data can also be loaded from ECC or BW. We will see later thatthe drill through option allows user to jump back into transactionaldetailed data for further analysis.

Scenario ID: 7884



41. Back to BPF,Select Validate Data then click on “Run and ValidateControls”

The status “to be executed” shows to the user where datawas updated and where controls need to be executed

Select the top node (C_ALLACT)Click “Run Controls”Check the parameters (‘Actual’, ‘Dec.2014’ and‘C_ALLACT’) and click “OK”

Establish a solid financial foundationValidations ensure that submitted data meets all definedcriteria

Controls provide an organization the means to enforce their rulessurrounding a process. In a consolidation, rules such as thebalance sheet being in balance, roll-forwards tying out, and theproper reporting of statistical information are all commonrequirements. These validation rules can be utilized acrossdifferent financial processes. In a budget exercise, I may want toensure that we collect the same statistics as in our consolidation(for example, headcount and sales units). However, I may alsowant to ensure that my expenses are within a certain tolerance oflast year.

Controls can either be blocking or just warning controls. Unsolvedblocking controls will prevent the user from submitting data in theworkflow.

42. Once the calculation is done, the status is updated

If needed, check the box next to ‘show description’ on topmenu bar

Scroll down and find E0216 (Austria), put the cursor onit and click “Open Control Results” to view the details


As I look at my control monitor, I see an issue that I need toaddress: the PP&E roll-forward for Austria is not in balance.

Scenario ID: 7884



43. Filter only on “Failed” controls onlyThen expand B1_02_M to identify the account on whichthere is an error.

In the detailed controls window, I can easily identify the errors:here, we see the roll-forward is not correct on accounts A1150,A1160 and A1170.

44. Select one of the three base controls with errors

Linked documents will appear in the bottom window

Click on the 28 PPE.xlsx

To solve the issue, I can directly access the relevant inputschedule thanks to the linked documents the administratorassociated to each control.

45. Note: Set the InterCo dimension to I_NONE in the EPMContext and click on Refresh in the EPM add-in if you get theerror below.

Designed for the User – User ExperienceExcel interface provides a familiar environment for the userto enter data.

I can see that the PP&E roll-forward schedule is pre-populatedwith all relevant data, including the opening balance, the endingbalance per my general ledger, the difference, and an out-of-balance indicator. Let’s enter the additions that are missing.Once entered, I can submit the data to the database. Thisexample, we are entering YTD acquisitions.

Scenario ID: 7884



Enter the amounts below data in the F20 row(you can copy and paste the values isolated on the“control” row)

o A1150 - Office equipment : 59150o A1160 – Vehicles : 145060o A1170 – Machinery : 295020

Select “Save data” in the EPM ribbonAfter saving data, the data in the last row “Control”should be zeroClose the input schedule without saving and return tothe control results window

Keep me mind the total amount of acquisitions: 499 230.

Scenario ID: 7884



46. In the Control results window, click on Run controls (forAustria)Check the member selection and click OK

Once the calculation is done, remove the filter on“Failed” controls and Display “All” controlsCheck all controls are passed

Close the Control results window and go back to themonitoring window (“Validate data” activity)Click on Refresh : all blocking controls are passed

Close the “Run and Validate Controls” activity withoutsaving your changes

Now that I have addressed both issues identified in my validationreport, let’s check that we have in fact resolved those issues.

The control monitoring now shows that all controls are passed.

47. In the Activity Workspace, click on CompleteBack to BPF activityselect ‘Switch Activity – Reporting Europe’

Establish a solid financial foundationResponsibility for the data is pushed out to the users withwhom it should reside, increasing transparency and

Scenario ID: 7884



reliability.

Now that the European Regional Controller has validated thereporting packages for his entities we can complete this step andmove onto the following.

48. In the list of available reports, click on Income Statement

Upon opening check the current view and set the entityto E0204 – Germany Holding, and click on Refresh inthe EPM add-in.

Other current view settings: INPUT / LC / PL99 /G_NONE / I_NONE

As the budget process happens in the same application, as soonas data is loaded to the Actual category, you can compare that tothe budget. This allows the analyst to be able to see how closelythey are tracking to the plan in a timelier manner as well as makehelp the enterprise become a best run business.

You can change the current view to another entity, like GreatBritain to show the report is automatically updated with therelevant data (Excel does not store any data as a central shareddatabase is used to store all the data).

49. In the (EPM) action pane (right pane), select the“Account Analysis”

In the Context bar, change / check the CV:

o Entity = E02 - Europeo Account = TBS – Balance Sheeto RptCurrency = LCo ConsoScope = G_Noneo Flow = F99 – Year to Dateo InterCo = I_NONE

Built for the Enterprise – ScalabilityReports are actually templates – each can generatehundreds or thousands of individual report, minimizesimplementation and maitenance effort.

SAP BPC provides many of the basic financial reports “out of thebox.” In this example, we are looking at a consolidating incomestatement for Europe. Based on my entity and accounthierarchies, the report automatically displays the selected entityand its’ children, as well as my income statement accounts.

Scenario ID: 7884



Click Refresh on the EPM add-in

Select the “By Movement” sheet tab (bottom)Select “Austria” in the Context bar (E0216) and click onRefreshHighlight the amounts in flow F20 – Increase which youentered in the prior step (PPE)

Select “Austria” in the Context bar (E0216) and click on Refresh

You can use the current view to perform a wide variety ofanalysis. First, you can select the account dimension and pickany account, for example a net balance sheet. Notice that therows in the report automatically change to the balance sheet andthe data updates.

Remember the supplemental data entered in the prior step – it isimmediately available for review. This is also useful forevaluating intercompany.

