3.3 Internal communication and decision making · Web view1.To establish partnerships that align...

NSW Environmental Trust River Connections Grant Program 2018 Application FormClosing Date: 3pm Monday, 11 February 2019

Project title:

Lead organisation:

Trust funding requested: $

Applicant and consortia contribution:

$ Total project value: $

About the program

The River Connections program is a large-scale contestable grant program with three main objectives:1. To establish partnerships that align multiple values into a common purpose to improve

river health, that will continue beyond the program and its funding.2. To trial new approaches to integrated river management and connectivity that delivers

improved health outcomes for inland rivers.3. To create an incentive for coordinated activities that contribute to improved river health.

General Information

To complete this Application Form you must use the latest version of Adobe Acrobat Reader (Adobe Reader XI). Please visit the Adobe website to ensure you have the latest version. It is free to download and install.

The form will need to be saved each time it is closed and re-opened to complete. You have the option of saving a new version or overwriting the existing saved form.

Once completed, save your application and send as an email attachment. Do not use Acrobat Pro – it will not save the data that you have entered into the form. Read the 2018 River Connections Program Guidelines and guide on How to Complete the

Application Form. Answer every question. Where a question does not apply to your proposal, write ‘not

applicable’ or preferably briefly explain why. This form is set in length and text boxes will not expand.

Attachments should not be included unless they are considered essential. Email your entire Application to [email protected] by the closing date:

3pm sharp Monday 11 February 2019.

River Connections 2018 EOI Application Form of 24

mailto:[email protected]

Section 1 – Project Administration

1.1 Project lead organisation details

Name of organisation

ABN Registered for GST Yes or No

Postal address

Suburb State Postcode

What is the legal status of your organisation?

State Government Local Government Incorporated association Community group* Other, please specify

*If you are a community group and not incorporated, you will have to nominate a suitable organisation to administer your grant if you are successful.

1.2 Project ManagerThe Project Manager is responsible for overall project organisation, management, planning, implementation, monitoring, evaluation and reporting.

Organisation Name

Title First name Surname

Position Daytime phone (0 )

Mobile Email

1.3 Alternate Contact

Organisation Name



Mobile Email

Note: If the Project Manager or alternate contact changes you must notify the Environmental Trust within 7 days of the change.


1.4 Organisation Details

How does your organisation make decisions? (e.g. Board, Committee, Quorum of members, etc.)

Office Bearers:President/Chair/CEO

Treasurer/CFO

Are your officer bearers: ELECTED APPOINTED

Number of years operating:

Registration no.

Number of employees

How many members are there in your organisation?

Can members of the public join your organisation? YES NO

1.5 Administrator details (if applicable)Community groups or organisations that are not incorporated are only eligible to apply if they arrange for the grant to be administered by an incorporated or government organisation.

Organisation Name

ABN Registered for GST? Yes or No

Postal address

Suburb State Postcode



Mobile Email

1.6 InsuranceIt is a condition of your grant that you have adequate insurance cover including public liability insurance of $10 million, workers compensation and volunteer insurance.

Company

Policy No.

Coverage

Currency (expiry date)


1.7 Previous project experience and relevance to project locationBriefly outline the previous experience held by your group and the consortium partners’ in undertaking projects of a similar nature. Explain how your organisation has links with the local area in which the project will take place.

1.8 Previous Environmental Trust fundingPlease provide details of any other Environmental Trust grants that your organisation has received.

Program(e.g. Restoration &

Rehabilitation)

Grant reference number

Project name AmountStatus (eg:

Current, Acquitted)

1.9 Other funding for this project location Please provide details of any funding that your organisation, or consortium partners, have received for this site/s, other than the Environmental Trust.

Funding source Year Project name Amount Status


Section 2 – Project Description

2.0 Project title

2.1 Project description and outlineInclude in this section an outline of what the project is about, who you are engaging and how it is going to be delivered. As part of your description, consider and include a response to the following questions:

What is the environmental problem/issue you are trying to fix? What will you do to fix the problem? What are the outcomes of your project? Please outline. What will success look like? How will the benefits/outcomes from this project continue beyond the life of the project?

