4th Annual HKIUG Meeting 9th December 2003 Developing an Online System for Book Selection and...
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Transcript of 4th Annual HKIUG Meeting 9th December 2003 Developing an Online System for Book Selection and...
4th Annual HKIUG Meeting
9th December 2003
Developing an Online System for Book Selection and Ordering
@Hong Kong Baptist University Library &
Lingnan University Library
Wing Woo (HKBU) and Owen Tam (Lingnan)
Developing an Online System for Book Selection and Ordering
@Hong Kong Baptist University Library
Wing WooAcquisitions Librarian
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Background
“How to use Innopac Webpac to facilitate selection, ordering, and collection assessment functions” by Mr. Y.O. Li, 2nd HKIUG (December 2001)
Award“First Be Innovative! Awards – Most Innovative Use of Staff Module” April 2002
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Library Coordinators Program @ HKBU Library No. of Library Coordinators (Faculty/School): 41 No. of Subject Liaison Librarians: 13
Major Approval Plans YBP, DataBank,
Chung Hwa (中華 ), Man’s (文星 )
Background
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Development of Online Book Selection Program: A Chronology
November 1999 launch the program with YBP approval books
November 2001 Man’s catalogues and YBP approval slips (a.k.a.
Yellow slips)
Hong Kong Baptist University LibraryHong Kong Baptist University Library
April 2003 6-month cumulation of Man’s catalogues and yellow
slips estimate cost of selections
June 2003 streamline the processing procedure of on-site
selections
Development of Online Book Selection Program: A Chronology
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Selection Flow for Library Coordinators
1st round sort by subject or discipline
2nd round all non-selected items from 1st round allow coordinators to select items of other disciplines
3rd round (Man’s catalogues and yellow slips only) non-selected items from 2nd round stay for 6 months
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Selection Flow for Library Coordinators
Other feature view selected items
Time interval of each round 2-week E-mail notification to library coordinators
Hong Kong Baptist University LibraryHong Kong Baptist University Library
First Page of Online Selection Program
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Selection Rounds
View selected items
Hong Kong Baptist University LibraryHong Kong Baptist University Library
1st Round:Discipline Specific
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Sample Page of Online Yellow Slips(First Round)
Html link to check holdings via Webpac
Hong Kong Baptist University LibraryHong Kong Baptist University Library
2nd Round Selection ofYellow Slips: Sort by DDC
Hong Kong Baptist University LibraryHong Kong Baptist University Library
DDC Sorting: up to the Tenth Level
Hong Kong Baptist University LibraryHong Kong Baptist University Library
View Selected Items:An example
Estimated total cost
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Sample Page of Online Man’s Catalogue
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Sample Page of Title List (Language, 語言 )
Hong Kong Baptist University LibraryHong Kong Baptist University Library
On-site Book Selection (1)
Enter ISBN instead of markingfrom title list(s)
Hong Kong Baptist University LibraryHong Kong Baptist University Library
On-site Book Selection (2)
Selected Title is displayed
Hong Kong Baptist University LibraryHong Kong Baptist University Library
After Selection...
Automatic duplicate checking program (ISBN & Author – Title keyword searching)
Non-duplicate selections are converted into MARC record
Upload to INNOPAC with bibliographic data (supplied by vendor) & order records (suggestor name, fund code, est. price)
Download selections from NT server
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Statistics of Online Book Selection: 2001/02 and 2002/03
Faculty ofArts
School ofBusiness
School ofComm.
Faculty ofScience
School ofChi. Med.
Faculty ofSoc. Sci.