Note that the application automatically calculates the currencyimpact line by line. It also automatically calculates the CTAimpact on the equity & the CYNI using a historical exchange rate.

This interaction between the report and the current view providesa powerful tool to create and maintain reports. SAP BPCcustomers significantly reduce the number of reports they need tobuild and maintain in their production system.

Scenario ID: 7884



50. In the EPM Context change the Entity to E0207 –Germany 3Click on the cell for Account A1111 (amount) and flowF25 – Increase in Depreciation: -36 182,26

From the Menu Bar, select “Drill through”Select Go To ECC Acc Details

This will open the SAP GUI for HTML(Note, cause we have not roll over data from 2011.DEC to2014.DEC in ECC system, so here you see the data in ECCis 2011)

From reports or input schedules it is also possible to drill-throughinto source systems such as for example ECC.

In this report I will select the amount depreciation on someassets. When I select the Drill Through option I can select systemto which I want to drill through. In this case let’s select ECC whichwill open the SAP GUI for HTML.

Scenario ID: 7884



51. (for BPC10.1 LSR, Pls skip this step, cause wefound a dump error in ECW, while works fine inBPC10.1 LSR)

Double-click on 36 182,26 in the credit column to seethe detailed transactionsMake it full screen to see all detailed data and highlightthe fact that the total amounts corresponds in fact totransactions enter on 2 different profit centers for theentity.

Close Internet ExplorerGo back to ExcelClose the “REPORT– Acc Analysis” (do not save) andreturn to the Activity.

Using the Drill Though option users are able to easily jump backinto ECC and BW.

52. In the Report – Europe activity select the Cash FlowStatement

In the Context Bar, change the CV to Entity = E0216 –AustriaClick “Refresh Workbook” in the EPM ribbon

Mouse over the Account SCF4320 – Purchase of PPEto show to amount of -499,230(=59150+145060+295020) and that the F20 flows areappropriately mapped to the correct line item on theCash Flow.

Close Excel without save

In the Cash Flow statement we can see that the Cash Flowstatement was calculated based on the import / input of data.

Let’s focus on Austria. If I change to Local currency I can see theamounts which we entered manually in the PP&E.

Scenario ID: 7884



53. In the Activity Workspace, click on Complete Establish a solid financial foundationResponsibility for the data is pushed out to the users withwhom it should reside, increasing transparency andreliability.

Now that the European Regional Controller has submitted andvalidated the reporting packages for his entities we can go backto the Group Consolidator role.

Scenario ID: 7884


4.2.5 Consolidation


54. Go back to the “Legal Consolidation” workspace andselect Consolidation Corporate Tasks

In the Activity Workspace, select Consolidation tasks -Controls Monitoring

Validate the context selection:o Category = Actualo ConsoScope = C_ALLACT - All Segmentso Time = 2014.DEC

Check all controls have been executed and without “Failed”,if not, you can select the top node then click on ‘RunControls’


Controls provide an organization the means to enforce their rulessurrounding a process. In a consolidation, rules such as thebalance sheet being in balance, roll-forwards tying out, and theproper reporting of statistical information are all commonrequirements.

Controls can either be blocking or just warning controls. Unsolvedblocking controls will prevent the user from submitting data in theworkflow.

Controls are automatically executed according the level of controlassociated to each entity (this eases the administration ofcontrols and also optimizes the amount of calculations to beperformed by the engine).

Controls are grouped in sets of controls in order to identify, forinstance, a group of controls for Budget, which may be differentfrom controls to be executed on Actuals.

55. Go back to the Legal Consolidation workspaceIn the Activity Workspace, select Journals – EnterAdjustments

Display the Journals home page

In our example, we made the assumption the European financialmanager prepared some manual journal entries. The Corporateconsolidator will then have to review and validate it.

The SAP BPC journal home page gives me complete flexibility tofilter the entries to review. For example, I may want to see only

Scenario ID: 7884



journals for the current period or for a specific entity, or a group ofentities…. I may want to review only non posted entries orentries that automatically reverse an entry made in a prior period.For now, I will review all of the entries.

56. Select the Journal ID 131View the details of this journal

Click the “Post” button and click “OK” in the dialog boxClose the journals tab.

Details of Journal 131

Post the journal 131

From the list of journals, I can select the entry that we enteredearlier for Germany to reclass the inter-company payables. Onceselected, I can choose to open the journal, or I can post it rightfrom here. The journal module also gives me the ability to selectmultiple journals and post them all at once.

Scenario ID: 7884



57. Go back to the Consolidation tasks Activity workspaceSelect Consolidation Monitoring

Validate the context selection:o Category = Actualo ConsoScope = C_ALLACT - All Segmentso Time = 2014.DEC

Note: on the right top of the screen the view drop-downneeds to be set to "Hierarchy"

Put the cursor on the top node “C_ALLACT”, Click onthe Consolidate buttonIn the dialog box highlight the availability of incrementalprocesses (for optimized processing time)Check the settings and click OKThe status of the process is displayed in the RunningProcesses window.When the consolidation is over, the monitor window isautomatically refreshed to reflect the latest statuses.

NOTE: incremental currency conversion and consolidationare available for greater performance: this allows the systemto re-process only those records which were modified since

UnifiedThe same business rules, in this case elimination entries,are built in one place and are usable against actual, budgetand forecast data.

I now want to run my consolidation process which will post myintercompany eliminations as well as non controlling interest &equity elimination entries. Aggregation always happen real time –I do not need to run a process to see aggregated numbers.Furthermore, I could choose to post consolidation entries eitherautomatically or via a scheduled process. Unlike currencytranslation which most customers want to see real-time,consolidation entries are typically run after data has beensubmitted and review. Sub consolidations can also be run at anytime.

We’ll select the category, time period, and consolidation scope forwhich we want to run the consolidation.

