36th Annual Meeting JANUARY 17-20, 2013

CAESARS PALACE LAS VEGAS, NV

IMPORTANT DATES

Exhibit/Sponsorship application due: December 1, 2012

Hotel and Meeting registration deadline: December 21, 2012

EXHIBITOR PROSPECTUS

2013 EXECUTIVE COMMITTEE OFFICERS Dara Jamieson, MD President Laszlo Mechtler, MD Vice-President Mark Malkoff, MD Secretary William Preston, MD Treasurer Lawrence Wechsler, MD Immediate Past President BOARD OF DIRECTORS Vernice Bates, MD Patrick Capone, MD, PhD John Choi, MD Kevin Crutchfield, MD Zsolt Garami, MD Michael Hutchinson, MD Tudor Jovin, MD David Liebeskind, MD Eric Lindzen, MD, PhD Erasmo Passaro, MD Vernon Rowe, MD Gabriella Szatmary, MD, PhD BOARD ADVISORS Andrei Alexandrov, MD, RVT Rohit Bakshi, MD John Chawluk, MD Jack Greenberg, MD Francis Kittredge, MD Joseph Masdeu, MD, PhD Leon Prockop, MD Charles Tegeler, MD EDITOR-IN-CHIEF Journal of Neuroimaging Joseph Masdeu, MD, PhD

An Invitation to Participate

On behalf of the American Society of Neuroimaging (ASN), I invite you to join us for the 36th Annual Meeting in Las Vegas, Nevada, January 17-20, 2013. Our meeting provides a wonderful opportunity to promote your products to neurologists and other imaging professionals from all over the world. SOCIETY PURPOSE The American Society of Neuroimaging (ASN) is an international, professional organization representing neurologists, neuroradiologists, and other neuroscientists who are dedicated to the advancement of techniques used to image the nervous system. The goal of the ASN is to promote the highest standards of neuroimaging in clinical practice, thereby improving the quality of medical care for patients with diseases of the nervous system. This goal is accomplished through:

• Presenting new scientific and educational programs at an annual meeting and through promotion of fellowships, preceptorships, tutorials, and seminars related to neuroimaging;

• Publishing a scientific journal; • Formulating and promoting high standards of practice and setting training guidelines; • Evaluation of physician competence through examinations.

Please visit our website at www.asnweb.org for more information about our Society. ANNUAL MEETING FOCUS AND ATTENDEE PROFILE The Annual Meeting educational program focuses on the role of imaging modalities (MRI, Ultrasonography, CT, SPECT, PET) in diagnosing and treating a broad spectrum of neurological disorders. Our members, attendees and faculty are nationally and internationally renowned leaders in the field of neuroimaging who are aggressive and innovative in their diagnostic and therapeutic approach to neurological diseases. This year we expect to host 150-200 neurologists from both academia and private practice. The leadership of ASN truly recognizes and values our relationship with industry supporters. Our meeting environment is designed to be intimate and accommodating to personal interaction between attendees, faculty, and sponsors. Program breaks, select meals and a Stand-By Poster Reception are all scheduled to take place in the Exhibit Area, which is in close proximity to the General Sessions. We are committed to assisting you in any way, within our guidelines, to enhance your visibility and connections with our attendees. We are pleased to offer you this opportunity to showcase your products to the best and brightest in the field of neuroimaging and look forward to including you as a partner in the 2013 ASN Annual Meeting. I look forward to seeing you in Las Vegas. Sincerely, Laszlo Mechtler, MD Vice President, ASN 2013 Program Chair

2

American S

ociety of Neuroim

aging 36th A

nnual Meeting

SET-UP HOURS (Roman Ballroom I & III) Thursday, January 17, 2013........................1:00 pm - 4:30 pm

EXHIBIT HOURS Thursday, January 17, 2013........................6:00 pm – 7:00 pm

Poster Stand-By and Welcome Reception Friday, January 18, 2013.............................8:30 am – 3:45 pm DISMANTLING Friday, January 18, 2013.............................3:45 pm – 5:45 pm

Dismantling will not be permitted until the official closing time when all packing cases will be returned to exhibitors by Viper Tradeshow Services

AS A COURTESY TO ATTENDEES AND FELLOW EXHIBITORS, ASN REQUIRES THAT YOUR BOOTH BE STAFFED DURING EXHIBIT HOURS. SPACE ASSIGNMENT Priority in space assignment will be given to previous exhibitors. Applications received after December 1, 2012 will be

assigned in order of receipt.

