704 Report, Part IINational Training for CILs November 13, 2008

Independent Living Unit

Rehabilitation Services Administration

Office of Special Education and Rehabilitative Services (OSERS)

United States Department of Education

704 Report Training 704 Report Training OverviewOverview RSA uses the 704 Report to: RSA uses the 704 Report to:

– verify CILs’ compliance with federal laws and verify CILs’ compliance with federal laws and regulations prior to awarding continuation grants;regulations prior to awarding continuation grants;

– gather accurate and consistent data about the IL gather accurate and consistent data about the IL program’s impact on individuals with significant program’s impact on individuals with significant disabilities; anddisabilities; and

– provide IL performance data to the general public and provide IL performance data to the general public and national, state and local decision-makers through national, state and local decision-makers through RSA’s Management Information System (MIS).RSA’s Management Information System (MIS).

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PurposePurpose This training will help CILs to report accurate and This training will help CILs to report accurate and

consistent 704 Report data by:consistent 704 Report data by:– providing key definitions and clarifications;providing key definitions and clarifications;– addressing recurring issues and questions; addressing recurring issues and questions; – explaining the revised Race and Ethnicity section; andexplaining the revised Race and Ethnicity section; and– helping CILs to report achievements without helping CILs to report achievements without

duplication of data. duplication of data.

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Overall GuidanceOverall Guidance The 704 Report must include the consumers, The 704 Report must include the consumers,

services and goals made possible through:services and goals made possible through:– Title VII of the Rehabilitation Act funds; andTitle VII of the Rehabilitation Act funds; and– Non-title VII funds, if:Non-title VII funds, if:

• title VII funds contributed at least in part to the availability of title VII funds contributed at least in part to the availability of the non-title VII funds;the non-title VII funds;

• non-title VII funds were generated through title VII-supported non-title VII funds were generated through title VII-supported activities; or activities; or

• non-title VII consumers also received title VII-funded non-title VII consumers also received title VII-funded services.services.

Overall GuidanceOverall Guidance Each CIL must submit a separate 704 Report. Each CIL must submit a separate 704 Report.

– Even when multiple CILs share a single executive Even when multiple CILs share a single executive director and/or governing board. director and/or governing board.

• In such cases, the 704 Report must reflect each CIL’s distinct In such cases, the 704 Report must reflect each CIL’s distinct funding, services, staffing, goals and objectives, etc.funding, services, staffing, goals and objectives, etc.

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Subpart I Subpart I Administrative DataAdministrative DataSection A–Sources and Amounts of Funds and Section A–Sources and Amounts of Funds and ResourcesResourcesThe purpose of subpart I is to:The purpose of subpart I is to:

– determine the amounts of title VII funding received by determine the amounts of title VII funding received by the CIL; andthe CIL; and

– assess the CIL’s success in securing non-Title VII assess the CIL’s success in securing non-Title VII funding.funding.

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Subpart I Subpart I Administrative DataAdministrative DataSection A–Sources and Amounts of Funds and Section A–Sources and Amounts of Funds and ResourcesResourcesReport funds received, not necessarily expended.Report funds received, not necessarily expended.Each row must contain a value. (Enter 0 for none.)Each row must contain a value. (Enter 0 for none.)Use numbers only (not blank spaces, text or Use numbers only (not blank spaces, text or symbols such as “-“ or “*” or “?”).symbols such as “-“ or “*” or “?”).Enter whole dollars, not cents.Enter whole dollars, not cents.

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Subpart I Subpart I Administrative DataAdministrative DataSection A–Sources and Amounts of Funds and Section A–Sources and Amounts of Funds and ResourcesResourcesItem 1 - All Federal Funds ReceivedItem 1 - All Federal Funds ReceivedItem 2 - Other Government FundsItem 2 - Other Government FundsItem 3 - Private ResourcesItem 3 - Private Resources

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Section ASection ASources and Amounts of Funds Sources and Amounts of Funds and Resourcesand Resources

Item 4–Total Income Item 4–Total Income Add Item 1 through Item 3.Add Item 1 through Item 3.Item 5–Pass-Through FundsItem 5–Pass-Through Funds Pass-through fundsPass-through funds are funds received by the CIL are funds received by the CIL

on behalf of the consumer, and expressly on behalf of the consumer, and expressly designated by the funding source for a particular designated by the funding source for a particular use by, or on behalf of, the consumer. use by, or on behalf of, the consumer.

