NGO PROJECT REPORT ON

SANKALP BAWANA, NEW DELHI

SUBMITTED BY: -

Rahul Shah

Executive Summary

This project report has been prepared in regards to the project done at an NGO. The details of which are:

Date: 11th october

NGO: SANKALP Bawana

Place: New Delhi

SANKALP Children's Villages is an independent, non-governmental, social development

organization that provides family-based care for children in 132 countries and territories

and that advocates the concerns, rights and needs of children. Approximately 73,000

children and young people live in 491 SANKALP Children's Villages and 396

SANKALP Youth Facilities around the world. More than 174,000 children and young

people attend SANKALP Hermann Gmeiner Schools, SANKALP Kindergartens and

SANKALP Vocational Training Centers. Moreover, SANKALP Children's Villages

provides families with material, psychological and social support. Approximately

450,000 people benefit from these family support services; some 489,000 people make

use of the SANKALP Medical Centers. In times of crisis and disaster, SANKALP

Children's Villages helps through emergency relief programmes.

OBJECTIVES:

To know about the NGO - How, when, where and why it started? What kind of

social work they do and how they work in India.

To study the managerial aspects of SANKALP children's villages of India.

ABOUT THE ORGANISATION

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In adult life we reveal how we fared in childhood. The quality of childhood is critical – as

a help or hindrance in later life. What set the stage for our future development – loss and

hurt, or love and respect? Although we all know that childhood is decisive, children are

still ignored, manipulated, abused and abandoned.

At SANKALP Children’s Villages we are committed to the welfare of children – often

throughout the whole of their childhood – and to strengthening families and communities

as a preventive measure in the fight against abandonment and social neglect.

It is a truly difficult – but also rewarding – task for an organization to seek to restore the

balance in life for abandoned, destitute, and spiritually and physically traumatized

children, to pick them up when crisis brings them down, to give them individual support,

to take them by the hand on the road from childhood to adulthood.

The influence of childhood on adults applies equally to us as an organization with its own

special history. The beginnings of SANKALP Children’s Villages are decisive for our

further development, but as we „grow up “the yardstick for our endeavor and the future

the challenge. It is this synthesis of the traditional and the modern, of professionalism and

compassion that guides SANKALP Children’s Villages in meeting the responsibilities it

has assumed for thousands of children and young adults.

The mission statement of SANKALP Children’s Villages defines the general framework,

our motivation and commitment to genuine social change that will benefit children

worldwide. That is our vision, which we are working to achieve step by step, to help

children enjoy their right to a childhood and to healthy development, through a family,

through security, through love and respect.

Introduction to the NGO

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SANKALP Children's Villages is an independent, non-governmental, social development

organization that provides family-based care for children and advocates the concerns,

rights and needs of children. Approximately 730 children and young people live in

SANKALP.

What SANKALP Children's Villages stands for - A loving home for every child

The first SANKALP Children‘s Village was founded by Hemant raje in 1991 . He was

committed to helping children in need. With the support of many donors and co-workers,

our organization has grown to help children all over the world. We take action for

children as an independent nongovernmental social development organization. We

respect varying religions and cultures, and we work in countries and communities where

our mission can contribute to development. We work in the spirit of the United Nations

Convention on the Rights of the Child and we promote these rights around the world.

“Mother is the name for God in the lips and hearts of little children.”

Hemant's concept was based on four main aspects: every child needs the care of a parent

who establishes a close relationship with each child. The children grow up in a family

with girls and boys of different ages as their siblings. The family is part of a community

that functions as a support system. Biological siblings are not separated if possible and if

this is in the children's best interests. The model of the "classic" SANKALP Children's

Village has been and will continue to be modified and adapted to local conditions and

requirements. There are now, for example, SANKALP Children's Villages that have been

integrated into housing estates, short and medium-term care places and assisted living

facilities for young people.

