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Sams Teach Yourself SAP in 24

Hours9th and 10th Hour

Submitted By:Swati Gupta-12609048Garima Singh-12609103Ashish Manral

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3Power Users

1Row LeadersRow Leaders

2

Configuration Specialist

4

Others focused onmaking SAP App Usable

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Row

Leaders

The functional business area

experts who work with the

companys power users to

translate business

requirements into functional

specifications


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Focus on aparticular

function

Focus on data

that need to be

used in SAP

implementation

Responsibleto deliver

overall

solution for

their row

Data cleanup

and

rationalization

Ensure enduser

requirement

are addressed

Try to bring all

the data under

one single unified

umbrella

Function Row Leaders

Master Row Leaders8/13/2013 4Sams.Teach.Yourself.SAP

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1They are the mirrors to the prime integratorsconfiguration specialists.

2They ensure the prime integrator achieves what is

described in the business blueprint.

3They are involved in helping define and validate the

business blueprint

4Act as SAP component business liaisons, and provide

other expertise from the business (primarily) and IT

(occasionally).

Functional Configuration Specialist


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1

2

5

3

4

Role & Perspective of Power User

Participate with the technical team in defining and reviewing how

the implementations technical solutions will solve the firms

business problems.

They help define and refine business processes alongside the

functional specialists, leading business blueprinting, reviewing and

approving identified solution gaps

They are the experts in how the firm leverages and deploys global

standards, where and how it maintains documentation, and so on

They serve as internal consultants to the real consultants &coaching the implementation team

They provide ongoing support to the sites business group or

department, often acting as a single point of contact relative


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SAP Project Lifecycle


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Project

Initiation

Step 1

Establishing objectives

and scope

Designing and staffing

the implementationteam

Training the team

Establishing controlsand other projectmanagement processes

Conducting theprojects formal kickoff


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Matching &

Prototyping

Step 2

Developing and

sharing a complete set

of business scenarios

Mapping the firms

unique businessprocesses andworkflows to the SAPsolution

Identifying gaps

relative to the previoustask

Conducting initialintegration testing


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System

Integration

Testing

Example text

This is an example textGo ahead and place your

own text

Example textThis is an example textThis is an example text

Step 4

This is a massive

undertaking requiring a

detailed schedule

Unit and functional

testing are followed bytesting with allnecessary master data.

Entire businessprocesses are woventogetherand tested, culminatingin a system integrationtest


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Design &

Construction

Step 3

Conduct reviews

focused on the scopeand design of all

development items

Align new or updated

business processeswith row leaderexpectations

Train power users in

the various SAPworkflows and businessprocesses

Publish standardoperating procedures


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Example text


own text


Business

Acceptance

Testing

Step 5

User acceptance

signoff

End-user trainingsignoff

Standard operating

procedures signoff

Unit/FunctionalTesting System Integration

Testing User acceptance

Testing Load or stress

Testing


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Preperation

for

Production

Cut-Over

Example text


own text


Step 6

Completed

transports of allconfiguration and

development changes

Master data integrity

check, to ensure allmaster data is up todate, consistent,validated

Transaction data

migration from legacyand other systems tothe SAP system.


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Operational

Stabilization

Example text


own text


Step 7

Simply initially

supporting the end usercommunity and their

respective businessgroups consumes manyresources

It Is post-go-live and is

therefore the step orphase of longestduration inthe SAP projectlifecycle


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3

2

1SAP GUI user interface also called SAP presentation layer,

provides an interface to end users to access SAP..

Different SAP systems such as SAP ERP, SAP CRM, SAP

PLM)etc need to use SAP Logon Padto gain access to

SAP.

By logging on to SAP, the system

recognizes who you are and what

activities are allowed to perform.

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1

2

3


Configuring the logon pad

Can be done either by keying in specific data neededfor access or by asking your SAP system administrator

to copy a preconfigured list of SAP.