Item 6–Net Operating ResourcesItem 6–Net Operating Resources Item 4 minus Item 5Item 4 minus Item 5

Subpart II Subpart II Number and Types of Individuals with Number and Types of Individuals with Significant Disabilities Receiving Services Significant Disabilities Receiving Services The purpose of subpart II is to:The purpose of subpart II is to:

– determine the number of consumer service records determine the number of consumer service records (CSRs), independent living plans and waivers; (CSRs), independent living plans and waivers;

– track the number of consumers who met all their IL track the number of consumers who met all their IL goals; andgoals; and

– develop demographic profile of the CILs’ consumers.develop demographic profile of the CILs’ consumers.

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Subpart II Subpart II Number and Types of Individuals with Number and Types of Individuals with Significant Disabilities Receiving Services Significant Disabilities Receiving Services Include consumers served through non-title VII Include consumers served through non-title VII

funds, as discussed in Slide 4.funds, as discussed in Slide 4. The Race and Ethnicity sections from last year’s The Race and Ethnicity sections from last year’s

704 Report have been combined into one, in 704 Report have been combined into one, in section “G.”section “G.”

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Section ASection ANumber of Consumers Served During the Number of Consumers Served During the Reporting YearReporting Year Add A(1) (CSRs carried over from September 30, Add A(1) (CSRs carried over from September 30,

2006) to A(2) (CSRs opened after October 1, 2006) to A(2) (CSRs opened after October 1, 2007).2007).

Consumers served means individuals with Consumers served means individuals with significant disabilities who have a CSR.significant disabilities who have a CSR.

Active CSR applies to consumers seeking IL Active CSR applies to consumers seeking IL services or goals between October 1, 2007 and services or goals between October 1, 2007 and September 30, 2008. September 30, 2008. – Including CSRs opened prior to October 1, 2007.Including CSRs opened prior to October 1, 2007.

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Section BSection BNumber of CSRs Closed by September 30 Number of CSRs Closed by September 30 of the Reporting Yearof the Reporting Year Add B(1) through B(5). Add B(1) through B(5).

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Section CSection CNumber of CSRs Active on September 30 Number of CSRs Active on September 30 of the Reporting Yearof the Reporting Year A(3) minus (B)(6).A(3) minus (B)(6).

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Section DSection DIL Plans and WaiversIL Plans and Waivers Add D(1) to D(2).Add D(1) to D(2). D(3) must equal A(3).D(3) must equal A(3).

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Section ESection EAgeAge Sum of E(1) through E(6) must equal A(3).Sum of E(1) through E(6) must equal A(3).

– If the consumer’s age is not identified, use the “age If the consumer’s age is not identified, use the “age unavailable” category.unavailable” category.

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Section F Section F SexSex F(1) plus F(2) must equal A(3), unless any F(1) plus F(2) must equal A(3), unless any

consumer chooses not to self-identify.consumer chooses not to self-identify.– If so, explain in subpart VII, section B.If so, explain in subpart VII, section B.

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Section G Section G Race and Ethnicity (revised)Race and Ethnicity (revised) Each consumer may be counted under ONLY Each consumer may be counted under ONLY

ONE of the categories in section G.ONE of the categories in section G.– Even if the consumer reported more than one race Even if the consumer reported more than one race

and/or reported Hispanic/Latino ethnicity.and/or reported Hispanic/Latino ethnicity. The revised section includes three new categories:The revised section includes three new categories:

– (6) Hispanic/Latino of any race or Hispanic/ Latino (6) Hispanic/Latino of any race or Hispanic/ Latino only;only;

– (7) Two or more races; and(7) Two or more races; and– (8) Race and ethnicity unknown.(8) Race and ethnicity unknown.

