2

TAMIL NADU GENERATION AND DISTRIBUTION CORPORATION LTD

SPECIFICATION No. R&D /06/2010-11

1. For the supply of : Supply and Installation of BEE 4 Star & above

rated Energy Efficient Pumpsets for various

Capacities and Types

2. Quantity : 10,000 Nos. (Approx.)

3. Closing date for sale of

Specification : 17.00 Hrs. on 28.01.2011

4. Due date & time for receipt

of tenders : 14.00 Hrs. on 29.01.2011

5. Due date & time for

opening of tenders : 14.30 Hrs. on 29.01.2011

If the due date for receiving and opening the tenders happens to be a

declared holiday, then the tender will be received and opened on the next

working day, for which no prior intimation will be given.

6. Pre – Bid meeting : 18.01.2011

7. (i) Earnest Money Deposit : Rs.20 Lakhs (Rupees Twenty Lakhs).

For SSI/ NSIC units undertaking in lieu of

EMD for Rs.20 Lakhs.

8. Tender outer cover should

be addressed to : The Chief Engineer,

Industrial Co-Ordination, R&D,

Tamil Nadu Generation &

Distribution Corp Ltd,

2nd Floor/ Eastern Wing, NPKRR Maaligai

144, Anna Salai, Chennai -600 002

3

9. Method of submission of

Tender : Open Tender / Two Part System

10.Clarification to be sought : The Chief Engineer/IC, R&D,

for from 2nd Floor/ Eastern Wing, NPKRR Maaligai

144, Anna Salai, Chennai- 600 002,

11. Required number of

tender copies : Two

12. Place at which tenders : O/o Superintending Engineer/

will be opened R&D, Western Wing, 3rd Floor, Chennai -2.

13. Cost of Tender Specification : Rs. 10,000/-

Rs.100/- to be paid if the tender

Documents are required by post.

NOTE : 1

i) The Tender Documents are available in the TANGEDCO Ltd. website

(www.tneb.in) and Tamil Nadu Government website

(www.tenders.tn.gov.in) and the prospective bidders may get the

specification by down-loading from TANGEDCO Ltd (Website and Tamil

Nadu Government website free of cost).

NOTE: 2

A photo copy of the Tender Documents should be duly signed and stamped

on each page and all schedules duly filled-in shall be submitted by the

tenderer along with offer. Otherwise the offer will be liable for rejection.

The Schedule-G should be filled up and signed at the bottom of the each

page of the questionnaire – A & B.

http://www.tneb.in

4

SPECIFICATION NO.R&D /06/2010-11

Supply and Installation of BEE Four Star & above rated Energy Efficient

Pump Sets for various Capacities and Types

SECTION DESCRIPTION PAGE No.

SECTION-I : EARNEST MONEY DEPOSIT 5

SECTION-II : BID QUALIFICATION REQUIREMENTS 8

SECTION-III : REJECTION OF TENDERS 12

SECTION-IV : INSTRUCTIONS TO THE TENDERERS 13

SECTION-V : COMMERCIAL 25

SECTION-VI : TECHNICAL 45

SCHEDULE-A : SCHEDULE OF PRICES 47

SCHEDULE-B : SCHEDULE OF PUMPSETS AND DELIVERY PERIOD 50

SCHEDULE-C : STATEMENT OF SUPPLY ORDERS EXECUTED/UNDER 53

EXECUTION DURING THE PAST THREE YEARS AS ON

THE DATE OF TENDER OPENING

SCHEDULE-D : DECLARATION FORM 54

SCHEDULE-E : PARTICULARS OF THE FACTORY 55

SCHEDULE-F : GUARANTEED TECHNICAL PARTICULARS 58

SCHEDULE-G : QUESTIONNAIRE - A 59

QUESTIONNAIRE – B 63

ANNEXURE-I : PUMPSETS QUANTITY DETAILS 65

ANNEXURE-II : UNDERTAKING IN LIEU OF E.M.D. 67

ANNEXURE-III: UNDERTAKING FOR PAYMENT OF DUES TO TANGEDCO 69

ANNEXURE-IV : UNDERTAKING TOWARDS JURISDICTION OF 70

LEGAL PROCEEDINGS.

5

SECTION – I

(SPECIFICATION NO.R&D / 06 /2010-11 )

EARNEST MONEY DEPOSIT

1) Tenderer should pay the specified amount towards Earnest Money

Deposit i.e.

Earnest Money Deposit : Rs.20Lakhs (Rupees Twenty Lakhs only)

2) The Earnest Money Deposit specified above should be in the form of A

DEMAND DRAFT / BANKER CHEQUE for the above amount from any of the

Nationalised / Scheduled / Foreign Banks with branches in India payable to

"TANGEDCO Collection Account”, TANGEDCO LTD., 144, Anna Salai,

Chennai-600 002. The above Demand Draft / Banker's Cheque should be

attached to the sealed inner cover and put in the Outer Envelope.

3) The Tenderers who are having valid Permanent EMD with TANGEDCO/TNEB for an amount as mentioned below are exempted from payment ofEarnest Money Deposit and are eligible to participate in the tender.

Firms who have PEMD less than specified above are not eligible toparticipate on the basis of the PEMD deposited by them even for lesserquantity and value.

If the Tenderer desires to become a Permanent E.M.D. holder, he isadvised to deposit the required amount with the Board as PermanentE.M.D. well in advance, obtain a certificate from the FinancialController/Purchase and enclose copy of the same along with the tenderoffer as mentioned in Clause-2 above.

4) The EMD will not carry any interest.

5) The Earnest Money Deposit will be refunded to the unsuccessful tenderers

PEMD For Tenders of value

Rs.10,00,000/- Up to Rs.10,00,00,000/-

6

on application to the Chief Engineer/ Industrial Co - ordination, R&D after

intimation of the rejection/ non-acceptance of their tender is sent to them.

6) CHEQUE will not be accepted towards EMD and the tenders shall be

rejected if EMD is not paid in the prescribed manner.

7)(i) The Small Scale Industrial Units located within the State and Registered

with the Tamil Nadu Small Industries Development Corporation or the

National Small Industries Corporation or

(ii) Holding Permanent Registration Certificate from the District Industries

Centers of Directorate of Industries and Commerce in respect of those

items for which the Registration Certificate has been obtained,

(iii) Departments of the Government of Tamil Nadu and Undertakings and

Corporations owned by the Government of Tamil Nadu,

(iv)Labour Contract Co-operative Societies, Tiny Industries classified under

S.S.I. registered with the State of Tamil Nadu and registration Certificate

issued by the Department of Industries and Commerce/Govt. of Tamil

Nadu,

(v) Small Scale Industrial Units located outside the State and such of these

units registered with National Small Industries Corporation in respect of

the items manufactured by them are the only categories of Institutions/

Industries are exempted from the payment of Earnest Money Deposit .

8) Those tenderers who are exempted from payment of EMD shall furnish in

lieu of EMD an undertaking in a non-judicial Stamp paper of value not less

than Rs.80/- (Rupees Eighty only) in the form as per Annexure-II to the

effect to pay as penalty an amount equivalent to EMD or an amount equal

to the actual loss incurred whichever is less in the event of non-fulfillment

or non-observance of any of the conditions stipulated in the contract

consequent to such breach of contract. The State Government, Public

Sector Undertakings who are exempted from payment of EMD should also

7

pay as penalty an amount equivalent to the amount fixed as Security

Deposit in the event of non-fulfillment or nonobservance of any of the

conditions stipulated in the contract.

9) TENDERS RECEIVED WITHOUT THIS UNDERTAKING WILL NOT BE

OPENED.

9.1) The tender will not be opened if the undertaking is not signed

/authenticated in all pages.

9.2) Signature of the witness should be affixed at the end of the undertaking

along with details of name and address.

10) Small Scale Industries registered within the State of Tamil Nadu shall

enclose duly attested Photostat copy of their Permanent Registration

Certificate issued by the District Industries Centre as SSI Unit or the

photocopy of valid registration certificate issued by NSIC for small scale

industrial unit for subject pumpsets specifying capacity for which they are

permitted to manufacture and the period of validity of the certificate as

proof of eligibility for exemption from payment of EMD in sealed outer

envelope as specified in Clause-2 above.

10.1) In the event of non availability of attested Photostat copy of their

Permanent Registration Certificate issued by the District Industries Centre

as SSI Unit or the photocopy of valid registration certificate issued by

NSIC for small scale industrial unit for subject pumpsets in the tender

offer, the offer will be summarily rejected.

11) Others viz. Central and other State Government Departments/

Undertakings and Corporations other than those in Tamil Nadu shall have

to pay Earnest Money Deposit and Security Deposit.

12) The following should be enclosed along with the tender offer inside the

outer cover:

8

i) Demand Draft / Banker's Cheque or the proof of exemption of EMD and

an undertaking in lieu of EMD or proof of Permanent EMD.

13) The Earnest Money Deposit made by the tenderer will be forfeited if:

a) he withdraws his tender or backs out after acceptance.

b) he withdraws his tender before the expiry of validity period stipulated in

the Specification or fails to remit the Security Deposit.

c) he violates any of the provisions of these regulations contained herein.

d) he revises any of the terms quoted during the validity period.

e) in the event of the documents furnished with the offer being found to be

bogus or the documents contain false particulars, the EMD paid by the

tenderers will be forfeited in addition to blacklisting them for future

tenders / contracts in TANGEDCO Ltd.

9

SECTION – II

(SPECIFICATION NO.R&D / 06 /2010-11)

BID QUALIFICATION REQUIREMENTS (BQR)

1. The bidder should be the Manufacturer or Authorised Dealer of the

manufacturers or ESCOs having Consortium with Manufacturer of BEE

Four (4) and above Star rated Energy Efficient Pumpsets.

2 a)The bidders and if the bidders are authorized dealers their principals

should possess the certification for Star rating duly obtained from the

Bureau of Energy Efficiency (BEE), Government of India.

b) In case of Authorised Dealer, they should furnish the copy of the

Agreement with their manufacturers as proof for the Authorised Dealer

and the manufacturers should possess the certification for Star rating duly

obtained from the Bureau of Energy Efficiency (BEE), Government of

India.

c) In case of ESCOs the Consortium partner shall possess the certification

for Star rating duly obtained from the Bureau of Energy Efficiency (BEE),

Government of India.

3. The bidder should have supplied not less than 1000 Nos. Star rated

pumpsets during the last three years.