Even though the number of orphans is decreasing in many countries, the number of

children who, for various reasons, cannot live with their biological parents is increasing.

SANKALP Children's Villages continuously works on developing child care methods

and preventive support for families to be able to respond to the continually-changing

requirements.

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In this development process, community-based programmers aimed at preventing the

marginalization of children in society play a key role. With its family strengthening

programmes, SANKALP Children's Villages aims to help families to support themselves

in the long term, leading an independent life and raising children in a healthy and

protected environment. This is the only way we can assure that children are not

abandoned and can grow up with their family of origin.

In many countries we have for years provided comprehensive support services regarding

nutrition, health, education and child care, which aim to support women and families in

particular. Within this support process, solidarity and self-help among women, families

and communities are very important issues. Community projects, such as child care that

the beneficiaries themselves have organized, serve as a clear relief and protect families.

SANKALP Children's Villages has a consulting function in the UN Economic and Social

Council and is, among others, a member of the Child Rights Action Group that supports

the EU Child Rights Strategy.

Objectives of NGO

With the SANKALP Children‘s Village concept, our organization pioneered a family

approach to the long-term care of orphaned and abandoned children. This concept is

based on four principles:

The Mother - Each child has a caring parent

The SANKALP mother builds a close relationship with every child entrusted to her, and

provides the security, love and stability that each child needs. As a child-care

professional, she lives together with the children, guides their development, and runs her

household independently. She recognizes and respects each child‘s family background,

cultural roots and religion.

Brothers and Sisters - Family ties grow naturally

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Girls and boys of different ages live together as brothers and sisters, with natural brothers

and sisters always staying within the same SANKALP family. These children and their

SANKALP mother build emotional ties that last a lifetime.

The House - Each family creates its own home

The house is the family‘s home, with its own unique feeling, rhythm and routine. Under

its roof, children enjoy a real sense of security and belonging. Children grow and learn

together, sharing responsibilities and all the joys and sorrows of daily life.

The Village - The SANKALP family is a part of the community

SANKALP families live together, forming a supportive village environment where

children enjoy a happy childhood. The families share experiences and offer one another a

helping hand. They also live as integrated and contributing members of the local

community. Through his or her family, village and community, each child learns to

participate actively in society.

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Vision:

Every child belongs to a family and grows with love, respect and security.

Every child belongs to a family

Family is the heart of society. Within a family each child is protected and enjoys a sense

of belonging. Here, children learn values, share responsibilities and form life-long

relationships. A family environment gives them a solid foundation on which to build their

lives.

Every child grows with love

Through love and acceptance, emotional wounds are healed and confidence is built.

Children learn to trust and believe in themselves and others. With this self-assurance each

child can recognize and fulfill his or her potential.

Every child grows with respect

Each child‘s voice is heard and taken seriously. Children participate in making decisions

that affect their lives and are guided to take a leading role in their own development. The

child grows with respect and dignity as a cherished member of his or her family and

society.

Every child grows with security

Children are protected from abuse, neglect and exploitation and are kept safe during

natural disaster and war. Children have shelter, food, health care and education. These are

the basic requirements for the sound development of all children.

Mission:

We build families for children in need, we help them shape their own futures and we

share in the development of their communities.

We build families for children in need.

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We work for children who are orphaned, abandoned or whose families are unable to care

for them. We give these children the opportunity to build lasting relationships within a

family.

We help them shape their own futures.

We enable children to live according to their own culture and religion, and to be active

members of the community. We help children to recognize and express their individual

abilities, interests and talents. We ensure that children receive the education and skills

training they need to be successful and contributing members of society.

We share in the development of their communities.

We share in community life and respond to the social development needs of society‘s

most vulnerable children and young people. We establish facilities and programmers that

aim to strengthen families and prevent the abandonment of children. We join hands with

community members to provide education and health care, and respond to emergencies.