You should ensure this section aligns with the expression of interest assessment criteria in Appendix A.

2.2 Project Scale


Include in this section an outline of what scale is your project is at. As part of your description, consider the following questions:

How have you determined that the project is at the most appropriate spatial, temporal and institutional scale? (Please refer to program guidelines about scale)

2.3 Project Justification


Include in this section an outline of why this approach is considered to be new/innovative and how it will overcome the challenges to integrated river management.


2.4 Project location Provide location map(s) as attachments with your application.

Where will the project take place?

Site name(s), address and description

Latitude (decimal degrees)

Longitude (decimal degrees)

Local Land Services region What is my LLS area?

Local Government Area What is my local council?

State electorate What is my state electorate?

Have you attached a regional context map? Yes No Guidance on how to

prepare your maps may be found here.Have you attached a site map? Yes No

Who owns the site?

Do you have approval/permission to undertake works on the site? Yes No


https://www.environment.nsw.gov.au/resources/grants/guide-to-monitoring-NSW-environmental-trust-grants-using-mapping-180287.pdf

Milestone Activity Project measures

(as per– Project Measures) and other measures appropriate to your project

Total number of projected outputs

How will you measure progress

towards your project

measures and projected outputs

When will progress be measured (at

what stage e.g. annually,

monthly after completion of the activity)

Who is responsible for

measuring

Milestone commence-ment date

Milestone completion date

e.g. commence funding agreement

Establish Project Team

Partnerships established

3 Project Team operational

Completion Trust Administration

June 2016 June 2016

Appoint Project Manager

Trust funded staff

1 Project Manager appointed

Completion Grantee June 2016 June 2016

Sub-contract expertise

Trust funded staff

1 Sub-contractor appointed

Completion Project Manager

June 2016 June 2016

2.5 Project schedule Please complete this section with regards to your project over timeframe (see Attachment A - project measures table).


Section 3 – Consortium and Stakeholders River Connections projects are expected to be implemented through the collaborative efforts of a group of organisations (a consortium). Consortium partners can help leverage time, expertise, material, resources, and reduce duplication. They must be actively involved in designing your project, and have, and can show, the requisite capabilities and responsibilities to help to deliver your project. Your project must have all relevant consortium partners on board to effectively trial and achieve integrated river management outcomes.

3.1 Consortium partner organisationsProvide information on consortium partners, their role and type of agreement reached for their involvement. An example has been provided. Please delete and use this row to provide your response.

Consortium partner organisation Contact details Role in project Governance agreement

Relationship and/or previous collaboration

with partner organisation

E.g. East-West Local Land Services

John Smith – Senior Land Services Officer [email protected] (02) 9999 1234

Assist with engaging private landholders, undertaking site assessments, assist with promotion and marketing of project.

Letter of support outlining commitment and contribution to the project.

Partnered on the delivery of Property Management Planning workshops


3.2 Consortium establishmentProvide a brief summary of the process conducted to identify and engage relevant consortium partners and the proposed governance model. Refer to the expression of interest assessment criteria at Appendix A. You should include all stakeholders who are required to effectively deliver an integrated approach to improved river health.

3.3 Internal communication and decision makingDescribe the expected channels and frequency of communication between the consortium partners throughout the project. Describe the decision-making processes and procedures that will be adopted by the consortium for this project.

3.4 Core businessExplain why this project is not the core business of any of the consortium partner organisations. You should also demonstrate the project is neither cost-shifting (using Trust funds to pay for activities which are the legal or obligated responsibility of another organisation) nor replacement funding (using Trust funds to pay for activities which have previously been funded but had that funding removed).


3.5 Conflicts of interestDetail any real or perceived conflicts of interest that may relate to your project or consortium partners. Failure to declare a conflict of interest may result in your grant being revoked.