The consolidation monitor allows having a clear overview of theoverall process and checking data consistency.

The control status shows if controls were passed, if there are stillblocking controls or warnings…The work status shows where entities are in term of process.The currency translation and consolidation statuses show if thetranslated and consolidated data is up to date or if atranslation/consolidation process is needed.

In our case, local data were updated on some entities, so the

Scenario ID: 7884



the last process. In our demo, we will then launch anincremental process to avoid re-consolidating all the data setbut only those entities for which we loaded / entered newdata

Repeat the consolidation for Conscope “”CORPORATE”

Close the “Consolidation Monitor” page

consolidation process will need to be executed.

When launching a consolidation, currency translation isautomatically performed if needed.

Scenario ID: 7884



58. In the Activity Workspace, select “Analysis Reports”

NOTE: Ensure the page members for each report are set toeach report :

ConsoScope = CORPORATEAuditID = ALL_AUDITIDCurrency = EUREntity = E00

Open the Balance Sheet by Flow/AuditID

From the action pane, open the IS Inter/intra AnalysisClick Refresh to refresh the report

As an accountant, the most important job I have each closingperiod is to ensure my data is correct. In addition to the validationreports we have already reviewed, you can also use a variety ofaudit and analysis reports to facilitate the accounting review.

The Balance Sheet by Flow/AuditID allows me viewing the impactof eliminations by account, by flow and by nature.

The IS Inter/Intra Analysis report allows me analyzing theintercompany eliminations per level within the group scope.

Scenario ID: 7884



59. Optional (only for US): US flavor financial statementreportsIn EPM ribbon, Click “Open Server Root Folder”

Select “11 BS (US Layout)” from folder “10 FinancialStatements”Explain the report

Per USA’s reporting requirements, we build two reports withUS format:

BS (US Layout)BS by AuditID (US Layout)

Scenario ID: 7884



Back to “Open Server Report Folder” in EPM ribbonSelect “23 BS BY AUDIT ID (US layout)”from folder “20ANALYSIS REPORTS)Explain the report

Scenario ID: 7884



60. In the Action Pane select Contribution Analysis

Check your page dimensions are :

In the page axis double click on C_ALLACTIn the member selector change the ConsoScope toC_ACT3 – SubScope 3Change back to C_ALLACT – All Segments

Drill-down (double click) on EuropeSelect Great Britain using the “Keep” button in the EPMadd-in ribbon.

Click on the “Edit Report” button in the EPM add-inribbon.Drag the AUDITID dimension in column axis.Click on OK (ignore the “Do not store ..” warning)

Drill-down (double click) into the Total Contribution, thenon Consolidation Entries and show the eliminations

Exit Excel without save

Change to C_ACT3

Establish a solid financial foundationData source provides additional transparency into thesources of the data in the consolidation.

This account analysis report provides the ultimate flexibility inreviewing consolidated data. Not only can multiple users withdifferent security profiles leverage this report, the ability to togglethe current view & the accounts displayed in the rows delivers theultimate analysis tool.

The first thing you notice is that I am looking at a balance sheetcontribution at the total consolidated level. If I want to review oneof my sub-consolidation levels, I can simply select those viewsform the consol view dimension.

Let’s now focus on another level, Great Britain. By drilling down, Ican focus on the entries posted only to that company. Toggling toData Source, I can see the line by line adjustments.

Scenario ID: 7884



61. Back to BPC Web, from the BPF “ConsolidationCorporate Tasks”Click “Analysis Reports”Open “IS by AuditID”(now, let’s have a look for intercompany eliminationhere)

Click “Context Options” from “Options” menu

Unlock the dimension “INTERCO”Set the Entity to E0204-Germany Holding, and Interco to“All_Interco” in the context

Click Refresh to refresh the data

The page should be as below:

Point to Account P2120—Interest IncomeNow you find the Input is 11114, while the intercompanyelimination is -5114, so pls recall the data in step 25 –

With All_interco

With Intercompany as “Great Brain”

With Intercompany as “France 1”

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29 (intercompany reconciliation) and consolidationscope setup

For Account P2120, E0204 only have balance withE0201-Great Britain and E0203-France 1

Set the Interco to I_E0201-Great Britain and refresh thereportHere, you can find all the data 1114 was eliminated

Set the Interco to I_E0203-France 1 and refresh thereportHere, you find the input data 10000 only be eliminated4000;

Check the conscope for “CORPERATE” from OwnershipmanagerExplain the reason why eliminate I_E0203 France 1 for40% (cause its consolidation method is “Proportional”and consolidation % is 40%

62. In the Activity Workspace select Financial Statements

Open & discuss the benefits of the Starter Kit available forBPC NW since November 2010.

Typically, the end result of the consolidation is a set of monthlyreports that need to be generated for the company.Explain the book publication can send either the reports to aprinter or generate a pdf file.As well, the process can be scheduled or run upon request.

Scenario ID: 7884



63. Pls skip this step, with new BPC10.1, we had a ReportingException error, which is still in process.

From the Activity Workspace select Audit ReportsIn the right-hand window click on Data Audit Report

In the Audit – Data Changes window restrict the reportusing the button.

o TIME: 2014.DECo Entity: E0216

(Tip: use lookup in the member selector)

Click “Display Report”

Close the Audit – Data Changes tab afterwards

Establish a solid financial foundationFull data and activity audit capabilities to provide fulltransparency into every change made to the data.

We have not yet touched on one very important component of theconsolidation process. In today’s SOX environment, audit trailshave moved from a nice-to-have to an absolute necessity. Let’srun an audit report based on some of the activity in the BusinessProcess Flow we have performed today.

Here we can see who performed what action in this process. Thesame way SAP BPC logs all changes to data.