Modifying the entry

To modify an entry that already exists in the SAPLogon Pad, right-click the SAP systems description and

then select Properties.

Updating the SAP application server information

it includes the SAP application server computers

hostname or its TCP/IP address, its system ID (nd thetwo-digit system number

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Provides a description, SAP application server name or IP

address, system number, and SID.


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SAP client,userID and Language

STEP 1

To log on to SAP, on the main logon screen.

Type in the three-digit client number associated with the business group(or development team,or technical team) youre assigned to.

STEP 2

Enter your unique SAP user ID.

All SAP users are assigned a user ID (although you might hear of factory,distribution site, orwarehouse workers sharing a single SAP user ID).

An SAP security specialist or systemadministrator assigns user IDs.

STEP 3

If your organization requires multilingual SAPlogon capabilities, and

those particular languages have indeed been set up for your system,youcan specify a two-digit language code in the language box.

Your system will likely be configured to default to a standard languageforyour organization (such as EN for English).


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The next screen you see after starting the logon process is the

SAP Logon screen.


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1 Each time you connect to SAP via the SAPGUI userinterface, you begin a user session.

2You can have multiple sessions open with multiple SAP

componentssuch as SAP ERP, CRM, and so onor

you can open one or more sessions with a single

system.3 Because each session uses system resources, your

respective company will normally set limits to the

number of sessions that you and your colleagues can

create.

4 One obvious benefit of this multiple sessionoption is multitasking

Session Basics


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Creating a newsession

Create a new sessionby following the menupath System, CreateSession. You will now

have two sessionsopen on your PC,check the status bar atthe lower right of yourscreen to know thecurrent systems.

Ending a session

follow the menu pathSystem, End Session(or enter /O, ashortcut). From the

Overview of Sessionsbox, you canselectively close asession by selecting itand then clicking theEnd Session button.

Logging off

To terminate your SAPsession or connection,you can select theSystem, Logoff option

from the main menuor select the WindowsX icon in the top-rightcorner of your SAPGUIwindow.


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The standard elements of the SAP GUI title


SAP GUI Basics

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1 Most screens in the SAP system contain fields used to inputdata into the SAP system.

2

3

Understanding and using Fields

These types of fields are often called input fields.

Input fields vary in length (how many

keyboard characters you can type into it).

After entry, the cursor remains in the input field until

you press the Tab key to move the cursor to the next

field, press the Enter keyto check your entry, or click

another input field.


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3

2

1Most screens in the SAP system contain fields used to input data

into the SAP system.

.

These types of fields are often called input

fields. Input fields vary in length.

.

After entry, the cursor remains

in the input field until you press

the Tab key.


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SAP Explained,

a client in the

context of SAP is

a logical,separatelegal businessentity defined

within the SAP.

Each client

session usessystem

resources

that can

affect how

fast the SAP

systemresponds to

your requests

and those ofyour

colleagues.

Sometimes

the SAP

system saves

the lastvalueentered in

an input

field into

memory.

Even whenyou replace

it with a new

value, the

old value isretained.


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Several data entry or inputs


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Understanding and using fields

Replace and insert

nodes

Possible entries for

the input field

Editing data in the

input field

Field entry

variation

Cancelling all data

entered on thescreen

Replicating data


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Understanding and using Fields

Replace and Insert Nodes

The Insert key toggles your computer setting between two writing modes.The Insert mode enables you to insert data into an existing field without

typing over it.

The Overwrite mode enables you to type over existing data in a field.Possible entries for an input field

Many fields are quite specific and only accept entries that have alreadybeen defined in the database (either by the systems developers or via

another transaction) as a valid entry for that field.

If you are unsure of a valid entry (that is, the exact name of an entry thatalready exists in the table), you can click the Possible Entries button to

select a valid entry from the list


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Many fields in the SAP system contain Possible Entries Help, where you can

select an appropriate value from a list rather than typing it indirectly.


