33 CHAPTER BASIC APPLLICATION SOFTWARE. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved....
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Transcript of 33 CHAPTER BASIC APPLLICATION SOFTWARE. © 2005 The McGraw-Hill Companies, Inc. All Rights Reserved....
3333CH
AP
TE
R
BASIC APPLLICATION
SOFTWARE
1-2
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
Common Errors Resulting in Spreadsheet Formulas
1-3
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
Common Spreadsheet Errors
####
● Cause: Not enough space for the result.
● Solution: Increasing cell space (column width)
#VALUE
●Cause: Type of value/ cell in the argument is not valid.
● Solution: Change the argument type.
#DIV/0 – Cause: A division by zero happens in the formula.
– Solution: Avoid the situation of this invalid division.
#REF– Cause: Appear when a cell included in the formula/ function doesn’t exist
anymore.
– Solution: Rewrite the formula with the existing values/ cells on the sheet.
1-4
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
Lecture Objectives
Charts Overview
Charting Example: Student Performance Charts
Common Spreadsheet ChartsColumn/ Bar Chart
Pie Chart
Line Chart
1-5
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
Charts Overview
A chart is a graphical representation of data values in a worksheet.
Charts allows easier interpretation of facts (comparisons, trends & patterns) hidden inside numbers.
Every chart delivers a specific message about the plotted data.
Nature of the chart message implies the type of the chart to be used.
1-6
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
Example: Charting Spreadsheet Data
MIS105 Student Grade Sheet
Name Major 1 Major 2 Final Student AverageAdams 100.0 90.0 81.0 90.3Baker 90.0 76.0 87.0 84.3Glassman 90.0 78.0 78.0 82.0Moldof 60.0 60.0 40.0 53.3Walker 80.0 80.0 90.0 83.3
Class Average 84.0 76.8 75.2
1-7
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
….Example: Charting Spreadsheet Data
What is the rank of each student with respect to scores in different exams? (Comparing Values)
Column Chart
MIS105 Exam Score Comparison by Student Names
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20.0
40.0
60.0
80.0
100.0
120.0
Adams Baker Glassman Moldof Walker
Student Names
Exa
m S
co
res
Major 1 Major 2 Final
Columns are side- by-side or clustered (for each student).
1-8
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
….Example: Charting Spreadsheet Data
For Mr. Adam, what percentage of his total score comes from each exam? (Comparing percentages in a total value)
Adam's Exam Score Percentages in his Total Score
37%
33%
30%
Major 1Major 2Final
Pie Chart
1-9
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
….Example: Charting Spreadsheet Data
What performance trend, each student is exhibiting with time? (Comparing trends)
Line Chart
Student Performance Trend with Time (Lower to Higher Exams)
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20.0
40.0
60.0
80.0
100.0
120.0
Major 1 Major 2 FinalExam Names
Stu
de
nt
Sc
ore
s
Adams Baker Glassman Moldof Walker
1-10
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
Chart Terminology
Data PointPlotted data values.
Data Series NameA name given to a collection of data values which belong to a single row or column (shown by colors).
Category LabelsA label for further defining (another dimension) a data value in a series (shown by labels on X-axis).
1-11
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
Chart Terminology
MIS105 Exam Score Comparison by Student Names
0.0
20.0
40.0
60.0
80.0
100.0
120.0
Adams Baker Glassman Moldof Walker
Student Names
Exa
m S
core
s
Major 1 Major 2 Final
MIS105 Student Grade Sheet
Name Major 1 Major 2 Final Student AverageAdams 100.0 90.0 81.0 90.3Baker 90.0 76.0 87.0 84.3Glassman 90.0 78.0 78.0 82.0Moldof 60.0 60.0 40.0 53.3Walker 80.0 80.0 90.0 83.3
Class Average 84.0 76.8 75.2
● Every colored column refers to a data point.
● Every color identifies a series (collection of data points belonging to a specific exam)
● Every cluster (X-axis Label) identifies a category
-Series & Category Labels could be used interchangeably.-It affects only the organization of visual elements (colored columns).
