33597111 SAP FICO General Ledger Enduser Training Http Sapdocs Info

8/11/2019 33597111 SAP FICO General Ledger Enduser Training Http Sapdocs Info

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General Ledger Accounting

SAP End-User Training


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Prerequisites

Prior to attending this course, you should have attended or

completed the following:

SAP Basic Navigation


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Course Agenda

Introduction

Learning Objectives

Overview

General Ledger Overview

General Ledger Accounts

Profit Center

Park/Post Journal Entries

Accruals

Recurring Journal Entry

Reports

Month End Process

Approximate course time: 1 day


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Introduction

Training Instructors

Housekeeping

Breaks

Restrooms

Introduce Yourself

Name

Department

History with AOI

Class Expectations


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Be mentally engaged

Assume best intentions when dealing with conflict

Remain open minded

Respect each others timeincluding punctuality,scheduling and communication

Be respectful in our use of electronics

One person speaks at a timewith the attention of all

Offer input; everyone has value to add

Understand what is being said, or ask for clarification

No side conversations; its distracting and excluding

Leave mental baggage at the door

Enforce all ground rules Share all relevant information within the allotted time

and park other ideas for later

Be Positive!

Ground Rules


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Project Overview

Back OfficeShop Floor

SCOPE OF PROJECT

Finished Good Inventory Management

SalesOrder to Cash cycleLogistics

Finance / Accounting

Treasury

Tax

Consolidation

Planning

Raw Material Procurement

ReceivingBlending

Processing

Quality Control

Costing

Aug 08 Oct 08 Dec 08 May 09 Aug 09

US UK & Brazil Argentina

&

Guatemala

Asia &

Africa

Europe


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SAP Core Modules


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Finance Overview

Finance

FinancialAccounting

(FI)

Controlling(CO)

Accounts

PayableBanks

Accounts

Receivable

General

Ledger

Cost Center

Accounting

Cost Element

Accounting

Profit Center

Accounting

Other

Modules

Other

Modules


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What is Master Data?

Master data is any information that is

considered to play a key role in thecore operation of a business.

It may include data about vendors,materials, customers, banks, generalledger accounts, inventory,suppliers, analytics and more.

Master data is shared by all AOIgroups across an organization and isstored on one system.

Master

Data

AP

TR

GL

MM

AR

OTC


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Who Will Enter Master Data?

Master data entry will now be centralized. There are only a few employees with

access to enter master data.

New master data records will go through a creation process that includes a request

form and approvals.

This new process will:

Streamline data entry

Avoid duplicates

Ensure better data quality

Improve business control and compliance


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Course Components

Concepts

Demonstrations

Exercises

Task support

Work instructions

Context sensitive help

Participant guides

Evaluation


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Balance Sheet

Income Statement

Cash Flow

Cost Center Reports

Sales & Profit Analysis

CO

FIExternal

Requirements

Internal

Requirements

Financials vs. Controlling


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Components of the Financial (FI) Module

General Ledger Accounting

Accounts Payable

Accounts Receivable

Treasury

Asset Accounting

Consolidations


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FI Account Integration

Subledger

automatically

updates G/L

Generate standard

reports

General

Ledger

ARSubledger Fixed AssetsSubledger APSubledger

Invoices

Manual

Postings

ReverseDocuments

HeldDocuments

Automatic

Postings

AOI

Financial

Statements

Account inquiry

Display balances & line items

Posted vendor

invoices update the

subledger


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Organizational Units in FI

The Client

The client is the highest hierarchical level in the SAP System. Specifications that you make or data

that you enter at this level are valid for all company codes and for all other organizational

structures.

Each client is a self-contained unit with separate master records and a complete set of tables.

The Company

A company is the smallest organizational unit for which legal individual financial statements such as

balance sheets and profit and loss statements can be created according to the respective

commercial legislation.

A company can include one or more company codes.

The financial statements of a company are also the basis of a consolidated financial statement.


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Organizational Units in FI (Cont.)

The Company Code

A company code is the smallest organizational unit for which complete, independent accounting

can be carried out.

A legally independent company is generally represented by one company code in the SAP System.