64. Go to the Activity WorkspaceClick on Complete to close the Corporate ConsolidationTasks workspace.

Now that we have locked the data for December from furtherchanges we can close this step of the Financial ConsolidationProcess and continue with the Reporting

Scenario ID: 7884



65. Back to “Legal Consolidation” process again, and select“Finish Consolidation Process.”

Now that my steps are completed, I just need to update status.Previously we already talked about the Business Process Flowsand viewed the monitor.

In addition there is also the Work status which is another controlelement of SAP BPC. It allows me to control access to the datafor each of my entities to indicate that the information isapproved. Corporate relies on the work status to ensure that thedata is locked and ready for inclusion in the corporateconsolidation and reporting.

66. Discuss the last tasks to be performed The corporate consolidator will then be able to :review the status of consolidated datalock the data using the workflowpublish in a pdf format all useful legal statements

The consolidation manager will finally need to submit regulatoryreports to stock exchanges or regulatory bodies that mandatecorporate financial information for investors.

Information can come from any number of data sources, one ofwhich is BPC in our case. This data will be loaded into aDisclosure Management central repository.

This central repository is then used to load standard reports, suchas annual or quarterly reports, with the appropriate information.Any changes that occur in the original data source are rippledthrough the central repository and then into the specificreports...thus keeping data in sync and accurate.

Combined with this core capability is a sophisticated, yet simple,workflow and collaboration capability. This functionality allows theprocess of report creation editing, reviewing, and approvals, to bestreamlined, efficient, and compliant.

At the end of process users can also tag the information with theappropriate taxonomy that the regulatory body requires, such asUS GAAP, UKGAAP, IFRS etc. The tagging is not part of this

Scenario ID: 7884



specific workflow but can be seen by opening a pre-loaded SAPdata repository tagged with IFRS.

The action of publishing will make the Financial Statementsproduced in BPC available for use into Disclosure Managementdocuments.

Scenario ID: 7884


4.2.6 Mobile Application—Financial Result Insight

Now, you can use SAP Financial Result Insight mobile application to view data on mobile device (ipad or iphone) (from template on Oct 19, 2013)First, pls refer Section 3.2 for the mobi application setup.

Clicks Screenshots

67. After connecting to the SAP BI Mobi and your LSR(referto Section 3.2 for the whole setup)

Search “SAP Financial”

You can find the Webi report named “SAP FinancialResults Insight June 2013_PL”

Mark it as favorite (for later demo)

Tap it to open the report (it may takes about 20 secondsto load the data)

68. The first loading report is “Revenue Report”

Talking point:This report shows the comparison and trend between Actualand Budget by Entity.

You can tap the Entity node to expand and see the data forlower level entity

The table on the bottom also shows the bottom 3 Units forRevenue. So, you can focus on these 3 units

Just talk: Tap the “filter “ on top right of the screen toselect other time period

Report 1: RevenueIn this document, once you have selected the consolidation currency, information is displayed by division andentity and you have: actual data compared to budget a YOY comparison and its ratio plus a comprehensiveanalysis of the growth reasons split into organic growth, rate effects and scope effectsAll data is the result of the different kinds of consolidations previously run in the consolidation application.In this document, you can observe the advantages brought by the BI layer:

• you are connected to the data without using a PC,• you have color coded illustrations,• plus, with the ranking feature, you can display the five entities with the worst performances and also

the comments of their managers.

Scenario ID: 7884


Clicks Screenshots

(in EOM10_Demo_PL environment, we only have dataset for2013.DEC and 2014.DEC), so if you want to change the timeperiod, just choose 2013.DEC, and unselect 2014.DEC(otherwise, the system will report error with 2 time periods)

Tap the float sections in the left of screen, you canselect different currency,Tap “United States Dollar” to show the data by USD

Data showed by USD

Scenario ID: 7884


Clicks Screenshots

69. Tap the “Reports” on top left of the screen, select thesecond report “Profit and Loss”

Now you have access to the whole P&L with the same kind of analysis by currency and by division you hadbefore in the revenue document. This document uses a waterfall graph. A good way of using this documentwould be to read the data, to zoom in and to use the slider

Scenario ID: 7884


Clicks Screenshots

This report shows the main P&L KPIs, with comparison withActual and Budget,

Scroll to the right to see more columnsOr double tap the chart to show the chart in full sizeAlso you can filter data by time and consoscope bytapping the filter on top right of the screenOr change the currency by selecting different currencyfrom the float sections in the left

70. Tap the “Reports” on top left of the screen, select thesecond report “Profit and Loss Trends” This document shows a summary of the most important KPIs for a CFO: the revenue, the net income in value

and percentage and the Return on Equity. These KPIs are calculated within the WebI application. We added acomparison against Budget and Forecast plus graphical and color coded indications. We graphically illustratedthe 3 major KPIs with 3 different perspectives: Actual / Budget and Forecast

Scenario ID: 7884


Clicks Screenshots

This report shows 4 main P&L KPIs trends, with comparisonwith Actual Budget and forecast

Double tap the chart to show the chart in full sizeAlso you can filter data by time and consoscope bytapping the filter on top right of the screenOr change the Entity by selecting different entity fromthe float sections in the left (f.g. tap “North America” toshow the data for NA)

Scenario ID: 7884


Clicks Screenshots

71. Tap the “Reports” on top left of the screen, select thesecond report “Profit and Loss Map”

This report is similar to the Revenue report but uses the geographical reporting unit hierarchy with the samedetails and also a map illustration. The country is being used as a selector. So you can focus on a specificcountry, especially when it comes to the ones that have not reached their target. Please note that the iPadfreezes the last choice you have made on the map. Again, with the ranking feature, you can display the fiveentities with their country that does not meet the group targets and also the comments of their managers

Scenario ID: 7884


Clicks Screenshots

This is an amazing report showed the profit and loss withmap.