The sum of G(1) through G(8) must equal A(3).The sum of G(1) through G(8) must equal A(3).

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Section HSection HDisabilityDisability The sum of H(1) through H(7) must equal A(3).The sum of H(1) through H(7) must equal A(3).

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Section I Section I Individuals Served by County During the Individuals Served by County During the Reporting YearReporting Year The sum of all counties must equal A(3).The sum of all counties must equal A(3).

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Subpart III Subpart III Individual Services and Achievements Individual Services and Achievements The purpose of subpart III is to determine the The purpose of subpart III is to determine the

number of:number of:– IL services provided to consumers; IL services provided to consumers; – goals achieved in one or more significant life areas; andgoals achieved in one or more significant life areas; and– consumers who have overcome barriers to independent consumers who have overcome barriers to independent

living and community integration.living and community integration.

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Subpart III Subpart III Individual Services and Achievements Individual Services and Achievements Include services and achievements attained Include services and achievements attained

through non-title VII funds, as discussed in Slide through non-title VII funds, as discussed in Slide 4.4.

Subpart III comprises three distinct items: Subpart III comprises three distinct items: – Individual Services (section A); Individual Services (section A); – Goals Related to Significant Life Areas (section B, item Goals Related to Significant Life Areas (section B, item

1); and1); and– Access to Previously Unavailable Transportation, Access to Previously Unavailable Transportation,

Health Care Services and Assistive Technology Health Care Services and Assistive Technology (section B, item 2).(section B, item 2).

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Subpart III Subpart III Individual Services and AchievementsIndividual Services and Achievements Individual ServicesIndividual Services represents the IL services received by represents the IL services received by

consumers in pursuit of their goals and desired outcomes. consumers in pursuit of their goals and desired outcomes. – The means to the ends. The means to the ends.

Increased Independence in Significant Life AreasIncreased Independence in Significant Life Areas (SLAs) (SLAs) corresponds to the consumer’s fundamental purpose in corresponds to the consumer’s fundamental purpose in seeking the IL services. seeking the IL services. – The consumer’s goals and desired outcomes, the ends. The consumer’s goals and desired outcomes, the ends.

Improved Access to Previously Unavailable Improved Access to Previously Unavailable Transportation, Appropriate Health Care and Assistive Transportation, Appropriate Health Care and Assistive TechnologyTechnology are considered indicators of independence. are considered indicators of independence.– The basic conditions for consumers to achieve their goals and The basic conditions for consumers to achieve their goals and

ends.ends.

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Section ASection AIndividual ServicesIndividual Services Section A includes services provided to consumers with Section A includes services provided to consumers with

CSRs only, except for Information and Referral (I&R) CSRs only, except for Information and Referral (I&R) services. services. – Services (A) through (W) are defined in the 704 Report Services (A) through (W) are defined in the 704 Report

Instructions, pages 19 – 21.Instructions, pages 19 – 21.

The second column, “Consumers Receiving Services,” The second column, “Consumers Receiving Services,” cannot exceed the first column, “Consumers Requesting cannot exceed the first column, “Consumers Requesting Services.” Services.” – The first column must reflect all IL services sought in FY 2008, The first column must reflect all IL services sought in FY 2008,

including those originally requested during a prior fiscal year.including those originally requested during a prior fiscal year.

Each IL service must be counted only once, under a single Each IL service must be counted only once, under a single category.category.– Even if the service could fit under more than one category. Even if the service could fit under more than one category.

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Section ASection AIndividual ServicesIndividual Services If the same type of service is provided to a If the same type of service is provided to a

consumer in multiple instances to support a single consumer in multiple instances to support a single IL goal, that service can be counted only once for IL goal, that service can be counted only once for that consumer.that consumer.– An IL service provided in multiple instances to a An IL service provided in multiple instances to a

consumer can be counted more than once only if: consumer can be counted more than once only if: • the consumer’s ILP indicates that this service supports more the consumer’s ILP indicates that this service supports more

than one IL goal. than one IL goal.