Values:

These are the core beliefs and attitudes on which our organization has been built, and

they are the cornerstones of our success. These enduring values guide our actions,

decisions and relationships as we work towards fulfilling our mission.

Activities of the NGO

Bangalore, Karnataka, August 27, 2009

Under the Casa Herbalife Program, HFF will provide an initial grant to support

education, nutrition, basic health and vocational training for the children in the care of

SANKALP Children’s Village Bangalore under the Family Strengthening Programme.

Post that, local Herbalife independent distributors and Herbalife India employees carry

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forward the support through volunteerism and fund-raising ensuring sustained

commitment to the initiative.

August 21, 2009

SANKALP Children's Villages is keeping a close watch on the impact of the spread of

the H1N1 "Swine Flu" virus in India and will encourage the country's 39 Villages to take

all reasonable precautions. As of Monday, August 17th, India has confirmed more than

1,000 cases of the H1N1 "Swine Flu," including 28 related deaths. The city of Pune in

Western India claims the highest number of flu cases in the country and thirteen of the 28

casualties.

Function Wise Study

RESOURCE MANAGEMENT: NGOS are non profit making, non government organization. No fund is available from government. So there is a limited budget available for expepditures. They use their resources in better manner. According to the requirement they do manpower planning and pay scale is lower than other organizations. Most of the appointments are on permanent basis so that money spend in training would not be waste. So we learn how to do optimum utilization of resources.

ORGANIZATION STRUCTURE: SANKALP follows a particular hierarchy. Village Director is the head of SANKALP village and all other coworkers work under Director. Their responsibilities are well defined ie. Organization structure is transient enough. But all SANKALP workers are interlinked with each other in their work as they all have same goal in mind to do the betterment of children. This gives me the learning that how to coordinate with others while working in an organization.

OPERATIONS: SANKALP Children's village is committed to long term care of less privileged children of society. As their area of operations is for betterment of children. This organization is expanding its services through community project for the benefit of children of nearby community. Success of FSP (community program) proves how efficient this organization is in operations

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HR POLICIES: In SANKALP manpower planning is done by HR Head in Delhi. For each post there is a defined training period which makes employee more efficient. Their recruitment policies are clear, even in manual we can get the job profile and job description of each post. Village Director send performance appraisal to the National Director. ie. HR policies should be well defined. Training plays an important role in developing organization as a whole.

MARKETING EFFORTS: There is a PFR department for marketing of SANKALP. They form their marketing strategy in such a way that they touch emotional cord of people. ie their strategy is centered to fulfillment of aim ( to raise funds).

PPM

PlanningPlanning is done mainly by the secretary and the director of the organization. For each project the plan is prepared in attendance of the project coordinators and project workers. Planning is very strong in the organization. Each plan is made by taking in account the objective of the organization. Plan covers all area of operation and all members are involved in the planning process

OrganizingAfter drawing out the plan the director delegates the responsibilities of a particular area to a project coordinator who is responsible to answer about the progress of the plan. Project coordinators are responsible to answer to director.

LeadingLeading is done all through the process. Coordinators lead the workers and the director leads the coordinators. Coordinators take care of the problems faced by the workers and communicate director about them who tries to solve the problems of workers.

Workers move through the area and discuss the problem with villagers. after discussing the problems activists discuss the issues with the coordinators, if the problem needs a basic level improvement or action the coordinator takes the decision himself otherwise he/she approaches the director who has ultimately most of the power regarding operations

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and takes major decisions, however he is responsible to answer to the secretary of the organization who ultimately follows board of directors

Applicability of scientific management theory:

In case of an NGO scientific management theory plays a vital role. According to scientific management theory the system must be transparent and that helps out the NGO workers in a way that the director draws a master plan for the project and convokes a meeting of the project workers along with project coordinator and communicates the basic responsibilities, obligation process and rewards for achievements. This motivation helps the employee to work effectively and efficiently. The system increases the pace of operations because employee has a clear understanding what exactly they are supposed to do and how.

