COMMITTEE OF THE WHOLE MEETING TO BE HELD ON MONDAY, OCTOBER 21, 2013 AT 7:00

PM

1. PRESENT:

2. DELEGATIONS:

2.1 Laurel Sarginson, Selkirk Tourism Development Committee and Selkirk and

District Chamber of Commerce.

3. COUNCIL DAILY INDEMNITIES AND EXPENSES:

3.1 August 1, 2013 to November 27, 2013.

4. LIST OF ACCOUNTS:

4.1 October 21, 2013.

5. REPORTS & ENQUIRIES:

5.1 Santa Parade of Lights - No Parking Signs.

5.2 Stop Sign - Young Avenue at Sophia Street.

5.3 Street Light Installation - 607 Main Street.

5.4 Business Sign - Pittsburg Avenue and Main Street.

5.5 Selkirk Golf and Country Club Lease Agreement.

6. COMMUNICATIONS:

6.1 Opening of the Third Session of the Fortieth Legislature.

6.2 Royal Canadian Legion Remembrance Day Ceremony.

6.3 Karen Fulham, Judicial Services - Justice of the Peace.

7. NEW BUSINESS:

8. ADJOURNMENT:

From: Selkirk & District Chamber of Commerce [mailto:info@selkirkbiz.ca] Sent: Thursday, October 17, 2013 2:29 PM To: Jane Pepper Cc: Laurel Sarginson Subject: Tourism Development presentation - Oct 21 Hi Jane, As per our discussion, please find attached the supporting material for Monday’s presentation by the Tourism Dev. Committee:

• Business Plan Summary – full plan will be included in the hardcopy package on Monday • Powerpoint presentation • Interlake Tourism Profile

Presenter will be Laurel Sarginson, Chair – TDC Please include this link to the Rivers West Vision 2030 plan so that council can review the plan in its entirety: http://www.riverswest.ca/media/documents/RiversWestVisionENG_smallest.pdf The relevant pages that will be referenced are: 1-14, 31-33 Please note that the download is large (30MB) and we ask for their patience. All supporting material will be provided to members of council the night of the meeting. If you have any questions or need further information, please do not hesitate to contact me. Regards, Sheri Skalesky Executive Director Selkirk Biz The New Selkirk & District Chamber of Commerce Office 204-482-7176 Fax 204-482-5448 visit our new website www.selkirkbiz.ca

2013 Tourism Development

Committee of the Selkirk and District Chamber of Commerce Rob Sarginson

CREATING OPPORTUNITY THROUGH TOURISM IN THE RED RIVER NORTH REGION EXECUTIVE SUMMARY The Tourism Development Committee (TDC) is a dynamic grassroots sub-committee of the Selkirk and District Chamber of Commerce whose aim is to improve the regional tourism sector. For the past 2 years it has gathered feedback from local industry players and tourists, it has consulted with the top decision-makers and agencies in the province, developed working relationships with government and regional partners, and designed new promotional materials and activities. By applying the best practices in the industry, the TDC intends to create a destination marketing organization dedicated to improving the tourist facilities and experience in this region that will capitalize on existing local initiatives, create new products for provincial and national markets and generate increased numbers of visitors to the many historic sites, cultural events, and business establishments in St. Andrews, St. Clements and Selkirk area. The destination marketing organization would maintain and enhance the existing Red River North website and continue the “brand” to build on existing market recognition. It would, however, inject new energy into the production, distribution and awareness of new materials while aggressively developing new markets. Using social media and cooperative advertising with organizations such as Travel Manitoba, the Interlake Tourist Association and Rivers West, this organization will achieve measurable outcomes with timelines, precise goals and reports to councils on a semi-annual basis to inform them of actions, achievements and “bang for the buck”.