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Section BSection BIncreased Independence and Increased Independence and Community IntegrationCommunity IntegrationItem 1 – Goals Related to Increased Item 1 – Goals Related to Increased Independence in a Significant Life AreaIndependence in a Significant Life AreaSLAs group the universe of independent living and SLAs group the universe of independent living and community integration goals into a manageable community integration goals into a manageable number of categories. number of categories.

– Each SLA represents several related IL goals. Each SLA represents several related IL goals. – SLAs (A) through (L) are defined in the instructions, SLAs (A) through (L) are defined in the instructions,

pages 21–22.pages 21–22.Each IL goal must be counted only once, under a Each IL goal must be counted only once, under a single SLA categorysingle SLA category

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Section BSection BIncreased Independence and Increased Independence and Community IntegrationCommunity IntegrationItem 1 – Goals Related to Increased Item 1 – Goals Related to Increased Independence in a Significant Life AreaIndependence in a Significant Life AreaThe sum of the second and third columns, “Goals The sum of the second and third columns, “Goals Achieved” and “In Progress,” cannot exceed the first Achieved” and “In Progress,” cannot exceed the first column, “Goals Set.”column, “Goals Set.”

– ““Goals Set” must include all goals pursued in FY 2008Goals Set” must include all goals pursued in FY 2008• Including those set during a prior fiscal year.Including those set during a prior fiscal year.

Section B only includes consumers with CSRs.Section B only includes consumers with CSRs.

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Section BSection BIncreased Independence and Community Increased Independence and Community IntegrationIntegrationItem 2 – Improved Access to Transportation, Health Care Item 2 – Improved Access to Transportation, Health Care Services and Assistive Technology – Table (A)Services and Assistive Technology – Table (A)The sum of the second and third columns, “Consumers The sum of the second and third columns, “Consumers Achieving Access” and “Access in Progress,” cannot exceed Achieving Access” and “Access in Progress,” cannot exceed the first column, “Consumers Requiring Access.”the first column, “Consumers Requiring Access.”

– ““Consumers Requiring Access” must count all consumers seeking Consumers Requiring Access” must count all consumers seeking access in FY 2008access in FY 2008

• Including those who started seeking access during a prior fiscal year.Including those who started seeking access during a prior fiscal year.

Item 2 includes: Item 2 includes: – consumers with CSRs; and consumers with CSRs; and

– individuals who received I&R services without a CSR, if :individuals who received I&R services without a CSR, if :• the CIL verifies I&R recipients’ access through follow-up contacts. the CIL verifies I&R recipients’ access through follow-up contacts.

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Section BSection BIncreased Independence and Community Increased Independence and Community IntegrationIntegrationItem 2 – Improved Access to Transportation, Health Care Item 2 – Improved Access to Transportation, Health Care Services and Assistive Technology – Table (A)Services and Assistive Technology – Table (A)Previously unavailablePreviously unavailable means that transportation, health means that transportation, health care or assistive technology was not available to a particular care or assistive technology was not available to a particular consumerconsumer

– whether or not it exists in a given community. whether or not it exists in a given community.

Access to appropriate health careAccess to appropriate health care refers to the refers to the accommodations, support and assistance required for the accommodations, support and assistance required for the consumer to use the medical services available in a consumer to use the medical services available in a communitycommunity

– not the medical service or procedure itself.not the medical service or procedure itself.

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Section BSection BIncreased Independence and Increased Independence and Community IntegrationCommunity IntegrationItem 2 – Improved Access to Transportation, Item 2 – Improved Access to Transportation, Health Care Services and Assistive Technology Health Care Services and Assistive Technology (B) I&R Information(B) I&R InformationIndicate whether or not the CIL engaged in follow-Indicate whether or not the CIL engaged in follow-up contacts with I & R recipients to document access up contacts with I & R recipients to document access gained to previously unavailable transportation, gained to previously unavailable transportation, health care or assistive technology. health care or assistive technology.