BOOTH INFORMATION The exhibits will be held in the Roman Ballroom I & III. The cost of each 8’x 10’ booth is $1,200.00*. All booths are

8’ x 10’ and include 6’ draped table, two side chairs and one ID sign. Exhibit areas are carpeted. An exhibitor kit will be

emailed after the application deadline and will contain instructions on how to order additional exhibit items.

*ASN Corporate Members receive a reduced rate of $900.00.

Applications will not be considered complete and space will not be assigned until payment is received. Due to limited

space we suggest you submit your applications as soon as possible.

EXHIBIT PERSONNEL REGISTRATION All exhibitor representatives must have a badge to enter the exhibit area. Exhibitors are allowed up to three (3) members

of their firm for each 8 x 10 booth space reserved. EXHIBIT PERSONNEL MUST BE PRE-REGISTERED ON THE APPLICATION FORM. Exhibitor name badges, meeting materials, and a list of registered attendees will be

placed in your booth for your arrival.

HOTEL INFORMATION Rooms have been reserved at Caesars Palace at the discounted rate of $179.00 single and double. The discounted rate

will be available until December 21, 2012 or until ASN’s block is filled. After this date, reservations and rates are

subject to availability.

Make your reservations online or by contacting Caesars Palace directly. Call (866) 227-5944 and refer to the American

Society of Neuroimaging.

Caesars Palace

3570 Las Vegas Blvd. S. · Las Vegas, Nevada 89109

Phone: 866-227-5938

Reservations: 866-227-5944

www.caesarspalace.com

EXHIBIT INFORMATION

EXHIBIT COORDINATOR If you have questions, contact:

Leslie Orvedahl

American Society of Neuroimaging

5841 Cedar Lake Road, Suite 204

Minneapolis, MN 55416

Phone: (952) 545-6291 Fax: (952) 545-6073

Email: asn@llmsi.com

3

American S

ociety of Neuroimaging 36th Annual M

eeting CONTRACT FOR SPACE The order for a booth(s), assignment of space, and the payment of rental charges constitutes a contract for rental of the space assigned. Any exhibitor failing to occupy space is not relieved of the obligation to pay the full rental price. If not occupied by the time set for completion of installation, such space may be re-possessed by ASN. Said contract will not be binding upon ASN in the event of strikes or other circumstances beyond ASN’s control. IT IS AGREED THAT: If a company cancels before December 1, 2012 a full refund less $50 administration fee will be issued. If a company cancels between December 1 and December 15, 2012 a refund less half the full cost of the booth will be issued ($450 or $600). If a cancellation occurs after December 15, 2012 no refunds will be issued. MEETING CANCELLATION It is mutually agreed that in the event of cancellation of the 2013 Annual Meeting due to war, terrorism, natural disaster, strikes, civil disorder, curtailment of transportation, government regulation, or other emergencies making it inadvisable, illegal, or causes which would prevent its scheduled opening or continuance, then and thereupon, this agreement will be terminated, and the Board of Directors of the American Society of Neuroimaging shall determine an equitable basis for the refund of such consideration of expenditures and commitments already made. SECURITY As a courtesy to exhibitors, ASN will employ security for after show hours and take precautions to safeguard exhibitor’s property. However, ASN, Caesars Palace and Viper Tradeshow Services assume no liability whatsoever for loss or damage, through any cause, of goods, exhibits, or other materials owned, rented, or leased by the exhibitor. FIRE PROTECTION All exhibits must conform to the fire laws, health regulations, electrical codes, and other ordinances of the Las Vegas Fire Department. All materials used in the exhibit must be flameproof and fire resistant. All materials are subject to the inspection of the Las Vegas Fire Department and their regulations shall govern. Crepe paper, corrugated paper, flame-proof and otherwise, and flammable fluid or substances are not permitted. Any exhibits or parts thereof found not to be fireproof may be ordered dismantled. Enclosed ceilings are not permitted in the exhibit hall. Smoking is not permitted in the Hotel. The Hotel reserves the right to dismantle any exhibit it feels does not conform to the fire laws, health regulations, electrical codes, and other ordinances of the Las Vegas Fire Department. Rules and Regulations continued on next page....