Financial Management:

Financial policy is a tool as well as a measure for the standards of accountability of SANKALP. Good financial policy enables the fulfillment of the vision of SANKALP. The nobler the vision, the higher the standards of accountability will be. Transparency and high standards of accountability can be infused only if there is a sound financial policy. Rather Financial Policies are not disclosed by the organization but are mentioned.

Guiding principles of SANKALP financial policy:

A creative, honest and use of resources Optimum utilization of the above resources Creative investments of the funds High accountability standards. A professional system of reporting, monitoring and evaluation.

Training of Finance Staff:

The Finance staff will be provided with orientation, refresher courses and workshops on a continuing basis, since there is need for constant up gradation of skills in finances. This measure improves the quality of the accounting standards and therefore will promote better financial managements.

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ABOUT PROJECT

This Program is also been executed very well with the help of Director,

SANKALP Children’s Village & Incharge of Family Based Care program.

Family based care program is each child grows up in a family, with love, respect

and Security inside SANKALP childrens village.

There are 18 family houses in the village, which are equipped for accommodating

8 to10 children each. At present there are 183 children in total accommodating

these houses. Out of them 80 are boys and 103 are girls.

Bringing Home Of Children

Keeping in view the intake criteria of the organization and the laws of the land

(dully recommended by child welfare committee of the concerned district),

children are brought home after due identification of the genuine cases. They are

placed in the family houses, which he/she will be adjusted. Siblings are placed in

one family house.

Care and Up Bringing

Individual mothers with her loving and caring attitude bring up the children in a

harmonious family environment. Medical and nutritional requirements are taken

care up with blood grouping, height weight measurement and a schedule of

vaccinations like Polio, Diphtheria, Typhoid, and Hepatitis etc.

Schooling

To make a beginning, children of 3+ age group enter village kindergarten who,

join outside English medium public schools after qualifying in the admission tests.

Children join vernacular public/ government schools, which do not qualify even

after one year of extra preparation in the village kindergarten. Children who come

in the late childhood are prepared in the village preparatory and later they appear

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in the entrance examination in different schools both semi-English and marathi

medium. As per their suitability, the school authority decides their admission

classes. Children also receive tutorial supports in the village for extra input in

academics.

College/ Higher/ Professionals courses

After completion of schooling, children opt different streams in +2 according to

their interest and aptitude. They join Degree courses in general and professional

education like Tourism and Hospitality services, B.Sc Biotechnology, Music

(Hindustani Vocal), Fine Arts and Engineering. In addition to this, they also

pursue Master Degree courses in desired disciplines.

Vocational Courses

Children choose vocational courses in two cases, firstly who are not good at

studies and unable to complete the tenth board and secondly, who prefer to opt

vocational rather than going in general line.

Extra Curricular Activities

Besides academics, extracurricular activities like spiritual classes, evening prayer,

literary competitions, music and dance class, traditional games and sports, are also

conducted in the village including recreational activities.

Outings and exposures

Children visit places of interests and historical and educational importance. They

go for sightseeing and picnics during vacations/holidays. Exposures to different

real life situations and world of works are given for gaining practical experiences.

Functions and Festivals

All National celebrations are held along with the observations of Holi, Diwali etc.

the famous state festival is celebrated with traditional fervor besides common

ones.

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Training and Placement

After completion of the courses, children are placed in different workplaces to

gain practical knowledge. Later on they get selected on the basis of their merit.

As on date children are placed in Lokash Private Ltd., Tata Holeset Ltd., Proctor

& Gambler Pvt. Ltd., Safa Marine Pvt. Ltd., Vimal Precision Pvt. Ltd., Lepra

India, Nanda Nursing Home, Aswini Hospital and Sum Hospital.

