38 Things You Can Do With a Print File Besides Printing It
-
Upload
crawford-technologies-inc -
Category
Software
-
view
397 -
download
0
Transcript of 38 Things You Can Do With a Print File Besides Printing It
www.crawfordtech.com
38 Things You Can Do With a Print File Besides Printing It
Crawford Technologies
www.crawfordtech.com
Crawford Technologies Overview• Founded in 1995 CrawfordTech
is a global software and services solutions company
• Toronto, New York, Fort Collins, Boston, London primary locations
• 4 Business Arenas• Enterprise Output Management (EOM)• Archive Management Solutions• Enterprise Content Management (ECM)
Solutions • Document Accessibility Services (DAS)
2
Canada’s Fastest Growing Companies ‘10, ’11, ’12, ’13 & 14
www.crawfordtech.com
Agenda• Print Files defined• What do you want to do with them?• Why would you want to?• How to accomplish these 38 objectives?
www.crawfordtech.com
Print Formats
Line Printer D
ata
Xerox LCDS/Metacode
PCL
AFP
PS
IJPDSXES
HTML
XML
www.crawfordtech.com
Why would you want to do anything other than print these files?
• Deal with printer obsolescence • Extract data from them for integrity and tracking purposes• Look at them for proofing purposes • Make changes before you print them
• Transpromo, optimization, barcodes, etc.
• Save them for the future• Mail optimization for cost savings• Address document accessibility requirements• Multi-channel distribution
www.crawfordtech.com 6
Printer obsolescence• Output to new printers• Distribute print• Centralize print• Load balance across multiple printers• Extend the lifetime of older printers• Standardize print architecture and printers• Extend life of legacy applications
www.crawfordtech.com
Print Stream Transforms• Convert from one print
format to another• Typically automated with
spooler or workflow tool
Line Printer D
ata
Xerox LCDS/Metacode
PCL
AFP
PS
IJPDS
XES
HTML
XML
8www.crawfordtech.com
Extract data• Document Integrity tracking and reporting• Document tracking
• Automated Document Factory• Intelligent inserters
• Indexing print file• Reprint• Archive indexing and management
• Extract for reconstruction• Recomposition or storage in XML/CSV
www.crawfordtech.com
Document Reengineering• Add bar codes• Add QR Codes for multi-channel
communications• Add Intelligent Mail Barcodes• Postal Sortation• Add finishing information (tray pulls, etc.)• Index for ADF• Create print run manifests for file-based
inserters & Post Office
www.crawfordtech.com
Document Reengineering
• Means making changes to bills, statements and other mission-critical transactional customer communications post-composition.
• Provides the ultimate in flexibility for the printing and mailing of transactional customer communications that are created using legacy print streams.
www.crawfordtech.com
Automated Document Factory and
Document Integrity Solutions
• Audit
• Automated reprint
• Track for compliance purposes
• Ensure duplicates are not printed and mailed
• Cross reference to ensure printing has been done and on time
www.crawfordtech.com
Document Accessibility Services
• Braille
• Large Print
• Audio
• eText
• Accessible PDF
• Mobile formats for smart phones
Extract content and convert into Alternate Formats:
www.crawfordtech.com
Archive Management SolutionsKeep documents for later usage
• Archive & view
• Enterprise Content Management (ECM)
• Report Output Management
• eDelivery
• Electronic Envelope
• Digital Postal Mail
Line Printer D
ata
Xerox LCDS/Metacode
PCL
AFP
PS
IJPDS
XES
HTML
XML
www.crawfordtech.com
Commingling and Combining
• Combine multiple print files
• Extract pages and combine with other pages from other print files
• Commingling
• House-holding
www.crawfordtech.com
Transpromo Document Re-engineering
Go from this … … to this …
www.crawfordtech.com
Transpromo Document Re-engineering• Remove hardcopy-oriented objects for electronic presentation
• Adding color to legacy black & white applications
• Detect available white space to apply text and image-based marketing content there
• Merge PDFs for marketing, regulatory or other informational purposes (Printserts)
• Add PURLS (personalized URLs)
• Add QR codes to direct smart-phone savvy customers to relevant offers and info
• Add color to black & white applications
Go from this … … to this
for a fraction of the traditional cost
www.crawfordtech.com
Streaming• Multi Channel Distribution
• Suppressing hardcopy for customers taking alternative
delivery methods
• Providing documents the way each customer wants them
www.crawfordtech.com
Streaming
Streaming
Providing documents the way each customer wants them
• Print Stream Transforms• Document Reengineering• eDelivery• Document Accessibility Services
Print & Mail
Online
Accessibility
Smart PhonesStreaming
Streaming
www.crawfordtech.com
38 Things you can do with print files besides printing
• Output to different devices
• Embed pages in other applications
• Extract information for indexing purposes
• Extract information for reconstruction
• Add bar codes
• Add QR Codes for multi-channel communications
• Add Intelligent Mail Barcodes
• Postal Optimization
• Add finishing information (tray pulls, etc.)
• Index for ADF
• Create print run manifests for file-based inserters & Post Office
• Automated reprint
• Track for compliance purposes
• Ensure duplicates are not printed and mailed
• Accessibility
• Alternate formats (Braille, Large Print, Audio, eText, Accessible PDF)
• Digital Postal Mail
• Suppress printed versions of mail pieces
• Ensure duplicates are not printed & mailed
• eDelivery
• Electronic Envelope – combine inserts in electronic document
• Archive & view
• Store in ECM
• Report Output Management System
• Combine multiple print files
• Extract pages and combine with other pages from other print files
• Commingling
• House-holding
• Redesign/Reformat
• Compliance formatting and content changes
• Change to/from duplex/simplex
• Transpromo
• Replace white space with 1:1 targeted messages and graphics
• Convert to color
• Printserts
• Multi Channel distribution
• Mobile delivery
• Provide documents the way customers want them
www.crawfordtech.com
Tools and Techniques• Print Stream Transforms• Operational Document Re-engineering• Automated Document Factory/Document
Integrity/Production Management Systems• Document Accessibility Services• Archive Management Systems/ECM Integration• Commingling and print file combining software• Transpromo Document Re-engineering• Streaming
www.crawfordtech.com
Summary• In the current economy, successful organizations are leveraging their Print
Files to do more with less, and are becoming the shining lights in the industry
• Using Document Re-engineering and Print Stream Transforms, many organizations are leveraging their Print Streams to achieve many innovative, successful and profitable mileposts with minimal investments
• This includes leading edge initiatives such as Transpromo, Document Integrity Solutions, Archive, Online Viewing, and Electronic Document Distribution
• Document Accessibility Services can address the percentage of customers with disabilities allowing you to address100% of your customers
• Many critical and even profitable initiatives can be accomplished quickly and easily without the need for massive amounts of capital investment or architecture redesigns
www.crawfordtech.com 22
Questions
Find us on Facebook, LinkedIn, Twitter and Google+Visit, www.crawfordtech.com or e-mail: [email protected]: 1.866.679.0864
Learn More… ?