4. a)The annual Turnover of the bidder for the supply of pump sets shall be

more than Rs.2 Crores (Rupees Two Crores only) during any one of the

last three (3) years (i.e., for 2007-08, 2008-09, 2009-2010). “The

bidder shall furnish Annual Turnover Certificate for the previous three

years certified by the Chartered Accountant or Annual audited Statement

10

of Accounts i.e. Profit and Loss Account and Balance Sheet, or the

attested copy of Income tax return filed by the bidders or, attested copy

of Sales tax Clearance certificate, or attested copy of enlistment certificate

issued by NSIC containing turnover details of the bidder for the respective

period in support of the Annual Turnover”.

b) In case of ESCOs they shall satisfy the above annual turn over criteria

either individually or along with their Consortium partner.

5a) The Bidders should possess valid ISI license for specification

IS:8034:2002, IS:9079 :2002, IS:14220 :1994 etc., for the

manufacturing of electrical pump sets. In case the validity of the ISI

license is expiring before the date of submission of bid, necessary

documentary proof for having applied for renewal of the ISI license must

be submitted.

b) In case of Authorised Dealer / ESCOs they should furnish the above

details obtained from the Pump manufacturer concerned with their

authorization.

6. NEW ENTRANTS : New entrants can also bid in the tender.

TANGEDCO has right to place order on New Entrant(s) upto 10% of

tendered quantity on each new entrant provided.

a) They are evaluated L1 Tenderer and have no previous experience of

supply for the items tendered.

b) A firm who has lesser quantity of supply experience and less financial

turn over criteria than prescribed in BQR may be considered under New

Entrant category.

c) They have infrastructure/manufacturing facilities based on the inspection

report of Third party inspection or TANGEDCO / Board Engineers.

d) They have satisfied all commercial, technical and BQR conditions except

financial turnover and previous supply experience.

11

e) The firm who have got order under new entrant category in TANGEDCO

shall be eligible for placement of order under regular category in

subsequent tenders, if they satisfy the conditions of satisfactory period of

service, if any, stipulated for the material even if the quantity supplied is

lesser than the minimum quantity stipulated in the tender document.

However, if the above firms do not satisfy the satisfactory period of

service, if any, specified in the tender document, they may be considered

under New Entrant category in subsequent tenders also.

The offers of Bidders not satisfying the above "Bid Qualification

Requirements" will be summarily rejected.

12

SECTION - III


REJECTION OF TENDERS:

I. Tenders will be SUMMARILY rejected if :

a) The EMD requirements are not complied with,

b) The Bid Qualification Requirements are not satisfied.

c) If Questionnaire as per schedule-G is not duly filled and properly signed

by the tenderer at the bottom of each page of the questionnaire – A & B.

d) If the minimum quantity to be quoted is not complied with.

II. Tender is liable to be rejected, if:

a) the validity period quoted is less than that stipulated in the Specification.

b) not in conformity with TANGEDCO’s Commercial terms and Technical

Specifications(Section - V & VI).

c) not properly signed by the tenderer.

d) received from a tenderer who is directly or indirectly connected with

Government service or / TANGEDCO / Board / service or services of Local

Authority.

e) from any blacklisted Firm or Contractor.

f) received by Telex/Telegram/ FAX / E-Mail.

g) from a tenderer whose past performance/vendor rating is not satisfactory.

h) not containing all the required particulars as per Schedules-A, B, C, D, E

, F & G.

i) the offers are received from consortium of SSI Units like SIDCO, NSIC and

other Agents and Dealers.

j) received after due date & time.

SECTION - IV


INSTRUCTION TO TENDERERS

Name of material : BEE Four (4) Star & above rated Energy

Efficient Pumpsets for various Capacity and Type

Quantity : 10,000 Nos.(Approx.) as per Annexure - I

(15 Days Commencement period and Three months there after)

1.0 GENERAL :

1.1 Sealed tenders in Two Part System (a) Technical Bid with Commercial

terms but without Price Bid and (b) Price Bid (both bids in duplicate) in

accordance with the attached Commercial terms and Technical

Specifications will be received for and on behalf of TANGEDCO herein

after referred as Board so as to reach on or before the due date

prescribed. All the tenders shall be prepared and submitted strictly in

accordance with the instructions set forth herein. A Xerox copy of the

Tender Documents should be duly signed and stamped on each

and every page and all schedules duly filled-in will be submitted

by the tenderer along with offer. Otherwise the offer will be

liable for rejection. This Tender will be processed as per the provision

in the Tamil Nadu Transparency in Tenders Act 1998 and the Tamil Nadu

Transparency in Tender Rules 2000.

1.2 THE TENDERERS WHO DO NOT FULLFILL THE "BID QUALIFICATION

REQUIREMENTS" AS PER SECTION-II NEED NOT PARTICIPATE IN THE

TENDER. OFFERS NOT SATISFYING THIS "BID QUALIFICATION

REQUIREMENTS" WILL NOT BE CONSIDERED AND WILL BE

SUMMARILY REJECTED.

14

2.0 SCOPE OF SUPPLY:

The Scope of Supply and Installation of the BEE Four(4) Star & above

rated Energy Efficient Pumpsets for various Capacities and Types

(described in Schedule-A) includes manufacture, inspection, testing,

packing, forwarding, and delivery of the pumpsets detailed herein, at our

stores anywhere in Tamil Nadu and Installation.

3.0 SUBMISSION OF TENDER OFFER:

The tenderer is expected to examine all instructions, Schedules and

Annexures detailed in the Specification and submit the Schedule of Prices

and other required particulars in the respective Schedules and Annexures

and drawings called for in this Specification, only as per the formats

prescribed herein.

4.O TWO PART OPEN TENDER RATE CONTRACT SYSTEM:

4.1 The tenders shall be in Two Parts as detailed below, each in a separate

sealed envelope marked,

" ENVELOPE-A " AND " ENVELOPE- B "

The First envelope, called Envelope-A shall contain :

(a) Unpriced Bid as per Schedules B, C, D , E, F & G .

(i.e., Commercial Bid with Technical Terms except Price)

(b) Any other information called for in the Specification other than Price.

(c) Bureau of Energy Efficiency (BEE), Government of India Certificate.

(d) Any other quality relevant certificates.

(e) Proofs required for BQR conditions as mentioned in Section II should be

enclosed in the ‘A’ cover of the tender. On opening the ‘A’ cover, if these

proofs are not available, the tender will be summarily rejected.

15

THIS ENVELOPE-A SHOULD NOT CONTAIN ANY PRICE BID.

Any offer containing price bid in Envelope - A will not be read and

summarily rejected.

4.2. "Envelope-B" shall contain the Price Bid only as per Schedule-A.

4.3. The tender in two parts shall be prepared in duplicate and put in a

separate sealed envelopes (Envelope-A & Envelope-B) as instructed

above.

4.4. Envelope - A, Envelope-B and the Earnest Money Deposit in the approved

form or proof of exemption from payment of EMD and Undertaking in

lieu of EMD and BEE Certificate issued by the Minister of Power,

Government of India shall be enclosed in an overall sealed envelope and

this shall addressed to the Chief Engineer/ Industrial Co-ordination, R&D,

TANGEDCO, 2nd Floor/ Eastern Wing, NPKRR Maaligai, 144, Anna Salai,

Chennai-2.

OUTER COVER SHALL CONSIST OF

1) EMD IN APPROVED FORM OR PROOF FOR EXEMPTION FROM PAYMENT

OF E.M.D.

2) ENVELOPE - A

3) ENVELOPE – B

4.5. Envelope-A and Envelope-B and the overall envelope should be

individually sealed, superscribed with the Specification number,

pumpsets offered and due date of submission and addressed to the

Chief Engineer/ Industrial Co-ordination, R&D,TANGEDCO, 2nd Floor/

Eastern Wing, NPKRR Maaligai, 144, Anna Salai, Chennai-2.

4.6. The Tender offers in complete shape shall be sent so as to reach the

Chief Engineer/IC, R&D, on or before 2.00 P.M. on the due date of

submission of offers.

4.7. The Tender documents shall be addressed to the " Chief Engineer/

Industrial Co-ordination, R&D,TANGEDCO, 2nd Floor/ Eastern Wing,

NPKRR Maaligai, 144, Anna Salai, Chennai-2.

16

4.8. Upon successful verification of the fulfillment of the requirement of

Earnest Money Deposit ,the Envelope-A containing Unpriced Bid i.e.,

Commercial Bid with Technical Terms except Price will be opened on the

same day in respect of eligible tenderers satisfying the EMD.

4.9. QUESTIONNAIRE FILLING:

A Questionnaire is appended as Schedule-G in this specification for Bid

Qualification Requirements, Commercial and Technical details. It is

obligatory on the part of the tenderer to furnish all details as per the

"Questionnaire" . In case, this is not filled up and enclosed with the

offer, the Bid will be liable for rejection.

4.10. OPENING OF PRICE BIDS:

Envelope-B containing Price Bid will not be opened at the time of

opening Envelope-A; but will be authenticated in the covers by the

officers authorised to open the Bids. Envelope-B so authenticated will be

kept under the safe custody of the empowered officer to open the

tender. Envelope-B Price Bid will be opened later, the date of which will

be intimated to the tenderer at a later date for the tenderers who have

fulfilled the 'Bid Qualification Requirements' and have accepted the

specified Commercial & Technical Terms of this Specification.

4.11. SUBMISSION OF TENDERS:

4.11.1.The Tender Offer consisting of Schedules - A to G should be filled up

and signed by the Tenderer or any person holding Power of Attorney

authorising him to sign on behalf of the Tenderer before submission of

the Tender. The date of signature should invariably be indicated.

4.11.2.The Tender shall contain the name, residence and place of business of

person or persons submitting the tender.

4.11.3.In the event of tender being submitted by other than a firm, it must be

signed by a partner (copy of partnership deed should be enclosed) and

in the event of the absence of any Partner, it shall be signed on his

17

behalf by a person holding a Power of Attorney authorising him to do

so, Certified copies of which shall be enclosed.

4.11.4.Tender submitted on behalf of companies registered under the Indian

Companies Act, shall be signed by person duly authorised to submit

the tender on behalf of the company and shall be accompanied by

certified true copies of the resolutions, extracts of the Articles of

Association, special or general Power of Attorney etc to show clearly

the title, authority and designation of persons signing the tender on

behalf of the company. This specification binds all rules & regulations

and amendments there of stipulated by the Indian companies Act.