Also you can filter data by time and consoscope bytapping the filter on top right of the screenOr change the report currency by selecting differentcurrency from the float sections in the left

72. Optional : cause the limit of datasetTap the “Reports” on top left of the screen, select thesecond report “Other Key Financial Indicator”

From a functional perspective, we decided to group in one report all financial KPIs related to the balance sheet,and illustrated this in associating the figures with a graph. Please note that in this report, we use are using twoWebI sections, one by currency and one by division and entity. Again, by double tapping, you can zoom in onthe evolution of the ratio during the period.

Scenario ID: 7884


Clicks Screenshots

Due to limited dataset in EPM10_DEMO_PL environment,here we only have the data for 2014.DEC for Balance sheetKPIs,

Scenario ID: 7884


Clicks Screenshots

73. Tap the “Reports” on top left of the screen, select thesecond report “Portfolio” to show the ownership

Also you can filter data by time and consoscope bytapping the filter on top right of the screen

74. Tap the “Reports” on top left of the screen, select thesecond report “Tax Impact” This report shows the effective tax rate by state and by city. Data is being displayed by country for the last

financial year using two types of visualization: the stack bar and the dotted line. The stack bar shows theportion of the income that is being consumed by taxes and the dotted line represents the taxes paid by eachentity sorted by country

Scenario ID: 7884


Clicks Screenshots

This is an amazing report showed the profit and loss withmap.

Also you can filter data by time and consoscope bytapping the filter on top right of the screenOr change the report currency by selecting differentcurrency from the float sections in the left

Scenario ID: 7884


4.2.7 Disclosure Management – Last Mile of Finance

Note: we are still in the progress of update Disclosure Management content, later will try to export BPC consolidation report to DM for the real integration. So here, forDisclosure Management the reporting period is 2011


75. Launch Disclosure Management from Favorites(There are two Disclosure Management demos in thelandscape, make sure the URL ishttp://cldvmxwi00112:8082)

Login with user DMUser1 / sbo123

Also, pls run the bat file to make sure the DisclosureManagement ribbon is displayed in MS Word:Click “All Programs”, run the “reLaunch Registry.bat”

DMUser1 is responsible for the Trade and Other Payablessection of the Annual Report. In this part of the demo, we willrefresh the data in the Trade and Other Payables chapter of theAnnual Report, see what changes have been made, addadditional information in the form of a table and free form text,and then update the workflow to say we are finished and thedocument is ready for review by Manager.Controls provide an organization the means to enforce their rulessurrounding a process. In a consolidation, rules such as thebalance sheet being in balance, roll-forwards tying out, and theproper reporting of statistical information are all commonrequirements.

Let’s log into the application as the responsible for the somesections of the Annual report, of which Trade and Other Payables

76. Select Reporting Tab

Select Reporting Period – 2011

Select Report – Annual Report

We are now inside the standard user interface of DisclosureManagement. We must first select our reporting period and thenwhat report.

Scenario ID: 7884



77. Select the Cockpit View

Select the General Tab

Select the Chapter Trade and Other Payables

Move to the Right Work Panel and select Edit for theTrade and Other Payables chapter.

(if you got below warning message, just click “Don’t Install” toignore it)

Now we will open an existing Report that has been created withWord and contains the structure of the annual report. Notice thatwe have two tabs - A cockpit view which shows details of thechapters - and a General tab that shows a hierarchy of thechapters and structure of the document.

Notice in the cockpit view you can see progress on chapters,when it was lasted updated etc…

When you select the general tab you will see additional tabsappear that provide functionality to see revisions on chapter,upload information, etc.

In this demonstration we have created some chapters but onlyloaded information into others. We will now select Edit and openup this chapter.

Scenario ID: 7884



In the Disclosure Management ribbon, select the StartIcon. This will open up the rest of the DisclosureManagement functionality in the word ribbon.

Select Document Refresh

Click the “Datasources” to select a datasource

There should be 5 datasources

Select “DM Overview Data Source” and click “Connect-Server” (after you select the data source, the “Connect-server” will be available)

Enter user DMuser1 and password sbo123

Once we have opened up this specific chapter we can see theDisclosure Management Icon, we can now start the DisclosureManagement application.

In this chapter we have embedded data from the data cache thatwe had opened up earlier. If you remember we received updatesfrom the data source and we can now refresh this chapter basedon the dynamic links we have put into this chapter.

Scenario ID: 7884



Then there are only 2 datasources left, select the “DMOverview Data Source” again and click “OK”

Click “Next” twice in Refresh Wizard

There are some warming messages, then select Next

You see an Update Successful dialog box.

Click on Finish.

At this point you have refreshed the table and can do acompare.

Scenario ID: 7884



79. In the ribbon, select Compare

Use any version as a reference (such as Revision 44)

After the compare has been shown (a temp word fie),close the file without saving the changes to return tothe main word file.

At this point we have updated and synchronized the informationcontained in this chapter with the data cache.

We can now do a comparison to see what has changed. Note therepresentation that 422 have changed to 500.

Scenario ID: 7884



80. Go to the bottom of the documentSelect Table from the Disclosure Management ribbonSelect New

Select the “Load Data Source Icon from thescreen 2. This will load a series of briefing books thatrepresents the information contained in the data cache.

Screen 1

Screen 2

In this part of the demo we will now make modifications by addinga table, then save the changes, and complete the workflow.

At this point our user wishes to add more data to the bottom partof our chapter and selects the Table icon.

This icon opens up functionality that allows us to pull data fromthe data cache and essentially create a dynamic link.

When we select New, notice that we are provided a means toselect a data source.