LIABILITY It is understood that each party involved – the American Society of Neuroimaging, Caesars Palace, Viper Tradeshow Services, and the exhibitor – agrees to be responsible for any claims arising out of their own negligence or that of their employees or agents. In addition, each party agrees to be responsible for their own property through insurance or self-insurance, and shall hold harmless each of the other parties for any and all damage caused by theft and those perils normally covered by a fire and extended coverage policy. GENERAL CONDUCT OF EXHIBITORS The purpose of ASN’s exhibit program is to further the education of the attendees by providing an area for exhibitors to present information on products or services pertinent to their professional interest. The character of exhibits is subject to the approval of ASN. The right is reserved to refuse applications not meeting standards required or expected, as well as the right to curtail exhibitors or parts of exhibits, which reflect against the character of the meeting. CERTIFICATE OF INSURANCE The ASN does not provide insurance for exhibitor’s property. Exhibitors must insure their exhibit materials, goods, and/or equipment against theft, damage by fire, accident or loss of any kind. A copy of your Certificate of Insurance must be submitted to ASN with your Exhibit registration by December 1, 2012. SCIENTIFIC PROGRAM REGISTRATION Exhibit personnel are registered for the Exhibit area only, NOT for the Scientific Program. If you wish to participate in the program, you must also complete the ASN meeting registration form and pay the non-member meeting registration fee. The Scientific Program registration deadline is December 21, 2012. The registration form will be available on our website at www.asnweb.org. ONSITE ASN REGISTRATION DESK HOURS Thursday, January 17..................3:00 pm – 7:00 pm Friday, January 18.......................6:30 am – 5:00 pm Saturday, January 19...................7:00 am – 4:00 pm Sunday, January 20.....................7:00 am –11:00 am

EXHIBITOR RULES AND REGULATIONS

IMPORTANT INFORMATION: Exhibit application deadline: December 1, 2012 Meeting registration deadline: December 21, 2012 Hotel reservation deadline: December 21, 2012

4

A SPECIAL THANKS TO OUR 2012 2011 SPONSORS/SUPPORTERS AND EXHIBITORS

American S

ociety of Neuroim

aging 36th A

nnual Meeting

FURNITURE – LABOR – OTHER SERVICES Furniture, signs, and labor to install and dismantle exhibits

may be ordered from Viper Tradeshow Services at the

expense of the exhibitor. Please note that you must contact

Viper Tradeshow Services if you would like additional

furnishings. They will NOT be provided for you with the

cost of your booth. Electrical services may be ordered

through Viper Tradeshow Services and installation must

conform to Union rules and regulations and to all national,

state, and local codes, as well as facility regulation. Phone

service may be requested through the hotel. All additional

furniture, labor, and services are at the expense of the

exhibitor. EXHIBITOR SERVICE MANUALS, INCLUDING FORMS TO ORDER ELECTRICAL SERVICES, WILL BE SENT BY VIPER TRADESHOW SERVICES VIA EMAIL TO EXHIBITORS AFTER THE DECEMBER 1, 2012 DEADLINE. STORAGE The hotel has no storage for exhibits or empty crates prior

to or during the show. Viper Tradeshow Services will

arrange to remove empty crates upon completion of set-up,

and at the close of the exhibit will return them to the

exhibitors. All property of the exhibitors remains under

their custody and control in transit to and from the exhibit

area and while it is in the confines of the exhibit area.

Exhibit material remaining in the hotel, or damaged

exhibits left behind after the contracted move-out time will

be removed by Viper Tradeshow Services at the expense of

the exhibitor.

EXHIBITOR-APPOINTED CONTRACTORS Exhibitors who plan to use an exhibit service firm

other than Viper Tradeshow Services must abide by

the regulations as set forth in this prospectus.