In accounting, you enter, save and process business transactions, and manage accounts

fundamentally at company code level. A further subdivision is possible via internal organizational

Units (Ex: Business Areas)

The Chart of Accounts

The chart of accounts is the second highest hierarchical level in the SAP System.

It is assigned to the company code.

It is a list of all natural accounts available to all company codes.


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Organizational Structure

FI/CO - Organizational Structure

CLIENT

CHART OF ACCTS CHART OF ACCTS

CONTROLLING

AREA

CONTROLLING

AREA

COMPANY

CODE

COMPANY

CODE

COMPANY

CODE


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Terminology (Cont.)

Posting Key

A two-digit numerical key that determines the way line items are posted. This key determines several factors including the account type,type of posting (debit or credit) and layout of entry screens.

Account Group

Used to categorize accounts that have similar master data requirements. It determines the required master data needed for creating G/L

accounts. It also determines the number range in which the customer account should be placed, and whether that number is to be

assigned by the user or by the system.

Ledger

In G/L Accounting, you can use several ledgers in parallel. This allows you to produce financial statements according to different

accounting principles, for example.

Fiscal Year Variant

A period as defined by the financial calendar. The fiscal year variant contains the number of posting periods in the fiscal year and the

number of special periods. You can define a maximum of 16 posting periods for each fiscal year in the Controlling component (CO).

Posting Period Variant

You can specify which company codes are open for posting in a posting period variant. Posting period variants are cross-company code

and you have to assign them to your company codes. The posting periods are then opened and closed simultaneously for all company

codes via the posting period variants.

Reconciliation Account

Summary account for subledgers such as Accounts Receivable, Accounts Payable, and Asset Accounting. No direct postings to

reconciliation accounts are allowed.


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Terminology (Cont.)

Cost Element

A cost element classifies the organization's valuated consumption of production factors within a controlling area. A cost element

corresponds to a cost-relevant item in the chart of accounts.

Primary Cost Element

A cost element whose costs originate outside of CO and accrual costs that are used only for controlling purposes.

Open Item Management

A stipulation that the items in an account must be used to clear other line items in the same account. Items must balance out to zero

before they can be cleared. The account balance is therefore always equal to the sum of the open items.


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General Ledger (FI-GL) is definedas the sub-module in which all of the financial accounting data for

the legal entity is recorded either manually or automatically through integrated processes.

Integrated with other application modules and FI sub-modules

Financial Data Entry

User-defined Balance Sheet / Profit and Loss Statement versions

Multiple Currencies

External Reporting

Includes General Ledger and Profit Center Accounting


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General Ledger Functionality

FI-GL General Ledger

Master records management: GL accounts

Document entry: direct posting, recurring posting, reverse posting, automatic posting,

drill-down capability

Periodic processing: closing, interest calculation, automatic clearing, foreign currency

valuation, Tax management, archiving

Reporting


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Company Code

Chart of Accounts

Organization Data:Organizational

hierarchy, tolerances Master Data:

Material master,vendor master

Transactional Data:Enter an invoice, runMRP

General Ledger

Master Record

Vendor Master Record

Customer Master

Record Profit Center

Cost Center

Organization Data Transactional DataMaster Data

Journal Entry

Vendor Invoice

Document Reversal

Credit Memo

Customer Invoice

Closing

Organization Data: Foundation which must exist

before any master or transactional data can be

created

Master Data: Data that is not changed frequently

and represents things such as a Profit Center or a

GL account

Transactional Data: Dynamic data representing

business events in SAP



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Benefits of SAP General Ledger Accounting

Provides a comprehensive picture for external accounting and accounts

Automatic and simultaneous posting of all sub-ledger items in the appropriate general ledger accounts(reconciliation accounts)

Simultaneous updating of general ledger and cost accounting areas

Real-time evaluation of and reporting on current accounting data

Integrated with all the other operational areas of a company and ensures that the accounting data is

always complete and accurate

Actual individual transactions can be checked at any time in real-time processing by displaying the

original documents, line items, and transaction figures at various levels like Account Information,

Journals, Totals/Transactional figures and Balance Sheet Evaluations, etc.


