4 Phases of Emergency Management in Higher Education-PART2 ...
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11/24/2008 1 The Four Phases of The Four Phases of Emergency Management in Emergency Management in Higher Higher Education Education (Part 2) (Part 2) Matthew Taylor Matthew Taylor Associate Director: Montana Safe Schools Center Associate Director: Montana Safe Schools Center School of Education School of Education – University of Montana University of Montana Dr. Gary Margolis Dr. Gary Margolis Chief of Police: University of Vermont and State Agricultural College Chief of Police: University of Vermont and State Agricultural College Managing Partner: Margolis, Healy and Associates Managing Partner: Margolis, Healy and Associates November 18, 200 November 18, 200 - St. Paul, MN St. Paul, MN U.S. Department of Education’s 22 U.S. Department of Education’s 22 nd nd Annual National Meeting on Annual National Meeting on Alcohol and Other Drug Abuse and Violence Prevention in Higher Education Alcohol and Other Drug Abuse and Violence Prevention in Higher Education . Presentation supported in part by the Montana Safe Schools Center at The University of Montana (UM) and grant 2005CKWX0450 fr Presentation supported in part by the Montana Safe Schools Center at The University of Montana (UM) and grant 2005CKWX0450 from om the U.S. Department of Justice COPS Office. Researchers at the U.S. Department of Justice COPS Office. Researchers at UM are encouraged to disseminate their conclusions, but no official endorsement by the Montana University System Board of Reg UM are encouraged to disseminate their conclusions, but no official endorsement by the Montana University System Board of Regent ents, UM, or by any federal sponsor should be inferred. s, UM, or by any federal sponsor should be inferred. Emergency Planning & Critical Incident Emergency Planning & Critical Incident Response Response 1. Physical and procedural Threat and Risk Assessment* 2. MNS and Interoperable Communications (Timely, Accurate, and Useful)* 3. National Incident Management System (NIMS); emergency response plans* 4. Emergency Response Plans 5. Mutual aid plans and agreements, including for victim services 6. First Responder EMS/EMT training
Transcript of 4 Phases of Emergency Management in Higher Education-PART2 ...
11/24/2008
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The Four Phases of The Four Phases of
Emergency Management in Emergency Management in
Higher Higher EducationEducation(Part 2) (Part 2)
Matthew TaylorMatthew Taylor
Associate Director: Montana Safe Schools CenterAssociate Director: Montana Safe Schools Center
School of Education School of Education –– University of MontanaUniversity of Montana
Dr. Gary MargolisDr. Gary Margolis
Chief of Police: University of Vermont and State Agricultural CollegeChief of Police: University of Vermont and State Agricultural College
Managing Partner: Margolis, Healy and AssociatesManaging Partner: Margolis, Healy and Associates
November 18, 200 November 18, 200 -- St. Paul, MNSt. Paul, MN
U.S. Department of Education’s 22U.S. Department of Education’s 22ndnd Annual National Meeting onAnnual National Meeting on
Alcohol and Other Drug Abuse and Violence Prevention in Higher EducationAlcohol and Other Drug Abuse and Violence Prevention in Higher Education
..
Presentation supported in part by the Montana Safe Schools Center at The University of Montana (UM) and grant 2005CKWX0450 frPresentation supported in part by the Montana Safe Schools Center at The University of Montana (UM) and grant 2005CKWX0450 from om the U.S. Department of Justice COPS Office. Researchers at the U.S. Department of Justice COPS Office. Researchers at
UM are encouraged to disseminate their conclusions, but no official endorsement by the Montana University System Board of RegUM are encouraged to disseminate their conclusions, but no official endorsement by the Montana University System Board of Regentents, UM, or by any federal sponsor should be inferred.s, UM, or by any federal sponsor should be inferred.
Emergency Planning & Critical Incident Emergency Planning & Critical Incident ResponseResponse
1. Physical and procedural Threat and Risk Assessment*
2. MNS and Interoperable Communications (Timely, Accurate, and Useful)*
3. National Incident Management System (NIMS); emergency response plans*
4. Emergency Response Plans
5. Mutual aid plans and agreements, including for victim services
6. First Responder EMS/EMT training
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Concept of Operations, DefinedConcept of Operations, Defined
Provides an “All Hazards” campus wide operational plan
Provides effective and efficient incident management, from pre-planning initial response through recovery
Provides effective communications internal & external
System for incident management while providing critical campus operations
Campus Concept of OperationsCampus Concept of Operations
Executive Policy Group
Emergency Operations Center (EOC) (staffed by the Emergency Planning Group)
Command Post Operations
Initial Response
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Campus Concept of OperationsCampus Concept of Operations
Initial response
– Scene isolation & stabilization
Command post operations
– Scene management & resolution
Emergency Operations Center (EOC)
– Focus on impact of the incident on
the operation of the institution
– Provide coordination and networking
with scene(s)
– Major logistics, maintenance of routine operations
Concept of Operations, DefinedConcept of Operations, Defined
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The EOCThe EOC
Operations Section
Logistics Section
Planning Section
Intelligence Section
Finance Section
The Role of Auxiliary Services…The Role of Auxiliary Services…
� Bookstore� Card Systems� Child Care� Communications� Concessions� Conferences� Facility Management� Housing
� Parking� Physical Plant� Printing Services� Purchasing� Security� Transportation� Mail Services
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Campus Concept of OperationsCampus Concept of Operations
Executive Policy Group (provides
overall guidance)
– Focus on impact to the institution
– Organize and direct policy decisions
– Insulate
– Inform and update VIPs
– Politics
– Message to the campus & public
Recommendations for colleges and Recommendations for colleges and
universities in each phase of the universities in each phase of the
emergency management cycleemergency management cycle
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Campus safety, county emergency management and first responders to Campus safety, county emergency management and first responders to identify local hazards and assess vulnerabilitiesidentify local hazards and assess vulnerabilities
Collect dataCollect data on the safety perceptions of campus faculty, staff and studentson the safety perceptions of campus faculty, staff and students
Target hardeningTarget hardening and Crime Prevention Through Environmental Designand Crime Prevention Through Environmental Design
Collect, report and analyze Collect, report and analyze incident report dataincident report data (Clery Act)(Clery Act)
Review Student Conduct CodeReview Student Conduct Code specific to threat assessment and notification specific to threat assessment and notification –– train multitrain multi--disciplinary Crisis Response Teamsdisciplinary Crisis Response Teams
ImplementImplement high profile high profile prevention programsprevention programs: : substance abuse, suicide, sexual assault substance abuse, suicide, sexual assault & anonymous reporting systems& anonymous reporting systems
Enhance efficiency of Enhance efficiency of data sharingdata sharing among agencies.among agencies.