2013 Tourism Achievement

Report

Tourism Achievement Report

• Committee structure

• Recap of agreement

• Results • Selkirk

• Regional activity

• Final quarter plan

• Recommendations for 2014

• Representatives from St. Andrews, St. Clements, Selkirk, and West St. Paul

• Reports to Chamber Board of Directors

Tourism Committee

Agreement

Provided $16,000 for expenditures within Selkirk to January 31, 2014:

• $10,724 – Visitor Centre operation

• $2,580 – information distribution

• $2,000 – new materials development

• $700 – administrative support

Visitor Info Centre • 14 weeks (June 1 – September 10);

Internet and two new signs

• $10,724

Result: • 10 weeks (agreement signed June 24 – Museum

closed September 2)

– Agreement exceeded: • 4 additional signs

• Partnership with Gallery and library

• Planning for enhanced sign at Schultz and Main

• Internet Café

Budget Remaining: $2,177

Information Distribution • Year-round distribution with

concentrated summer activity

• $2,580 Result: • 106 hours

• 41 locations

• 20+ different information items

– Agreement exceeded: • On-site Customer Service “pep talks” with personnel

• Strengthened partnership with Gallery and library

• Identification of new locations

Budget Remaining: $1,288

New Materials Development • Regional self-guided tour; Step-on

tours • $2,000

Result: • Self-guided tour completed • Step-on tours promoted with tour operators

– Agreement exceeded: • Ad sales reduced budget expense by $1,000 • 7 Communities in Bloom tours conducted • Self-guided historical transit tours created • Map co-op with ITA

Budget Remaining: $1,475

Administrative Support

• $700 Result: – $900 • 45 hours

• MERCS

Over expenditure: -$200

Regional Action • Supported by Chamber budget:

– Employee familiarization tours – Visitor survey – data collection – Regional stakeholders forum – Biweekly events calendar circulation – Lobby: • River Road mowing by Province • Manitoba Parks development request for input • Selkirk Secondary Plan

– Self-guided river tour developed – Training program planning and development – SAGE presentation

Volunteer Support

• Hundreds of hours: – Delivering tours

– Formulating and conducting survey; analysing data collected

– Writing and editing copy

– Layout and design of information materials

– Planning

– Correspondence and meetings

Final Quarter Plan

• Available Budget: $4,756

• Work to be completed by January 31 – Partnership in production of ITA map = $2,500

– Signage installation at Schultz and Main = TBD

– Self-guided Historic Walking Tour of Selkirk = $1,000

– Community Trail Map update = $1,000

– Administration = $250

• Total planned expenditure: $4,750

Vision

• Unified brand used throughout the region • Effective use of limited funds through strong

cooperative partnerships • Capitalize on potentials • Measurable return on investment • Leverage funds from other sources • Create a proactive and cooperative destination

marketing organization through the robust participation of Councils, Chamber and the public

Some of Our Survey Results – 207 random survey interviews conducted

– an additional 166 postal codes collected • Visitors were: 30% Winnipeg; 25% rural Mb; 25% OOP

• 69% intended to shop, eat, or buy gas while here

• Improved signage and visitor information was suggested as needed by 80%

• Internet was the most used source for info followed by newspapers and word of mouth

• Area maps, calendar of events and coupons were seen to be most needed after signage

Specifically: – 80% Maps

– 25% Local history info

– 80% Calendar of events

– 65% local attractions info

– 16% local services

– 8% RV/camping

– 8% fishing

– 6% winter activities

– 4% kid friendly places

An Important Result

– Tourism in Manitoba decreased this summer

– Visitors seeking information at the Marine Museum Info Centre rose by 20% over 2012 • Improved signage

• Front line staff training

• More locations

Travel Manitoba Data

• 10% of the 10.8M visitors to Manitoba came to the Interlake

• In 2011: • 1.7M visits were made to the Interlake

• $105.6M in expenditures (over $1,037 per resident) 46% of which was food & beverage

• 964 direct tourism jobs

• $19.6M in tax revenues

• Top three visitor activities: • Fishing 14%

• Parks 11%

• Festivals and fairs 11%

Proposal for 2014

• Vision: – Aggressively pursue partnership

with RMs

– Establish a “brand” for region

• Business Plan: – Preliminary document provided

Business Plan Regional approach to branding and promotion of entire area:

– Regional welcome signage on all highways – Coordinated availability of information • Maps, trail heads, and event calendars • Web site links; smart phone apps • Front line employee training

– Robust partnerships with local businesses and all related agencies: ITA, Travel Mb, Parks Canada, Provincial Parks, Rivers West, etc.