3.6 Ethical behaviour

Proposed projects must comply with the requirements of the Office of Environment and Heritage (OEH) Statement of Business Ethics. Applicants must disclose any conflicts of interests above. Applicants must provide information in this EOI concerning any findings of dishonest, unfair, unconscionable, corrupt or illegal conduct against the organisation. If an applicant, or any of its employees, agents, subcontractors or consortium partners are found to have:

a) offered any inducement or reward to any public servant or employee, agent or subcontractor of the OEH or the NSW Government in connection with this EOI or project proposal;

b) committed corrupt conduct in the meaning of the Independent Commission Against Corruption Act 1988;

c) committed dishonest, unfair, unconscionable, corrupt or illegal conduct; ord) a record or alleged record of unethical behaviour; or not complied with the requirements of the

AgencyThe Trust may, in its discretion, invite the relevant applicant to provide written comments within a specified time before the Trust excludes the applicant on this basis. If the Trust becomes aware of improper conflict of interests by a successful applicant, after a grant agreement has been executed, then the Trust reserves the right to terminate the grant agreement, including any orders placed under that grant agreement.

Applicable


http://www.environment.nsw.gov.au/commercial/businessethics.htm

3.7 Stakeholder Engagement PlanPlease use the influence and interest grid (Appendix A) to fill out the Stakeholder Engagement Plan for all project stakeholders, including consortium partners. You should include all those who are required to effectively deliver an integrated approach to improve river health.

Interest/ influenc

e quadrant

(e.g. Keep

satisfied, Manage closely,

etc.)

Stakeholder(Name, role

and organisation)

Purpose(What does the

stakeholder need from the project, or what does the project need from the stakeholder?)

Interest(What is the stakeholder’s

interest, views or key skills in the

project?)

Level of influence on the

project (Low, Medium, High)

Message(s)(What are some key messages for this

stakeholder?)

Channel(s) and Communicator

(What will be used to communicate to the stakeholder and who is responsible? e.g focus groups, social networks, feedback forms, website etc.)

Target date/ frequency of

communications


Section 4 – Finance 4.1 Overview of funding sourcesProvide information on the consortium partner organisations expected to receive Trust funding and/or provide financial or in-kind contributions to the project. This section allows for an overview of the distribution of Trust funds as well as cash and in-kind contributions they will provide (over the full 10-year life of the project). An example has been provided, please delete and use this row for providing your own response. If you would like to include a more detailed project budget, please include this as an attachment.

Organisation Purpose of Funding Trust funding allocated ($)

In-kind contribution ($)

Cash contribution ($) Total ($)

Eg. East-West Local Land ServicesEcological restoration and fencing on project site to reduce threats. Monitoring of reduction in threats and response of species.

$50,000 $50,000 $30,000 $130,000

$

$

$

$

$

$

$

TOTAL $ $ $ $


4.2 Seed funding

If your Expression of Interest application proceeds to Stage 2, will your organisation require seed funding (a grant of up to $30,000) to develop a full business case? If yes, please outline how you intend on spending the funds. Yes or No

Please note this will be paid in two instalments on receipt of invoices.

Activity Description (provide as much detail as possible) Amount ($)

Eg. Salary Engage a temporary Project Officer to develop a business plan $10,000

TOTAL $

4.3 Financial governanceDetail the internal control systems you will put in place to ensure that project funding will be utilised and managed appropriately and not used for cost shifting of proponent or consortium partner activities.

4.4 General commentsPlease provide any further detail on how Trust funding would be used by your project, including how your project will contribute and add value to the Trust’s investment.


Section 5 –Outcomes, Monitoring and Evaluation

5.1 Outcomes Hierarchy and Evaluation FrameworkThis table is a summary of your project, mapping the needs of your project, the activities and expected results and how these will help achieve your ultimate outcome(s). It also details the evaluation questions and performance indicators that define how the project's success will be measured. These will be used by the independent subcommittee and the independent evaluator that the Trust will commission, to evaluate your project throughout its delivery, mid-term and at its conclusion. The independent evaluation will also be published on the web. An example has been included to provide guidance on how to complete this table. Please delete the example and enter your project details.