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Section C Section C Additional Information Concerning Additional Information Concerning Individual Services or AchievementsIndividual Services or Achievements

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Subpart IVSubpart IVExtent of CIL Compliance with the Six Extent of CIL Compliance with the Six Evaluation StandardsEvaluation Standards The purpose of subpart IV is to:The purpose of subpart IV is to:

– ensure CILs’ compliance with evaluation standards ensure CILs’ compliance with evaluation standards outlined in section 725 of the Act; and outlined in section 725 of the Act; and

– highlight the CILs’ capacity-building and systems highlight the CILs’ capacity-building and systems advocacy activities in the community.advocacy activities in the community.

Narratives should be brief and concise.Narratives should be brief and concise.

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Section ASection ACompliance Indicator 1: PhilosophyCompliance Indicator 1: PhilosophyItem 1 - Consumer ControlItem 1 - Consumer ControlBoard Member CompositionBoard Member CompositionStaff CompositionStaff CompositionBased on Full-time equivalents (FTEs), not the number of Based on Full-time equivalents (FTEs), not the number of staff. staff. The 704 Report Instructions, page 24, explains how to The 704 Report Instructions, page 24, explains how to calculate FTEs. calculate FTEs.

– CILs may exclude personal assistants, readers, drivers and CILs may exclude personal assistants, readers, drivers and interpreters from FTE calculations. interpreters from FTE calculations.

Decision-making staff means the executive director, any Decision-making staff means the executive director, any supervisory position and other policymaking position.supervisory position and other policymaking position.

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Section ASection ACompliance Indicator 1: PhilosophyCompliance Indicator 1: PhilosophyItem 2 - Self-Help and Self-AdvocacyItem 2 - Self-Help and Self-AdvocacyItem 3 - Peer Relationships and Peer Role ModelsItem 3 - Peer Relationships and Peer Role ModelsItem 4 - Equal Access Item 4 - Equal Access Describe how the CIL:Describe how the CIL:

– ensured equal access to its services, programs, ensured equal access to its services, programs, activities, resource and facilities; and activities, resource and facilities; and

– promoted equal access to all services, programs, promoted equal access to all services, programs, activities, resources and facilities in the community.activities, resources and facilities in the community.

Item 5 – Alternative FormatItem 5 – Alternative Format

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Section BSection BCompliance Indicator 2: Provision of Compliance Indicator 2: Provision of Services on a Cross-Disability BasisServices on a Cross-Disability Basis Section B requires CILs to describe how they Section B requires CILs to describe how they

ensured that IL services are provided to eligible ensured that IL services are provided to eligible individuals with a diversity of significant individuals with a diversity of significant disabilities and members of populations that are disabilities and members of populations that are unserved or underserved:unserved or underserved:– without restrictions based on the particular type or without restrictions based on the particular type or

types of significant disability; andtypes of significant disability; and– in a manner that is neither targeted nor limited to a in a manner that is neither targeted nor limited to a

particular type of significant disability. particular type of significant disability.

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Section CSection CCompliance Indicator 3: Independent Compliance Indicator 3: Independent Living GoalsLiving GoalsItem 1 – Consumer Information Item 1 – Consumer Information CILs must describe how they ensure that CILs must describe how they ensure that

consumers have the opportunity to:consumers have the opportunity to:– develop and achieve their goals (either with or without develop and achieve their goals (either with or without

an ILP); and an ILP); and – express satisfaction or dissatisfaction with the CILs’ express satisfaction or dissatisfaction with the CILs’

policies and services.policies and services.

Item 2 – Consumer Service Record RequirementsItem 2 – Consumer Service Record Requirements The required information for CSRs is outlined in The required information for CSRs is outlined in

34 CFR 364.53. 34 CFR 364.53.

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Section DSection DCompliance Indicator 4: Community Compliance Indicator 4: Community Options and Community CapacityOptions and Community CapacityItem 1 – Community Activities TableItem 1 – Community Activities Table Item 1 must include at least one activity in each of Item 1 must include at least one activity in each of

the following:the following:– issue areas (transportation, appropriate health care, issue areas (transportation, appropriate health care,

assistive technology and affordable, accessible assistive technology and affordable, accessible housing); and housing); and

– activity types (community/systems advocacy, technical activity types (community/systems advocacy, technical assistance, education/public information, outreach assistance, education/public information, outreach efforts and collaboration/networking). efforts and collaboration/networking).

