360 review 2.0_cap-ex highlight

Minima, Inc. Confidential1

$- $-

$770,351 $770,351 $770,351 $770,351 $1,060,170 $1,060,170

$1,911,657 $1,911,657 $1,911,657 $1,911,657 $2,243,207 $2,243,207

$3,579,208 $3,579,208 $3,579,208 $3,579,208 $4,100,991 $4,100,991

$5,773,798

This does not include the person-hours, power & cooling, and rent to house and maintain the storage hardware, nor the time and effort involved in the increasingly frequent upgrades and migrations.

Cap-Ex Growth

Hardware and related expenses will total $5.7 million over the next 5 years.


After indexing 103 terabytes of data comprised of 11 million objects across 52 sources and observing growth and activity for 336 hours we can offer you the following insights about your data:

Your Data

$5.77 MillionIn Cap-Ex expenses over the next five years.

987 TBOf unstructured primary data by 2021.

1.7% Active Data Only a fraction of your data is in use.

0.95% Risk Of data is sensitive & poses exposure risk.

11 UpgradesOver the next five years to ensure sufficient capacity.

57% Growth RateHigher than the 40% enterprise average.

Your Future

360˚ Data Review Summary


DATA ANALYSIS


Minima has indexed 103 TB of primary data from 52 sources in the Sample Co. West Data Center. This sample has offered the following insights:

35% of data hasn’t been accessed in over 3 years.

This is greater than the typical amount of cold data for similar organizations, and is causing a large amount of cold data to reside on primary enterprise storage.

59% of data hasn’t been accessed in over 1 year.

Data Usage


99% of your total data contains no sensitive information based on the configured and extracted sensitive types. Additional analysis is recommended based on classification and content analysis.

27 users in your organization are responsible for virtually all the highly sensitive data.

Data Sensitivity

0.95% of your data is sensitiveof which 1/3 is highly sensitive.


An exposure review and lockdown should be completed by the owners of highly sensitive data.

Data Exposure

84%

of your sensitive data is moderately or highly exposed


Data Ownership

Data ownership is dominated by the organizations reporting to Donna Mitchell and Thomas Cooper while activity and growth are driven by the organizations reporting to Jason Ward and Brian Bryant.

This is commonly an indication of change in business initiatives or usage patterns or adoption of SaaS Cloud Storage services such as Google Docs or Box. 15% of data is orphaned with its users no longer in Active Directory and an additional 10% is highly likely to be orphaned given low activity seen by the users owning the data.

15% of your data is orphaned


Minima has indexed 52 sources. Your top four sources account for 75% of your data. Here is a distribution of data by usage across the top four sources.

Data SourcesYour top four sources account for 75% of your data


Your organization is heavy on media files which is expected given the nature of your business.

Additionally PSTs account for a significant amount of total storage but are on the decline indicating users are adopting other email archival and management processes.

Data Types

Media files are your dominant file type


FORECASTING


Minima has observed a 57% annualized data growth rate in your unstructured data. This is above average but not out of line with companies of your size and complexity.

A 57% annual compounding growth rate means that in five years’ time (2021) you will have 987 TB of primary data. That represents a greater than 9.5x increase over today’s data.

Data Growth

2016 2017 2018 2019 2020 20210

200

400

600

800

1000

1200

103162

255

400

629

987

Projected Primary Data by Age

Cold Cool Warm Active

TB O

F D

ATA


A nine fold increase in primary data means an explosion in storage demands. Not only do you need to store the primary data, but backup and replicas will be growing as well. Assuming standard backup, redundancy, and replication policies, and utilization cap of 70%, you will need a total of 5.5 Petabytes of raw capacity in 2021 to store your data.

Storage Growth

5.5 Petabytes of raw capacity


$- $-

$770,351 $770,351 $770,351 $770,351 $1,060,170 $1,060,170

$1,911,657 $1,911,657 $1,911,657 $1,911,657 $2,243,207 $2,243,207

$3,579,208 $3,579,208 $3,579,208 $3,579,208 $4,100,991 $4,100,991

$5,773,798

This does not include the person-hours, power & cooling, and rent to house and maintain the storage hardware, nor the time and effort involved in the increasingly frequent upgrades and migrations.

Cap-Ex Growth

Hardware and related expenses will total $5.7 million over the next 5 years.


OPPORTUNITIES


A low-cost PetaByte-capacity storage vault that allows you to store, search, and retrieve data with no Capex investment or additional on-premises management overhead.

First Class Archive

A first class archive allows you to store, search, browse & retrieve objects.


Your 57% annual data growth rate is creating a demand for storage capacity that your budget probably isn’t ready for. Over the next five years you can expect to pay $5.77 Million in cap-ex alone if you continue with a traditional storage strategy.

Although the price of storage is coming down, the growth in data outpaces these price reductions.

Our model takes into account decreasing per TB hardware expenses, and your budgetary demands are still projected to grow at a staggering rate.

Archival Impact – Cap-Ex

Archival will reduce cap-ex by 56%

Q2 2016

Q3 2016

Q4 2016

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Q2 2017

Q3 2017

Q4 2017

Q1 2018

Q2 2018

Q3 2018

Q4 2018

Q1 2019

Q2 2019

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Q1 2021 $-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

Cumulative Cap-Ex Comparison

STATUS QUO SENARIO MINIMA SENARIO

Archival

Savings


The real challenge of a high data growth rate is hiding in plain sight: Backups and Replica. Not only are you storing cold data within your primary data, you’re storing it multiple times which is eating up a substantial amount of capacity and driving up utilization and eating budget.

A First Class Primary Archive allows you to focus your backup, replica, and disaster recovery policies on the data that matters, and store cold data in a secure place vault.

Archival Impact - Data

Archival will reduce on-prem data by 59% and reduce total data by 46%

Status Quo Q1 '17

Archival Strategy Q1 '17

Status Quo Q1 '18


Status Quo Q1 '19


Status Quo Q1 '20


Status Quo Q1 '21


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500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500 Projected Data by Storage Strategy

On-Prem Primary Data Archived Primary Data Off Site Replica & Backup

TB o

f Dat

a


Minima is a vender-neutral data-centric software solution that gives IT unparalleled insight and control over enterprise data.

Data-Centric Approach

Companies make better decisions when they have a quantitative understanding of their data

and meaningful insights into their future.


Unstructured Enterprise Data follows patterns that are neither random nor obvious. These patterns allow for analysis, best practices, and peer analysis, however each organization has unique practices and needs so it is crucial to interpret this report through an informed and company specific lens.

Disclaimer


THIS REPORT CONTAINS SAMPLE DATA ONLY

Prepared for: Sample Corp. | April 18, 2016

360° Data Review

360 review 2.0_cap-ex highlight

Data & Analytics

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