OUTCOMES HIERARCHY EVALUATION FRAMEWORKOutcomes/Activities/ Needs (as applicable)

Evidence/ Assumptions Evaluation Questions Performance

Indicator TargetTolerance

Baseline Performance Information

Describe outcomes What are the assumptions on which you have based

the hierarchy?

How will you know you have achieved your outcome(s),

and that activities have been delivered?

What indicators will you use to

demonstrate your success?

Indicators should be written in plain

English

Insert target (use a unit

which provides the most

appropriate measurement

e.g. %, hectare, number)

What is the agreed

tolerance? E.g. +/- 10% variation of

the expected target is

acceptable

Insert baseline (if known, or estimate)

i.e. who will be responsible for collecting it and

where will it come from?

Ultimate outcome: The desired results you want to see at the end of your project

Improved integration of river management activities.

Trialling and testing approaches/techniques collectively rather than working in isolation will result integrated river management.

Has working collectively improved an integrated approach to river management?

You will need to include appropriate indicators that will demonstrate you have achieved your outcome

Improved river health. Improved integration of activities will result in more effective outcomes for river health.

Has river health improved?

Intermediate outcomes: What measurable improvement do you want in the medium term that will assist in reaching the ultimate outcome?

+/- 10%


OUTCOMES HIERARCHY EVALUATION FRAMEWORKOutcomes/Activities/ Needs (as applicable)

Evidence/ Assumptions Evaluation Questions Performance

Indicator TargetTolerance

Baseline Performance Information

Describe outcomes What are the assumptions on which you have based

the hierarchy?

How will you know you have achieved your outcome(s),

and that activities have been delivered?

What indicators will you use to

demonstrate your success?

Indicators should be written in plain

English

Insert target (use a unit

which provides the most

appropriate measurement

e.g. %, hectare, number)

What is the agreed

tolerance? E.g. +/- 10% variation of

the expected target is

acceptable

Insert baseline (if known, or estimate)

i.e. who will be responsible for collecting it and

where will it come from?

Immediate outcome: What measurable improvement do you want in the short term that will assist in reaching the ultimate outcome?

Milestones: What major tasks will you do to meet the needs and help reach your outcomes?

Issue: What is the need (and evidence) for this project? What are the issues you are trying to resolve?

To improve river health outcomes in New South Wales through more coordinated, efficient and effective river management

A total of 97% of river length in New South Wales has been altered by river regulation, habitat modification, land use practices and introduced pests and weeds.

N/A N/A N/A N/A N/A N/A


5.2 Developing A Monitoring, Evaluation and Reporting (MER) Framework Please describe the process you will undertake to develop an MER framework for your project.

5.3 MER IndicatorsHow will you develop MER indicators to demonstrate progress towards outputs and outcomes?

5.4 Consortium Partner and Stakeholder InvolvementWho will you involve (e.g. consortium partners, stakeholders) in monitoring and evaluation, and what role will they play? Are all stakeholders, who are required to effectively deliver an integrated approach to improved river health, involved in the consortium/project?

5.5 Project ManagementWhat adaptive management processes do you have in place to respond to evidence gathered from monitoring?


Section 6 – Risk Analysis and Management

6.1 Risk Analysis TableList all risks identified for your project, along with the likelihood, impact and rating and a clear explanation of mitigation actions to help prevent their occurrence. Use the Risk Matrix (Appendix A) to calculate the overall rating of the risk identified.

Risk Description

Step 1

Current Risk Assessment Mitigating actions

Step 5Likelihood

Step 2Impact

Step 3Rating

Step 4

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Section 7 – Dissemination Plan

What products and learnings do you anticipate creating through your project? How do you intend to use this to target your stakeholders? How will you share your learnings more broadly? Please use the table below to address these questions as part of your dissemination plan.

