OPERATIONAL GUIDELINES

Planning Workshop

School-Based Feeding

Program (SBFP)SY 2014-15

Part I – Overview on SBFP and Feeding Guidelines - HNC

Descriptions Objectives Target Areas/Beneficiaries Partnership Building Feeding Mechanics Complementary Activities

Outline of Presentation

Complementary ActivitiesRoles & ResponsibilitiesFormsPart II – Work and Financial Plan – HNCPart III – Procurement and Delivery - Procurement ServicePart IV – Financial Operations - Accounting Division

Cont……

The Department of Education recognizes the importance of good nutrition to the improvement of academic performance of learners

DepEd proposed in the 2014 Budget a School-Based Feeding Program that will cater the Severely Wasted and Wasted school children in K-6 nationwide

Background

The proposal of DepEd to feed the targeted 562,262 Severely Wasted children was approved Budget lodged with the Department of Social Welfare and Development (DSWD) Part of the President’s directive to implement a national feeding program

GAA - DSWD Supplementary

Feeding Program One Billion Pesos

Not to limit to breakfast only

Se Wasted

and Wasted K to Gr

6Best address

the nutritional needs

of learners

Partnership with LGUs,

NGOs & Private Sector

SBFPSY 2014-

2015

I. Description

Hot Meals

20 – DAY CYCLE MENU

SBFP aims to provide

RA 9155 SBM SIP

To be implemented at the school level

Also build on the successful experiences in Negros Oriental with the localization of FSP

To rehabilitate at least 70% of the severely wasted and wasted beneficiaries to normal nutritional status at the end of 120 feeding days.

General:

Specifically, the program aims to:

1. ensure 85 – 100% attendance among target beneficiaries; and

2. develop positive health and nutrition values and behavior.

Objectives

Mechanics of

Implementati

on

Targets 562,262 SW and W Kindergarten to Grade 6 pupils based on the Nutritional Status (NS) Baseline Report for SY 2011-12.

II. Coverage

Severely Wasted K to Grade 6

The wasted learners shall be included if funds are still available1. Conduct nutritional

assessment in June Wk 1-3

2. Identify the SW and W

A. Priority Target Beneficiaries

Provide data: - names of beneficiaries - nutrition profile - complete address - address of school - name & contact

number of School Head (SH)/ authorized rep, & District Supervisor (DS)

A. Priority Target Beneficiaries

3. Schools to submit to the DO Forms 1 & 2 by 4th Week of June

DO to submit to RO by the 1st Week of July

RO to submit to DSWD-FO, cc DepEd-HNC by the 3rd Week of July

A. Priority Target Beneficiaries

4.DO to submit to RO Form 3 by the 1st Week of JulyRO to submit to DSWD-FO, cc DepEd-HNC by the 3rd Week of July

A. Priority Target Beneficiaries

Se W

& W

K

to G

r 6

Pri

ori

tize

d

High level of Dropout Rate

Vulnerability to illnesses

Considered at the critical stage of

mental and physical development

Shall be done for 120 days

To be implemented within July 2014 to March 2015

May not be shortened Shall NOT start later than

September 2014

B. Duration

Region Target Number of Beneficiaries

Budget Allocation (in PhP)

I 26,714 51,290,880.00II 11,964 22,970,880.00III 39,165 75,196,800.00IV-A 109,237 209,735,040.00IV-B 30,646 58,840,320.00V 51,774 99,406,080.00VI 45,895 88,118,400.00VII 45,928 88,181,760.00VIII 29,283 56,223,360.00IX 17,859 34,289,280.00X 17,529 33,655,680.00XI 18,349 35,230,080.00XII 15,332 29,437,440.00Caraga 10,839 20,810,880.00CAR 3,578 6,869,760.00ARMM 29,497 56,634,240.00NCR 58,673 112,652,160.00

TOTAL: 562,262 1,079,543,040.00

The total allocation is:P 15.00 – feeding P 1.00 – operational expensesMultiplied by 120 days

III. Total Allocation

V. School Level

Implementation

Arrangement

and Conduct of

Daily Feeding

SBFP CORE

GROUP A2 Teachin

g personn

el

1 Parent

SBFP CORE

GROUP B1 Teachin

g personn

el2

Parents

The school heads/principals shall create a SBFP Core Group

A. SBFP Core Group

identify the target

beneficiaries prepare the data

finalize the cycle menu, WFP, &

PPMP

identify parents/volunteer

s

prepare the schedule of

parents/volunteers

Orient/train the parents

do the recording and reporting

submit the terminal report

SBFP Core Group

B. Orientation of Program Implementers

The SH shall have the authority to approve the 20 day cycle menu.

It is also encouraged to include fruits, milk from local dairy farmers, and nutritional drinks provided by partners approved by FDA

C. Commodities

Feeding time shall be decided by SH, Core Group, & PTA

Feeding shall be conducted in separate room to avoid disruption of classes

E. Feeding Proper

E.1 The food commodities shall be served and consumed inside the feeding area & not be brought outside the school premises.E.2 The parents shall provide the feeding utensils such as plates, spoon and fork, placemats, table napkins/towels and other feeding paraphernalia. They shall likewise be responsible for the washing of used utensils. However, the schools are not allowed to collect any money from the parents

E. Feeding Proper

E.3 The principal or school head or his/her authorized representative shall be responsible for supervising the daily feeding.