SHIPPING If you have any questions concerning shipping rules

and regulations before you receive your kit, please

contact Viper Tradeshow Services directly at (816)

587-1882. Material handling charges will apply and

pricing will be provided in the Exhibitor Service

Manual. EXHIBITOR MATERIALS SHIPPED DIRECTLY TO THE HOTEL PRIOR TO EXHIBITOR MOVE-IN WILL BE REFUSED. WAREHOUSE SHIPPING ADDRESS Exhibiting Company Name & Booth Number

American Society of Neuroimaging

c/o Viper Tradeshow Services

6560 S. Tioga Way

Suite 110

Las Vegas, NV 89113

Viper Tradeshow Services will accept advance

shipments beginning Thursday, December 27,

2012, at the above address. Material arriving after

4:30 pm on January 10, 2013 will be received at the

warehouse with an additional after deadline charge.

Viper Tradeshow Services will receive shipments at

the exhibit facility on Thursday, January 17, 2013

from 8:00 am – 3:00 pm. Shipping arriving before

the date may be refused by the facility. Any charges

incurred for early freight accepted by the facility

will be the responsibility of the exhibitor.

EXHIBITOR RULES AND REGULATIONS Continued...

EXHIBITORS Compumedics USA Ltd.

Dent Neurologic Institute/Dent Imaging Centers

GE Healthcare

Florida Department of Health - ALS Surveillance

Project

Intersocietal Accreditation Commission (IAC)

Lippincott, Williams and Wilkins/Wolters Kluwer

Philips Healthcare

Toshiba America Medical Systems

Wiley-Blackwell

5

6

American S

ociety of Neuroimaging 36th Annual M

eeting

COMPANY IDENTIFICATION Please print your company name as you wish it to appear in ASN meeting promotions. Use upper and lower case letters. Abbreviations such as Inc., Co., and Corp., will be used. Company Name_______________________________________________________________________ Address______________________________________________________________________________ City ______________________________State __________________ Zip Code ____________________ Contact Name _______________________________ Email ____________________________________ Phone__________________________________________ Fax___________________________________

Would your company be willing to provide equipment for the Neurosonology Workshop? YES NO

If so, please list equipment you would be willing to provide: _______________________________________ * Please note that if you provide workshop equipment, you will be required to complete a Written Agreement of Commercial Support.

RENTAL RATES/BOOTH SELECTION When possible, space will be assigned according to the exhibitor’s request. Preferences for booth location are not guaranteed. Space will be assigned by priority points and date application is received. Final space will be determined by ASN. Each 8 x 10 booth is $1,200.00. (*$900.00 for ASN Corporate Members.) Total number of 8 x 10 booths requested _______________ Total cost of booth(s)$_______________ List choices of exhibit spaces below in the order of preference: 1. __________________ 2. _________________ 3. ________________ 4.___________________ Exhibitors we wish to be near:__________________________________________________________ Exhibitors we DO NOT wish to be near: __________________________________________________ ASSOCIATION SPACE Complimentary space assignments are determined by ASN. (Requests for shared association space must be accompanied by proof of non-profit status.) COMPANY/PRODUCT DESCRIPTION Please submit your application with a 100-word description of your products or services and company logo to be featured in the schedule book. You may email these to asn@llmsi.com. If you do not submit a description and logo, only your company name will appear in the program book. PRE-REGISTRATION OF EXHIBIT PERSONNEL The following representatives will staff the booth: 1._____________________________________ Email_______________________________________

2._____________________________________ Email_______________________________________

3._____________________________________ Email_______________________________________ (Application continued on next page)

2013 EXHIBIT APPLICATION

7

American S

ociety of Neuroimaging 36th Annual M

eeting CONTRACT AGREEMENT/INDEMNIFICATION We, ___________________________________________________, would like to reserve space in the Exhibit area at the Marriott Biscayne Bay during the America Society of Neuroimaging’s 36th Annual Meeting. Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and hold the American Society of Neuroimaging, Marriott Biscayne Bay, Expo Convention Contractors, Inc. and their employees and agents harmless against all claims, losses, damages to persons or property, governmental charges or fines and attorneys fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy, or use of exhibition premises or part thereof, excluding any such liability caused by the sole negligence of Caesars Palace, their employees, and agents. We agree to abide by the exhibit rules and regulations indicated in this publication and any amendments thereto, all of which are a part of this contract. We also agree to abide by the cancellation clause as follows:

• If company cancels before December 1, 2012 a full refund, less $50 administration fee, will be issued. • If company cancels between December 1 and December 15, 2012, a refund, less half the full cost of the booth,

will be issued ($450 or $600). • If cancellation occurs after December 15, 2012 no refunds will be issued.

