16/13/2015

Club President’s&

Vice President’s TrainingCourse

26/13/2015

Why Did You Become a Lion?

Lion’s Clubs International’s reputation for Service?

Someone kept after you to join?

You wanted to “Give Back”?

36/13/2015

Why Did You Agree to Serve as Club President or VP?

You were “Drafted” by your club membersYou like to be “In-Charge”

You are a Masochist You were willing and wanted to lead your club

forward

46/13/2015

So, what Attributes and Skills do You

Bring to your Lions Club?

5

Enjoy it Lead by setting an Example Delegate the work! Have Fun! !

VP’s – Assist your President, watch and observe and prepare for your term as President.

6/13/2015

PresidentsThis is will be your

Year!

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Now, Are You Ready:

TO LEAD?

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Top 10 MotivatorsMotivators Results

1. Relationships Social contact, feel a part of the group

2. Involvement Actively engaged and stimulated

3. Ownership To be a part of the planning

4. Comfort Free to be themselves

5. Empowerment Given authority to make decisions

6. Personal Growth

To learn or improve skills

7. Achievement To have successful results

8. Contribute To make a difference

9. Recognition To be appreciated or rewarded

10. Relevance Leadership opportunities, community projects

86/13/2015

Remember,

YOU, YOUR OFFICERS AND YOUR BOARD ARE A TEAM!

9

1. Help each other be right – not wrong.

2. Look for ways to make ideas work – not for reasons they will not.

3. If in doubt – check it out! Don’t make negative assumptions about each other.

4. Help each other win and take pride in each other’s victories.

5. Speak positively about each other and about the organization and club at every opportunity.

6/13/2015

11 Commandments for an Enthusiastic Team

10

6. Maintain a positive mental attitude no matter what the circumstances.

7. Act with initiative and courage as if all depends on you.

8. Do everything with enthusiasm – it’s contagious.

9. Whatever you want – give it away.10. Don’t lose faith – never give up.11. Have fun!

6/13/2015

11 Commandments for an Enthusiastic Team cont.

Ian Percy

11

The role & responsibilities of the club President

Forming CommitteesGuidance on Election ProceduresAvailable ResourcesPlanning

6/13/2015

Course Overview

12

To…. Know the responsibilities of the Club

President as designated by LCI Know what resources are available to assist

the Club President Be aware of the responsibilities of the office Be able to fulfill the tasks related to Club

President Recognize the leadership expectations in the

position of Club President Know how to submit required reports on time

6/13/2015

Course Objectives

13

Obligations of Chartered Lions clubs ….1. To hold regularly scheduled meetings

2. To Collect Member Dues to cover:◦ International, District, Multiple District dues

◦ Expenses of club administration

3. To Encourage & Motivate regular member attendance

6/13/2015

Club Obligations

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Obligations of Chartered Lions clubs (cont.)4. To conduct activities for the

advancement of the civic, cultural, social or moral welfare of the community and for the promotion of international understanding.

5. To submit regular monthly reports to LCI◦ Monthly Membership Report (MMR)

◦ Monthly Activity Report (MAR)

6/13/2015

Club Obligations

15

Obligations of Chartered Lions clubs (cont.)6. To report to LCI your club financial

condition upon request.

7. To elect officers, annually, and report not later than April 15, whose terms of office shall commence on July 1.

8. Refer to the other Obligations in your manual.

6/13/2015

Club Obligations

16

Lions clubs of District 2-X1are encouraged to:1. Designate a club representative to:

◦ Lions Sight & Tissue Foundation

◦ Julien C. Hyer Lions Youth Camp

◦ 2X1 Charities Inc.

◦ Texas Lions Camp, Inc.

2. Have its President & Secretary (and Membership Chair) attend District 2-X1 Executive Council Meetings.

6/13/2015

Club Responsibilities

17

Lions clubs of District 2-X1are encouraged to:3. Designate a Committee Chair for each

Administrative & Activity Committee

4. Have an Annual Budget for both the Administration Fund and Activities Fund

6/13/2015

Club Responsibilities

18

Lions clubs of District 2-X1are encouraged to:5. President & Secretary shall participate

in:◦ the DG’s Advisory Committee (Zone)

meetings

◦ Leadership Training (LU, etc)

◦ Mid-Winter Conference

◦ District Convention (Entire Club Membership is encouraged to

attend these events)6/13/2015

Club Responsibilities

19

As a part of District 2-X1 we should support our Governor in achieving the District’s Goals.