The table shown in screen 4 is the one we previously reviewedand published in BPC.

Scenario ID: 7884



Select the 2011 Data Cache / Annual Report Data(you will need to scroll down to the bottom part of thelist).

Next select Load Briefing Book from Icon .

Select the BIP_TRADE_EN object, as in Screen3. Thisis a table that we have generated from BPC, which isusing a “Template” or stylized format for the table.

Click on OK twice.

Screen 3

Screen 4

Scenario ID: 7884



After we followed through the entry process, a new tablewill be added into the Trade and Payables Chapterdisplaying data per Segment (Screen 4)

81. Select Apply Changes

Enter Comments for check in

When the chapter has been checked back in, you willneed to complete the workflow by selecting “Finish”

Upon selecting Finish the Icon for the trade and otherpayables section will change from

to

Next Logout from Disclosure Management.

At this point the user has finished modifications and will now applychanges and check the chapter back in. When selecting ‘applychanges’ you will also have the opportunity to add a comment.

Our user has now finished his work, saved it, and completed theworkflow so that the Trade and Payables section has beenupdated reflect new status.

At this point the Director of Financial Reporting, will login andreview the updates and make approvals. At this point he will also“Create” the final Annual statement which will number, organize,and “stamp” the report as final.

Scenario ID: 7884



82. Login as Manager using the credentials:

Name: DMUser2Password: sbo123

Let’s now login as the Director of Financial reporting. He willreview the work done in previous steps, approve it and create theFinal word document representing the annual report.

Scenario ID: 7884



83. Select the Annual report for 2011

Select General Tab

Select View and check the content of the Worddocument (the table we previously added is there)

Close Word File

Select Approve

So now our user opens up the Annual Report navigation hierarchyand he can see that the icon for Trade and Other Payables hasnow been updated to a “finished” status. He can now select toview what changes were applied to the chapter and approve it.

Scenario ID: 7884



84. Select the Top Chapter of the Annual Report

Bring mouse over to edit...select Create

Type in Comment

After the compilation is done select View

At this point if the document is complete, and all the chaptershave their workflow finished and approved, we can go to the mainreport heading and simply select ‘Create’. This would simplycollate the report, create the appropriate numbering of pages andset the document as finished.

Scenario ID: 7884



85. OPTIONAL

Select General Tab

Now we are going to move to how XBRL tagging is integratedwith the Disclosure Management solution. We are not going to getinto a lot of detail but essentially within this portion of the demowe will show a report that has already been tagged with an

Scenario ID: 7884



Select 2011 and Data CacheSelect 20F Form

Select Edit to enter Data Cache

existing Taxonomy. We will delete some of the mappings andthen re-apply them and then do a validation of our tagging andthen create the Instance Document.

In SAP’s Disclosure Management application, tagging is donewithin the Excel user interface. In this part of the demo we willopen up a 20F Form which has been tagged with SAP modifiedIFRS taxonomy. Of course this could a USGAAP, Canadian GAP,UK GAAP etc.

This is the actual 20F form used by SAP for the SEC filing. It hasextensions applied to address specific disclosures of SAP.

86. OPTIONAL - XBRL

Select SAP....xsd file to load the Taxonomy

Go the Income Statement Sheet.

in the UBMatrix Report generator dialog box go to 102– Consolidated Income Statement – and drill downuntil you see Software Revenue

In the Excel sheet go to the Software Revenue Celland right click. You will be presented with a screen –Select View Mappings

You will be shown a dialog box that gives you all theinformation about the mapping applied to this cell.

When we open this file we will see several things…First younotice that we were asked to load the taxonomy…which again isbased on the IFRS taxonomy.

You will also notice that the cells are colored a light green. Thisrepresents that these cells have been tagged with the appropriatetaxonomy and context (period).

You will also notice a new dialog box which contains thetaxonomy for the tagging process.

Scenario ID: 7884



Scenario ID: 7884



87. OPTIONAL

In the Excel sheet go to the Software Revenue cell andright click. You will be presented with a screen

Select Delete MappingThis will delete the mappings and then you can reapply.

Go to the UBMatrix Report Builder window and dropand drag ‘Software revenue’ over to the appropriate cellin the sheet.

Go back to the UBMatrix Report Builder screen

Select the icon to see a list of context periods

Select the FPy0YTD and drag it over to the yellowcell and it will turn green. This means you havefinished the mapping

Tagging itself is quite a simple process…We are just going todelete a mapping here and then reapply it to show you theprocess.

Now that we have the mapping deleted we will now apply it. Whenwe do drag and drop the taxonomy element we see the cellchanges colour to yellow…this means the cell is tagged with theappropriate taxonomy but it does not have an appropriatereporting period applied.

To apply context we select the context icon and select thereporting period and bring it across. There are lots of tools tosupport multiple cell selection to apply reporting period forexample.

Scenario ID: 7884



88. OPTIONAL

Go up to the UBMatrix ribbon and select Validate

Select “Filters” and then Selected Sheets – chooseIncome Statement and then select validate.

Select Incomplete Mappings to view the Error.

We are not going to go into detail about the tagging but there arelots of functions that the person/persons doing the tagging canuse to view mapping, evaluate if there are incomplete mappingsetc.

One of the most important parts of this is doing validations. Let’sdo a validation of this specific worksheet.

What we see is that we have an error…it appears as somethingdoes not add up. When I select the Incomplete Mappings I cansee that I did not fill in the UNIT or currency for the cell…Whenwe correct and re-run the validation we see that we are complete.Lets now create our instance document.

Scenario ID: 7884



89. OPTIONAL

Select Preview

Select SEC Viewer

We are now down to the very last part of the demonstration…buta crucial part, the creation of the instance document.