2014 Budget Three-way partnership is imperative. • Two year commitment with an annual budget • 2014 budget (shared 3 ways):

– Web site = $3,600 – Signage, trail head maps = $11,500 – Promotions and planning = $4,100 – Information distribution = $3,800 – Employee training = $800 – Tour operator/outfitter promotion = $1,200 – Visitor information centres = $19,800 – Administration & contracts = $3,800

Total: $48,600

Budget without Partners

Requested amount $20,000: – Sign at Schultz and Main = $4,500*

– Visitor Centre (12 weeks) = $12,500

– Information distribution = $2,000

– Administration = $1,000

2013 Tourism Achievement

Report

2011

Tourism Profile: Interlake

Tourism Profile: Interlake

September, 2013 Page 2

Overview

In 2011, tourism in Manitoba generated 10.8 million person-visits (same day and overnight) and $1.45

billion in related spending. Tourism activity in the Interlake region, one of the seven regions in the

province represents 10% of provincial visitation and 7% of related spending.

Visitation by Region 2011 Expenditures by Region 2011

Tourists made 1,707,000 region visits (same day and overnight trips) to the Interlake region in 2011,

encompassing visits by Manitobans, and visitors from other Canadian provinces, the US, and Overseas.

These regional visits resulted in over $105.6 million in expenditures on various goods and services

(representing $1,037 per Interlake resident), creating 964 direct tourism jobs in the region and resulting

in $19.6 million in direct tax revenues.

This report has been prepared in order to illustrate the characteristics of these tourists. The basis for this report is

the Travel Survey of Residents of Canada 2011 (TSRC) and the International Travel Survey 2011 (ITS) prepared by

Statistics Canada. These annual surveys are designed to gather trip characteristic and demographic information on

tourists visiting Canada.

Please note that the results from the 2011 Travel Survey of Residents of Canada cannot be compared to previous

surveys. Statistics Canada offers the following explanation:

The Travel Survey of Residents of Canada has undergone a redesign in 2011. The survey scope is more inclusive and

allows more trips to be collected. Moreover, its new design makes it easier to report trips. These changes are

increasing the survey estimates from previous years. This creates a break in the domestic tourism series. Details on

this break can be found here:

http://www23.statcan.gc.ca/imdb/p2SV.pl?Function=getDocumentationLink&Item_Id=102719&qItem_Id=129083

&TItem_Id=22732&lang=en&db=imdb&adm=8&dis=2

Winnipeg 37%

Eastman 17%

Western 14% Central

Plains Pembina

Valley 10%

Parkland 5%

Interlake 10%

Tourism North

5% Not assigned

2%

Winnipeg 45%

Eastman 7%

Western 11%

Central Plains

Pembina Valley

5%

Parkland 5%

Interlake 7%

Tourism North

6%

Not assigned

14%

Tourism Profile: Interlake

September, 2013 Page 3

Regional Visits and Expenditures

Same-day travellers accounted for 77% of visitor volume and 63% of visitor expenditures in the Interlake

Region. Residents from Canadian provinces other than Manitoba recorded the highest average spending

($307) per person while visiting the region. The category which registered the largest amount of

expenditures in 2011 was the food and beverage category. This category accounted for 46% of total

expenditures.

Traveller volume (Total = 1,707,000)

Traveller expenditures (Total = $105,638,000)

Visitation and Spending by Duration and Origin

Same-day Visits

Overnight Visits

Total

Manitoba 1,296,000 365,000 1,661,000 Other Canada - 19,000 19,000 US 12,000 11,000 23,000 Overseas 2,000 2,000 4,000

Total 1,310,000 397,000 1,707,000

Same-day Spending

Overnight Spending

Total Average Spending (per person visit)

Manitoba $66,036,000 $30,195,000 $96,231,000 $58 Other Canada - $5,835,000 $5,835,000 $307 US $274,000 $3,045,000 $3,319,000 $144 Overseas $68,000 $185,000 $253,000 $63

Total $66,378,000 $39,260,000 $105,638,000 $62

77%

1,310,000

23% 397,000

Same-day

Overnight 63% $66,378,000 37%

$39,260,000

97% 1% 1%

0%

Manitoba

Other Canada US

Overseas

91%

6% 3%

0%

Manitoba

Other Canada

US

Overseas

Tourism Profile: Interlake

September, 2013 Page 4

Visitor Spending by Category

Canada US Overseas Total

Transportation $34,368,000 $642,000 $17,000 $35,027,000 Food & beverage $47,596,000 $1,114,000 $88,000 $48,798,000 Retail $9,163,000 $441,000 $66,000 $9,670,000 Accommodation $5,317,000 $514,000 $54,000 $5,885,000 Entertainment $5,621,000 $608,000 $29,000 $6,258,000

Top markets of the Interlake Region

Manitoba residents make up the largest share of overnight visitation (92%) and spending (77%) in the

Interlake region.