Signature ___________________________________Title ________________________ Date _________ BOOTH PAYMENT OPTIONS Payment must accompany application form. Check/Money Order (US funds) Check No.__________________________________________________ Payable to the American Society of Neuroimaging Visa MasterCard American Express Card

No.___________________________________________________________ Exp.__________________ Name as it appears on card _______________________________________________________________ Signature _____________________________________________________________________________ TOTAL $_________________ A $20 service fee will apply to returned checks or declined charges. Submit both pages of this application via mail, fax or email by December 1, 2012 to: AMERICAN SOCIETY OF NEUROIMAGING 5841 Cedar Lake Road, Suite 204 Minneapolis, MN 55416 Fax: (952) 545-6073 Phone: (952) 545-6291 Email: asn@llmsi.com

2013 EXHIBIT APPLICATION

8

American S

ociety of Neuroim

aging 36th A

nnual Meeting

MRI WORKSHOP EQUIPMENT.................................... $8,000 Full page ad in schedule book

Acknowledgement in schedule book

Meeting signage

Website posting and link WELCOME RECEPTION................................................$7,500 Full page ad in schedule book

Acknowledgement in schedule book

Meeting signage

Website posting and link

Sponsor may provide logo cups and napkins at their own expense HOTEL KEY CARD – NEW THIS YEAR!.....................$5,000 Your logo on attendee key cards Acknowledgement in schedule book

Meeting signage

Website posting and link

Custom hotel keys provide a unique, high-profile advertising opportunity for

conference sponsors and vendors. The average room key is used and

handled up to 10-15 times per day. No other advertising medium in the hotel

comes close to the number of impressions generated by a sponsored key.

FRIDAY BREAKS..............................................................$3,000 Half page ad in schedule book

Acknowledgement in schedule book

Meeting signage

Website posting and link

Sponsor may provide logo cups and napkins at their own expense SATURDAY BREAKS........................................................$3,000 Half page ad in schedule book

Acknowledgement in schedule book

Meeting signage

Website posting and link

Sponsor may provide logo cups and napkins at their own expense NETWORKING RECEPTION........................................$3,000 Half page ad in schedule book

Acknowledgement in schedule book

Meeting signage

Website posting and link

Sponsor may provide logo cups and napkins at their own expense SUNDAY BREAK..............................................................$1,000 Quarter page ad in schedule book

Acknowledgement in schedule book

Meeting signage

Website posting and link

Sponsor may provide logo cups and napkins at their own expense EDUCATIONAL COURSE/SEMINAR……………$500

Acknowledgement in schedule book

Meeting signage

Website posting and link

SPONSORSHIP OPPORTUNITIES

American S

ociety of Neuroim

aging 36th A

nnual Meeting

ADVERTISING RATES

Rates are based on full page, camera-ready, full color ads

Back........................................................$2,000

Inside Front Cover..................................$1,000

Inside Back Cover..................................$1,000

ASN is committed to providing a meeting environment that allows for ample opportunity to network with

attendees. Please let us know if you have other sponsorship ideas and we will be happy to work with you,

within our guidelines, to effectively present your company and product to your customers.

SPONSORSHIP OPPORTUNITIES FORM OF INTENT

Please complete this form and return it with a check payment to ASN no later than December 1, 2012.

Company Name ______________________________________________________________________

(Company name will appear in the program exactly as submitted)

Address _____________________________________________________________________________

City _________________________________ State _______________ Zip Code __________________

Country _____________________ Phone _______________________ Fax _______________________

Email _______________________________________________________________________________

WE WOULD LIKE TO SPONSOR AT THE FOLLOWING LEVEL(S):

MRI WORKSHOP EQUIPMENT $8,000

WELCOME RECEPTION $7,500

HOTEL KEY CARD $5,000

FRIDAY BREAKS $3,000

SATURDAY BREAKS $3,000

NETWORKING RECEPTION $3,000

SUNDAY BREAK $1,000

EDUCATIONAL COURSE/SEMIAR $500

* Sponsors will be required to complete a Written Agreement for Commercial Support, after payment is

received.

SPONSORSHIP APPLICATION