See LU ManualHighlight the goals your club

can help to make happen.

6/13/2015

District Goals 2015-16

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Service Projects Membership Recruitment Member Retention Public Relations/Press Coverage Leadership Development (LU, TLF,LCI) Fund Raising for Community Needs Support of Lions Charities (100%)

District (all 9) & International (LCIF)

6/13/2015

Club Goals

21

??? How?Involvement!Involvement!RecognitionClub Ratings EvaluationClub Quality Initiative (CEP)

6/13/2015

Membership Retention

22

A Four Step ProcessLearn how to improve your club, it’s service to your community and the care of your members. Answers these questions …1. Why are We Here? Why does our Club

Exist?2. What Makes an Excellent Club?3. How Can We Determine Our Needs?4. What Can We Do? – Set Goals & Create

Action Plans to Implement your projects and programs.

6/13/2015

Club Quality Inititive

23

1. CEO of the club.2. Authority is not absolute3. Ensure that Club’s constitution & by-laws

comply with Lions International’s.4. Preside at all club and board

meetings.5. Active Member of the District

Governor's Advisory Council of your zone.

◦ Attend Zone, Executive Council and Cabinet Meetings.

6/13/2015

Role of the Club President

24

1. Issue calls for regular, special club and Board of Directors meetings.

2. Prepare an Agenda for all meetings.

See Samples in Manual

3. Follow the agenda at the meeting.

4. Use parliamentary procedure.5. Manage group Interaction6. Approve club meeting minutes.

Review prior to distribution to club or board.

6/13/2015

Presidential Duties

25

1. Standing Committees -Permanent2. Special Committees – Limited Period

for a special function (audit committee) It is the President’s duty to appoint the

standing committees and the special committees of the club.

It is important that all Lion Members have an active role in the club.

Ask club members to serve and let them pick committees in which they are interested and suited.

*See the sample letters

6/13/2015

Committees

26

Effective Committees need chairpersons who are experienced & dedicated leaders.

You might assign specific VP’s to oversee specific committees. (Ex. Membership *, Communications or Programs)

President’s need to maintain close communication with committee chair persons. You may want to attend some of their meetings.

* A separate (elected) Membership Chair is very important!

6/13/2015

Committees

27

Ensure the process is open and meets the District deadline. (April 15th)

Election guidelines are lg22.pdf on the LCI website.

Create a Standing Nominating Committee Report Election Results on PU-101 form or

better yet input them using MyLCI.

The election results are needed to publish the 2-X1District Directory and to update all District and International records in a timely manner.

6/13/2015

Officer Elections

28

Communication is very important for club success.◦ Promptly Respond to emails, letters, etc.◦ Secretary is point of Club Contact

How will you keep in contact and share information with your members?◦ Email, Newsletter, Facebook, Twitter, iContact,

Constant Contact, a Web Page◦ E-clubhouse Web Site:

Coppell Lions Club - Lions e-Clubhouse

6/13/2015

Communication

29

Providing Guidance, Motivation, and help Solving Problems.◦ Use prior experience & available resources◦ Develop leadership skills within our club◦ Capitalize on Leadership potential◦ Develop & Nurture leadership skills

6/13/2015

Leadership

30

Zone Chairs, District Officers, Past Club Officers, GLT, GMT.

Your club constitution & by-laws International Theme: Strengthen the Pride LCIF, Lion Magazine, 2-X1 Lions Link,

LCI Headquarters personnel LCI Club Resource Center (Info &

Forms): http://lionsclubs.org/EN/member-center/managing-a-club/club-resource-center.php

6/13/2015

Resources

31

District Web Site ◦ http://lions2-x1.org/

District 2-X1 Lions University Web Site◦ http://www.lions2x1university.org/

Lions Clubs International Web Site◦ http://www.lionsclubs.org/

Texas Lions State MD Web Site◦ http://www.texaslions.org/

6/13/2015

Resources cont.