4.12. Modifications/Clarifications to Tender Documents:

4.12.1.At any time after the issue of the tender documents and before the

opening of the tender, TANGEDCO may make any changes,

modifications or amendments to the tender documents and shall send

information of such change to all those who have purchased /supplied

with the tender documents.

4.12.2.In case any tenderer asks for a clarification to the tender documents

before 48 hours of opening of tenders, the CE/IC, R&D/ TANGEDCO/

Chennai-2 will clarify the same. The reply to clarifications sought for

will be communicated to all those who have purchased /supplied with

the tender documents without identifying the source of the query.

4.12.3.If any tenderer raises clarifications after the opening of the tender, the

reply issued by the Chief Engineer/ Industrial Co-ordination,

TANGEDCO(TNEB), Chennai-600 002 on the clarifications will be final

and binding on the Tender.

4.13. All tender offers shall be prepared by typing or printing in the formats

enclosed with this specification. One original and one duplicate of the

original proposal which are identical shall be submitted by each

tenderer.

4.14. All information in the tender offer shall be in ENGLISH only. It shall not

contain interlineations, erasures or over writings except as necessary

18

to correct errors made by the tenderer. Such erasures or other

changes in the tender documents shall be attested by the persons

signing the tender offer.

4.15 ALTERNATIVE TENDERS:

Bid should be submitted as per indent of the tender Documents, as

alternative offers are liable to be rejected.

4.16 QUOTATION OF RATES:

4.16.1.Rates should be quoted in both, figures and words. In case of

ambiguity between rates in figures and words, lower of the two will be

taken for tender evaluation.

4.16.2.Offers giving lump sum price, without giving their breakup as per

details required in the attached Price Schedule-A shall be rejected.

4.17 PRINTED TERMS AND CONDITIONS IN TENDERS:

Supplier's printed terms and conditions will not be considered as

forming part of the tender under any circumstances.

4.18 ALTERATIONS / CORRECTIONS IN TENDERS:

No alterations in the Tender Document will be permitted after it is

submitted.

4.19 INCOMPLETE TENDERS:

Tender, which is incomplete, obscure or irregular is liable for rejection.

4.20 AMBIGUITIES IN CONDITIONS OF TENDERS:

In the case of ambiguous or contradictory terms / conditions

mentioned in the bid, interpretation as may be advantageous to the

purchaser may be taken without any reference to the Tenderer.

4.21 DISQUALIFICATION OF TENDERS:

A tender which gets opened before the due date as a result of

improper indication or no indication having been given on the cover to

indicate that it is a tender, will be rejected. Tenderers will not be

19

permitted to change the substance of their tender on post

interpretation / improper understanding grounds .

4.22. The tender offer shall contain full information asked for in the

accompanying schedules and elsewhere in the specification.

4.23. The Tenderer has the option of sending the offer by Registered Post or

submitting the same in person so as to reach by the date and time

indicated.

4.24. In case of postal delivery, tenderers are advised to send them well in

advance so that they are delivered at the office of the Chief Engineer/

Industrial Co-ordination, TANGEDCO, 2ND Floor, Eastern Wing, NPKRR

Maaligai,144, Anna Salai,Chennai-2 before the set date and time.

4.25. The tenders delivered in person or courier shall be handed over to the

Executive Assistant to the Chief Engineer/ Industrial Co-ordination,

R&D, TANGEDCO, Chennai-2 before 14.00 Hrs on the due date.

4.26. The TANGEDCO will not be responsible for any postal or other transit

delay in receipt of the tender offer.

4.27. Telex / Fax /E-Mail or Telegraphic offers will not be entertained and will

be rejected.

4.28. Any offer received by the purchaser after the due date and time

specified for submission of the tender offer will be declared late,

rejected and returned unopened to the tenderer.

4.29. No tender offer shall be allowed to be modified subsequent to the dead

line for submission of the tender offers.

4.30. Tenderers shall bear all costs associated with the preparation and

delivery of its offers and the purchaser will in no case be responsible or

liable for these costs.

4.31. No offer shall be withdrawn by the Tenderer in the interval between

the deadline for submission and the expiry of the period of validity

specified / extended validity of the tender offer.

4.32. The Tenderers are advised to register themselves as suppliers of the

tendered item at the office of the Superintending Engineer / R&D, 3rd

20

Floor, Western Wing, NPKRR Maaligai, 144,Anna Salai, Chennai - 02,

before tendering.

4.33. The Tenderers are requested to furnish the exact location of their

factories with detailed postal address and pin code, telephone and Fax

Nos. etc in their tenders so as to arrange inspection by the board, if

considered necessary.

4.34. DESTINATIONS-WHERE PUMPSETS ARE REQUIRED:

The prices quoted should be on FOR Destination basis for delivery

anywhere in Tamil Nadu.

5.0 TENDER OPENING:

5.1. OPENING OF COMMERCIAL & TECHNICAL BIDS WITHOUT

PRICE (ENVELOPE-A) :

The tender offers except Price Bid will be opened at 14.30 Hrs on the

date notified , at the Office of the Superintending Engineer/ Research

and Development , 3rd Floor, Western Wing, NPKRR Maaligai, 144,

Anna Salai, Chennai-600 002, in the presence of tenderer's authorised

representatives who may wish to be present on the date of opening.

5.2. If the last date set for submission of tender offers and opening date

happens to be a holiday, the tenders will be received and opened on

the succeeding working day without any changes in the timings

indicated.

5.3 The duly authorized representatives of the Tenderers who are present

shall sign the tender opening register.

5.4 OPENING OF THE PRICE BIDS: (ENVELOPE-B)

The date and time of opening of Price Bids shall be later notified to the

Bidders who fulfill the BQR criteria and whose bids are found to be

commercially and technically acceptable.

5.5. The Tenderer's Name , prices, all discounts offered and such other

details as the TANGEDCO, at its discretion, may consider appropriate

will be announced and recorded at the time of tender opening.

21

6.0. INFORMATION REQUIRED AND CLARIFICATIONS:

6.1. In the process of examination, evaluation and comparison of tender

offers, the TANGEDCO may, at its discretion, ask the Tenderer for any

clarification of his offers. All responses to requests for clarifications

shall be in writing to the point only. No change in the price or

substance of the offer shall be permitted.

6.2. The TANGEDCO will examine the tender offers to determine whether

they are complete, whether any computational errors have been made,

whether required sureties have been furnished, whether the

documents have been properly signed and whether the offers are

generally in order.

6.3. The Tender offers shall be deemed to be under consideration

immediately after they are opened and until such time official

intimation of award/ rejection is made by the Tender Accepting

Authority to the tenderers. The Tenderers shall not make attempts to

establish unsolicited and unauthorized contact with the Tender Inviting

Authority, Tender Accepting Authority or Tender Scrutiny Committee

after the opening of the tender and prior to the notification of the

award and any attempt by any tenderers to bring to bear extraneous

pressures on the Tender Accepting Authority shall be sufficient reason

to disqualify the tenderer.

6.4. After acceptance of the tender by the Tender Accepting Authority, the

details will be arranged to be published in the Tender Bulletin of Tamil

Nadu Government.

6.5. Mere submission of any Tender offer connected with these documents

and Specification shall not constitute any agreement. The tenderer

shall have no cause of action or claim, against the TANGEDCO for

rejection of his offer, except as mentioned in Clause-11.0 of

Section-IV. The TANGEDCO shall always be at liberty to reject or

accept any offer or offers at its sole discretion and any such action will

22

not be called into question and the Tenderer shall have no claim in that

regard against the TANGEDCO .

7.0 EVALUATION AND COMPARISON OF THE TENDER OFFERS:

7.1. The tenders will be evaluated strictly as per the Tamil Nadu

Transparency in Tenders Act, 1998 and the Tamil Nadu Transparency

in Tender Rules, 2000.

7.2 The tender offers received will be examined to determine whether they

are in complete shape, all required Data have been furnished, properly

signed and generally in order and conforms to all the terms and

conditions of the Specification without any deviation.

7.3. For the purpose of evaluation of tender offers, the following factors will

be taken into account for arriving the evaluated price:

a) The quoted price will be corrected for arithmetical errors. In case of

discrepancy between the price quoted in words and figures, lower of

the two shall be considered.

b) The evaluated price will include Ex-works price, Excise Duty, freight &

insurance and will not include VAT for local SSI units and CST will be

included for other state units , if the bidders are from Tamil Nadu and

other state.

c) If all the bidders are from Tamil Nadu only, the evaluated price will

include Ex-works price, Excise Duty, freight & insurance and VAT.

d) If all the bidders are from other States, the evaluated price will include

Ex-works price, Excise Duty, freight & insurance and CST.

e) The amount and percentage of Central Sales Tax/VAT shall be

indicated in the offer.

f) Price preference: The evaluation and comparison shall include Fifteen

Percent Price Preference for Domestic Small Scale Industrial Units and

Ten Percent Price Preference for the Public Sector Undertakings of

Government of Tamil Nadu in respect of products and quantities

manufactured by them. The price preference will be given on the

evaluated price of the who have quoted the lowest tenderer.

23

8.0. VALIDITY:

8.1 The tender offer shall be kept valid for acceptance for period of 180

days from the date of opening of offers. The offers with lower validity

period are liable for rejection.

8.2. Further, the tenderer shall agree to extend the validity of the Bids

without altering the substance and prices of their Bid for further

periods, if any, required by the TANGEDCO.

9.0. RIGHTS OF THE TANGEDCO :

9.1. Not withstanding any thing contained in this Specification, the

TANGEDCO reserves the right to:

(a) Vary the quantity finally ordered to the extent of 25% indicated in the

Tender document.

(b) To split the Tender Quantity and place orders on one or more than one

firm to meet the delivery requirements.

(c) Recover losses, if any, sustained by TANGEDCO, from the supplier who

pleads his inability to supply and backs out of his obligation after award

of contract. The security deposit paid shall, be forfeited.

(d) To cancel the orders for not keeping up the delivery schedule.

9.2 The purchaser reserves the right to request for any additional

information and also reserves the right to reject or accept the proposal

of any tenderer, if in the opinion of the purchaser, the qualification

data is incomplete or in the opinion of the Board the bidder is found

not qualified to satisfactorily perform the contract.