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Changing Processes

Current Process Future Process with SAP

Manual Entries are posted directly (in some locations) A park and post two-step process for manual entries will

be utilized. Also, there will be defined dollar amounts and

accounts that can be posted to.

Individual country is able to create its new accounts Chart of Accounts: Local accountants will not be able to

create new accounts. A request will have to be made to the

master data administrator at a central location.

Some countries dont currently require an account

number and cost center on a purchase order.

It is a requirement for an account number and cost center

to be entered in a purchase order.


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General Ledger Account Master Records

A General Ledger Account master record contains information about the account that

controls how business transactions are posted to it and how it is managed.

Once Components of the Chart of Accounts and Company Code segments have been

defined, a G/L Account master record is created.

A master record can be created in one step for both the Chart of Accounts and the

Company Code. This is known as creating the master record centrally.


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Types of General Ledger Master Data

Accounts

Track the effect of transactions on a balance sheet or income statement

Type of GL account (balance sheet, profit and loss)

Used to manage debit and credit entries resulting from business transactions

affecting assets, liabilities, owners equity, revenues and expenses

Account groups

Used to categorize accounts that have similar master data requirements

Determine the required master data needed for creating GL accounts

Determine the number range in which the customer account should beplaced, and whether that number is to be assigned by the user or by the

system


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Organization of G/L Master Data

Every G/L account created is assigned to a Chart of Accounts (CoA)

One or more company codes can be assigned to a single Chart of Accounts

known asthe Operational CoA at the Company level

G/L accounts contain both CoA-specific and company code-specific data

CoA-specific data include the:

G/L account name and number

Profit and loss or balance sheet account indicator

Account group

The account group specifies the account number range and determines the account field

layout (Required, Optional or Suppressed)

Company code-specific data include the:

Currency type and indicator

Tax information

Reconciliation account type


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Chart of

Accounts Data

Name

Company Code

Data

Acct Management

Document Entry

Control

Acct Control

Group Account

Number

The G/L Account

Number is included in

both sections of the

master record

Cash Management

Control


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General Ledger Account Currency

The currency for a GL account is specified in the company code screen

The system updates the account balances in the same currency in which theaccount is posted

Postings can be made in any currency, but SAP only displays balances in theaccount currency

Currency

Company Code segment of the G/L Account master record


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G/L accounts have transaction figures that record changes to the account during

a posting period

G/L accounts are oriented towards external reporting

G/L accounts are classified as either balance sheet or income statement

accounts

Budgeting will be performed at a G/L Account level, by profit center

Postings to Expense/Revenue G/L Accounts require a cost object (Cost

Center/WBS Element/Profit Center), which provides additional information for

internal reporting

G/L Accounts can be Blocked for posting

G/L Accounts can be Marked for Deletion but not Deleted


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Chart of Accounts

Company Code

1010

.

Company Code

7020

Group

Chart of Accounts


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SAP breaks the GL Account structure into 3 different fields:

Company Code: 4 digits

Formerly called Financial Entity

GL Account:

7 digits

Cost Center: 10 alphanumeric characters

Represents the department that is responsible for the cost

1010 6424000 10103601US

Company

Code

GL

Account

Cost

Center

Parallel Accounting


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Parallel Accounting

In SAP, each GAAP (Generally Accepted Accounting Principle) is

represented by a ledger.

Except for the Brazil, all the countries (company codes) will have two

ledgers for accounting transactions. (Brazil will have three ledgers).

Leading ledger i.e. local GAAP, general local (financial) year

Non leading ledger i.e. US GAAP and fiscal(financial) year

All the transactions will be made to leading ledger and will automatically

be flowed to non-leading ledgers.

However, for any adjustment for local requirements all countries will post

to only non-leading ledgers through specific transactions.

All the ledgers are also capable of providing reports in Group currency or

any other additional currency.


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Profit Center Accounting

In SAP, a Profit Center is a bucket where revenues can be posted and

costs can be assigned, planned and reported on.

Each revenue-producing location will be represented by a profit center.

For AOI purposes, a profit center is an origin of tobacco and a profit

center group is a group of profit centers/origins, such as a region.

All revenue postings require a profit center.