School ofContinuingEducation
Dec 01 - Jun 032002/030
500
1000
1500
2000
2500
2002/03
Nov 01- Jun 02
Hong Kong Baptist University Library
Developing an Online System for Book Selection and Ordering
@Lingnan University Library
Owen TamTechnical Services Librarian
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Replacing paper whenever possible Major Book Vendors
English: YBP, Blackwell’s Chinese: Chung Hwa, Mans, Peace Book, Joint Publishing
Greater academic staff involvement Not just the 14 Departmental / Programme
representatives & Library staff
Sharing the successful experience of HKBU Library
Background
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Additional Features
Lingnan University Library
1. Accepting more vendors’ book lists
2. Authenticate users individually – for fund mat
ching and discipline specific selection lists
3. Endorsement by Programme Directors (eg. B
A, BBA, BSS, etc)
4. Monthly Financial Reports online for ALL aca
demics
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Selection & Ordering Procedures
Lingnan University Library
Remove duplicate records before upload to system
E-mail Notification
Check existing collection & merge different vender book files
User Authentication
Selection
Endorsement
Cumulative Results
Financial Reports
Ordering
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Accepting more vendors’ book lists
In addition to:
English books --> YBP
Chinese books --> Man’s book (文星 )
We add:
English books --> Blackwell’s
Chinese books --> Joint Publishing (三聯 ), Peace (和平 ) & ChungHwa (中華 )
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Problems of having multiple vendor book lists
Different vendor book lists have different
formats & contents
Some vendors do not want to follow our
standard
Need to convert “non-standard” book lists to
the format support by our system
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Example – Blackwell’s book lists
No fund codes & Dewey numbers
Only have “LC descriptions”
We use Excel macros to generate Dewey
numbers & fund codes from “LC descriptions”
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Accepting more vendors’ book lists
Blackwell’s file has no Dewey numbers & Fund codes
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Accepting more vendors’ book lists
Excel macros used to generate fund codes
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Accepting more vendors’ book lists
Excel macros used to generate Dewey numbers
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Accepting more vendors’ book lists
Dewey numbers inserted into Blackwell’s book file
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Merge Book Lists & Remove Duplicates
3 steps:
New book lists checked against library
collection
Merge vendor book lists and remove duplicate
records
Merged list checked against the cumulative
book list
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
New Book Lists Checked Against INNOPAC
Books which the library already has will be removed from the list
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Merge vendor book lists and remove duplicate records
Duplicate records with less information will be removed
Dup.
Dup.
Dup.
Dup.
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Email Notifications
Biweekly
New book data uploaded
Weekly
Selection endorsed by Programme Directors
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Email Notification – New Books for Selection
Subject: Library News: New Book Data loaded to Book Selection SystemDate: 24 Nov 2003From: Lingnan University Library <[email protected]>To: [email protected], [email protected]
Dear Colleagues,
New book data have just been loaded to the book selectionsystem at
http://libbook.ln.edu.hk
Please take some time to select titles that you would like the Library to order for your program. As print runs for academic books are comparatively short, it would be appreciated if you could select books in two weeks after receiving this email.
The Library will proceed to order your recommendations after obtaining endorsement from your program director. If you have questions about book selection or the book selection system, please call the Acquisitions Librarian, Eugenie, at ext.8553 or send email to [email protected].
Thank you for your attention.
Acquisitions SectionUniversity Library
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Email Notification – Selections for Endorsement
Subject: Book Recommendation endorsementDate: 23 Nov 2003From: Libacq <[email protected]>To: [email protected], [email protected], [email protected]
Dear Colleagues,
The library has received book recommendations for your program, pleasereview the recommendations at:
http://libbook.ln.edu.hk(Please look for the link: "Endorsement Sub-system”)
The Library will proceed to order the recommendations on receiving yourendorsement. If you have questions, please call me at ext.8553 or sendemail to [email protected].
Thank you for your attention.
Regards,
EugenieAcquisitions Librarian
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
User Authentication
Access restricted to Lingnan staff
Email Address & Programme Code are lo
gged from Innopac
Map book fund and provide discipline
specific book lists according to
Programme Codes in patron record
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
Log in -- key in Barcode & PIN
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
User Authentication
Innopac Patron API is used Barcode and PIN will be sent as URL:
http://library.ln.edu.hk:4500/PATRONAPI/BARCODE/PIN/pintest
If valid, Innopac will return “RETCOD=0”
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
User Authentication
Then, the barcode will be sent as URL: http://library.ln.edu.hk:4500/PATRONAPI/BARCODE/dump
System return the whole patron record:P TYPE[p47]=1
E-MAIL ADDR[pz][email protected]
PCODE3: 151 (History Programme)
Programme Fund
1 = Staff
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
Email is logged
Programme Fund is assigned
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
User Authentication
Discipline specific book lists provided
according to Programme Codes
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
Book selection page for Arts Programme
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
Book selection page for Business Programme
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Endorsement of Books Selected
All selections need Programme Directors
’ endorsement
Only Programme Directors or their
authorized representatives can make en
dorsement
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
Endorsement
Log on to the system
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
Endorsement
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
Endorsement
Patron API & ASP can check
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
Choose the Programme
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Cumulative Results (6-month)
To check selections endorsed/rejected
Kept for 6 months
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
Choose the Programme
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
Choose the Programme
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Online Financial Reports
Financial Reports are updated
monthly and available online
How many orders have been
placed?
How much free balance is left?
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library Financial Reports
Click here
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library Financial Reports
Select Programme
Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library Financial Reports Lingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
User GuideLingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
User GuideLingnan University Library
Hong Kong Baptist University LibraryHong Kong Baptist University Library
Further Enhancements
Develop programme for merging vendor book lists & removing duplicates
Keyword searching of book lists Orders tracking -- Pull Book arrival alert by email -- Push Generating bib. & order records for upload to
Innopac
Lingnan University Library
Thank you!