10.0 DEVIATIONS :

The offers of the Tenderers with Deviations in Commercial terms and

Technical Terms of the Tender Document are liable for rejection.

11.0 No alternate offer will be accepted.

12.0. BAR OF JURISDICTION:

12.1. Save as otherwise provided in the Tamil Nadu Transparency in Tenders

24

Act 1998, taken by any officer or authority under this Act shall be

called in question in any court, and no injunction shall be granted by

any court in respect of any action taken or to be taken by such officer

or authority in pursuance of any power conferred by or under this Act.

13.0 All the intending tenderers are requested to note that in the event of

the documents furnished with the offer being found to be bogus or the

documents contain false particulars, the EMD paid by such tenderers

will be forfeited in addition to blacklisting them for future

tenders/contracts in TNEB and also canceling the award of contracts

issued to them.

14.0. Copy of PAN No. of the FIRM/ Tendered should be enclosed with the

tender document in Envelop ‘A’.

25

SECTION – V


COMMERCIAL

1.0 SCOPE:

The scope of supply and installation of the Four(4) Strar and above

rated Energy Efficient pump sets certified by BEE includes

manufacture, inspection, testing, packing, forwarding, insuring and

delivery of the pumpsets detailed herein, at TANGEDCO stores

anywhere in Tamil Nadu.

2.0. VALIDITY OF CONTRACT:

The Validity of the contract is Three and Half months from the date

of issue of Rate contract order.

3.0 PERIOD OF CONTRACT:

The period of the contract is Three and Half months i.e. 15 days

commencement period and Three months delivery period from the

date of award of contract.

4.0 PLACING OF ORDERS ON RATE CONTRACT BASIS:

4.1 It is not binding on the Board to accept the lowest or any tender. The

TANGEDCO reserves the right to split and place orders for the items

with different tenderers and for revising the quantities at the time of

placing the orders. The TANGEDCO reserves the right to vary the

quantity finally ordered to the extent of 25% either way of the

requirement indicated in the tender documents.

4.2 The award of order will be issued to the successful tenderer with all

TANGEDCO's terms and conditions, duly indicating the approved unit

rates and the approximate quantity allotted to them for a period of

Three months.

26

5.0 PRICE:

5.2 The prices quoted shall be kept firm throughout the contract period.

a) Unit All-inclusive price including Excise Duty, Packing & Forwarding,

Installation charges, Freight and Insurance for Delivery of the material

at TANGEDCO Stores anywhere in Tamil Nadu. A format for price is

given in Schedule-A.

b) VAT/CST. (Percentage and amount)

5.3 Unloading the pumpsets at destination Stores will be done by the

TANGEDCO at TANGEDCO‘s cost.

5.4 The tender offer should also contain the breakup details as below:

Unit Ex-works price per Pumpset, Excise Duty applicable on Ex-Works

Price and Cess on Excise duty per pumpset (Percentage & amount)

Freight and Insurance charges per pumpset. VAT/ CST on Ex-Works

Price plus Excise Duty (Percentage & amount) per pumpset &

Installation charges per Pumpset. The Freight & Insurance Charges

shall be applicable for delivery to any stores of TANGEDCO in Tamil

Nadu.

5.7. All tests specified shall be conducted at TENDERER'S COST.

5.8 The Tenderer should quote their rates taking into account the Excise

Duty relief available to them on account of duty paid for procurement

of raw pumpsets under CENVAT scheme and after taking into account

all discounts.. A certificate to this effect may be furnished along with

the offer.

If there is any downward trend in the prices of the pumpset on

account of belated supply the benefit shall be passed on to the

TANGEDCO. The Excise duty and Sales tax amount paid will not be

considered for the purpose of price variation.

5.9. The successful Tenderer shall pass on the benefit to TANGEDCO to the

effect that if lower prices are offered to anyone else including

TANGEDCO during the period of one year from the date of order.

27

6.0 CENTRAL SALES TAX /VAT

6.1. The Central Sales Tax / TNVAT will be paid extra as applicable. The

amount of Central Sales Tax / TNVAT and percentage payable shall be

indicated separately in the tender offer. Central Sales Tax / TNVAT is

not applicable to Freight and Insurance charges.

6.2. The TNEB has been registered as a dealer, under Central Sales Tax Act

1956 and under Registration Nos: 32929/81-82 dated 18.1.1982.

Appropriate Central Sales Tax/TNVAT in accordance with the provisions

of the relevant Act in force shall be included by the Tenderer in the

price quoted.

6.3. TNEB has applied for registering with TNVAT Act 2006 and the TIN will

be informed in due course. Any goods except Petrol, Diesel and

Cement sold to TNEB will attract TNGST @ 4% as per

G.O.Ms.No.31, Commercial Tax (B2) dt 27.2.2002.

In view of the note mentioned hereunder and as per Sl.No.305 of

Annexure of TNVAT Act 2006 the tenderers are requested to quoted

appropriately TNVAT @ 4% for the goods to be supplied to TANGEDCO

used in Generation, Transmission and Distribution of Electrical Energy

except Cement, Diesel and petrol.

6.4. Appropriate Sales Tax, if any found admissible, will be paid over and

above. The purchase price in accordance with the provisions of the

relevant Sales Tax Act in force.

6.5 Provided always, it is hereby agreed and declared that in case, where

the TANGEDCO has doubt whether Sales Tax is not at all payable for

the transaction in question, the Board reserves the right to with-hold

the payment of tax until the party produces an order of Court of

competent jurisdiction, declaring the liability of transaction to sales tax.

Concessional rate of Sales Tax if any shall be taken into account and

included in the price quoted giving proof thereof.

6.6. In case of delayed delivery, the Central Sales tax/TNVAT prevailing on

the date of dispatch or on the last day of the contractual delivery

period whichever is LESS will be admitted. For both the cases the

28

supplier shall furnish documentary evidence while submitting the bills

for payment.

6.7 The following certificates have to be furnished for admittance of claim

of Sales Tax.

i) Certified that the transaction in which the Central Sales Tax / TNVAT

has been claimed and has been/will be included in the return

submitted/to be submitted to the Central Sales Tax /TNVAT authorities

for assessment of the Central Sales Tax / TNVAT and the amount of

Central Sales Tax/TNVAT claimed from the purchaser has been/will be

paid to the Sales Tax Authorities.

ii) Certified that the goods on which the Central /TNVAT Sales Tax has

been charged have not been exempted under C.S.T. Act or TNVAT and

the rules made there under and the charges on account of Central

Sales Tax /TNVAT on these goods are correct, under provisions of

relevant Act or rules made there under.

iii) Certified that we shall indemnify the Board, in case it is found at a later

date that wrong / incorrect or excess payment has been recouped on

account of Central Sales Tax/TNVAT paid by us.

iv) Certified that we are registered as dealer under the Central Sales Tax

Act and our Registration No. is …….. and under TNVAT Act 2006 and

our Registration No. is………..

v) Certified that TNVAT credit availed by me has been taken into account

in the rates quoted.

7. EXCISE DUTY:

7.1. It is the responsibility of the tenderer to make sure about the correct

rates of duty leviable on the material at the time of tendering. If the

rate assumed by the tenderer are less than the current rates prevailing

at the time of tendering, the TANGEDCO will not be responsible for

the mistake.

7.2. Any increase in Excise Duty consequent to the suppliers coming into

different duty slab during the execution of the contract shall have to be

taken into account and the All-inclusive Price shall be quoted

29

accordingly by the tenderers. Any variation in Excise Duty due to

statutory variation within the contract delivery date shall be

considered.

7.3. In case of delayed delivery, the Excise Duty prevailed on the date of

actual delivery or the Excise Duty applicable on the date of contractual

date of delivery whichever is less shall be admitted.

7.4. Authentic Invoice containing the details viz. Central Excise, Registration

No., PLA etc. Date and time of removal of goods, debit entry in PLA/

RG 23 duly authenticated by authorised signatory shall be produced for

claim of ED for all items manufactured by the tender.

8. INSURANCE:

Contracting firms shall arrange insurance for the equipment/ pumpsets

being supplied by them, through any of the Nationalised Insurance

Companies. It will be the responsibility of the supplier to replace the

defective/damaged pumpsets and make good the shortages and other

losses in transit, free of cost, lodge and recover claim from insurance

Under-writers/Carriers.

9. PAYMENT:

9.1.(a) For the pumpsets delivered within the contractual delivery

period :

85% of the All-inclusive price (including CST/VAT) of the pumpset of

each consignment will be paid in Central Payment, Chennai-2, within a

reasonable time, from the date of receipt of pumpsets at stores in

good condition and after submission of bills against the bills passed by

the Superintending Engineer/Research and Development based on the

copy of the SRB sent by the respective consignee Circle / Stores. The

invoice in duplicate shall be sent to the office of the Superintending

Engineer/Research and Development, for passing the bills.

30

10% payment will be paid after successful installation of the Pumpset

and on receipt of the confirmation report received from the concerned

Superintending Engineer / EDC.

The balance 5% will be made only after successful completion of the

contract.

(b)For the pumpsets delivered beyond the contractual delivery

period:

85% of the All-inclusive price of the pumpsets including CST/VAT will

be paid on receipt of pumpsets in good condition at site after

deducting the appropriate amount of L.D of each consignment.

10% payment will be paid after successful installation of the Pumpset

after deducting the appropriate amount of L.D of each installation.

The balance 5% will be paid after completion of the execution of the

contract and on issuing orders on the closure of Purchase order.

9.2. Payment for the supplies will be made by cheque on any one of the

Nationalised Banks/Scheduled Banks approved by Reserve Bank of

India in Tamil Nadu. The Bank charges involved in making the payment

will be to the account of the Tenderer.

9.2.1.Payments will not be made for pumpsets damaged during transit. All

defective pumpsets shall be replaced by the supplier free of charge.

9.3. Option for retaining the balance 5% payment towards performance

Guarantee period is over or agree to furnish 5% irrevocable Bank

Guarantee to be kept valid till guarantee period is over towards

performance guarantee.

9.4. In cases of delay in supply, the pumpsets will be accepted subject to the

following conditions :

a) There should be no declining trend in prices.

b) Payment will be released as per the recent purchase order rates or

lowest rates obtained during the recent tenders opened subject to levy

of liquidated damages for belated supplies.

c) TANGEDCO reserves the right to accept.

