"5 Inspiring Reasons to Manage Projects on SharePoint 2013" SPSRED13
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• “5 Inspiring Reasons to Manage Projects on SharePoint” • Gina Montgomery – VP, Business Development Acuvate Software
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SharePoint Saturday Redmond 2013
Transcript of "5 Inspiring Reasons to Manage Projects on SharePoint 2013" SPSRED13
• “5 Inspiring Reasons to Manage Projects on SharePoint”
• Gina Montgomery – VP, Business Development Acuvate Software
Hi, I’m Gina!Gina Montgomery, VP, Business DevelopmentGina Montgomery is the Vice President of Business Development for North America. She is a SharePoint Evangelist and subject matter expert in architecting SharePoint solutions. Gina brings expertise in helping organizations maximize their I.T. investments. Her focus has been on strategy, project planning, analysis, best practices in software licensing, and implementing successful business solutions. Gina is responsible for Acuvate's New Business Development and Partner Alliances in North America.
Twitter: @ginammontgomeryBlog: www.ginamontgomery.com Email: [email protected]
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Tweet It!... I dare you!
@ginaMmontgomery is making us go social with #SharePoint 2013 at #SPSRED
Follow @AcuvateSoftware for more updates
Today’s Goals
• Take a look at some of today’s challenges in PM• Learn about a project management journey• Have a look at the demonstrations that address
these challenges and the pm journey.
Today
• We work in a project-driven environment
• Certain abilities are necessary
• Coordination of various projects and spread teams
• Strategic decision making based upon project progress
• Communication of Project Information
We are still wasting time and money depending on Excel spreadsheets, email, and other manual processes
What makes a Project run?
Communication
Planning
Monitoring
Challenges
Publishing plan to entire team and keeping it updated
Tracking Plan versus Actual in terms of burn rate, budget and time
Milestones are project tools that allow pm’s to determine whether a project is on schedule or not
Identifying and tracking project Risks and mitigation plans for those risks
Effective project status reporting measures in place will create a focused team
Manage scope changes during the project – Change Management
Track and Resolve issues on time
Manage resources across multiple projects based on availability and skill
Project Management Journey
Excel, Word, File Shares, Email
SharePoint
Project Server
Simple to use and get started.
Works great for smaller localized teams.
No special training required
Provides great capabilities for managing your project
Works for local and distributed teams
Similar to using MS Word and Excel.
Portfolio Management
Advanced PM functionality
Knowledge of MS Project
Your 5 Inspiring
Reasons to manage
projects on
#SharePoint 2013
1
Improved Interface for Project Teams
• Timeline for milestone tracking
• Project Summary
• Project tasks list – ability to define sub-tasks in-line, etc
• Supports multiple browsers and mobile devices
demo
2
Improved Project Team Collaboration
• Social collaboration – newsfeeds, hashtagging, following, etc
• Project Doc. Libraries
• Shared notebook
• Team mailbox
demo
3
Enhanced Productivity
• Task aggregation and management
• Mysite
• Drag and drop
• Rich text preview
• Search on hashtags, #sp2013 , etc
• Ribbon – project server verbage is similar,
demo
4
Reporting and Tracking Capabilities
• Scorecards – OOTB capability
• Change Management Tracking
• Issue Tracking
• Risk Register /Mitigation Planning
• Projects roll up dashboard – multiple KPI’s
demo
5
Improved Integration With MS Project/Outlook
• Syncing tasks with MSP
• Making changes in the plan that will reflect back into SP
• Ability to look at resource loading and allocation MSP
• Synchronization of Outlook with tasks is also a productivity enhancement on SharePoint 2013. It adds tasks directly to your Exchange server which allows you to manage them from all of your devices. In SharePoint 2010, if you synced your tasks with Outlook you only saw them on that given device
demo
Conclusion
• Many organizations today are still managing projects on Excel and through email.
• The next step in the Project Management journey is SharePoint.
• It is a much easier transition into full blown Project Server should your organization mature to that level.
But wait…
• What about SharePoint 2010?!
Gina Montgomery
VP Business Development
[email protected], 913-217-0211
Abhishek Shanbhag
VP Business Solutions
[email protected], 347-971-7080
Ron Clampitt
Strategic Account Executive
[email protected], 816-914-7023
Thank You!
Contact Us…
Visit www.ACUVATE.com for more info