Top five markets of origin (Overnight only) Visitation Spending

1 Manitoba 365,000 $30,195,000 2 Quebec 7,000 $2,722,000 3 Alberta 4,000 $2,391,000 4 British Columbia 4,000 $293,000 5 Minnesota 4,000 $1,795,000

Trip Characteristics

Trip Purpose

64% of all visitors to the region indicated their main purpose of travel was for pleasure. Individually,

visiting family and friends was ranked among the highest in the US and Overseas market.

(overnight visits only) Canada US Overseas Total Total %

Visiting Family and Friends 119,000 6,000 2,000 127,000 32% Pleasure 252,000 4,000 - 256,000 64% Business 8,000 - - 8,000 2% Other 6,000 - - 6,000 2%

33%

46%

9%

6%

6%

Transportation

Food & beverage

Retail

Accommodation

Entertainment

Tourism Profile: Interlake

September, 2013 Page 5

Accommodation & Visit Duration

Over 83% of all visitor nights in the Interlake region were spent in the residences of friends and family

for all markets of origin. On average visitors spent 2.3 nights while visiting the region, which is lower

than the provincial average of 3 nights.

(overnight visits only) Canada US Overseas Total

Friends/Relatives 324,000 5,000 - 329,000 Hotel/Motel/Resort 36,000 4,000 2,000 42,000 Camping / Trailer Park 24,000 1,000 - 25,000 Other - 1,000 - 1,000

Party Composition (overnight visits only)

About 54% of the visitors to the Interlake region prefer to travel alone, while 86,000 or 31% prefer to

travel with one other adult. Just over 14% of the parties journeying to the region were travelling with

children under 15/181.

1 Adult 148,000 2 Adults 86,000 3+ Adults 2,000 Parties with children under 15/18 39,000

Average Party Size 1.7

Seasonality

The most popular quarter to visit the Interlake region for an overnight trip for visitors is the third

quarter. Canadians made up 95% of all visitors who arrived during this three month period.

(overnight visits only) Canada US Overseas Total Total %

January to March 45,000 2,000 - 47,000 12% April to June 122,000 2,000 - 124,000 31% July to September 150,000 6,000 2,000 158,000 40% October to December 67,000 1,000 - 68,000 17%

1 ITS: under 15 years old / TSRC: under 18 years old. Total answering: 275,000.

1 Night 110,000 2 Nights 187,000 3 Nights 64,000 4-9 Nights 34,000 More than 10 nights 2,000

Average Nights 2.3

Tourism Profile: Interlake

September, 2013 Page 6

Trip Activities

The top three visitor activities in the Interlake region include fishing, visiting a provincial or nature park,

and festival or fair.

(overnight visits only) Categories listed are not mutually exclusive

Canada US Overseas Total Total %

National, provincial or nature park 40,000 2,000 2,000 44,000 11% Boating 37,000 1,000 - 38,000 10% Fishing 51,000 3,000 - 54,000 14% Golfing 27,000 - - 27,000 7% Hunting 4,000 1,000 - 5,000 1% Performance such as play or concert 15,000 1,000 - 16,000 4% Festival or fair 42,000 1,000 2,000 45,000 11% Historic site 22,000 2,000 2,000 26,000 7% Museum or art gallery 9,000 - - 9,000 2% Theme or amusement park 17,000 - - 17,000 4% Zoo or aquarium 1,000 - 2,000 3,000 1% Casino 9,000 1,000 - 10,000 3% Sports event as a spectator 3,000 2,000 - 5,000 1% Downhill skiing or snowboarding - - - - -

Notes:

1. Caution is urged in making region to region comparisons because of the small base sizes for some regional market

segments.

2. The information provided in this report is based on customized tabulations of Statistics Canada data, using data

management principles developed by Research Resolutions & Consulting Ltd. in conjunction with provincial partners.

3. Some person visit figures may have been altered slightly in order to establish continuity between the charts and tables

found in this report.

