7 Email Secrets to Drive Deals Forward
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Transcript of 7 Email Secrets to Drive Deals Forward
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7 Email Secrets to Drive Deals Forward
Mike Haylon – Director, Sales
@mhaylon | linkedin.com/in/mikehaylon
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Bad sales emails
cost you money
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But there’s almost no
data to support all
the assertions out
there about
“best practices”.
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• You follow up (time cost)
• You forget (deal cost)
Each missed reply has costs
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• 5,000 - 50,000+ emails/year
• 800 - 1,000+ hours/year in
email (plus voicemails,
setting tasks, etc.)
• Now add that up across your
entire team (or division or
company…)
Bad email costs compound
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Whom
What
When
How many
Recipients
Subject line
Send time
Emails to send
What we’ll cover
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“Here’s the magic template to
close 10 deals this week!”
“Just use this simple trick
and get 98% replies!”
What we won’t cover
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• More than 1,000 Yesware users
(anonymized and used with permission)
• 9 rapidly growing, inside sales-focused
software companies
• Over 500,000 sales emails
• Q1 2014
Here’s the data
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Include multiple recipients
(but only one in the “To” line)
EMAIL SECRET #1
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Open
Rate
Reply
Rate
Send to one
and copy
another
83.7% 61.2%
Send to two
recipients70.2% 49.3%
Number of recipients
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Subject line length doesn’t matter
EMAIL SECRET #2
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Company A Company B
Open/reply rate by subject line length
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The wrong keywords
cost you meetings
EMAIL SECRET #3
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Open Rate
Re
ply
Ra
teMeeting keywords by open/reply rate
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You may be sending emails
at the wrong time
EMAIL SECRET #4
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Reply Same Day Rate
Reply Rate
Reply rate by send time
(Note: Send time = recipients’ time zone)
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Weekdays or weekends?
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If they don’t reply today, they
(probably) won’t reply at all
EMAIL SECRET #5
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Days until first open/reply
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You’re not following up enough
EMAIL SECRET #6
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Your chance of receiving a reply
reply on THIS email is...
However, 57% of sales email
chain stopped at the first one…
Follow up emails
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Testing templates can improve
reply rates >10x
EMAIL SECRET #7
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Best practices:
1. Identify the top performing
templates.
2. Understand why they
worked well.
3. Share the good templates.
Re
ply
Ra
te
Templates
Open Rate
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Increase call connection rate 34%
by calling when emails are opened
BONUS: CALLING SECRET
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7 EMAIL SECRETS
1. Include multiple recipients (but “To” just one)
2. Subject line length doesn’t matter
3. Bad keywords cost you meetings
4. You’re sending emails at the wrong time
5. If they don’t reply today, they (probably) won’t
6. You’re not following up enough
7. Testing can improve template replies >10x
* Bonus: Increase call connection rate by 34% by
calling when you see an email open