HOSTING A TOURNAMENT

4n6 Style

Be Very Quiet

Take out 4 pieces of Paper Fold in half Fold in half again

First Page - Famous People Second Page - Locations Third Page - Objects Fourth Page - Quotations

Tear the squares out and hand them in.

Mentality for Running a Tournament

No Panicking Don’t run…no running…you will walk.

No Problems…we have ISSUES. Teamwork

Do your own job…do it well…let others do their jobs.

Pride Every job is important!!! None are

unimportant!!!

Room Chairs

During Seminar…map the rooms – demonstration

Saturday…be at West by 7:30. Have Pencil and Paper Check in with Event Chair. Go to all rooms and check…

Unlocked Computers Pull desk into hallway (record what room you

take it from) Wait for Event Chairs to come to you.

Room Chairs…continued.

Make sure each room has a judge Check off competitor codes as they compete After all competitors have competed in a

room…double-check ballots before judge leaves.

Wait until Event Chair collects the ballots Get ready for the next round…and repeat…

and repeat.

Room Chair Cont…again.

After Round 3 is done…complete…all ballots turned in. Use the room map to put the room back the way we

found it. Check out with your event chair.

Time Keepers

Saturday…be at West by 7:30 Check in with your event chair. During Seminar…map the rooms –

demonstration Have time cards, digital time piece (not a cell

phone) and something to write with and on. Check in with Event Chair. Go to all rooms and check…

Unlocked Computers Wait for Event Chairs to come to you.

Timekeeper…cont.

Make sure your room has a judge Check off competitor codes as they compete After all competitors have competed in your

room…double-check ballots before judge leaves.

Wait until Event Chair collects the ballots Get ready for the next round…and repeat…

and repeat. After Round 3 is done…complete…all ballots

turned in. put the room back the way you found it. Check out with your event chair.

Event Chairs

During Seminar Coordinating mapping of rooms. Write template for Awards Speech. Help Tab Room Schedule the Events.

Friday After School Highlight schedules to hang on room doors Hang Schedules on wall next to rooms. Hang “Do Not Enter” and place “Do Not Sit

Here” signs.

Event Chairs cont.

Saturday…be at West by 7:00. Check in with Christine. Have pen and paper with you. Check to make sure all Rooms are

unlocked. Check in your room chairs…give last

minute reminders to room chairs Marking competitors as they compete Keeping the halls somewhat quiet Double check all ballots

Event Chairs cont…again.

Make sure all rooms have judges…no rounds start with 2 judges!!!

Be near King to get changes…record changes on ALL SCHEDULES

Be near your rooms throughout the rounds to be able to resolve any issues that may arise.

Collect ballots at the end of the round and take them to Tab Room (123). NO HOARDING BALLOTS.

Know and mark which sets of ballots are Panels (return entire panels at once).

Repeat…then repeat again.

Event Chair Cont…once again

After Round 3…check out your room chairs…checking their rooms.

Go to tab room and wait patiently for your event to be tabbed.

Write on the big poster the breaks for your event.

Once all events are tabulated…post them on the Bridge…all at once…you’ll be popular…

Time Keep for Finals…and run the Finals round.

Event Chairs…the end.

Put Finals room back the way we found it. After Finals…collect ballots from judges…

double check them…and take them to Tab Room.

Wait very patiently and quietly for the round to be tabbed.

Write your announcements on the Template. Go to Awards as a group and sit quietly on

stage. Check out your rooms with Ms. Patch.

Tab Room

Saturday…be at West by 7:30. Check in with Mr. King (Room 23) Double Check EVERYTHING!!! Mistakes that are not caught are

expensive…literally. Do everything Volen and King say!!!

Judge Table

During Week…call judges…schedule on Thursday.

Do what Ami tells you!!! Saturday…be at West by 7:00. Check in with Christine. Stay calm during the storm. Stay at the table…the entire time. This isn’t

merely social hour. Keep front of table clear of students. You are done once ALL Finals rounds have

started and judge table is totally clean.

Hospitality/Concessions

Saturday…be at West by 7:00am. Check in with Ms. Wagenheim (Concessions)

and Ms. Strausbaugh (Hospitality). Keep food stocked/sell food. Concessions…keep good track of money. Hospitality…NO STUDENTS EAT OUT OF

HOSPITALITY!!! You will be done after Finals is done. Library/Bridge must be TOTALLY CLEAN when

you leave. Stay at your assigned station.

Extemp Draw

Saturday…be at West by 7:15am. Check in with Christine Report to and set up in Aux Gym. Have all questions with you in their

envelopes. Each room gets their own envelope. Keep the draw room quiet. Efficiently announce draw times and

speak times to keep it running smoothly.

Walkie Talkie Use

Tournament Director…Tournament Host…Judge Table…Tab Room…Peggy Patch…Hospitality…Poetry Chair…Prose Chair.

Most Important Rule Its coming

Wait for it Its almost here

DON’T …

BE …

A “PHIL”!!!

Signs

Computer Congress Area

Only Do Not Enter Room

Without Judge Do Not Sit Here Directions To

Hospitality Directions to Tab Directions to

Extemp Prep

Directional signs

202-209213-21840-4332-3766-6817-1924-31105-111112-121124-130101