4. If you have any questions or comments about the information presented in this report, please contact Yan Cong,

Research Analyst; Travel Manitoba at: (204) 927-7826; email: ycong@travelmanitoba.com

CITY OF SELKIRK ADMINISTRATIVE REPORT TO: Committee of Council FROM: Interim Director of Operations – R. Borsa RE: Santa Parade of Lights – No Parking Signs DATE TO COMMITTEE: October 21, 2013 ISSUE: To authorize temporary no parking signs on Heap Avenue and on Eveline Street from Heap Avenue to Waterfront Drive for the Santa Parade of Lights HISTORY: The Spirit of Christmas Committee has been organizing the annual Santa Parade of Lights in Selkirk for eight years. This year’s parade will be held on Friday, November 15th starting at 7:00 p.m. This same request for temporary no parking signs was received prior to the 2012 parade, and the City was able to accommodate the request. ANALYSIS: The Spirit of Christmas Committee Chair, Eva Hawryshko, in her September 23, 2013 letter to Mayor & Council (see attached) requests that temporary no parking signs be set up as follows:

1) Starting at 6:00 p.m. and ending at 7:30 p.m. on Heap Avenue to facilitate parade marshaling; and

2) Starting at 6:30 p.m. and ending at approximately 8:30 p.m. (when parade ends) on

Eveline Street from Heap Avenue up to and including Waterfront Drive for the passage of parade entrants.

The Operations Department has temporary no parking signs available to use and it will take about one hour to put out the signs. Labour costs for one employee and one vehicle is approximately $25.00 and can be absorbed within the operating budget. ALTERNATIVES: 1. THAT Council of the City of Selkirk authorize Administration to set up temporary no

parking signs on Heap Avenue and on Eveline Street from Heap Avenue to Waterfront Drive for the Santa Parade of Lights on Friday, November 15, 2013.

- 2 -

2. That Council of the City of Selkirk retain the existing parking on Heap Avenue and on

Eveline Street from Heap Avenue to Waterfront Drive for the Santa Parade of Lights on Friday, November 15, 2013.

PROPOSED RESOLUTION: THAT Council of the City of Selkirk authorize Administration to set up temporary no parking signs on Heap Avenue and on Eveline Street from Heap Avenue to Waterfront Drive for the Santa Parade of Lights on Friday, November 15, 2013.

File No. 3008 October 23, 2012 Eva Hawryshko, Chair Spirit of Christmas Committee 501 Strathnaver Avenue Selkirk, Manitoba R1A 0J1 Dear Madam: Re: Santa Parade of Lights Please be advised that Council of the City of Selkirk at their meeting held on Monday, October 22, 2012, authorized the Public Works Department to assist in placing temporary no parking signs on Heap Avenue and Eveline Street from Heap Avenue to Waterfront Drive for the 7th Annual Santa Parade of Lights to be held Friday, November 16, 2012. Please contact Dennis Whall, Manager of Public Works at (204) 785-4942 to discuss your requirements prior to the event taking place. Yours truly, Dan Repeta, Director of Operations DR/sh cc: Dennis Whall, Manager of Public Works Brent Scherza, Chargehand

THE CITY OF SELKIRK

Administrative Report

TO : Committee of the Whole FROM : Manager of Public Works – D. Whall RE : Stop Sign - Young Avenue at Sophia Street DATE : October 21, 2013 ISSUE: Install a stop sign on Young Avenue at the Sophia Street intersection to stop the west bound traffic. HISTORY: The Operations department has received a request to have a stop sign installed on Young Avenue at the Sophia Street intersection. ANALYSIS: The main complaint is with semi trucks using Young Avenue and Sophia Street which are city truck routes. Traffic travelling west on Young Avenue and turning south on Sophia Street have the potential to cause vehicle collisions with no stop sign to slow traffic. Terry Kashuba, owner of Terry’s Towing at 515 Young Avenue, states in his October 2, 2013 letter (attached) that he has seen quite a few close calls and is concerned that there will be a serious accident. There already is a stop sign on Young Avenue at the Sophia Street intersection to stop the east bound traffic. The Operations Department agrees that this intersection has the potential for an accident. ALTERNATIVES: 1. THAT Council of the City of Selkirk authorize administration to install a

stop sign on Young Avenue at the Sophia Street intersection.

- 2 –

2. THAT Council of the City of Selkirk retain the intersection at Young

Avenue and Sophia Street as is. PROPOSED RESOLUTION: THAT Council of the City of Selkirk authorize administration to install a stop sign on Young Avenue at the Sophia Street intersection.