All cost centers are associated to a profit center to allow for reporting

such as a profit and loss statement for a specific location.

Profit centers are not company code-specific.

Profit centers are assigned to the AOI Inc. Controlling Area (CAOI), which

is the main Controlling organizational unit and the only Controlling area

AOI will have.


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Profit Center Accounting

Profit Center Accounting enables internal profit to be

calculated for profit centers. It generates a balanced andcomplete Balance Sheet and Profit and Loss Statement for

each Profit Center.

It also compares the overall period costs of the company orprofit center with the revenues and internal activities for the

same period.

It allows real-time evaluations, reporting and analysis on

posted plan and actual data.


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Profit Center Accounting (contd)

AOI manages its business on an operational basis as well as a financial basis. Profit

center accounting is how management can monitor its business operationally.

Profit centers can be assigned to alternative hierarchical structures which are completely

independent of the standard hierarchy. These structures are called profit center groups.

Profit center groups represent a flexible view of the standard hierarchy and are used for

reporting, planning and allocations.

The standard hierarchy is a special type of profit center group. It is a tree structure which

contains all profit centers in a controlling area and reflects the organizational structureused in Profit Center Accounting. The Standard Hierarchy AOI accounts for all profit

centers and is an entity to which all profit centers must be attached upon creation.

The master data of a profit center includes the name of the PC, the controlling area it is

assigned to, and the profit centers period of validity, as well as information about the

person responsible for the profit center, the profit centers assignment to a node of the

standard hierarchy, and data required for communication (address, telephone number and

so on).

Profit Center Standard Hierarchy (KCH6N) is covered in FICO master data course.


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Cost Center Accounting

Cost Center Accounting is utilized to collect and report operating activity

within an organizational unit.

A cost center is essentially a department within the company

Cost centers represent a distinct and separate accounting unit and

may be organized by area of responsibility, location, or activity-

related aspects

Each cost center is assigned to the Controlling Area CAOI

Cost centers can be structured into multiple alternate hierarchies,

according to organizational/functional aspects

The cost center is the lowest level of the hierarchyexpenses are

rolled up to superior levels

Cost Center Accounting covered in detail in the AOI Cost Center

training course


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Cost and Revenue Element Accounting

Cost and Revenue Element Accounting provides you withan overview of the costs and revenues that occur in anorganization.

Cost elements describe the origin of costs.

Cost Elements are at the center of all the transactionalactivity in Controlling.

Each posting in Controlling is linked to a Cost Elementand at least one controlling object , such as a cost centeror an internal order or a WBS (work breakdown structure)element.

Cost element are also links to the General Ledger in FImodule as no primary cost element can exist without itsGeneral Ledger account first being created in FI.


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SAP TasksGeneral Ledger AccountingGL Posting

Process (T-Code) Demo Ex

Enter & Park G/L Account Document (Journal Entry) FV50

Enter & Park G/L Account Document for Ledger Group FV50L

Parked DocumentsPost/Delete FBV0

Clear G/L Account F-03

Reversal Document for Individual Reversal FB08

Display G/L Account Balances (New) FAGLB03


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Document Entry and Change Document

When you enter documents (such as a journal entry) the system checks whether

the minimum account assignments have been made, for example, document

date, posting date, document type, posting key, account number, and amount. If

you enter a key that is not defined in the system, the system issues an error

message. You have to correct your entry before you can enter any more

documents. These checks prevent incorrect, inconsistent, or incomplete entries

from being made.

To be able to post the document, the debits and credits must balance to zero.

This updates the account balances. If the debits do not equal the credits, you

can hold the document, or park it until it is complete, without updating G/L

account balances.

You can change documents that have already been posted. However, thesystem protects certain fields of a posted document from changes. This includes

fields such as:Amount Posted,Account, Posting Key, Fiscal Year, and Tax

Amount. Data in these fields cannot be changed since it has already led to an

update of account balances.