Enrichment Session

Time to time enrichment classes are organized for both children and mother. The

classes are conducted by experts and by outside resource persons. Children are

exposed to the areas such as “Socialization; Awareness on HIV/AIDS; Preparation

before exams; Attitudinal aspects; Importance of Discipline, Patience, and

Obedience in student’s life” etc. Practical exposure is also given such as Cooking,

Embroidery, and House Keeping class etc. Children are counseled on regular basis

Mothers are sensitized to handle the issues such as Dealing with adolescent

behavior; Parenting Skills; Home Management; Stress Management; conflict

Resolution etc. They are trained and oriented from time to time so that they are

abreast with the new trends of modern childcare.

Co-workers join National Training Center at Faridabad to update their knowledge

and skills in the areas of childcare and development. In the village too, training

programmes are arranged on need base basis.

Marriage and Settlement

All out efforts are made for the settlement of our Youths in marriage. We take the

help of print media and conduct mass contact programme to find out the suitable

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match. Mental readiness is created in the youths for marriage through regular

counseling.

Objective of NGO project:

1. To take classes of the students who are not admitted to school and prepare then for

school interviews which will get start from 1st week of March. (twice in a week)

2. To take tuition's of the weak students of different subjects(in which i am

comfortable) and help them in their winter projects.(They hire professional tutors

for children’s weak in certain subjects- Maths, Biology, Physics, Geography &

Chemistry).

3. To prepare students for various events on - Makarsakranti, Republic Day,

Marriages, Birthdays etc. and cover them in least cost for the Monthly magazine "

SANKALP ". 

4. To know about the NGO - How, when, where and why it started? What kind of

social work they do and how they work in India.

5. To relate and study SANKALP Bawana (NGO) functioning with PPM, HRM and

Operations theories. (Only limited Marketing & Financial information is disclosed

and as it is centralized region wise they were not able to tell me much. I am trying

to get more detailed information if possible)

6. To study the managerial aspects of SANKALP children's villages of India.

Deliverables at the end of project

I took 5 classes of the students who are not admitted to school and prepare them for

school interviews. Taught them everything through pictures and games. Took tuition's of

the weak students in Maths, Biology, and Physics & Geography and help them in

following winter projects.

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I prepared students to present a patriotic song on Republic Day and cover the event for

monthly magazine “SANKALP Messenger".  Except financial details, I was able to get

all the details about SANKALP Bawana from various sources.

Leanings

1. How the different functions of a NGO works.

2. How to make use of optimum resources.

3. How to implement the FSP programme and monitor it.

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4. The procedure of bringing a needy child to these kinds of NGO.

.

Overall learning’s from the project

1. How an NGO works and the different functions work simultaneously for the

successful attainment of objective.

2. How to deal with underprivileged children .

3. How to plan and implement the programmes meant for the needy and closely monitor

it to guarantee its success.

4. How to link different NGO’s to fulfill the common objectives.

Recommendations

1. The children at the SANKALP children’s village are poor in English as their teaching

is done mainly in Hindi. So I have given the suggestion of improving their selection

of private tutors, so that the children could improve.

2. Every home at SANKALP children’s village purchases its monthly ration on its own.

as the purchase is done separately for each home, they are missing the opportunity of

availing cash discounts on bulk purchases. So a recommendation was given to have a

centralized ration shop at the NGO.the ration shop should purchase the whole

requirement of the village and can supply it to the individual houses as per

requirement. This will enable them to avail some discount.

3. There should be less no. of children in a SANKALP family. As one SANKALP

mother can't take care of 10 children. She is not able to give proper attention. For

proper development 5 to 6 children should live in a family. Always there is a burden

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on elder children to do household work so they are not able to perform well in

studies.

4. In FSP community programme SANKALP provides help for 3 to 5 years. It is not

necessary that a family can become self reliant within this time period. So time

period for help should be according to the requirement of families

Bibliography

1. www.wikipedia.org2. Government of India official website3. www. parmarthindia.org4. upstats.com5. www.google.com6. www.wikianswers.com

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