PREVENTION and MITIGATIONPREVENTION and MITIGATION
Its about the process,
more than its about the plan
PREPAREDNESSPREPAREDNESSDevelop and deliver emergency exercisesDevelop and deliver emergency exercises across campus departments through a multi-year, multi-agency exercise continuum..
–– DrillsDrills
–– Exercises (table top, functional and full scale)Exercises (table top, functional and full scale)
Plan for Plan for continuity of operationscontinuity of operations including thresholds for shutting down including thresholds for shutting down campus, resuming classes online as feasible, student support services, and campus, resuming classes online as feasible, student support services, and campus personnel.campus personnel.
Create campus awarenessCreate campus awareness of, and training on:of, and training on:
–– Communication channels from university, to college, to departmental Communication channels from university, to college, to departmental level (incl. satellite campuses)level (incl. satellite campuses)
–– Response procedures Response procedures
–– Incident Command SystemIncident Command System
Update Update Mutual Aid AgreementsMutual Aid Agreements as necessary.as necessary.
Test Test emergency notificationemergency notification systems.systems.Plan for the consequences
Not the crisis…
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RESPONSERESPONSE
Provide immediate, Provide immediate, coordinated notificationcoordinated notification depending on nature of event.depending on nature of event.
Staff, faculty and students Staff, faculty and students follow directivesfollow directives for evacuation, shelter in place or for evacuation, shelter in place or lockdown.lockdown.
Activate the Incident Command SystemActivate the Incident Command System and operate in a multiand operate in a multi--agency agency “unified command” structure as necessary.“unified command” structure as necessary.
MaintainMaintain officialofficial communicationcommunication with students, staff, parents, local and state with students, staff, parents, local and state agencies, the general public and satellite campuses.agencies, the general public and satellite campuses.
Secure Secure critical recordscritical records offsite as feasible.offsite as feasible.
Ensure faculty, staff, parents, community Ensure faculty, staff, parents, community and students and students dodo not alter the crime scenenot alter the crime scene..
Delegate Delegate contingency planningcontingency planning and mobilize and mobilize mental mental health recoveryhealth recovery assets.assets.
Manage the crisis,
don’t let the crisis manage you
RecoveryRecoveryStrive to return to teaching and learning as quickly as possible Strive to return to teaching and learning as quickly as possible –– with with
recognition that learning and teaching may need to “look different” in the recognition that learning and teaching may need to “look different” in the
short term.short term.
Implement Damage Assessment Teams.Implement Damage Assessment Teams.
Maintain official communication with the public, satellite campuses, media Maintain official communication with the public, satellite campuses, media
and students/faculty/staff and legal counsel.and students/faculty/staff and legal counsel.
Conduct “after action reviews” with students, staff and first responders.Conduct “after action reviews” with students, staff and first responders.
Document lessons learned and implement Document lessons learned and implement
accountability plans to ensure lessons learned accountability plans to ensure lessons learned
are not lessons lost.are not lessons lost.
Support mental health recovery teamsSupport mental health recovery teams
Begin planning for issues surrounding Begin planning for issues surrounding
–– donations, memorials, anniversariesdonations, memorials, anniversariesRestore the learning environment,
help the healing
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Next StepsNext Steps
STEP 1: Get organized
STEP 2: Identify hazards and conduct a
risk assessment
STEP 3: Develop or update emergency
management plan
STEP 4: Adopt and implement the plan
G
Collaborating: Within our institutions
Cooperating: With our local first responders
Creating: Innovation approaches to enhancing campus safety
What is the next “Big Thing?”
Conclusion: what we should be doingConclusion: what we should be doing
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"Safety and security don't just happen, they are the result of collective consensus and public investment. We owe our children, the most vulnerable citizens in our society, a life free of violence and fear."
Nelson Mandela,former president of South Africa
Thank youThank you
Matthew TaylorMatthew Taylor
[email protected]@mso.umt.edu
www.montanasafeschools.orgwww.montanasafeschools.org
406406--243243--53675367
Dr. Gary J. MargolisDr. Gary J. Margolis
gary@[email protected]
www.Margoliswww.Margolis--Healy.comHealy.com
866866--817817--58175817