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Park and Release Process

All manual journal entries will be posted through the Park and Release

strategy, regardless of the dollar amount

Parking a document stores the entry for processing at a later time, allowingreview and revision of postings before they affect the general ledger

Anyone who does a manual journal entry will park the document and thedocument will be sent to his or her supervisor/manager for review and approvalbefore posting

Parked documents do not affect G/L account balances until they are posted

Parked documents can be stored, displayed, changed or deleted

Many fields in a parked document can be changed before the document isposted to the general ledger, including amounts

Documents can only be posted by someone with posting authorization


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General Ledger Account Posting (Journal Entry)

For manual journal entries, you enter your document header data

(document date, document type, company code, posting date, andcurrency) and data for the individual line items.

The following two functions are available:

Enter & Park G/L Account Document

Enter & Park G/L Account Documentfor Ledger Group

These are both single-screen transactions, meaning that you can enter,

hold and park documents on one screen with a minimum amount of

entries.

Manual journal entries (G/L Account Postings) will be done using the

Park and Release Process


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Enter and Park G/L Account Document - Journal Entry (FV50)

AOI will use this transaction to create and and park G/L account documents

For G/L Account Postings, you enter your:

Document header data, which includes document date, document type, company code, posting

date, and currency

Data for the individual line items

Demonstration and Exercise Use the work instruction Enter and Park G/L Account Document to complete the exercise

scenario on the system

Refer to your data sheets for appropriate data

Demonstration Task

Exercise


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General Ledger Account Posting Screen

Input G/L Account

from Chart ofAccounts

Input Ex. Rate if necessary

Select Debit/Credit Indicator

Input amountInput cost center


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G/L Account Postings for Ledger Group

A ledger group is a collection of ledgers assigned to a group. With this function, you can post to a

specific ledger group. The document data is posted to all ledgers that are assigned to the ledger group.

If your ledger group only contains one ledger, the data is only posted to that individual ledger.

The following conditions apply for the entry of G/L account documents for ledger groups:

The system only offers currencies that are assigned to the ledger or to the ledger group.

You cannot make postings to accounts that are managed on an open item basis.

You cannot make tax-relevant postings.

You cannot post to tax accounts directly.


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Enter and Park G/L Account Document for Ledger Group (FV50L)

AOI will use this transaction to enter and park G/L account documents for a ledger group.

Demonstration and Exercise

Use the work instruction Enter and Park G/L Account Document for Ledger Group to complete the exercise

scenario on the system

Demonstration


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Clearing General Ledger Accounts

The SAP System offers the following procedures for accounts with open

item management:

Posting with clearing

Manual account clearing

The following prerequisites must be fulfilled in order for open items to be

cleared:

The accounts must be managed on an open item basis.

The items to be cleared cannot trigger a posting, for example, cash discounts

or exchange rate differences.

The items cannot be special G/L transactions. You use special functions toclear these items.


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Clear G/L Account (F-03)

In this transaction, you can only clear open items from one account.

You can use this function to clear debits and credits that balance to zero (for

example, invoices and payments that you have already entered).

Result:The system assigns the clearing date and clearing document number to

each open item cleared.


Use the work instruction F-03 Clear G/L Account to complete the exercise scenario

on the system


Demonstration Task

Exercise

R i D t


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Reversing a Document

There are times when a manual journal entry that has been previouslyposted needs to be reversed. This can occur for a variety of reasons

such as to correct data entry errors, accruals, etc.

The main reason for doing a reversal is that some data field (such asG/L account, cost center, vendor, customer) was entered incorrectly. Ifyou have entered an incorrect document, you can reverse it, therebyalso clearing the open items. However, AP invoices can't be reversedonce they've been paid.

Instead of User A creating another manual journal entry to reverse theposted entry (which must then be parked, until approved and posted byUser B), the previously posted entry can just be reversed. Only a userthat is authorized to post a journal entry can reverse a journal entry.


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R l D f I di id l R l (FB08)


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Reversal Document for Individual Reversal (FB08)

If necessary, a journal entry can be reversed.

This transaction will also be used to reverse an AP vendor invoice, payment

document or AR customer invoice, for example.


Use the work instruction FB08 Reversal Document for Individual Reversal to complete the

exercise scenario on the system


Demonstration Task

Exercise


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Display BalancesNew (FAGLB03)

You can display the balances of the individual posting periods for your G/L accounts. To do so, you

specify the ledger for which you want to display the G/L account balances.

