3/27/2015 - rk - Homer, Alaska · 3/27/2015 - rk PUBLIC SAFETY BUILDING REVIEW COMMITTEE APRIL 1...

3/27/2015 - rk

PUBLIC SAFETY BUILDING REVIEW COMMITTEE APRIL 1 2015 491 E. PIONEER AVENUE WEDNESDAY, 5:30 P.M.

HOMER, ALASKA CITY HALL UPSTAIRS CONFERENCE ROOM

NOTICE OF MEETING REGULAR MEETING

1. CALL TO ORDER

2. APPROVAL OF THE AGENDA 3. APPROVAL OF MINUTES

A. Minutes of the February 17, 2015 Regular Meeting Page 3

4. PUBLIC COMMENT ON MATTERS ALREADY ON THE AGENDA (3 minute time Limit – Only items on the agenda not for Public Hearing may be commented on)

5. VISITORS (There are no visitors scheduled for this meeting.) 5. STAFF & COUNCIL REPORT/COMMITTEE REPORTS/BOROUGH REPORTS A. Council Report – Mayor Wythe

B. Project & Design Team Status Report (Other than Agenda Items) – Carey Meyer/Dale Smythe, Stantec

6. PUBLIC HEARING (3 minute time limit) There are none scheduled for this meeting. 7. PENDING BUSINESS

A. Notice of Censure 3

8. NEW BUSINESS A. Funding for the Project -35% Design and Use of Existing Funds Page 15

1. Resolution 15-004(S) Request to Re-Appropriate the $1,405,000 That the City

Received for the Waddell Way Road Improvement to a New Public Safety Building 2. Memorandum from Katie Koester, EDC, dated January 13, 2015 re: Funding

3. Draft Updated Public Involvement Recommendations from Stantec B. What Is the Next Steps for the Project and Committee

C. Next Meeting Date and Deliverables

9. INFORMATIONAL ITEMS

A. Resolution 14-20 Creation of the Committee and Scope of Work Page 27 B. Public Safety Building Project Fact Sheet Page 29

C. Resolution 15-007(A) Approving the Recommendations of the Committee Page 31 D. Contact List and Strategies Chart Page 33

E. Public Involvement Plan 06/23/14 Page 39

F. City of Homer Fill Regulations Page 49

10. COMMENTS OF THE AUDIENCE

11. COMMENTS OF THE CITY STAFF

12. COMMENTS OF THE COUNCILMEMBER (If one is assigned) 13. COMMENTS OF THE CHAIR

14. COMMENTS OF THE COMMITTEE 15. ADJOURNMENT/NEXT TENTATIVE REGULAR MEETING IS SCHEDULED FOR MAY 13,

2015 AT 5:30 P.M. at City Hall in the upstairs conference room located at 491 E. Pioneer Avenue,

Homer Alaska.

PUBLIC SAFETY BUILDING REVIEW COMMITTEE REGULAR MEETING UNAPPROVED FEBRUARY 17, 2015

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Disposition of Committee

CENSURE

Findings:

It is determined that Ken Castner, acting as the Chairman of the Public Safety Building

Review Committee, did include in a report to the Homer City Council, the following:

“

This is a statement that has neither been determined or authorized by the Committee,

is prejudicial to the Homer Fire Department, and is a personal affront to Chief Painter.

Castner has acted outside of his authority and is hereby censured for his actions.

Agreed to this 17th day of February, 2015.

Homer Public Safety Building Review Committee

By:_____________________________

Chairman

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Funding Strategy Draft 1/7/2015

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Funding Strategy: Homer Public Safety Building

USDA Rural Development: Community Facilities Guaranteed Loan Program- Guarantees up

to 90% of loss of principal and interest on loans. This program reduces the credit risk for lenders

and allows them to provide financing for essential community projects for communities that

cannot obtain credit elsewhere.

Lender maintains at least 5% of the total loan amount

Guaranteed portion of loans can be sold on secondary market

The lender is the applicant for the loan note guarantee.

