Neighbourhood Plan Project Planning Risk Assessment

131120 Risk Assessment 1

Key Activity Risk

Anything you think might affect the completion of the key activity

Mitigation action What should be done to reduce or remove the risk?

Is Risk level acceptable?

Project Delivery

Town Council Officer Time Councillors other commitments Political resistance from Borough Council and County Council Resistance from Blackpool Council The timing of the referendum Availability of Borough Council’s planning officer Cost of the plan Change of Councillors on the Town Council Staff turnover

Employ external planning support (have asked Locality for a grant variation) Involve all Council’s in consultation process Fully involve FBC designated Planning Officer in process Aim to have referendum completed by May 2015 Detailed programme of meetings for life of project delivery Make provision in Council budget, have grant, can apply for additional grant when completed plan production Aim to have referendum completed by May 2015 Two officers involved in plan process

Yes Yes Yes Yes Yes Yes

Community Engagement and Consultation

Lack of interest in plan Raising issues that are not planning related

Promote positives, effective publicity throughout parish. Use Newsletter, flyers, websites, LSAE, notice boards, Town App, library and meeting rooms to promote plan Ensure questionnaire has relevant and appropriate questions within strict criteria of plans aims

Yes Yes

Neighbourhood Plan Project Planning Risk Assessment

131120 Risk Assessment 2

Risk of groups attempting to hijack plan for their own agenda Not engaging with hard to reach elements of the community

Ensure effective aims and objectives Ensure community engagement encompasses a wide variation of groups including relevant external stakeholders

Yes Yes

Evidence Gathering

Evidence obtained not relevant to plan Volume of evidence Access to evidence and Data Protection Format of evidence Access to Borough Councils data Is there a cost to accessing FBC data Using current data

Consider having non-planning policies within plan Ensure questionnaire has relevant and appropriate questions within strict criteria of plans aims Council registered with ICO, data only used for plan Look at different ways and formats of evidence gathering Liaise with FBC planning officer. If problems occur Town Clerk to meet with FBC CE Establish if there is, if FBC won’t stand this cost, make provision in Council budget Only use latest available data

Yes Yes Yes Yes Yes Yes Yes

Policy Writing

Available Time Available knowledge

Purchase external planning support and ask Planning Aid for volunteer assistance Purchase external planning support and ask Planning Aid for volunteer assistance

Yes Yes

Neighbourhood Plan Project Planning Risk Assessment

131120 Risk Assessment 3

Resistance from community groups Political resistance from both Borough and County Council’s

Effective community engagement, publicity. Consultation process to be as exclusive as possible, work closely with FBC planning officer

Yes Yes

Plan Writing Available Time Available knowledge

Keep to timelines in project plan, report project creep Purchase external planning support and ask Planning Aid for volunteer assistance

Yes Yes

Plan Submission to the LPA

Political resistance Officer time availability

Consultation process to be as exclusive as possible, work closely with FBC planning officer Follow plan project and action plan milestones Purchase external planning support and ask Planning Aid for volunteer assistance Meets National Planning Framework Involvement from Planning Aid and FBC Planning Officer

Yes Yes

Examination Plan that meets its aims and objectives with robust planning policies

Purchase external planning support and ask Planning Aid for volunteer assistance Meets National Planning Framework Involvement from Planning Aid and FBC Planning Officer

Yes

Referendum Turnout Lack of interest FBC able to facilitate referendum

Effective publicity and promotion of the plan Inclusive, effective, extensive and robust community engagement Involve FBC with project and action plan

Yes Yes Yes