DATE

SCALE DRAWN BY SHEET

DRAWING NAME

CITY FILE NAME

FIELD BOOK

APPROVED

PROPOSED STOP SIGN

1 of 1oCTOBER 3, 2013

KDN.T.S. YoungStopSign

SOPHIA STREET AT YOUNG AVENUE

THE CITY OF SELKIRK

Administrative Report

TO: Committee of the Whole FROM: Manager of Public Works – D. Whall RE: Street Light Installation – 607 Main Street DATE TO COMMITTEE: October 21, 2013 ISSUE: To give Manitoba Hydro authorization to install one (1) 100w roadway light on an existing pole beside 607 Main Street. HISTORY: A request was received from Barry Howard (attached) on September 10, 2013 to increase the level of street lighting on the west side of Main Street between Greenwood Avenue and Netley Avenue. The resident lives at 607 Main Street and claims that the area is very dark and this is a safety concern. There is a lot of pedestrian traffic in this area with people walking their dogs. On September 19, 2013, the Operations Department referred the request to Manitoba Hydro. On October 3, 2013, Manitoba Hydro submitted their estimate to improve the street lighting beside 607 Main Street. ANALYSIS: Manitoba Hydro has stated that the cost to install a 100w roadway light on an existing distribution pole would be $593.00 + GST. The annual operating cost would be $89.04 plus taxes. The Operations Department is able to absorb this extra cost within its Street Lighting Budget. The Manager of Public Works inspected the area and determined that a street light is warranted on this section of Main Street. In order for Manitoba Hydro to install the street light, they require a certified resolution of Council authorizing the installation.

- 2 - ALTERNATIVES: 1. THAT Council of the City of Selkirk authorize Manitoba Hydro to make the

following change to the street lighting system:

Installation of a street light on an existing distribution pole beside 607 Main Street:

Installation cost $593.00 Annual operating cost $89.04

2. THAT Council of the City of Selkirk not authorize Manitoba Hydro to install a

street beside 607 Main Street. PROPOSED RESOLUTION: THAT Council of the City of Selkirk authorize Manitoba Hydro to make the following change to the street lighting system: Installation of a street light on an existing distribution pole beside 607 Main Street: Installation cost $593.00 Annual operating cost $89.04

File No. 2011

January 11, 2011 Manitoba Hydro Box 250 Selkirk, Manitoba R1A 2B2 Attention: Perry Hopkins Energy Services & Sales Dear Sir: Re: Installation of Street Light at 820 Selkirk Avenue Please be advised that Council of the City of Selkirk at their regular meeting held on Wednesday, December 29, 2010, passed Resolution #578/10 stating the following:

“THAT Council of the City of Selkirk hereby authorize Manitoba Hydro to make the following change to the street lighting system: Installation of a street light on an existing distribution pole in front of 820 Selkirk Avenue. Installation cost $615.30 Annual operating cost $ 85.08

I trust you will find this in order. Yours truly, Randy Borsa, C.E.T., Director of Operations RB/sh cc: Edie Henrichsen, Director of Corporate Services Steve Fedak, Manager of Public Works

File No. 2011

January 11, 2011 Richard & Colleen Swiderski 820 Selkirk Avenue Selkirk, Manitoba R1A 4L4 Re: Installation of Street Light at 820 Selkirk Avenue Please be advised that Council of the City of Selkirk at their regular meeting held on Wednesday, December 29, 2010, passed a resolution authorizing Manitoba Hydro to install a street light on an existing distribution pole in front of 820 Selkirk Avenue.

We have advised Hydro of Council’s decision and they will make arrangements to have the light installed as soon as time and weather permits. Yours truly, Randy Borsa, C.E.T., Director of Operations RB/sh