Repayment is no longer than the useful life of the facility with a maximum of 40 years.

(Tend to be 20 years)

Will need to prepare a financial feasibility study prepared by an independent consultant to

show sufficient repayment of operations and maintenance, reserves, and debt retirement.

More info: http://www.rurdev.usda.gov/HCF-CFGuaranteedInstructions.html

Community Facilities Grants- Provides grants (no more than $20,000) depending on median

household income and the population in the community.

US Dept. of Commerce, Community and Economic Development: Community

Development Block Grants- The CDBG program provides grants to communities and non-profits

that provide services and/or benefits for low to moderate income individuals.

Grants not to exceed $850,000

U.S. Department of Housing and Urban (HUD) provides the funding which ranges from $3-

3.5M annually with a state required match of 2%.

The City of Homer is NOT eligible for this program because the community does not meet

median household income requirements. MHI increased last year (perhaps as a result of

annexation?). An argument could be made, however, that a new or remodeled recreation

facility would principally benefit low to moderate income persons since it primarily serves

underserved youth and elderly and could support educational programs such as the Boys and

Girls Club.

Alaska Energy Authority: Renewable Energy Fund Grants- Renewable Energy Grant Funds

are managed by the Alaska Energy Authority and are designed to fund renewable energy

projects that can show public benefit fund and reduced dependence on fossil fuels. Average

project request ranged from $115,000-1.6M. Due Date- September, Sent to Legislature for

Approval. July 1, 2015 funding becomes available.

More info: http://www.akenergyauthority.org/REfund8.html

U.S. Rural Infrastructure Opportunity Fund: The Rural Infrastructure Opportunity Fund is a

public-private partnership between CoBank, Capitol Peak Asset Management and the U.S.

Department of Agriculture. The purpose of the fund is to serve as a new source of capital for

rural infrastructure projects and to support job creation in rural communities. The fund is

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http://www.rurdev.usda.gov/HCF-CFGuaranteedInstructions.html

http://www.akenergyauthority.org/REfund8.html

Funding Strategy Draft 1/7/2015

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designed to complement existing government loan and grant programs by making debt

investments in a wide range of projects including essential community facilities.

It is a new program (founded in June 2014) and therefore is still working out the details of how

communities can access these funds. We will continue researching this program to determine if

it is an option for Homer.

Designated Legislative Grants AS 37.05.315 Grants to Municipalities:

Communities seek funding from their state senators and representatives for identified capital

projects. Appropriations are included in the Capital Bill by the legislature at their discretion, with

final approval required by the Governor.

Grant agreements are typically written for a term of five years beginning on July 1 and

terminating five years later. Preparing a grant agreement will require a scope of work, project

description, schedule, and narrative.

Municipal Securities:

It is recommended that Homer consider municipal securities (bonds). This expertise is outside of

our firm’s experience but we can assist with the public involvement process of researching what

the community is willing to pay for and how to best present project information. One

consideration for repaying the bonds is to increase the mil rate for police and fire services in

Homer. More information at www.msrb.org and www.emma.msrb.org.

Mil Rate Comparison

The key to moving forward a funding strategy is ensuring that the project represents what the

community is willing to pay and building broad partnership support. As resources become ever

thinner, it is imperative that the project provides the greatest value to the region as possible.

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Katie Koester

From: Noble, Meredith <[email protected]>Sent: Monday, January 12, 2015 10:46 AMTo: Katie KoesterCc: Doyle, Sara; Carey Meyer; Smythe, DaleSubject: RE: funding for Public Safety Building