31

9.5. The bills for payment will be passed only after the approval / acceptance

of the following:

a) Security Deposit.

b) CST/VAT Clearance Certificate

c) Test Certificate

d) Performance BG

9.6. The supplier should despatch only after getting despatch instruction. If

the supplier despatches the pumpsets without the prior approval of the

purchaser, then the purchaser shall not be responsible for any

demurrage or wharfage or both and only the supplier should bear any

expenditure arising out of such unapproved despatches.

9.7 FOR DELAY IN PAYMENTS, TANGEDCO WILL NOT PAY ANY INTEREST

ON ANY ACCOUNT.

10.0. SECURITY DEPOSIT:

10.1. The Successful tenderer will have to furnish 5% of order value (All-

inclusive price) as Security Deposit (including Earnest Money Deposit

remitted) in the form of DD / Banker's Cheque / irrevocable Bank

Guarantee.

Note :

i) The Security Deposit shall be in the form of Demand Draft / Banker's

cheque only for the value of P.O. up to Rs.10 lakhs.

ii) The Security Deposit shall be in the form of Irrevocable Bank

Guarantee in case P.O. value exceeds Rs.10 lakhs.

10.2. The successful tenderer will have to furnish the Security Deposit within

15 days from the date of receipt of award of contract. The security

deposit will not carry any interest. The TANGEDCO also reserves the

right to accept the belated payment of security deposit by levying

penal interest at the rate of 22% p.a. from the date of expiry of 15

days time limit till the date of actual payment of Security Deposit. The

same will be recovered from supplier's first bill.

32

10.3. Failure to comply with the terms regarding Security Deposit set out in

the contract order within the stipulated time by the successful tenderer

will entail in the cancellation of the contract without any further

reference to the supplier.

10.4. The Security Deposit will be refunded to the supplier only if the contract

is completed to the satisfaction of the purchaser. If the purchaser

incurs any loss or damages on account of breach of any of the clauses

or any other amount arising out of the contract becomes payable by

the supplier to the purchaser, then the purchaser will in addition to

such other dues that he shall have under law, appropriate the whole or

part of the security deposit and such amount that is appropriated will

not be refunded to the supplier.

10.5. The Security Deposit will be released on completion of contract period.

10.6 When there is delay in Completion of Contract, the Bank guarantee

towards SD shall be got extended suitably.

11.0. DELIVERY:

11.1. The delivery period of the contract is Three (3) months and Half (1/2)

months.

Commencement period: 15 days

Delivery Period:

* Inclusive of different capacities & Types and Installation of Pumpsets

The delivery of pumpsets shall be made within 3 and half months (15

days commencement period and 3 months delivery of equal quantity)

and the installation are to be taken up simultaneously on monthly basis

from the date of receipt of the order.

Sl.No DetailsQuantity / Month

in Nos.

Total

in Nos.

1 First Two Months 3500 * 7,000

2 Third(Last) Month 3000 * 3000

33

11.2. The TANGEDCO reserves the right to alter the delivery date on the

lesser side to suit its needs, as and when a necessity arises, during the

pendency of the contract.

11.3 If supplies and installations to be rendered against the contract are

made by the supplier beyond the period of delivery stipulated in the

contract and they are accepted by the TANGEDCO, such acceptance is

without prejudice to TANGEDCO’s right to levy liquidated damages for

the delay in supply & Installation as per the liquidated damages clause.

The TANGEDCO will also be at liberty to cancel the order, if the supply

and installation are not completed within the stipulated delivery period

not withstanding its rights to claim liquidated damages for the belated

supplies & Installation and quantity outstanding to be supplied as on

the date of cancellation.

All suppliers should be strictly as per schedule. Any advance supply will

be accepted by TANGEDCO only based on the requirement.

If the company fails to supply the pumpsets the quantity will be

allotted to other companies who have promptly supplied the pumpsets

within delivery schedule.

11.4. The supply shall be effected in such a way that the pumpsets reach the

destination stores within the stipulated delivery period.

11.5. To ensure sustained supply with out any interruption, TANGEDCO

reserves the right to place orders among more than one tenderer.

11.6. The TANGEDCO will be at liberty to cancel the contract if the supply is

not made as per the delivery schedule specified in the indent, not

withstanding its right to claim liquidated damages for the belated

supplies and the quantity outstanding to be supplied as on the date of

cancellation. The defaulting contractors will be liable to pay to the

TANGEDCO in addition to the liquidated damages for delay, the actual

difference in price whenever the TANGEDCO orders the delayed

quantity to be supplied / executed by other agencies at higher rate.

34

11.7 The actual date of receipt of each pumpset will be reckoned as the

date of delivery and date of installation for the purpose of calculation

of liquidated damages in respect of that pumpset.

11.8. The delivery period will not normally be extended. Hence all efforts

shall be taken to deliver the pumpsets within the contractual delivery

period.

12.0. DESPATCH:

12.1. The pumpsets specified herein shall be despatched freight prepaid to

the consignees, on approval of Test Certificate with despatch

instruction from the Superintending Engineer/Research &

Development, Chennai-2.

12.2. The original gate pass invoice for having paid excise duty, shall be

produced along with the bill to be furnished to Superintending

Engineer/ Research and Development, Chennai-2 after verification by

the Stores Staff of the consignee circle, if necessary.

12.3. Advice of despatches as and when made shall be communicated

immediately to the Superintending Engineer/ Research and

Development, 3rd Floor, Western Wing, 144, Electricity Avenue, Anna

Salai, Chennai-2 and to the Circle Superintending Engineers concerned.

13.0. INSPECTION:

13.1. The authorised representatives of the purchaser shall have access to

the supplier's works at any time during working hours, for the purpose

of inspecting the manufacture of the pumpsets and for testing the

selected samples from the pumpsets covered by the specification. The

suppliers shall provide necessary facilities for such inspection.

13.2. Tenderers are requested to furnish in their tenders the exact location

of their factory with detailed address to enable inspection by

TANGEDCO if considered necessary.

13.3. Not less than 15 days advance intimation shall be given about the

quantity of pumpsets that will be ready for inspection by the

TANGEDCO’S officers /Third Party Agency authorized by the

35

TANGEDCO. The arrangement for inspection shall be made by

suppliers in such a way that the delivery schedule is kept up. The

pumpsets shall not be despatched without instruction from

TANGEDCO.

14.0. LIQUIDATED DAMAGES:

14.1 The delivery as specified should be guarantee by the supplier under

the Liquidated Damages Clauses given below:

L.D is not applicable for the commencement period of 15 days.

If the supplier fails to deliver the pumpsets and installation of

pumpsets within the time specified in the indent or any extension

thereof, the purchaser shall recover from the supplier as liquidated

damages, a sum of half a percent (0.5%) of the All-inclusive price of

the undelivered Pumpsets and un installed pumpsets respectively for

each completed week of delay or part thereof. The total liquidated

damages shall not exceed ten percent (10%) of the All inclusive price

of the pumpsets so delayed. The actual date of delivery of pumpsets at

destination stores will be reckoned as date of delivery for this purpose.

Liquidated damages will also be recovered for the quantity not supplied

as is done for the belated supply. It is the responsibility of the

suppliers to arrange for inspection, despatch etc. in time to keep up

the delivery schedule.

14.2. The defaulting suppliers will be made liable to pay to the TANGEDCO in

addition to liquidated damages for delay, the actual difference in price,

wherever TANGEDCO orders the delayed quantity to be supplied/

executed by other agencies at a higher rate. This is without prejudice

to other rights under the terms of contract.

14.3. If supplies to be rendered against the rate contract are made by the

supplier beyond the period of delivery stipulated in the indent and if

they are accepted by the TANGEDCO , such acceptance is without

prejudice to the TANGEDCO’s rights to levy liquidated damages for the

delay in supply.

36

14.4. The TANGEDCO will also be at liberty to cancel the order if the supply

is not made as per the delivery schedule specified in the indent ,

notwithstanding its rights to claim liquidated damages for the belated

supplies and quantity outstanding to be supplied as on the date of

cancellation.

14.5. The suppliers are liable to pay the amount of loss sustained by the

TANGEDCO in the event of non-execution of orders, if any placed on

them either in full or part to the satisfaction of the TANGEDCO under

the terms and conditions of contract and in the event of placing orders

for such quantities on some others at a higher price.

14.6. Tenderers not giving clear and specific acceptance to the above

clauses are liable for rejection.

14.7. If there is any downward trend in prices on account of belated

supplies, the tenderers have to accept the same with the levy of

liquidated damages, for belated supplies.

14.8. The defaulting contractors will be liable to pay to the TANGEDCO in

addition to Liquidated Damages for delay, the actual difference in price

wherever TANGEDCO orders the delayed quantity to be repaired

executed by other agencies at a higher cost.

15.0. FORCE MAJEURE:

15.1. The supplier shall not be liable for delay in performing his obligations

resulting directly or from any force majeure conditions herein defined

as:

(a) Any cause which is beyond the reasonable control of the supplier or

purchaser as the case may be

(b) Natural phenomena, such as floods, drought, earthquakes and

epidemics.

(c) Act of any Govt. Authority, domestic or foreign, such as wars declared

or undeclared quarantines, embargoes licencing control on production

or distribution restrictions.

37

(d) Accident and disruptions such as fire, explosion, increase in power cut

with respect to date of tender opening, break down of essential

machinery or equipments etc.

(e) Strikes, slow down, and lockouts.

(f) Failure or delay in the supplier's source of supply due to force majeure

causes enumerated at 'b' to 'e' above shall be considered, provided the

supplier produces documentary evidence to show that there were no

other alternative source of supply available to him or if available the

lead time required was likely to be longer than the duration of the

force majeure at the normal source of supply. All the provisions of this

clause shall apply whether the disruption cause is total or partial in its

effect upon the ability of the supplier to perform.

NOTE:

The cause of force majeure condition will be taken into consideration

only if the supplier within 15 days from the occurrence of such delay

notifies. The purchaser shall verify the facts and grant such extension

as the facts justify. For extension due to force majeure conditions, the

supplier shall submit his representation with documentary evidence for

scrutiny by the purchaser and decision of the purchaser shall be

binding on the firm.

15.2. Provided that if the performance in whole or part by the supplier on

any obligation under this contract is prevented or delayed by reasons

of any eventuality for a period exceeding 60 days, the TANGEDCO

may at its option terminate the contract by a notice in writing.

15.3. The Power cut shall not be considered under force majeure condition.

The period of extension shall be decided only by the authority who

placed the order, after verifying the evidence for the cause of delay.