To restrict the G/L account balances that are displayed, you can use the following selection criteria:

You can restrict the G/L account balances displayed to a G/L account or a range of accounts, to a company code or

a range of company codes, and to a fiscal year.

You can specify the ledger for which you want to display the G/L account balances. To select the ledger, click the

Choose Ledger box.

Free Selections: In Customizing, you can define up to five interactive characteristics, such as Profit Center, for each

ledger. You can use existing worklists for G/L accounts or company codes. For this, click theActivate Worklist box.

You can save your selection criteria as a selection variant. The next time you start the account display, the

parameters you selected are already set. To save your settings, choose GotoVariantsSave As Variant.


Use the work instruction Display G/L Account Balances to complete the exercise scenario on the system


Demonstration Task

Exercise

A l


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Accruals

An accrual entry is created to record expenses incurred in the current period,

which will not be paid until the next period

Accruals are performed for reporting purposes so that period profits can beaccurately calculated

After an accrual is created in SAP, the Reverse Accrual Documents transactionis performed, at the beginning of the next period, to reverse the accrual whichwas posted when the expense was incurred

Accruals do not automatically reverse in the following period

The accruals are reversed with a batch job running the first day of every monthas part of the month end process

The reversal date of the accruals should always be the first day of each month

The document type xx has been created for accrual postings

F i ht A l


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Freight Accruals

Freight accrual will be made from the shipment cost document

Different scenarios where AOI will pay the freight for a sales order

Customer may ask AOI to pay the freight on their behalf and bill them on the invoice

for the sale

Freight cost is an AOI expense and will be paid by AOI

The freight cost is not known at the time of shipping and its a customer cost

The decision as to whether or not to accrue freight will be made on the terms of

sale.

The accrual for freight will be based on a shipment cost condition type which

identifies the account numbers. The amounts to accrue will be based on freightrates and shipping points, which will maintained by OTC.


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R i J l E t


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Recurring Journal Entry

Recurring Journal Entries should/will be used for business transactions that are repeated

regularly, such as payment of rent or insurance. They impact the same accounts for the

same amounts and posting keys every month.

The following data never changes in recurring entries:

Posting key

Account

Amounts

Recurring Journal Entries will be exactly the same each time

Recurring Journal Entries are not posted to the system on creation, but stored as a

transaction to be posted at specific intervals

Recurring Journal Entries can be posted during the month-end closing process or during

periodic processing

Recurring Journal Entries cannot be used for cross-company transactions

If necessary, a recurring document entry can be reversed using transaction FB08.

R i J l E t (C t )


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Recurring Journal Entry (Cont.)

Change recurring documents

Similar to changing any other document, except that you can alsochange the amounts in the individual line items and the recurringposting data

Delete recurring documents

You must set the deletion flag in the header

You can display recurring documents:

To be carried out in a particular period

Not to be carried out in a particular period To be carried out during the next run of the recurring entry program

Recurring Journal Entry (Cont )


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Enter data and

prepare recurring

document

Run recurring program

at specified times

Execute batch

input session

(accounts are updated)

Recurring Journal Entry (Cont )


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You enter a recurring entry original document once. In this document, you enter the data

necessary for posting accounting documents, such as the amount, account number, and

posting key. You also enter control information: Day of the first run, day of the last run,

and scheduling dates.

Recurring entries are posted through a separate process than other journal entries. The

recurring entry program at will be run at required intervals. The program selects any

recurring entry document whose next run data is the same as the date of the settlement

period and creates a batch input session. The posting of recurring entries should be

based upon review of the recurring entry list to review for any changes needed andtimeliness of posting.

To enter a Recurring Journal Entry, the following information must be provided:

GL Account numbers

Posting frequency

Amounts

Posting keys (debit/credit)

First run and last run

Posting frequency

Document type

Recurring Journal Entry Periodic Processing


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Recurring Journal EntryPeriodic Processing

Once the necessary information has been entered, the next step is to

use transaction F.14 to manually create posting documents from

recurring documents.

