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Company Logo or Letterhead

6-10 spaces

March 15, 2001

2-4 spaces

Mr. John Smith, Director of Operations

SomeGroup GroupSomeStreet Drive

Sometown, VA 12!5

2 spaces

Dear Mr. Smith

2 spaces

"han# $ou for $our in%uir$ a&out 'u(()*(oc# format for (etters. +hat fo((ows is a %uic#summar$ of the format an the conventions it uses.

'u(( &(oc# format is consiere the most forma( of the three st$(es. -n fu(( &(oc# format orst$(e, ever$ (ine is (eft ustifie. "he ate(ine is p(ace two to si/ (ine spaces &e(ow the

(ast (ine of the heain or (etterhea. "he insie aress p(acement varies epenin upon

the (enth of the (etter. A common spacin is four (ine spaces &e(ow the ate (ine. "hesa(utation is p(ace two (ines &e(ow the attention (ine if an attention (ine is provie.

"he first (ine of the &o$ is p(ace two (ines &e(ow an attention (ine or two to four (ines

&e(ow the (ast insie aress (ine. +hen usin fu(( &(oc#, pararaphs are sin(e space,

with a ou&(e space &etween pararaphs.

+hi(e there are no set ru(es overnin format use, fu(( &(oc# is enera(($ use for 1

re%uests or in%uiries, 2 c(aims, announcements, ! recors of areement, 5

transmitta( of other technica( ocuments, an 3 o& app(ications. Most other t$pes of(etters use semi)&(oc# or simp(ifie format. "his pae i((ustrates the spacin an (a$out of

fu(( &(oc# format.

2 spaces

Sincere($ $ours

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4 spaces

Dr. Shei(a 4arter)"o

n(ish -nstructor2 spaces

S4"6m

2 spaces

nc(osure

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8/12/2019 4. Formal Letters

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1 1/2 inch margin

Company Logo or Letterhead

6-10 spaces

March 15, 2001

2-4 spaces

Mr. John Smith, Director of Operations

SomeGroup Group

SomeStreet DriveSometown, VA 12!5

2 spaces

Dear Mr. Smith

2 spaces

"han# $ou for $our in%uir$ a&out Semi)*(oc# format for (etters. +hat fo((ows is a

%uic# summar$ of the format an the conventions it uses.

Semi)&(oc# format or st$(e is fre%uent($ ca((e moifie semi)&(oc# &ecause it is a

s(iht($ (ess forma( moification of fu(( &(oc# format. "his (etter st$(e p(aces the ate (inein a(inment with, or s(iht($ to the riht of ea center. Another option for p(acin the

ate (ine in semi)&(oc# is f(ush riht. Simi(ar to fu(( &(oc#, semi)&(oc# p(aces the insie

aress, sa(utation an an$ en notations f(ush with the (eft marin. 7owever, un(i#e fu((&(oc#, each &o$ pararaph of semi)&(oc# is inente five spaces. "he comp(imentar$

c(ose an sinature &(oc# are a(ine uner the ate.

"his pae i((ustrates the spacin an (a$out of semi)&(oc# format. *oth fu(( &(oc# an

semi)&(oc# formats enera(($ contain a(( of the necessar$ parts of a (etter.

2 spaces

Sincere($ $ours

4 spaces

Dr. Shei(a 4arter)"on(ish -nstructor

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2 spaces

S4"6m2 spaces

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Company Logo or Letterhead

6-10 spaces

March 15, 2001

2-4 spaces

Mr. John Smith, Director of Operations

SomeGroup GroupSomeStreet Drive

Sometown, VA 12!5

2 spaces

S-M89-'-D 'O:MA" 9"":S

2 spaces

"han# $ou for $our in%uir$ a&out Simp(ifie format for (etters. +hat fo((ows is a %uic#

summar$ of the format an the conventions it uses.

Simp(ifie format or st$(e un(i#e fu(( &(oc# an semi)&(oc# has fewer interna( parts. "hisformat is a(so the most wie($ use format in professiona( corresponence. Simp(ifie

format is focuse an professiona( without unnecessar$ forma(it$. Simp(ifie format

p(aces a(( interna( parts in (eft a(inment; however, the traitiona( sa(utation is rep(acewith an a(()caps su&ect (ine that is a(so p(ace f(ush with the (eft marin. *o$

pararaphs are (eft a(ine an sin(e space within an ou&(e space &etween. -n

simp(ifie st$(e, the writer

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D:. S7-9A 4A:":)"OD

=G9-S7 -=S":>4"O:2 spaces

S4"6m

2 spacesnc(osure

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