Community activities may involve the CIL’s Community activities may involve the CIL’s consumers as well as staff and board members.consumers as well as staff and board members.

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Section DSection DCompliance Indicator 4: Community Compliance Indicator 4: Community Options and Community CapacityOptions and Community CapacityItem 1 – Community Activities TableItem 1 – Community Activities Table Use the specified issue area and activity type Use the specified issue area and activity type

categories, to the extent possible. categories, to the extent possible. – These categories are defined in the 704 Report These categories are defined in the 704 Report

Instructions, pages 26 and 27.Instructions, pages 26 and 27. Each community activity must be counted only Each community activity must be counted only

once, under the issue area and activity type that once, under the issue area and activity type that most closely match the activity’s essential most closely match the activity’s essential purpose.purpose.

Include community activities conducted through Include community activities conducted through non-title VII programs, as discussed in Slide 4.non-title VII programs, as discussed in Slide 4.

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Section DSection DCompliance Indicator 4: Community Compliance Indicator 4: Community Options and Community CapacityOptions and Community Capacity Item 2 – Description of Community ActivitiesItem 2 – Description of Community Activities

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Section E Section E Compliance Indicator 5: IL Core Services Compliance Indicator 5: IL Core Services and Other IL Servicesand Other IL Services

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Section FSection FCompliance Indicator 6: IL Resource Compliance Indicator 6: IL Resource Development ActivitiesDevelopment Activities

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Subpart VSubpart VAnnual Program and Financial Planning Annual Program and Financial Planning ObjectivesObjectives The purpose of subpart V is to determine whether The purpose of subpart V is to determine whether

the CIL has made “substantial progress,” which is the CIL has made “substantial progress,” which is annually required for RSA to award the annually required for RSA to award the continuation grant.continuation grant.

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Section A Section A Work Plan for the Reporting YearWork Plan for the Reporting YearItem 1 – AchievementsItem 1 – Achievements List each goal or objective, then describe the List each goal or objective, then describe the

progress made with respect to each one.progress made with respect to each one.Item 2 – ChallengesItem 2 – ChallengesItem 3 – Comparison with Prior Reporting YearItem 3 – Comparison with Prior Reporting Year

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Section B Section B Work Plan for the Year Following the Work Plan for the Year Following the Reporting YearReporting Year October 1, 2008 through September 30, 2009.October 1, 2008 through September 30, 2009.Item 1 – Annual Work PlanItem 1 – Annual Work PlanItem 2 – SPIL ConsistencyItem 2 – SPIL Consistency

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Subpart VI Subpart VI Training and Technical Assistance Needs Training and Technical Assistance Needs The purpose of subpart VI is to anticipate CILs’ The purpose of subpart VI is to anticipate CILs’

training and technical assistance needs.training and technical assistance needs.– These needs are to be addressed through ILRU’s RSA-These needs are to be addressed through ILRU’s RSA-

funded CIL-NET projectfunded CIL-NET project

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Subpart VIISubpart VIIAdditional Information Additional Information Section A – Other Accomplishments, Activities Section A – Other Accomplishments, Activities

and Challengesand ChallengesSection B – Additional InformationSection B – Additional Information

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Subpart VIIISubpart VIIISignaturesSignatures If the 704 Report is submitted via email, a hard If the 704 Report is submitted via email, a hard

copy of the CIL director and board chair’s copy of the CIL director and board chair’s signatures is required signatures is required

If it is submitted via the RSA MIS, the CIL If it is submitted via the RSA MIS, the CIL director and board chair’s signatures may be director and board chair’s signatures may be certified online. certified online.

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