Products / Outputs / Learnings to be shared Stakeholders Method of dissemination to

stakeholders

E.g. Research findings, new resources or techniques

Please outline how you will target stakeholders from your stakeholder engagement plan, and other groups or members of the public more broadly

Please describe how you will disseminate products, outputs or learning to stakeholders in a meaningful way, and how you will share learnings more broadlyE.g. produce a video based on research findings, promote this through a specific social media site or network, and show video as part of a presentation at a conference to the research community

8.1 RefereesPlease provide details of two referees we can talk to about your organisation and project. Referees should be external to your organisation and able to attest to your organisation’s capability to undertake the project, or the merit of the project itself.

Referee 1 Referee 2Name Name Title/position Title/position Organisation Organisation E-mail E-mail Phone no (0 ) Phone no (0 ) Mobile no Mobile no

8.2 Authorisation


Section 8 – Referees and Authorisation

Include the name of one office-bearer in your organisation (e.g. Chairperson, Treasurer, Chief Executive Officer or Executive Officer) who can attest to the accuracy of the information within the application.Name Title/position Organisation E-mail Phone no (0 ) Date


Section 9 – Submission DetailsUse the following checklist to make sure that your application is complete and accurately represents your project. You should read the River Connections Grant Program Guidelines, particularly those sections covering the objectives of the program, eligibility and assessment criteria.

Grant application check list

Answer all questions in the application form.Check that answers to questions are fully contained within the limits of the text boxes. Type

only in the spaces provided in the application form. The boxes provided for answers to questions are a set size; the boxes will not expand to accommodate additional text if you continue to type beyond the bottom of the text box.

Are all stakeholders, who are required to effectively deliver an integrated approach to improved river health, involved in the consortium/project?

Have you provided information that will assist with assessing all of the criteria in section 2.2?Has your application been authorised by the appropriately authorised person?Attach all required supporting information (Attachment A – Project Measures table and any

additional supporting information) and provide a file name that clearly identifies them.Submit your application form and Project Measures table via email by the closing date 3pm 11

February 2019

Email to: [email protected]

Please email the Application form as a Word document - DO NOT PDF. Attachments can be emailed as Word, Excel or PDF documents – No other formats.Ensure you email your entire application, including all attachments, e.g. maps. Emailed applications must not be larger than 10MB including all attachments.No hard copy applications will be accepted.

Closing Date: Monday 11 February 3pm Any application that is late, incomplete or

ineligible will not be considered.


mailto:[email protected]

APPENDIX A

Expression of Interest - Assessment Criteria (for section 2.5)Stage 1 – Expression of Interest (EOI) Criteria Criteria 1: Identifies proposed project location and project outline, which aligns with the

program objectives;

o identifies the environmental issue/s to be addressed; o justifies and demonstrates the need for the project; and o outlines the proposed actions and intended outcomes to achieve improved biological,

ecological function or connectivity for inland riverso overall feasibility of the project (section 2 of EOI form).

demonstration that the project is not cost-shifting and core business of government entities (legislative and regulatory requirements, substitute funding, activities necessitated by government decision).

Criteria 2: Project lead organisation and consortium partners identified, and capacity of consortium partnerships. Outline of stakeholder engagement plan, capacity of stakeholder relationships identified and their level of interest in working together for the purposes of the project (section 3 of EOI form).

Criteria 3: Clear and robust process outlined for developing a full monitoring, evaluation and reporting (MER) framework that can demonstrate achievement of outcomes (section 5 of EOI form).

Criteria 4: Appropriate risk identification and management of barriers, threats, opportunities in integrated river management (section 6 of EOI form).

Criteria 5: Outline of a dissemination plan to capture and share lessons (section 7 of EOI form).

Criteria 6: Demonstrates how the project will contribute to and add value to Trust investment over the 10 years, including levels of cash and in-kind, co-contributions. Demonstrates good value for money (section 4 of EOI form).

Stakeholder influence and interest grid (for section 3.7)

Risk matrix (for section 6.1)


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