Document and posting dates are the same as the settlement period

It is not possible to execute the same settlement run twice

The settlement period has to agree with the frequency defined at the time therecurring document entry is entered

The third step is to use transaction F.14 to post the recurring Journal

Entry into the SAP system

Only at this point the document is posted in SAP

Create Recurring Document Entry (FBD1)


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Create Recurring Document Entry (FBD1)

There will be a batch job which will post these documents periodically.


Use the work instruction FBD1 Create Recurring Document Entry to complete the

exercise scenario on the system


Demonstration Task

Exercise

Change Recurring Document Entry (FBD2)


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Change Recurring Document Entry (FBD2)

Enter the number of a recurring entry document. If you do not know the

document number, you can search for it by choosing Document List.

To edit one or more line items, choose each line item and change the datacontained in it.

You can edit the document header tomake changes in the document headerfields Referenceand Doc. header text.

You can edit the recurring entries data and make changes in the following fields:Next run on, Last run on, Interval in months, Run date, Run schedule, Numberof runs and Deletion indicator.

Make sure to Save!

Demonstration

Posting Recurring Entries Execute (F 14)


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Posting Recurring Entries - Execute (F.14)

Create Posting Documents from Recurring Documents

This transaction is used to post recurring documents. The program

selects any recurring entry document whose next run data is the same

as the date of the settlement period and creates a batch input session.

To post the accounting documents and update the recurring entrydocuments, you have to process the batch input session created by the

program.

Demonstration

Posting Recurring Entries - Lists (F 15)


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Posting Recurring Entries - Lists (F.15)

Use this transaction to view recurring entry original documents, when

there is a requirement to view recurring entries for a Company Code.

Recurring entries are set up to be posted in regular intervals in the

future. This process provides the ability to generate a list of all such

entries that have been set up.

This list can be used to identify changes to amounts or accounts needed

as well as a checklist to make sure all such entries are posted at the

right time.

Demonstration


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Reporting


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Reporting

There are a variety of standard SAP reports which can be

run on-line or printed

To run a report it is necessary to set the report parameters

on the initial screen and then execute it to run it on-line

With most reports, it is possible to drill-down on the

individual line items and access the document entry screens

which generated the postings

Reports


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Reports

Document/TransactionLine ItemsBalancesReportsP & L

111100 **** Bank

January 45,000,000

February 670,000,000

March 45,560,000April 784,000

111100 **** Bank

13,000,000 15,230,00070,197,000

7,00023,000

347,000

B/S

Original

Document

Reports


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Reports

FAGLB03Display Balances (New)

FAGLL03Display/Change Line Items

S_PL0_86000028Financial Statement Actual/Actual Comparison

S_PL0_86000029Financial Statement Plan/Actual Comparison

S_PL0_86000031 - Transaction Figures: Account Balance

S_PL0_86000032 - Structured Account Balances

S_ALR_87012394 - Record of Use and Sales Taxes (USA)

S_ALR_87012301 - Totals and Balances

S_ALR_87012293 - Display of Changed Documents


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Month End Process


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Month End Process

This process consists of activities involved in opening/closing

posting periods Reviewing account balances

Reviewing open general ledger line items

Running G/L reports

Please refer to the month end cycle course materials for a list of all

activities required to close a period

Summary


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Su a y

You now have an understanding of the important concepts and activities

that are used in SAP General Ledger Accounting. Now you should be ableto perform the following tasks:

Display General Ledger Account Master Data

Perform specific SAP FI-G/L transactions such as creating/parking journal

entries

Describe the concept of parking documents and utilizing the function

Create and maintain recurring documents

Reverse journal entries

Display G/L account balance and line items

Run various SAP reports related to G/L Accounting

Where can I find Help?


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p

3 Steps to Follow:

1. Context Sensitive Help in SAP

AOI Help in SAP will take you directly to the work instruction for thet-code that you need help with. See next slide.

2. Super-users

Super-users will be identified from each department or location to helpyou with your daily tasks after go-live.

3. Help Desk

Submit Help Desk Ticket to local IS Help Desk via phone or e-mail

Context Sensitive Help in SAP


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Questions and Answers


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33597111 SAP FICO General Ledger Enduser Training Http Sapdocs Info

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