But first, let’s use the SEC viewer as a means to see what thereport would look like.

Next we can create and save our XBRL Instance document.

90. OPTIONAL

Select Save

Select XBRL (Excel with no links)

Use File System – Store file on the desktop

Include all contexts

When we save the file we have to enter in the location we wish tostore it.

Scenario ID: 7884



Scenario ID: 7884


5 Appendix

5.1 FX and Scope Simulation in BPCOptional demo steps, someone will be interested in BPC Currency Translation and Scope simulationfunctions. Here is just for your reference:Check the category propertiessetting in BPC admin

Click “BPC admin” in the BPCweb pageClick “dimension”Select “Category” and open itMake sure the categories areset as rightACTUAL_CONSTANTRATE

(use last year’s exchange rate)ACTUAL_LYOWNERSHIP

(user last year December’sownership)

(in your image the settingmaybe not correct, so plscorrect it as right)

Back to BPC Home pageClick “Activities”Select “Legal Consolidation”Click the first step”Consolidation Corporate Tasks”

Click “Analysis Report”Click “Run Simulations”

Scenario ID: 7884


For Currency translation simulation,pls run as below:

Category:ACTUAL_CONSTANTRATEConsoscope:CORPORATE (or C_ALLACT)Currency:<all>Time:2014.DEC

For this simulation, we will use“Actual” ownership for 2014.Dec, butwith last year Dec (mean2013.Dec)’s actual exchange rate forcurrency translation

Click “Next” and “Finish” to runthe data packageCheck the data package statusto make sure it’s succeed

Back to BPF (or just in theEXCEL EPM pane)Click the report “CurrencyVariance Report” (which is justabove “run simulation”)Explain the third column “Actualat constant rates” to show theeffect of exchange rate

Scenario ID: 7884


For Scope simulation, pls run asbelow:

Category:ACTUAL_LYOWNERSHIPConsoscope:CORPORATE (or C_ALLACT)Currency:<all>Time:2014.DEC

For this simulation, we will use2014.Dec actual exchange, but withlast year Dec ownership data (mean2013.Dec)

Click “Next” and “Finish” to runthe data packageCheck the data package statusto make sure it’s succeed

Back to BPF (or just in theEXCEL EPM pane)Click the report “CurrencyVariance Report” (which is justabove “run simulation”)Put the cursor on “Actual atConstant rates”Click “Edit Report” to changethe category to “Actual for LastYear’s Ownership”Click “OK” twice to confirm thechange

Explain the third column

Scenario ID: 7884


Scenario ID: 7884


5.2 Equity Pick Up Demo

Parent Company reporting requirements Based on FR Y 9LP in the US (parent regulatory reporting) the top of the house parent needs

to identify income and investment in subsidiary that are generated from direct subsidiaries bytype: bank subsidiaries, non-bank subsidiaries and bank holding company subsidiaries.

This function is used to produce a parent only financial statement and does not involveconsolidation (it is a strictly separate process)

Direct ownership (as opposed to ultimate) is used to calculate EPUImpact to financial statements

Any subsidiary Net Income as well as changes in OCI will be moved to the parent company’sbooks, on dedicated account and audit trail members. Then entry will then be balanced by theInvestment account.

Checking the Setting (Just show if necessary)

Check the parameters setting:

Logon to SAP GUI BW6 withusername “bpc01” andpassword “sbo123”Transaction SPRO ‘SAPReference IMG’ ‘Planningand Consolidation’‘Configuration Parameters’‘Set Global Parameters’Add new parameter‘ENABLE_EQUITY_PICK_UP’,set the value to ‘X’

Check the EPU Business Rule:

Logon to BPC WebSelect “Administration”Select the Business RulesFind the “Equity Pick up” rule in“Consolidation” Model

Genernal Tab:

Scenario ID: 7884


Here we add a new Auditid—AJ_EPU to store the EPUcalculation resultP999T is Net Income accountE1560 as OCI (OtherComprehensive Income) account

Explain the setting in“Controlling” and “Non-Controlling” tabs

Demo for Equity Pick Up

Scenario ID: 7884


Review existing data which will beused in Equity Pick Up

Click “View Ownership Data”We will use direct ownership in theequity pick up calculation, and justselect 4 subsidiaries for examples ,including both controlling and non-controlling cases.

Explain the ownership:E0204 Germany – Holding is theparent company;Germany-holding owns Great Britain80% (controlling case)E0204 owns East US/WestUS1/France 1 20%/20%/40%--noncontrolling casesAnd also, Great Britain owns WestUs1 50%, (two levels)

Scenario ID: 7884


Close the page by clicking the“X” on top right of the page

The HTML5 Web interface inBPC10.1 has a new feature—youcan choose the page from the newpage number icon

Back to “Overview-Germany-holding overview”View the source data for EPUcalculation

In Dec 2014, we can see theNet income and OCI (E1560)come from 4 subsidiaries (allwith EUR)

F.g. E010101—East US has Netincome 412520, OCI -164383While E0204-Germany Holdingowns East US 20%, so this is a non-controlling case, and 20% of netincome of East US will added to aspecial auditID (AJ_EPU) as therevaluation of parent company

Leave the Excel report open, forlater explaining the EPUcalculation

Back to “Overview” processClick “Equity Pick Up Monitor”Make sure the dimensionmembers in header are:

Category: ActualTime: 2014.DECEntity: E0204Currency: EUR

Click “Refresh” to refresh the data

Sometime the Status maybe “Done”,if you want to reset the status, youcan select the investor and click“Reset” to back to the original status

Select E0204 – Germany

Scenario ID: 7884


HoldingAnd click “Run Equity Pick Up”button.For the first run, pls use “FullEquity Pick Up”, then you canuse “Incremental” for higherperformanceClick “OK” to run the EPUcalculation