CITY OF SELKIRK ADMINISTRATION REPORT

TO: Committee of the Whole FROM: E. Henrichsen, Director of Corporate Services RE: Business Sign – Pittsburg Avenue and Main Street REVISED DATE TO COMMITTEE: October 21, 2013 ISSUE: Relocation of the Amsco business sign currently located on the west boulevard on the south side of Pittsburg Avenue on Main Street. HISTORY: Mr. D. Arnason, Tojo Holdings Ltd., has recently purchased property at the corner of Pittsburg Avenue and Main Street. Mr. Arnason is requesting that the existing business sign located on the boulevard in front of 43 Main Street be relocated as it has a negative effect on the view of the new building being constructed. ANALYSIS: The Amsco sign has been in the same location for approximately 30 plus years. Neither City Administration or Amsco have been successful to retrieve a letter or agreement for this sign. Contact with Department of Highways and Transportation personnel confirm that the City of Selkirk is the Traffic Authority for this highway within the City of Selkirk. Signs located along Manitoba Avenue West on City property are by agreement with the City and pay an annual fee. Presently this fee is $100.00 plus GST per year. To be consistent an agreement should be entered into for any sign on City property, which would include that the sign owners have liability insurance. Currently sign agreements are 3 years in duration, Amsco is requesting an agreement with a longer duration, ie. ten years. Administration contacted Amsco regarding the relocation of the sign. A favourable response has been received from Amsco with the request for relocation of the sign to south of Pittsburg so the trucking companies have time to adjust their lanes before having to turn left. Mr. Borsa, Interim Director of Operations, has estimated a cost of $1,000.00 to relocate the sign. Mr. Arnason was contacted with regards to the cost to relocate the sign and has confirmed in writing to pay the $1,000.00 for the City to relocate the existing business sign. Dennis Whall, Manager of Public Works, met with Doug Scramstad, Amsco; Mark Medock, Selkirk Tire, and Dick Arnason, Tojo Holdings Ltd., to discuss the various location options and arrive at the most suitable location to relocate the business sign.

Consensus is to relocate the business sign further south on the west boulevard on Main Street in the vicinity of the existing 511 Info sign adjacent to the MRM. The 511 Information Sign will be relocated. ALTERNATIVES: 1. THAT Council of the City of Selkirk approve the relocation of the existing Amsco business sign

further south on the west boulevard adjacent to the MRM property on Main Street; and FURTHER THAT the City of Selkirk and Amsco enter into a sign agreement for a duration of 10 years; and FURTHER THAT Amsco pay an annual fee for the sign as set by Council from time to time; and FURTHER THAT the signing officials be authorized to enter into the agreement; and FURTHER THAT Tojo Holdings Ltd. incur a cost of $1,000.00 for the relocation of the existing Amsco business sign.

2. THAT Council of the City of Selkirk approve the Amsco business sign to remain on the boulevard adjacent to 43 Main Street; and

FURTHER THAT the City of Selkirk and Amsco enter into a sign agreement for a duration of 10 years; and FURTHER THAT Amsco pay an annual fee for the sign as set by Council from time to time; and FURTHER THAT the signing officials be authorized to enter into the agreement.

3. THAT Council of the City of Selkirk direct that the Amsco business sign on the boulevard

adjacent to 43 Main Street be removed.

PROPOSED RESOLUTION: RECOMMENDED THAT Council of the City of Selkirk approve the relocation of the existing Amsco business sign further south on the west boulevard adjacent to the MRM property on Main Street; and FURTHER THAT the City of Selkirk and Amsco enter into a sign agreement for a duration of 10 years; and FURTHER THAT Amsco pay an annual fee for the sign as set by Council from time to time; and FURTHER THAT the signing officials be authorized to enter into the agreement; and FURTHER THAT Tojo Holdings Ltd. incur a cost of $1,000.00 for the relocation of the existing Amsco business sign.

CITY OF SELKIRK ADMINISTRATION REPORT

TO: Committee of the Whole FROM: E. Henrichsen, Director of Corporate Services RE: Selkirk Golf and Country Club Lease Agreement DATE TO COMMITTEE: October 21, 2013 ISSUE: Consideration to renew the Selkirk Golf and Country Club Lease Agreement. HISTORY: The Selkirk Golf and Country Club is in the process of doing financing with Sonova over a seven year period. Time is of the essence and the Club is seeking an extension or renewal of the lease agreement to ensure that the lease covers the term of the financing. The City of Selkirk and the Selkirk Golf and Country Club currently have a 29 year lease agreement from 1985 to 2014, agreement attached. The current lease (Indenture) is registered as a caveat at Land Titles. ANALYSIS: Recent legal advice provides that agreements that provide an interest in land such as a lease that lasts for 21 years or more are not valid unless they have subdivision approval.

The definition in the Planning Act reads as follows:

"subdivision" means the division of land by an instrument, including

(a) a plan of subdivision, conveyance, deed, mortgage or grant; or

(b) an agreement granting or extending a use of or right in land, directly or indirectly or by an entitlement to renewal, for a period of 21 years or more;

but not including a lease respecting only floor space in a building.