16.0. GUARANTEE:

16.1. The entire pumpsets should be guaranteed for satisfactory operation

and workmanship for a period of 24 months from the date of receipt of

38

last consignment of pumpsets in good condition at stores or 18 months

from date of installation whichever is later.

16.2. Any defects noticed during this period shall be rectified free of cost to

the TANGEDCO within a weeks time from the date of intimation of

failure. Irrespective of number of failures and repairs the suppliers are

responsible for free replacement of the defective pumpsets till the

same serves a continuous period of 18 months from the date of

installation after the last repairs.

16.3. The incidental expenses transport and freight charges for the

replacement of defective pumpsets within the guarantee period; may

also be borne by the supplier till such time it serves a continuous

period of 24 months as said above.

16.4. The tenderers shall guarantee among other things, the following.

i) Quality and strength of pumpsets used.

ii) Safe electrical and mechanical stresses on all parts of the pumpsets

under all specified conditions.

iii)Performance figures given by the tenderers in the Schedule of

Guaranteed technical particulars.

17.0. DESPATCH INSTRUCTIONS :

17.1. The details of allotment to consignee and destination stores will be

furnished at the time of issue of Despatch Instructions.

18.0. TEST CERTIFICATE:

18.1 The test certificates in triplicate for the pumpsets furnishing the results

of the tests as per latest issue of ISS & Certification obtained for 4 Star

and above rated pumpsets shall be forwarded and got approved before

the pumpsets are despatched. In addition to the tests called for in the

specification, the purchaser reserves the right of conducting such tests

as he desires carried out at his own cost to satisfy himself that the

pumpsets conform to the requirements of this specification. The

pumpsets may be rejected if the test results are not satisfactory.

39

19.0. LOSS OR DAMAGE:

19.1External damages or shortages that are prima facie the results of rough

handling in transit or due to defective packing will be intimated within

a fortnight of the receipt of the pumpsets. Internal defects, damages

or shortages of any integral parts which cannot ordinarily be detected

on a superficial visual examination caused by bad handling in transit or

defective packing would be indicated after inspection on receipt of the

pumpsets at stores. In either case, the damaged or defective pumpsets

should be replaced free of cost to the TANGEDCO within weeks time

from the date of intimation of failure.

20.0. REPLACEMENT OF DEFECTIVE / DAMAGED PUMPSETS:

20.1 Notwithstanding anything contained in Liquidated Damages clause of

this rate contract, where the whole or part of the pumpsets supplied by

the supplier are found to be defective or damaged or are not in

conformity with the rate contract, such defects or damages in

pumpsets supplied shall be rectified either at the point of destination or

at the supplier's works at the cost of the supplier against proper

security and acknowledgement. In the alternative, the defective or

damaged pumpsets shall be replaced free of cost within a weeks time

on receipt of the intimation from the purchaser of such defects or

damages. If the defects or damages are not rectified or replaced within

this period, the contractor shall pay the liquidated damages at the rate

of 1/2% (half percent) value (all-inclusive price) of such pumpset for

each completed week of delay subject to maximum of 10% (Ten

percent) for the delay from the date of receipt of intimation of the

defects or damages.

Note:

The Replacement clause does not hold good for rejection of pumpsets

due to non conformation with relevant Indian Standards (IS) and

certified by the BEE. The delivery of pumpsets after rejection shall

abide the delivery schedule stipulated in the Rate contract order.

40

20.2 In the event of supplies being received damaged or short at the

destination stores, the cost of such pumpsets will be paid only

proportionate to the value of the pumpsets received in good condition

unless the damaged goods or short supplies are made good free of

cost to the TANGEDCO by the supplier.

20.3 If during the period of supply, it is found that goods already supplied

are defective in pumpsets or workmanship or do not conform to the

rate contract or are unsuitable for the purpose for which they are

purchased then it will be open to the purchaser either to reject the

goods and repudiate the entire contract and claim such loss that the

purchaser may suffer on that account or require the contractor to

replace the defective goods free of cost (bare the rejection due to non

conformity to relevant Indian Standards (IS) and certified by the BEE.

20.4 Similarly, if during the guarantee period stipulated under guarantee

clause subsequent to the date of receipt of the goods, any of the

goods be found defective in pumpsets or workmanship, or do not

conform to the rate contract or are unsuitable will be open to the

purchaser either to repudiate the entire contract and claim damages or

accept such part of the goods that are satisfactory and required the

contractor to replace the balance or pay compensation to the extent of

the loss sustained by the purchaser on that account.

20.5 Not withstanding any other remedies available , the purchaser shall be

entitled to dispose of the defective /damaged pumpsets in ‘as is where

is condition’ without further notice, if the contractor/supplier fails to

rectify the defect and /or replace the damaged pumpsets and /or fails

to remove the defective /damaged pupmsets within such period as

may be notified by the purchaser through notice and the sale proceeds

of such disposal shall be appropriated towards the dues to the

TANGEDCO such as Liquidated Damages, ground rent, etc as may be

determined by the purchaser.

41

21.0. RESPONSIBILITY:

21.1 The Tenderer is responsible for delivery of the pumpsets at the

destination station in good condition. The tenderer shall include and

provide for securely protecting and packing the pumpsets as per

relevant packing standards to avoid damages or loss in transit. All risks

connected with the supply of these pumpsets should be borne by the

supplier.

22.0. FAILURE TO EXECUTE THE CONTRACT:

22.1 Contractors failing to execute the order placed on them to the

satisfaction of the TANGEDCO under the terms and conditions set forth

therein, will be liable to make good the loss sustained by the

TANGEDCO, consequent to the placing of fresh orders elsewhere at

higher rate, i.e. the difference between the price accepted in the

contract already entered into and the price at which fresh orders have

been placed.

This is without prejudice to the imposition of penalty under the

Liquidated Damages clause.

23.0. NON-ASSIGNMENT:

The supplier shall not assign or transfer the contract or any part

thereof without the prior approval of the Purchaser.

24.0. EFFECTING OF RECOVERIES:

24.1 Any loss, arising due to non-fulfillment of this contract or any other

Contract, will be recovered from the Security Deposit held and / or any

other amount due to the supplier from the TANGEDCO from this

Contract as well as from other contracts.

25.0. RECOVERIES OF DUES:

The TANGEDCO is empowered:

a) To recover any dues against this contract in any bills/ Security Deposit

/ Earnest Money Deposit due to the contractor either in this contract or

any other contract with TANGEDCO.

42

b) To recover any dues against any other contracts of the contractor with

TANGEDCO, with the available amount due to the contractor against

this contract.

26.0 RAW MATERIALS:

It is the responsibility of the tenderer to make his own arrangement to

purchase (buy) the necessary raw materials as per relevant IS required

for the manufacture of the pumpsets.

27.0. PAN No. :

Copy of PAN No. details of the FIRM/Tenderers should be enclosed.

28.0. CST/VAT CLEARANCE CERTIFICATE:

28.1 The tenderer should enclose with the tender, a copy of certificate of

CST/VAT Clearance for the previous year from the appropriate

CST/VAT Authorities.

NOTE: The successful tenderer should submit the latest copies of

VATCC after receiving the order.

29.0 ARBITRATION ACT NOT TO APPLY:

The TANGEDCO will not accept any arbitration in case of disputes

arising in any respect under this contract. Any dispute arising out of

this contract shall not be subject to arbitration under the provisions of

Arbitration and Conciliation Act 1996 in the event of any dispute

between the parties.

30.0. PAST PERFORMANCE:

30.1 The intending tenderers shall furnish the documentary evidence with

details of Purchase Orders executed during the last three years in the

Performa enclosed in the Tender Specification as per Schedule-C along

with end user certificate for satisfactory execution of the contract and

performance of the Conductors supplied.

43

The quantity allotment to the tenderer is based on the past

performance.

30.2 The details furnished by the tenderers shall be in complete shape and

if it is found that any information is found omitted, suppressed,

incomplete or incorrect, the same will be taken note of while dealing

with the tenders in future.

31.0. JURISDICTION FOR LEGAL PROCEEDINGS (AFTER AWARD OF

CONTRACT)

No suit or any proceedings in regard to any matter arising in respect of

this contract shall be instituted in any court, save in the High Court,

Madras, City Civil Court at Chennai or at the Court of small causes at

Chennai. It is agreed that no other court shall have jurisdiction to

entertain any suit or proceedings even though, part of the cause of

action might arise within their jurisdiction. In case any part of the

cause of action might arise within the jurisdiction of any other Courts in

Tamil Nadu and rest within the jurisdiction of courts outside the Tamil

Nadu, then it is agreed to between the parties that such suits or

proceedings shall be instituted in a Court within the State of Tamil

Nadu and no other court outside the State of Tamil Nadu shall have

jurisdiction even though any part of the cause of action might arise

within the jurisdiction of such courts. The successful Tenderer shall

furnish an undertaking as per Annexure-IV in a non judicial stamp

paper of Rs.80/- agreeing to the above condition.

32.0 PERFORMANCE GUARANTEE:

The successful Tenderer should furnish a performance guarantee in the

form of Bank Guarantee for 5% of the total accepted value of the

contract \ multiple Bank Guarantee for each month/quarter of the

supply shall be valid for a period of 12 months and an undertaking in a

non-judicial stamp paper for a value of Rs.80/ for the balance period of

24 months from the anticipated date of receipt of last consignment of

goods\ pumpsets at site in good condition. In case of delay in supply,

44

the Performance Guarantee should be extended suitably. The

performance bank guarantee and undertaking should be furnished

after every month/quarter of supply.

The Performance Guarantee will be released on expiry of guarantee

period after ensuring that defects/damages during the guarantee

period are rectified / replaced.

In the event of decreasing trend of prices the BG shall be given for the

quantity supplied at Rate Contract rate /pumpset.

45

SECTION –VI

(SPECIFICATION NO.R&D / 06 / 2010 -11 )

TECHNICAL

BEE FOUR (4) AND ABOVE STAR RATED ENERGY EFFICIENT

PUMPSETS OF VARIOUS CAPACITY AND TYPE

1.0 REQUIREMENTS:

a) Supply and Installation shall be of Four (4) Star and above rated

Energy Efficient Pumpsets certified by the Bureau of Energy

Efficiency (BEE) suitable for Open Well (Submersible/Mono block)

and Bore Well (Submersible) as per relevant Indian Standards

with up to date amendments.

b) The bidder shall comply with relevant IS viz., IS: 8034 / 2002,

IS:9079/2002,IS:14220/1994 etc. with upto date amendments

and also with the guidelines of the Bureau of Energy Efficiency

(BEE), GoI for the certification of Star rating.

c) The Four (4) Star and above rated Energy Efficient Pumpsets

shall be of S1 duty (Continuous Duty).