Close “Close” when theprocess is done

Now in EPU Monitor, you cansee the status are all “Done”Select the first line—Investor isE0204 Germany HoldingClick “Equity Pick Up AuditReport”

Explain the Audit Report (Plsrefer to the business rulesetting and the source data tounderstand the destinationdata)

E0204 owns E010101 (East US) 20%, so 20% of East US’s net income willtransfer to some destination account and a special autidt id (AJ_EPU) to effectthe report of parent company

You can scroll down aboveAudit report to find E0201 –Great Britain, or close above

Scenario ID: 7884


audit report, back to EPUmonitor, and select G0201-Great BritainClick “Equity Pick Up AuditReport”

Explain the Audit Report (Plsrefer to the business rulesetting and the source data tounderstand the destinationdata)

Close the Audit ReportBack to overview process

E0201 owns E010102 (West US1) 50%, a controlling case; so 100% of the netincome transfer to A1810 (Investment Asset) (according the setting in BusinessRules)

Notice there is a thrid party with 30% ownership (Direct ownership)

Close the Audit ReportBack to overview processChoose the last report “EPUreport”, let’s see the report forparent company

The report shows the main accountsare impacted by EPU, includingA1810—investments in SubsidiariesE1610-Retained Earning;

You can choose Parent Company to

Scenario ID: 7884


see the reevaluation;

For example, select E0204 asParent company:

The column shows its subsidiaries(Pls ignore the data for somesubsidiaries which has no INPUTdata, cause we migrate the datafrom other database)

Now you can see the original inputfor A1810 (investment) to East US is100000,and add the EPU as 49627 (let’srecall the source data from East USincome 412520 * 20% + OCI-164383*20% = 49627.40),

Also you can select E0201-GreatBritain (From Context, and clickRefresh after selection) to see it’sEPU report as parent company

The last calculated column is the subtotal for parent revaluation according EPU

Scenario ID: 7884


5.3 Pre-demo: Check the EPM add-in for Excel User Options

Before a demo make sure that you check the following EPM add-in options:

Open ExcelIn the Excel ribbon click on EPM and goto Options and User Options

In the Navigation tab ensure that EnableDouble-Click is checked

In the Others tab ensure that the optionsare enabled:Member RecognitionContext Bar and Pane

Note: The Show Pane & Context button willonly work if:

The Context Bar and Pane options havebeen enabled.You are connected to an environmentand model.

Scenario ID: 7884


5.4 Pre-demo: Check the EPM Context for the Models

This demo is uses environment (application set) EPM10_DEMO_PL, or for the shared landscape yourcopied environment. Within the environment the following models are used during the demo:

Intercompany Matching for demo steps 20 – 29Consolidation for the steps 30 and further.

Before a demo check the EPM Context settings for the Models:

On the SDC Lean Showrooms click on the BPC NW – Web shortcut in FavoritesLogon with user bpc01 and password sbo123

Ensure that the Environment is set to: EPM10_DEMO_PL

From the Start Page launch EPM OfficeAdd-in Excel

Connect to the model Consolidation

The Connection Name you see may differbased on the landscape and environmentname.

Ensure that the EPM Context for theConsolidation model is set to:The Time should be “2014.DEC”

Close Excel

Scenario ID: 7884


Open Excel connected to theIntercompany Matching Model

Ensure that the EPM Context for themodel is set to:

Close Excel

For consolidated data in the consolidation model data is stored on:

Dimension Member

Flow – Balance Sheet End or F99

Flow – P&L PL99

DataSrc ALL_AUDITID

ConsoScope: C_CORPORATE / C_ALLACT

Entity: E00 – BestRun Corporation

IntCo: ALL_INTERCO

RptCurrency: EUR / USD

Time: 2014.DEC

MEASURES: YTD

Scenario ID: 7884


5.5 Pre-demo: Set IC to Data Source IFRS

SAP Intercompany can only be connected to one data source at the time. Before the demomake sure you are connected to the data source IFRS.

From the favorites openIntercompany – Admin

In the IntercompanyAdministration console click onIFRS

In the Edit Data Source click onConnect

From the favorites open theIntercompany – Web page.This should now mention:Connected to data source: IFRS

Scenario ID: 7884


5.6 Pre-demo for: Check the DM Datasource

SAP Disclosure Management needs to be connected to the correct data source applicable tothis demo. Before the demo make sure you are connected to the data source DisclosureManagement Data Source.

To do so:

Open Excel Click on the Disclosure Management tab Click on ‘Datasources’. (login: ADMIN with the password ‘super’).

The DM overview should have the first datasource with a green check mark next to it.If it does not:

Click on the second datasource (the line) so it’s highlighted Click the ‘connect’ icon above it (ADMIN/super is the connection username/password)

Scenario ID: 7884


5.7 Document Update Notes

Date Notes

1 December 2011 Initial version of the script

3 January 2012 Version for validation

28 August 2012 Adjustments for SDC

21 December 2012 Format and Minor Content update.Added link to a speed demo for the ECC drill-through due to thedecommissioning of the IDES DE3 system.

27 May 2013 Adjustments for Lean Showrooms

16 August 2013 Remove LDL references

1 Oct 2013 Adjust updated content, including all screenshots

5 Nov 2013 Add Financial Result Insight information

28 Nov 2013 Add FX and Scope Simulation

21 Mar 2014 Add EPU and change to BPC10.1 screenshots

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7884 - Demo Script for BPC NW 10 and 10_1 - Detailed Consolidation Demo - Partner Portal June 2014

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Transcript of 7884 - Demo Script for BPC NW 10 and 10_1 - Detailed Consolidation Demo - Partner Portal June 2014