326/13/2015

Planning Ahead

Before Your Term Begins: Learn as much as you can before your term

of office. (2X-1 University) Yeh Lions U!Read and refer to this manual. It contains

the contents of all classes taught today at Lion’s U plus District Information!

Review your club’s constitution & by-lawsCheck out the LCI Website for resources and

information (there is a LOT of help there!)

33

Before You take Office: Discuss Record Keeping with your Secretary

& Treasurer. Meet with your Officers to get organized Meet with the outgoing President to discuss

ongoing projects and programs. Work with your Treasurer to prepare a

budget (income & expenses) for board approval.

6/13/2015

Starting Your Term

34

MyLCI (Officer Login)◦ http://mylci.lionsclubs.org/

Username = Your Member Number Password – Supplied by LCI after July 1

Change your PW after logging in.

◦ Only your Secretary and YOU can file MMR’s and MAR’s on line.

◦ Missed or late MMRs disqualify your club from receiving LCI’s “Club Excellence” Award!

6/13/2015

Reports!

356/13/2015

Ending Your Year

Before you become your club’s Immediate Past President:Finish Your Incomplete ProjectsWork with your club secretary to apply for AWARDS (Lions

Camp, Texas Lions Foundation, the District Charities, Melvin Jones)

Recognize and award your Club members and Officers for their hard work and dedication.

Recognize your club’s charter Members.Organize Your Records for handoff to your successor.Meet with the new incoming Officers Plan an Awards/Installation of Officers Banquet

36

Club Meetings – Regular and Board ◦ A quorum is required for official votes on

issues and for valid elections. District Governor’s Visit Annual Meeting – a.k.a. Installation

of Officers/Awards Banquet. * Charter Anniversary – Special

attention to purposes and ethics of Lionism. ** Role of Honor

6/13/2015

Meetings

376/13/2015

Board MeetingsAt least once a month - Have an Agenda!Quorum of board members is requiredOpen to any club member to attendControl and limit the meeting length!BE PREPARED and make sure your

Secretary and Treasurer have the minutes and Financial reports prepared.

Involve your VP’s so they can learn. Conduct the business of the club here.

386/13/2015

Regular MeetingsMeeting Summary in ManualSample Agenda in ManualMy Agenda Format File Increase Meeting Attendance by:

Making everyone welcome and comfortable.Having an interesting program, often about

Lion topics and information.Use multiple communication modes to make

every member aware of the meeting, what is the program, and any important business items on the agenda.

396/13/2015

Regular Meetingscont.

Have a meal (or desert) at your meeting.Encourage members to bring friends.Keep all members informed of upcoming dates,

activities, and projects with detailed status reports.

Meet when and where it is convenient for your members.

Perform the CQI (CEP) program with your club to find areas in need of improvement. (Great for club satisfaction Feedback)

406/13/2015

Club Meeting Programs

Programs should be for the benefit of the club members.

Inform or EntertainSee Manual for some ideas.New Member OrientationDon’t forget about the LCI website.

Training and information about Lionism is also on-line. You could go through an LCI information or training course at a meeting.

416/13/2015

Promoting Your Club

Community Perception is Important!Promote your Club! MK97Newspaper Articles & AdvertizingWeb PageFacebookDistrict Monthly “Lions Link”District WebsiteDistrict Email Blast (many email

addresses are wrong or missing on LCI and District).

426/13/2015

Prepare, Plan & Practice

(Presidents and Vice Presidents)

Three P’s (See Manual Pages)VPs. When elected, you should start

planning for your year as president.VPs. Work closely with your President

Improves smoothness of the transition.

436/13/2015

What Do Good Leaders Do?