Hi Katie and Carey, Per our conversation Friday, I have thought of a few more options. First‐ I'm curious what the fire fighter budget is for equipment annually. There is federal funding for purchasing equipment and training and if that were to alleviate that pressure on the Homer budget, perhaps that would free some funding for design. It also seems possible to position the project as a desperately needed Emergency Operations Center to mitigate hazards and natural disasters. I know Fire Chief Painter discussed the new building serving this purpose, so I'd be interested in exploring this option more with him. A good summary on these programs can be found at the link below: http://www.firewise.org/usa‐recognition‐program/grants‐and‐funding/federal‐government.aspx Lastly‐ I am curious about the resource: http://www.policegrantshelp.com/registration/ It's free to registered police officers so if someone could be assigned to work with me, I could use their log‐in to research potential police funding options. Please call or email if you need anything. Otherwise, I'm looking forward to hearing how the presentation to Council went. ‐Meredith ‐‐‐‐‐Original Message‐‐‐‐‐ From: Katie Koester [mailto:[email protected]] Sent: Wednesday, January 07, 2015 12:31 PM To: Noble, Meredith Cc: Doyle, Sara; Carey Meyer; Smythe, Dale Subject: Re: funding for Public Safety Building Hi Meredith, Friday at 10am works great. I have it on my calendar. Give me a call at 907‐435‐3101. Good luck wedding planning! Katie

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Homer Public Safety Building Updated Public Involvement and Funding Strategy Recommendations

A. Seek Additional Involvement and Input (Current Contract Task C: $11,950.00)

Public Meeting #2 - Concept Study Open House: Stantec provides posters, an agenda, and an input form. The Concept Design for the preferred site is presented and input is gathered to help the team finalize the Concept Study and address phasing, demo, building reuse, and possible funding approaches. Summarize meeting input notes and deliver to City.

Coordinate with Community Partners and Project Supporters: Stantec will provide project progress updates to potential funding agencies and seek feedback on design, phasing, and funding options. Some project updates will need to come from the City and/or Committee such as when interfacing with legislative representatives, Alaska Department of Public Safety, Alaska State Fire Fighters Association, etc. Stantec will continue to support the City in raising awareness around what Homer’s police officers and fire fighters need to do their job safely to protect the community. (Contract Task C: $2,160.00)

B. Funding Feasibility Review (New Task ≈ $19,800.00)

Gage Support Levels: Stantec will engage local stakeholders and voters in small focus groups to gain candid input on project funding and phasing. This will be complemented by an online survey to be distributed community-wide via informal and formal email contacts.

Funding Feasibility Work Session: Stantec will coordinate a 6-hour work session (10 am – 4 pm with a working lunch) to discuss public support, consider realistic project costs, and prepare three alternative project cost options for public discussion. This work session will use a consensus format and include major stakeholders, Committee Members, elected officials, and thought leaders representing diverse segments of the community (around 40 participants total).

Two independent consultants who bear no interest in project design or outcomes will be brought to Homer to support this event including:

1) Bill Grimes of Studio Cascade. Bill has extensive experience helping communities prioritize and make tough financial decisions. His role will be to facilitate the work session and guide discussion to make the most of the time allotted; and

2) A Municipal Service Review Specialist with Emergency Services Consulting International (ESCI). ESCI regularly consults on high profile, intricate, and mission critical Emergency Service and will participate as an outside technical expert to help the City of Homer achieve a feasible project. They will bring to the discussion a depth of experience with public safety facility best practices, cost avoidance opportunities, alternative financing opportunities, rate restructuring, and cooperative service agreements and other strategies for dealing with limited resources while trying to satisfy demands for new and/or expanded services.

February 10, 2015 Page 1

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Following the work session Stantec will produce a Funding Feasibility Review Memo summarizing findings from the focus group, online survey, work session, and cost alternatives. After this is reviewed by the Public Safety Building Review Committee, Stantec will prepare a PowerPoint presentation that the City can share with the community at large to bring broader transparency to this important community discussion and decision, and to announce the next public meeting as a crucial event for offering input.

C. Community-Based Funding Strategy (Current Contract Task C: $11,590.00)

Public Meeting #3 – Cost Alternatives: Stantec provides posters, an agenda, and an input form. Three cost alternatives will be presented with detailed pros and cons along and Concept Design graphics. Participants will be asked to offer feedback and opinions on each cost approach and make criteria-based recommendations on which alternative they believe is more advantageous to the City over the long run. Stantec will compile meeting input notes.