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Understanding and using fields

Editing datain i/p field

For an invalid entry in your Company Code

field, you need to return to that field to

correct the input. Place your cursor in the

Company Code box and then select the

Possible Entries Help down arrow for the

Company Code field. Select any item from

the list of possible entries and click the

green check mark.


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Understanding and Using Fields

After entering data into input fields on the screen, use the Enterkey or the green checkmark on your SAP toolbar to check thevalidity of your entries.

If your entries are valid, the system advances to the next screen

in the task.

If the system checks your entries and finds any errorsforexample, entries in the wrong formatit displays message inthestatus bar and positions the cursor in the field that you needto correct.


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1

Cancelling all data input in the screen

To cancel all the data you just entered on a screen, use

the menu path Edit, Cancel or use the red X (Cancel)

button on the toolbar

2

Delete data held on the screen

If you want to remove the setting without having to log off

the system, place the cursor in the input field that you want

to delete and follow the menu path System, User

Profile,Delete Data

Understanding And UsingFields

.

.


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3

Hold data

To use the Hold Data function on any SAP screen

(except the logon screen), enter the data that you want

to hold in an input field.

While your cursor is still in the input field, navigate to

the menu path System, User Profile, Hold Data.

4

Set Data

To use the Set Data function on any SAP screen (except the

logon screen), enter the data in an input field that you want

to set.While your cursor is still in the input field, go to the menu

path System, User Profile, Set Data.

Understanding And UsingFields

.

.


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Hold data is a useful tool for entering

data

Using the set data option restricts users

from changing the set value in the field


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Using the set data option restricts users from changing the set

value in the field


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1 This type of field is not used to enter data, but only todisplay it.

2

3

Display Fields

Display fields are always shaded with a gray

background to indicate that the field cannot be

changed.

Display fields are typically used for values that were

set according to some configuration in the system or by

previous steps in business process.


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3

2

1This type of field is not used to enter data, but only to display it.

.

Display fields are always shaded with a gray

background to indicate that the field cannot be

changed.

Display fields are typically used

for values that were set

according to some

configuration in the system or

by previous steps in businessprocess.


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SAPtrees

Displayfields

Screenobjects

CheckBoxes

DisplayFields

RadioButtons

TableControls

DisplayFields

DialogBoxes


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Display Fields

Screen Objects

The different types of itemsyou will see on SAP screens.

Regardless of the SAPcomponents module you areprocessing in, the same typesof screen objects generallyappear on the different SAPscreens.

SAP promotes itself as logicallydesigned and organized; a usercan easily navigate through itssystem.

SAP Trees

SAPs logically devisedenvironment centers on abasic tree structure.

SAP trees appear similar to theWindows structure you see inWindows Explorer.

The tree structure isformulated so that you candrill down in the tree to reachdeeper levels (branches) untilyou reach the endpoint (leaf).


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SAP ERP and similar SAP systems menus are based on an

elementary tree structure.8/13/2013 sams teach yourself SAP 40

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Display Fields

Checkboxes

When you are working in SAP,entering informationsometimes involves selectingoptions.

A check mark placed in thecheck box indicates that thebox is selected, and an emptybox indicates that the box isnot selected.

Check boxes are used when aperson has the opportunity toselect more than one option.

Table Controls

Table controls display data in atabular format similar to aMicrosoft Excel spreadsheet.

Table controls are popular fordisplaying or entering singlestructured lines of data.


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Display Fields

Radio Buttons

A group of radio buttons acceptsonly one selection for the group.

An example of a radio button isthe designation of an employee in

the Human Capital Management

module as male or female.

Dialog BoxesThe two situations in which a dialogbox appears on your screen are:

The system needs moreinformation from you before it canproceed.

The system needs to give youfeedback, such as messages orspecific information about your

current task.


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Radio buttons are always shown in a

group of atleast two or more;

choices are mutually exclusive

Check boxes are used to respond with

a yes or no to a selection


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