Actions =Leadership=AuthorityA Shared Interest with all Club membersDon’t demand – ASK!Have and Show Enthusiasm

Be an Example to your clubChallenge your members with meaningful tasksCommunicate your Expectations (give authority)Individualize supervisionProvide Support , Follow up, Obtain Feedback, Be OpenGive credit and a “Pat on the Back” for good and accountable results

446/13/2015

Important Stuff

Know your Club Officers’ DutiesKnow your Zone ChairpersonGuiding Lions – For New or

Rebuilding ClubsClub Delegates to ConventionExecutive Council (4/year)Research Possible Awards LCI Contests (Peace Poster, etc)

456/13/2015

Important Info (in book) Membership Strategic Management Leadership Qualities Effective Meeting Management District 2-X1 Sponsored Charities Using the LCI Website Tail Twister Conflict Resolution District Cabinet Committees Event Management Presentation Skills Time Management The other sections of the book

46

Presidents Training: http://www.lionsclubs.org/EN/member-center/leadership-development/news-train-club-officers.php

6/13/2015

Links:

47

The District Governor’s Visit◦ Schedule it early to get your desired date◦ Read up on Proper Protocol ◦ Advertise the Event◦ Get your Lions to this meeting

6/13/2015

IMPORTANT Event

48

USA-Canada Leadership Forum Texas Lions Leadership Forum Lions 2-X1 University

◦ Officer and Lion Training ELLI – LCI’s Emerging Lion Leadership

Institute. ALLI – LCI’s Advanced Lion Leadership

Institute FDI – LCI’s Faculty Development Institute

6/13/2015

IMPORTANT Training Events

49

Club Grass Roots Lion Award District Club of the Year Award LCI Club Excellence Award * 100% Club President 100% Club Secretary

* Can depend on your Club Secretary (or YOU)

6/13/2015

IMPORTANT AWARDS

506/13/2015

Keep Up on What’s Happening

Read:District Lions LinkLion MagazineOther Club NewslettersVisit the LCI Web Site oftenLCI Constitution & By-LawsYour Club’s Constitution & By-Laws

516/13/2015

New LCI Board Policy

The association views club fiscal responsibility as a principal element to encourage membership growth. 

As a result, the Financial Suspension Policy has been amended as follows:

 

526/13/2015

New LCI Board Policy

 Currently, clubs have 120 days to pay outstanding balances before they are in jeopardy of automatically being placed on suspension. 

Effective July 1, 2015, clubs will have 90 days.  Cancellation will continue to occur after the 28th of the month following suspension if full payment is not received. 

However, clubs canceled more than twice will be ineligible for reactivation. 

536/13/2015

And, Finally

Refer back to this Manual and the LCI website or contact your Zone Chair.

Participate at the district level by attending district events like today.

Take additional classes and webinars on-line.

Have a great Lion year Presidents!

546/13/2015

Club Vice President’s

TrainingCourse

556/13/2015

What Do Vice Presidents Do?

If the president is unable to perform the duties of his or her office for any reason, the Vice President next in rank shall occupy his/her position and perform his/her duties with the same authority as the President.

566/13/2015

Support

Vice Presidents serve in roles as requested by the President.

Assigned to Oversee Specific Committees for the President

Attend Board Meetings & know the Club’s business

576/13/2015

Prepare, Plan & Practice

(Presidents and Vice Presidents)

Three P’s (See Manual)VPs. When elected, you should start

planning for your year as president.VPs. Work closely with your President

Improves smoothness of the transition.

586/13/2015

Prepare for Your Year

With your PresidentAttend:

Lions 2-X1 University District Cabinet Meetings, Mid-

Winter Conference and ConventionExecutive Council Meetings, Zone

Meetings, and State Convention.

596/13/2015

Prepare for Your Year

Read:District Lions LinkLion MagazineOther Club NewslettersVisit the LCI Web Site oftenLCI Constitution & By-LawsYour Club’s Constitution & By-Laws

60

Review your Manual before you take office. Carefully read and take to heart pages “Ingredients of a Successful Club”◦Six Elements of a Successful Club◦Ten other Vital Points

6/13/2015

Homework!

61

Now you should…. Know the responsibilities of the Club President

as designated by LCI Know what resources are available to assist

the Club President Be aware of the job responsibilities Be able to fulfill the tasks related to Club

President Recognize the leadership expectations in the

position of Club President Know how to submit required reports on time –

MyLCI6/13/2015

Course Objectives