8/2/2019 731asap Training

1/19

SAP TRAINING

OM & OP

8/2/2019 731asap Training

2/19

STRUCTURE OF SAP

SAP Human Resources Management System is oneof the largest modules in the SAP R/3 system whichconsists of many sub modules like:

HR - Human Resource

PP - Product Planning PM - Product Management

QM - Quality Management

SD - Sales & Development

FI - Finance CO - Controlling

MM - Material Management

8/2/2019 731asap Training

3/19

ABBREVIATION & DEFINITION

ERP(Product) Enterprise Resource Planning SAP(Brand Name) System Applications Product in Data

Processing R/3 Model - The R/3 architecture is comprised of a)Presentation

Layerb)Application Layerc)Database Layer

RP1 Live Database RQ1 Quality Server/Demo Database Secondment - Secondment is the transfer of a person from their

regular organization for temporary assignment elsewhere. Sabbotical Initially means rest from work, when employee takes

break for Higher studies or some progressive work.

8/2/2019 731asap Training

4/19

ORGANIZATIONAL PLAN FLOW

Organizational Planning/Business Planning

Structure

Org Unit/Business Unit Position Relationship

Manpower Planning(MPP)

Holders

Joining Induction Payroll Progress Review Confirmation Promotion/Transfer Secondment/Sabbatical/Loaning Separation

Vacancies

8/2/2019 731asap Training

5/19

BASIC SAP STRUCTURE (HR)

OrgStructure

Org Unit(0) Position(S)

Job

Level(ZL)

EnterpriseStructure

Personal

are(Location)

Personal Sub

Area(Function)

Personal

Structure

EnterpriseGroup

EnterpriseSubgroup

8/2/2019 731asap Training

6/19

TECHNICAL TERM

TCODE:- Transaction code

Info type:- Units of HRM

8/2/2019 731asap Training

7/19

HR TRANSACTION CODE

For OM:-PPOM Maintain Organizational Plan

PPOS Display Organizational Plan

For PA:-PB10 InitIal entry of applicant master dataPB20 Display applicant master dataPB30 Maintain applicant master dataPB40 Applicant eventsYPBA7 Data Transfer (SAP to HURES)

PA10 Personnel FilePA20 Display HR Master DataPA30 Maintain HR Master DataPA40 Personal Events

For Employee

For Applicant

8/2/2019 731asap Training

8/19

FUNCTION OF OM & PA

OM:-1) Position Creation

2) Org Chart Manipulation

8/2/2019 731asap Training

9/19

PA :-

1) Applicant creation

2) Joining3) Confirmation4) Transfer

i] Interdivision

ii] Intradivision5) Grade Change

i] Promotionii] Fitment

6) Pre Separation7) Separation8) Secondment9) Sabbotical

8/2/2019 731asap Training

10/19

BUSINESS PLAN LIFE CYCLE :-

APO

Productiom

Godown

SalesModules

Accounting

BalanceSheet

8/2/2019 731asap Training

11/19

POSITION CREATION (OM) :-

PPOM_OLD

StaffAssignment

Org UnitPositions

Createposition

N.B: Position can be of two types sanctioned & unsanctioned, create as perorg structure & manpower planning.

Important Infotype:-[B] ZO5 -> Job Level

[A] 002 -> 1ST Appraiser

8/2/2019 731asap Training

12/19

PA (ACTION & TCODE) :-

Applicant creation Prepare for hiring

Transfer data to HURES(through XI)

Confirmation

Transfer Promotion Separation etc

PB40

YPBA7

PA40

8/2/2019 731asap Training

13/19

CONFIRMATION:-

Confirmation

Confirmed

Pre

confirmed

Not

Confirmed

8/2/2019 731asap Training

14/19

GRADE CHANGE:-

Grade

Change

Promotion Demotion Fitment

8/2/2019 731asap Training

15/19

TRANSFER:-

Transfer

Intradivisional

Change oflocation

PositionReassignment

Interdivisional

IN (active)(inITC & in ITD)

OUT(inactive))(in ITCbut not in ITD)

8/2/2019 731asap Training

16/19

DETAILING TRANSFER :-Change of

location

Position

Reassignment

IN OUT

Documentation

Approver ( F &above DMC, G& below EC)

Approver ( F &above DMC, G& below DM forTM & D)

Approver ( CMC) Approver ( CMC)

Responsibility HR Admin (runaction fromfrom location)

HR Admin HOHR Admin HOHR Admin

Importantfields

Emp no, date,PA, PSA, NewPos no, Desig,Reason foraction, Newcircle sectiondata, Plannedtime

Emp no, date, PA,PSA, New Pos no,Desig, Reason foraction, New circlesection data,Planned time,functional area

(CHR executesHURES actionbecause ITDsdont have details

of the employeewith them)Emp no, date, PA,PSA, New Pos no,Desig, Reason foraction, New circlesection data,Planned time,

functional area,vendor code

8/2/2019 731asap Training

17/19

POINTS TO REMEMBER (PB) :-

DOJ & DOB VV Imp Medical test result will take DOJ as start date (Prepare for hiring) If there was any prev

holder then the msgwill come like ready for hiring but that just foran information.

If applicant no not generated means departmentnot mentioned

Once generated HR Administrator will getapproval request at HO and HURES will beupdated.

8/2/2019 731asap Training

18/19

MUST REMEMBER

Execute asap (within 8 hrs) i.e on time

Completeness

AccuracyNo future action

At the time of assigning a position SAP

prompt for delimit vacancies, alwayscancel it.

8/2/2019 731asap Training

19/19

MUST REMEMBER

Do not maintain Tel no. & email.

While filling vacancy never use drop down

box always consult org structure usingPPOS_OLD

Do not start new session while creatingapplicant

Dont keep probation period empty, its an

open field thus fill according to the policy.