2.0 VOLTAGE LIMIT :

The pumpset shall be able to work in the voltage range between

+6% & -15% without affecting performance of the Pumpset in

addition to the normal voltage of Three Phase, 50C/s, 415

Voltage, A.C supply.

3.0 PURPOSE :

For use in Agricultural services of Open well, Bore well etc.

4.0 TEST CERTIFICATE :

Type, Routine & Acceptance test and other special test as per relevant

IS with up to date amendments shall be conducted and test results shall

be furnished to the Chief Engineer / Superintending Engineer concerned

for approval before dispatch. The Supplier shall also furnish the

certification of the BEE for the Star rating of the pumpsets.

46

5.0 GUARANTEED PARTICULARS :

The tenderers shall furnish the guaranteed particulars in

Schedule ‘F’ along with the offer, without which their quotations

are liable to be rejected.

6.0 GENERAL :

a) The Motors shall be provided with suitable size 3.0(Three)

Meters length PVC copper cable flexible insulated and PVC

sheathed four core flat type of ISI Mark and supplied by ISO

company. The size of conductor should be so selected that

voltage drop at Motor terminal does not exceed 4% of the

rated voltage. The name plate of the pumpset shall be as

recommended by the BEE.

SCHEDULE - A : SCHEDULE OF PRICE


(To be filled in by the Tenderer)

The pumpsets mentioned below under description column shall be certified by the BEE for Four(4) and above star rating.

S.

No.Description Rated HP Qty.

Price at

Ex-

Works

Excise

Duty

H.S.E

Cess

charges

CST/ VATAll Inclusive

Price

1 Submersible Pumpset – Open Well type 3.0



4 Submersible Pumpset – Open Well type 10






10 Submersible Pumpset - Bore Well type 3.0

11 Submersible Pumpset – Bore Well type 5.0


48

S.

No.Description

Rated

HPQty.

Price

at Ex-

Works

Excise

Duty

H.S.E

Cess

charges

CST/ VAT

All

Inclusive

Price

13 Submersible Pumpset – Bore Well type 10






19 Mono Block Pumpset – Open Well type 3.0



22 Mono Block Pumpset – Open Well type 10






49

COMPANY SEAL: SIGNATURE :

DESIGNATION:

COMPANY :

DATE :

NOTE:

1. Rates quoted shall be both in words and figures.

2. The break up of Exworks price, E.D. % amount, freight & Insurance,

VAT etc. shall also be furnished.

50

SCHEDULE - B

SCHEDULE OF PUMPSETS AND DELIVERY PERIOD


(To be filled in by the Tenderer)

The pumpsets mentioned below under description column shall be certified by the BEE for Four(4) and above star rating.

S.No. DescriptionRated

HP

Quantity

Offered

and

Installed

per

Month

in Nos.

Total Qty.

Offered and

Installed for

the entire

period of

Contract in

Nos.

Remarks




4 Submersible Pumpset – Open Well type 10





51

S.No. Description Rated HP

Quantity

Offered

and

Installed

per

Month

in Nos.

Total Qty.

Offered and

Installed for

the entire

period of

Contract in

Nos.

Remarks





13 Submersible Pumpset – Bore Well type 10









52

22 Mono Block Pumpset – Open Well type 10






COMPANY SEAL: SIGNATURE :

DESIGNATION:

COMPANY :

DATE :

NOTE:

1. Rates quoted shall be both in words and figures.

2. The break up of Exworks price, E.D. % amount, freight & Insurance,

VAT etc. shall also be furnished.

SCHEDULE – C


STATEMENT OF SUPPLY ORDERS EXECUTED / UNDER

EXECUTION FOR AGRICULTURAL BEE 4 STAR AND ABOVE RATED

ENERGY EFFICIENT PUMPSETS DURING THE LAST THREE YEARS

Sl.No.

Name &

Address of the

Organisation

Type of

Pumpsets

P.O.No. /

Date and

Qty.

Supplied in

Nos.

Date of

Completion

Amount in

Rs. **

COMPANY SEAL:

SIGNATURE:

DESIGNATION:

DATE:

NOTE: Copies of orders received shall be enclosed.

** Split up details such as Exworks price, E.D., VAT/CST., F&I and FOR (D)

per pumpset. may be enclosed separately.

54

SCHEDULE - D


DECLARATION FORM

TO

The Chief Engineer/ Industrial Co-ordination, R&D,

Tamil Nadu Generation & Distribution Corporation Ltd,

2nd Floor, Eastern Wing,

NPKRR Maaligai, Electricity Avenue,

144, Anna Salai,

Chennai - 600 002.

Dear Sir / Madam,

Having examined the above specification together with the accompanying

schedules etc.,

1. We hereby offer to manufacture, Supply and Installation of the BEE 4 Star

and above rated Pumpsets covered in this specification at the rates

entered in the attached schedule of prices.

2. We hereby guarantee the particulars entered in the schedules attached to

the specification.

3. In accordance with the Performance Guarantee Clause-33, Section-V, of

the specification, we agree to furnish security in the form of Bank

Guarantee to the extent of 5% of the total value of the contract till the

expiry of the Guarantee period.

4. Our company is not a potentially Sick Industrial Company or a Sick

Industrial Company in terms of Section-23 of Section-15 of the Sick

Industrial Companies (Special Provisions) Act, 1985.

Yours faithfully,

PLACE :

DATE : (DESIGNATION)

COMPANY SEAL

55

SCHEDULE – E


PARTICULARS OF THE FACTORY

1. a) Name of the Factory/Firm / Dealer :

b) The date of commencement :

of production.

2. Address of the Factory / Firm :

3. Address of the registered office :

4. Whether proprietary Private Limited :

or Public Limited.

5. Whether registered with Director of :

Industries as a SSI Unit.

6. SSI Permanent registration No. and :

Date with true/ Photostat copy of

Certificate

7. Name of the directors / owners :

partners (Memorandum and

Articles of Association copy of

partnership Deed copy to be

enclosed.

8. Total investment, excluding Loan :

Capital.

9. Loan Capital :

10. Necessary certificate to be enclosed :

from the Financial Institution for

the Loan Capital.

11.Product/Products Manufactured :

and/or assembled traded.

12.Areas of the Land occupied by the :

factory.

56

13.Built up area of the Factory :

14.Number of shifts in the Factory. :

15. Factory Licence No. (Enclose :

one copy)

16.a) Whether the products manu- :

factured carry ISI mark approved

by BEE.

b) Whether the firm has obtained :

ISO certificate(if so give details)

17. Details of machines installed :

with their capacities (enclose a list)

19. Details of Testing Equipment :

20. Qualified personal working in

A) a) Managerial :

b) Production/Works/Staff :

c) Quality Control staff :

d) Sales :

B) Other personnel working in

the factory and their experience.

i) Skilled :

ii) Semi-skilled :

iii) Un-skilled and :

C) Others :

21.Is testing record maintained and if :

so, since when.

22.Methods adopted for Quality :

Control

23.Methods adopted in charge of :

quality control independent of

production manager.

24. Distinguishing marks of method :

employed to identify their products.

57

25. Source of supply of raw pumpsets. :

26. a) Production capacity per :

annum (in quantity as well

as value)

b) Maximum production per :

annum (in quantity as well

as value) achieved so far.

27. a)Orders executed (list of :

Important orders showing the

quantity value to be attached)

in the last 3 years.

b) Total turnover for last 5 :

years individually (Please attach

a copy of latest balance sheet)

c) If existence of the company :

is 3 years only of necessary

technical collaboration/ Arrangement

should be forwarded.

28. Estimate of stock of raw pumpsets :

held and the estimated production

on single shift basis from the stock

so available.

29. Details of Electric Power :

supply available.

PLACE :

DATE: SIGNATURE OF THE TENDERER

COMPANY SEAL

*******

58

SCHEDULE- F

GUARANTEED PARTICULARS

The tenderers shall furnish the following guaranteed particulars along withthe offer without which their quotations are liable to be rejected.

a) Name of the manufacturer

b) b) Trade Mark/Brand Name

c) Voltage Grade

d) Reference to IS.

e) Maximum DC resistance of motor at 20 degree Celsius.

f) Type of insulation.

g) Diameter of discharge pipe.

h) Approximate weight of pumpset.

i) Continuous current carrying capacity in ground.

j) Maximum permissible motor conductor temperature

k) Any other relevant particulars :

SIGNATURE OF THE TENDERER

DATE: COMPANY SEAL

59

SCHEDULE-G

QUESTIONNAIRE-A

(TO BE KEPT IN THE ENVELOPE-A "COMMERCIAL AND TECHNICAL BID)

BID QUALIFICATION REQUIREMENT & COMMERCIAL CONDITIONS

INSTRUCTIONS:

(a) Strike off, whichever is not applicable.

(b) Separate sheets should be used, wherever necessary.

Sl.No. Particulars Bidder’s Response

1. Name & Address of the Firm/Company

a) Registered Office :

b) Factory works Address :

c) Fax No. :

d) Telegraphic Address :

2. Name, Designation & Address of the :

person signing the tender.

3. a) Whether the company is Small Scale

Industrial unit in Tamil Nadu. : YES/NO

b) If so, write registration No. :

c) If SSI Unit registered with DIC/Tamil

Nadu or NSIC period of validity to be mentioned :

4. Confirm whether Tenderer is a manufacturer of

Agricultural Pumpsets : YES/NO

5. Whether the copies of purchase orders executed

during the last three years.

Details required as per Schedule-C are also

enclosed. : YES/NO

6. Annual Turnover for the year specified for

manufacture of Agricultural Pumpsets :

2007-2008

2008-2009

2009-2010

7. Whether the Certificate from the Auditor or the : YES / NO

60

Statement of Accounts for the last three years

which should contain only the Annual Turnover of

pupmsets enclosed as required in Clause IV under

Section-II of this specification.

8. Whether relevant ISI Certificate to the pumpsets are : YES/NO

enclosed.