E.4 Feeding shall commence as soon as food stocks are received.

E.5 Highest standard of hygiene for the preparation and serving of food must be practiced and observed.

E.6 Children should be taught proper hygiene such as washing of hands before and after eating, table manners, prayer before and after meals, good grooming, simple concepts on health care and importance of nutrition for their health and development, among others.E.7 In order to facilitate the feeding and not to over-burden teachers, the PTAs, and other volunteer workers shall be mobilized and tapped to assist in the conduct of the feeding.

E.8 In cases where beneficiaries become overweight/obese, they shall continue to be fed but they will be referred to the PE teacher for involvement in physical activities/exercises and to the School Nurse for health counseling.

E.9 Beneficiaries who are not gaining weight or continue to be severely undernourished shall be referred to the health personnel for further assessment.

E.10 The SBFP Core Group is encouraged to minimize food wastage by practicing portion control.E.11 Children who participated in daily feeding shall be recorded in SBFP Form 4.

E.12 In cases of any interruption i.e., school is used as temporary evacuation center, the principal or school head shall ensure that the feeding activity shall be for the targeted children only.

Potable water and hand washing

Clean environment

Proper/Fresh foods

Washing/cleaning of

foods

F. Adherence to Food Safety

Storing in proper places

Preparing/Cooking of

foods

Food covers/container

s

Hygienic practices

Properly labeled and segregated

Observe expiry dates

First-in first-Out (FIFO)

a system on storing food items in schools should be in place

School heads must allocate a space in school for storing foods

if no space is available, the principal may coordinate with the PTA or barangay officials for the provision of storage areas.

staggered delivery system of food commodities maybe arranged with the supplier

G. Storage and Control System

Feeding – P15.00• locally available food

commodities

Operational Expenses – P1.00• basic cooking utensils,

common office supplies needed for the preparattion of reports, minimal transportation expenses, water, LPG, charcoal, firewood, and kerosene

VI. Eligible Expenses

IX. Program

Monitoring

and

Evaluation

WHO-CGSBMI Program Software

Baseline, Mid & Endline Data

Calibrated Weighing scale/steel tape

A. Nutritional Assessment of Beneficiaries

Daily attendance of pupils and conduct of feeding shall be accomplished by the SBFP Core Group using SBFP Form 4 and to be consolidated in SBFP Form 5

B. Attendance of Pupils

The program shall be monitored periodically to assess efficiency and effectiveness as follows: National level - semi-annualRegional Level - quarterlyDivision Level - bi-monthlyDistrict Level - monthly

C. Monitoring and Evaluation

School

• Daily monitoring to assess efficiency and effectiveness

Division TWG

• compliance of the schools to the • Guidelines• Procureme

nt process• H & N

Assessment

• Complementary activities

Regional TWG

• Request for funds

• Submission of required document

• Release of funds

• Progress of implementation

• Liquidation of funds

National TWG

• Issues/concern needing resolution

During monitoring activities, all monitors are expected to correct practices that are not in accordance with the guidelines and provide recommendations to problems/issues at hand which are within their function. Problems/issues needing resolution from higher authorities must be referred immediately for prompt action.

All schools shall submit to the DO Monthly Physical and Financial Reports using the prescribed format from DSWD. The DO shall consolidate and submit the report to the RO. The RO shall consolidate and submit the report to DSWD-FO, copy furnished DepEd HNC

D. Submission of Reports1. Physical and Financial Reports

Submission of reports

Program accomplish

mentsNutritional Status

Issues encountered and action

taken

Procurement process

Good practices or

lesson learned

Persons

involved

Pictorials (Before &

After)

2. Terminal Report

All terminal reports shall be submitted to the DO through the District Office, then to the RO, then to the DepED HNC, copy furnished DSWD-FO; and DepED HNC to DSWD CO.

The Regional and Division Offices are expected to consolidate all reports before submission to the Central Office.

These procedures apply to schools both SBFP DepEd-DSWD and SBFP-Partner funded.

Granting of service credits to teachers

DepED Order No. 53, s. 2003 “Updated Guidelines on Grant of Vacation Service Credits to Teachers”

E. Awards and Incentives

Search for Outstanding School Implementer of SBFP

Percentage of beneficiaries rehabilitated to normal status;

Compliance to guidelines; Prompt submission of liquidation

reports Establishment of vegetable garden; Good practices developed and lessons

learned; Involvement/support of parents and

community; and Advocacy and social/resource

mobilization activities

A. Deworming

B. Good grooming and personal hygiene

C. Integration of the Essential Health Care Program (EHCP)

Gulayan sa Paaralan

DepED Memo No. 234

Initial planting materials may be

sourced fr DA

D. Food Production in Schools

Communal vegetable garden

Retention of good seeds

Practice waste segregation and ensure the provision of containers for biodegradable, non-biodegradable and recyclable materials

Use of 5Rs Avoid using styro and plastic

containers

E. Waste Segregation and Composting

Values formation Sustainable food

production/gardening technologies Bio-intensive gardening (BIG) Food Always In The Home

(FAITH) approach Fish culture using cement

tank/drum Urban gardening

Livelihood/income generating projects

F. Productivity, Life and Values Development Training

to create positive attitudes, skills and promote life-long healthy eating and lifestyle behaviours.

consistent with the Nutritional Guidelines for Filipinos should be integrated in class discussions.

G. Nutrition Education