Here,Series (Exam Name)– Appears in ColumnsCategory (Student Name)– appears in Rows.
1-12
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
Chart Terminology
MIS105 Student Grade Sheet
Name Major 1 Major 2 Final Student AverageAdams 100.0 90.0 81.0 90.3Baker 90.0 76.0 87.0 84.3Glassman 90.0 78.0 78.0 82.0Moldof 60.0 60.0 40.0 53.3Walker 80.0 80.0 90.0 83.3
Class Average 84.0 76.8 75.2
-Series & Category Labels could be used interchangeably.-It affects only the organization of visual elements (columns).
Here,Series (Student Names)– Appears in RowsCategory (Exam Name)– appears in Columns.
MIS105 Exam Score Comparison by Student Names
0.0
20.0
40.0
60.0
80.0
100.0
120.0
Major 1 Major 2 Final
Student Names
Exa
m S
core
s
Adams Baker GlassmanMoldof Walker
1-13
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
Main Chart Types in Microsoft Excel
Column Chart
Bar Chart
Pie Chart
Line Chart
Doughnut Chart
Area/ Radar/ Surface/ Bubble/ Stock/ Cylinder/ User Defined
1-14
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
Product Revenues by Products
47%
42%
11% Word Processing
Spreadsheets
Database
Pie Chart Details
Pie ChartUsed to display proportional relationships among different items.Cannot plot more than one series.Interpretation:
Circle (pie) shows the total amount.Every slice shows the contribution (%age) of each data value in the total.
Key Words: percentage market share
Superior Software Sales
Product Name 1998 1999 2000 2001 Product Total Word Processing $50,000.00 $67,500.00 $9,500.00 $141,000.00 $268,000.00Spreadsheets $44,000.00 $18,000.00 $11,500.00 $105,000.00 $178,500.00Database $12,000.00 $7,500.00 $6,000.00 $30,000.00 $55,500.00Yearly Total $107,998.00 $94,999.00 $29,000.00 $278,001.00 $502,000.00
What percentage of total revenue in 1998 comes from each product?
1-15
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
Pie Chart Sub-Types
Pie (Basic)Displays the contribution of each value to a total
Pie with 3D effect Only a 3D View.
Exploded PieDisplays the contribution of each value to a total while emphasizing individual values.
Exploded Pie with 3D effect
Only a 3D View.
Pie of piePie with user-defined values extracted and combined into a second pie
Bar of PiePie with user-defined values extracted and combined into a stacked bar.
Pie C
hart Sub-T
ypes
1-16
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
Column Chart Details
Column/ Bar ChartUsed to show/ compare actual numbers rather than percentages.Bar chart is only a horizontal representation of a column chart.Interpretation:
The length of vertical column/ horizontal bar tells the actual value.
Key words: What is the rank of something among …?What is the value of each?Compare the values…?
Superior Software Sales
Product Name 1998 1999 2000 2001 Product Total Word Processing $50,000.00 $67,500.00 $9,500.00 $141,000.00 $268,000.00Spreadsheets $44,000.00 $18,000.00 $11,500.00 $105,000.00 $178,500.00Database $12,000.00 $7,500.00 $6,000.00 $30,000.00 $55,500.00Yearly Total $107,998.00 $94,999.00 $29,000.00 $278,001.00 $502,000.00
What is the revenue produced by each product in each year?
$0.00
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
$140,000.00
$160,000.00
1998 1999 2000 2001
Word ProcessingSpreadsheetsDatabase
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© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
… Column Chart Details
$0.00
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
$140,000.00
$160,000.00
1998 1999 2000 2001
Word Processing
Spreadsheets
Database
$0.00 $20,000.00 $40,000.00 $60,000.00 $80,000.00 $100,000.00 $120,000.00 $140,000.00 $160,000.00
1998
1999
2000
2001
Database
Spreadsheets
Word Processing
Column Chart
Bar Chart
1-18
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.