If Council is satisfied with the existing terms of the lease agreement, consideration of the duration of the lease is required, ie. 20 years, 15 years, 10 years, etc. Should Council desire to grant or extend for a period of 21 years or more the subdivision process would apply.

ALTERNATIVES: 1. That Council of the City of Selkirk authorize a renewal or extension of the existing terms of

the lease agreement between the City of Selkirk and the Selkirk Golf and Country Club for a duration of twenty years at the end of the existing term being September 30, 2014; and FURTHER THAT the signing officials be authorized to sign the lease agreement.

2. That Council of the City of Selkirk enter into negotiations to amend the terms of the lease

agreement between the City of Selkirk and the Selkirk Golf and Country Club. 3. That Council of the City of Selkirk proceed with the subdivision process to extend the

duration of the lease agreement between the City of Selkirk and the Selkirk Golf and Country Club for a period of 21 years or more.

PROPOSED RESOLUTION: RECOMMENDED THAT Council of the City of Selkirk authorize a renewal or extension of the existing terms of the lease agreement between the City of Selkirk and the Selkirk Golf and Country Club for a duration of twenty years at the end of the existing term being September 30, 2014; and

FURTHER THAT the signing officials be authorized to sign the lease agreement.

CITY OF SELKIRK MAYOR AND OR COUNCIL INVITATION

TO: Committee of the Whole FROM: E. Henrichsen, Director of Corporate Services RE: Opening of the Third Session of the Fortieth Legislature DATE TO COMMITTEE: October 21, 2013 COUNCIL CONSIDERATION TO AUTHORIZE ATTENDANCE AT A FUNCTION/EVENT, BEING Opening of the Third Session of the Fortieth Legislature to be held on Tuesday, November 12, 2013 in Winnipeg, MB. ALTERNATIVES: 1. THAT the Council of the City of Selkirk authorize Mayor L. Johannson to attend the Opening of the

Third Session of the Fortieth Legislature to be held on Tuesday, November 12, 2013 in Winnipeg, MB. 2. THAT the Council of the City of Selkirk authorize Mayor L. Johannson or designate to attend the

Opening of the Third Session of the Fortieth Legislature to be held on Tuesday, November 12, 2013 in Winnipeg, MB.

3. RECEIVED as information. COUNCIL DECISION: Alternative No. _________________

CITY OF SELKIRK MAYOR AND OR COUNCIL INVITATION

TO: Committee of the Whole FROM: E. Henrichsen, Director of Corporate Services RE: Royal Canadian Legion Remembrance Day Ceremony DATE TO COMMITTEE: October 21, 2013 COUNCIL CONSIDERATION TO AUTHORIZE ATTENDANCE AT A FUNCTION/EVENT, BEING Royal Canadian Legion Remembrance Day Ceremony to be held on Monday, November 11, 2013 in Selkirk, MB. ALTERNATIVES: 1. THAT the Council of the City of Selkirk authorize Mayor L. Johannson to attend the Royal Canadian

Legion Remembrance Day Ceremony to be held on Monday, November 11, 2013 in Selkirk, MB. 2. THAT the Council of the City of Selkirk authorize Mayor L. Johannson and guest to attend the Royal

Canadian Legion Remembrance Day Ceremony to be held on Monday, November 11, 2013 in Selkirk, MB.

3. THAT the Council of the City of Selkirk authorize Mayor L. Johannson or designate to attend the Royal

Canadian Legion Remembrance Day Ceremony to be held on Monday, November 11, 2013 in Selkirk, MB.

4. THAT the Council of the City of Selkirk authorize Mayor L. Johannson and guest or designate and guest

to attend the Royal Canadian Legion Remembrance Day Ceremony to be held on Monday, November 11, 2013 in Selkirk, MB.

5. THAT the Council of the City of Selkirk authorize all members of Council to attend the Royal Canadian

Legion Remembrance Day Ceremony to be held on Monday, November 11, 2013 in Selkirk, MB. 6. THAT the Council of the City of Selkirk authorize Councillor ______________ to attend the Royal

Canadian Legion Remembrance Day Ceremony to be held on Monday, November 11, 2013 in Selkirk, MB.

7. RECEIVED as information. COUNCIL DECISION: Alternative No. _________________