9. VALIDITY

Whether your offer is valid for a period of 180 days

from the date of opening of Commercial/Technical

Bids (Envelope-A)

(Offers with validity period of less than 180 days

are liable to be rejected). : YES/NO

10. PRICE:

a)Whether the following breakups for the quoted : YES / NO

Unit price (All inclusive price excluding CST/VAT)

have been mentioned in Schedule-A of this

Specification

Unit Ex-works price : YES / NO

Excise Duty applicable on Ex-works Price : YES / NO

(Percentage and amount) & Freight and Insurance

charges.

Whether CST/VAT (Percentage and Amount)

applicable has been mentioned separately. : YES / NO

Whether you are agreeable for charging ED only on

Ex-works Price or not. : YES / NO

Whether you are agreeable for charging ST only on

Ex-works Price plus Excise Duty. : YES / NO

b) Confirm that any additional amount of ED due

to upward revision on account of increase in

Turnover during the contractual period shall be

borne by you : YES/NO

c) Confirm that price quoted is after accounting

for CENVAT credit. : YES/NO

61

d) Whether you are agreeable, in case of delayed

delivery, the ED/ST prevailed on the date of actual

delivery or the ED/ST applicable on this date of

contractual date of delivery which ever is less shall

only be payable. : YES/NO

e) Confirm that Freight and Insurance Charges

quoted are applicable for delivery to any of the

TANGEDCO stores in Tamil Nadu. : YES/NO

NOTE: If no breakup details for the quoted price is

given, the offer will be liable for rejection.

f) PAN No. Whether copy of PAN No. details

enclosed with the offer. : YES/NO

11. STCC: Whether CST/VAT Clearance Certificate

enclosed with the offer, Mention the year for which

the above is enclosed : YES/NO

12.Whether you are agreeable for the following

clauses specified under Section-V of the

Specification.

a) Payment Terms (Clause-10) : YES/NO

b) Security Deposit (Clause- 11) : YES/NO

c) Delivery (Clause- 12) : YES/NO

d) Liquidated Damages (Clause- 15) : YES/NO

e) Guarantee (Clause- 17) : YES/NO

f) Jurisdiction (Clause- 32) : YES/NO

g) Performance Guarantee (Clause- 33) : YES/NO

13. Quantity offered : YES/NO

Date: SIGNATURE OF THE TENDERER

Place: NAME

STATUS IN THE COMPANY

(Affix seal of the company)

62

UNDERTAKING

I , Sole proprietor/ Partner /AUTHORISED

signatory of M/s. give undertaking

that details given in the above QUESTIONNAIRE-A are correct to the best of my

knowledge and I agree to abide by all your Tender/ and Rate contract order terms

and conditions.


Place: NAME



NOTE: THE AUTHORISED SIGNATORY SHOULD ENCLOSE THE AUTHORISATION LETTER

FROM BOARD OF DIRECTORS.

63

SCHEDULE-G

QUESTIONNAIRE -B

(TO BE KEPT IN THE ENVELOPE-A "COMMERCIAL AND TECHNICAL BID)

TECHNICAL TERMS

INSTRUCTIONS:

(a) Strike off, whichever is not applicable.

(b) Separate sheets should be used, wherever necessary.

Sl. Particulars Bidder’s Response

No.

1. Whether pumpsets offered in exactly as per

Technical Specification (Section-VI and

Schedule-F) : YES / NO

(Tender offers with Deviation in Technical

Terms are liable to be rejected)

2. If not, given details of technical deviation. : YES / NO

3. Whether all testing facilities for conducting

Tests on PUMPSETS as per relevant ISS are

availed with your factory or not. : YES / NO


Place: NAME



64

UNDERTAKING

I , Sole proprietor / Partner / AUTHORISED SIGNATORY of

M/s………………give undertaking that details given in the above

QUESTIONNAIRE-B are correct to the best of my knowledge and I agree to

abide by all your Tender/Order terms and conditions.


Place: NAME



NOTE: THE AUTHORISED SIGNATORY SHOULD ENCLOSE THE

AUTHORISATION LETTER FROM BOARD OF DIRECTORS

65

ANNEXURE - I

BEE FOUR (4) AND ABOVE STAR RATED ENERGY EFFICIENT PUMP

SETS QUANTITY DETAILS

S.No. DESCRIPTION HPQTY.

in Nos.

1 Submersible Pumpset – Open Well type 3.0 561



4 Submersible Pumpset – Open Well type 10 51






10 Submersible Pumpset – Bore Well type 3.0 263



13 Submersible Pumpset – Bore Well type 10 191






19 Mono Block Pumpset – Open Well type 3.0 2095



22 Mono Block Pumpset – Open Well type 10 126



66

S.No. DESCRIPTION HPQTY.

in Nos.




TOTAL 10000

67

ANNEXURE - II

UNDERTAKING IN LIEU OF PAYMENT OF E.M.D

(To be signed in all pages)

THIS UNDERTAKING executed at.......................on this the

...........................day of ................... two thousand and .................

by....................... a company registered under companies Act, 1956, herein

after called the "Tenderer" to AND IN FAVOUR OF THE Tamil Nadu

GENERATION & DISTRIBUTION CORPORATION Ltd/ TNEB, a body corporate

constituted under the Electricity (Supply) Act 1948 having its office at NPKRR

Maaligai, Electricity Avenue, 144, Anna Salai, Chennai - 600 002 represented

by

(hereinafter called the Board)

WHEREAS the contract is for the supply of ............................

in terms of the Tender Specification No.

AND WHEREAS in accordance with clause ................. of the above

said tender specification, the tenderer has to furnish E.M.D of Rs. ...............

(Rupees .....................only).

AND WHEREAS the tenderer has requested the Board to accept an

undertaking in lieu of payment in cash of the E.M.D

AND WHEREAS the Board has accepted the request of the

tenderer subject to his executing an undertaking to pay to the Board not

exceeding Rs...........(Rupees.................only) representing the Earnest Money

Deposit together with costs in cash of non-fulfillment of the conditions

stipulated in the Tender specification of the conditions stipulated in the

contract by the tenderer.

IN CONSIDERATION OF THE Board having agreed to accept an

undertaking from the tenderer in lieu of payment of Earnest Money Deposit in

cash, the tenderer undertakes to pay the sum of Rs...........

(Rupees.........................only), immediately when a demand is raised by the

Board against the tenderer without any demur in the event of the following:

i) if he withdraws his tender or backs out after acceptance of the

68

tender or fails to remit the security deposit.

ii) if he revises any of the terms quoted during the validity period.

iii) if he violates any of the conditions of the Tender specification.

NOW THE CONDITION OF THE ABOVE WRITTEN UNDERTAKING IS

SUCH that if the tenderer shall duly and faithfully observe and perform the

terms and conditions specified in terms of above, then the above written

undertaking shall be void, otherwise the same shall remain in full force.

The tenderer undertakes not to revoke this guarantee till the

contract is completed under the terms of contract.

The expressions, `tenderer' and the `Board' hereinafter before used

shall include their respective successors and assign in office.

IN WITNESS WHEREOF Thiru ....................................... for and

on

behalf of the tenderer has signed this undertaking on the day, the month and

year first above written.

In the presence of

SIGNATURE

Witnesses:

1.

2.

69

ANNEXURE - III

UNDERTAKING FOR PAYMENT OF DUES TO TANGEDCO

THIS DEED OF UNDERTAKING EXECUTED AT CHENNAI ON THIS

................................... BY Messers....................................... hereinafter

called

the "TENDERER" (Which expression where the context so admits mean and

include their agents, Representatives, Successors-in-office and Assigns).

TO AND IN FAVOUR OF THE TAMILNADU GENERATION &

DISTRIBUTION CORPORATION LTD / TNEB a body corporate constituted

under the Electricity (Supply) Act, 1948, (Central Act LIV of 1948), having its

office at 2nd Floor, NPKRR Maaligai, 144, Anna Salai, Electricity Avenue,

Chennai-600 002, hereinafter called the "BOARD" (Which expression shall

where the context so admits mean and include its successors-in-office and

assigns).

WHEREAS the Board has called for an undertaking from the Tenderer

empowering the Board to recover the dues if any.

NOW THIS UNDERTAKING WITNESSETH that the TANGEDCO LTD is

empowered to recover any dues against this contract in any bills/security

deposit/E.M.D. due to the Tenderer either in this contract or any other

contracts with the Board. Further, the Tenderer hereby authorizes the Board

to recover any dues against any other contract of the Tenderer with the

Board with the available amount due to the Tenderer against this contract.

IN WITNESS WHEREOF Thiru............................. acting for and on behalf of

the Tenderer has signed this deed on the day, month and year.


70

ANNEXURE - IV

UNDERTAKING FOR LEGAL PROCEEDINGS

JURISDICTION

THIS DEED OF UNDERTAKING EXECUTED AT CHENNAI ON THIS

....................................... BY Messers................................ herein after

called

the "TENDERER" (Which expression where the context so admits mean and

include their agents, Representatives, Successors-in-office and Assigns).

TO AND IN FAVOUR OF THE TAMIL NADU GENERATION & DISTRIBUTION

CORPORATION Ltd / TNEB, a body corporate constituted under the Electricity

(Supply) Act, 1948, (Central Act LIV of 1948), having its office at 2nd Floor,

NPKRR Maaligai, 144, Anna salai, Electricity Avenue, Chennai- 600 002,

hereinafter called the "BOARD" (Which expression shall where the context so

admits mean and include its successors-in-office and assigns).

WHEREAS the TANGEDCO has called for acceptance of jurisdiction of legal

proceedings.

NOW THIS UNDERTAKING WITNESSES that no suit are any proceedings in

regard in any matter arising in any respect under this contract shall be

instituted in any court, save in appropriate Civil court of Chennai are the Court

of small causes Chennai. It is agreed that no other court shall have the

jurisdiction to entertain any suit or proceedings, even though, part of the

cause of action might arise within their jurisdiction. In case, any part of cause

of action arises within the jurisdiction of any of the courts in Tamil Nadu and

not in the courts in Chennai City, then it is agreed between parties that such

suits or proceedings shall be instituted in court within Tamil Nadu and no

other court outside Tamil Nadu shall have jurisdiction, even though any part

of the cause of action might arise within the jurisdiction of such court.

IN WITNESS WHEREOF Thiru.......................... acting for and on behalf of

the Tenderer has signed this deed on the day, month and year herein before

first mentioned.


4 Star pump sets

Documents

Transcript of 4 Star pump sets