Target Cost and Project Scope: At this point, Stantec will ask the Public Safety Building Review Committee and City Council for direction so that design can proceed to a target funding level, with a scope that reflects broad community agreement.

Funding Strategy: Stantec will work with City staff to update the list of possible funding sources and strategies. The team will also create a target capital campaign timeline.

D. Capital Campaign (Current Contract Task C: $8,620.00)

Produce Campaign Themes and Supporting Materials: Stantec will prepare graphic and written materials that help the City communicate the project need, goals, design, cost, public process, and community support. The City and Public Safety Building Review Committee will review these materials and provide outreach to share them with community partners, project supporters, and potential funders.

Public Meeting #4 – Final Concept Design Open House: Stantec provides posters, an agenda, and a station where community members can write letters of support. A final Concept Design is presented with back-up displays from previous meetings that convey the project evolution. Cost information is also presented with a target timeline and funding strategy.

Seek Funding: Cornerstone and Stantec will support the project through their work with the Association of General Contractors of America and other key influencers at Juneau. Our goal is to work with you to get the project on the Governor’s Budget in 2015/16. To ensure the highest degree of success, it is critical we obtain support for the project from key leaders and legislators by involving them throughout the public involvement process.

If the City decides to pursue a specific grant or low-interest loan program, we will provide you with a cost estimate to prepare the application (which we perform at-cost). With your approval, we will then assist you in pursuing grant/loan funding- a process that typically takes two months. Lastly, if determined to be helpful, Stantec has in-house capability for leading successful bond campaigns.

February 10, 2015 Page 2

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UPDATED July 1, 2014

Hiking

Project Need

Homer’s Fire and Police Services are vital to

the safety and health of our community.

Adequate and safe working environments show

our respect for the public servants who provide

these services, and at the same time, reduce

local vulnerability to emergencies and risk.

The purpose of considering a new facility at

this time is to address these issues and our

aging facilities’ deficiencies, including:

Limited space for performing basic

functions on-site with no room to grow

even as community needs expand;

Lack of efficiency in cramped buildings;

Safety problems such as inhaling fire truck

exhaust indoors, unprotected police

dispatch and prisoner visitor areas, and

communicable disease exposure risks;

Lack of storage for police evidence,

equipment, and vehicles; and

Poor conditions for supporting modern

electronic and communication systems.

Why Now?

Homer’s Police Station was built in 1979. In

1980, the Fire Hall was built on an older

garage/shop structure using sweat equity and

donations. It is a testament to our staff and

volunteers that they have managed to extend

the useful life of these facilities.

Fully renovating these outdated facilities so

they comply with modern, energy efficient

standards is cost-prohibitive compared with

new construction. Moreover, Police and Fire

have limited space for expansion on their

current sites and need room to grow.

Thus, it is critical to take steps now toward a

long-term solution that ensures adequate

levels of service in the future and takes

advantage of cost efficiencies in co-locating

the fire and police station together.

Preliminary Concept Design

The City is exploring options for designing

and constructing an up-to-date combined

facility for Police and Fire, specifically

tailored to local needs and resources. The

City has hired a consultant team including

USKH (now Stantec), Loren Berry Architect

and Cornerstone General Contractors using a

General Contractor Construction Manager

approach for cost savings and better value.

Preliminary concept design is fully funded and

is just getting underway. This phase of work

will produce a space needs analysis, siting

criteria, concept design, and cost projections

for a new Homer Public Safety Building.

This process will actively engage public

safety facility users, local residents, and a

City Council appointed Public Safety

Building Committee in a transparent public

process for developing a realistic building

concept plan and weighing site options.

We Need Your Input! Once a space needs assessment is completed,

three public open houses will be held to

present findings, to ask for community

feedback, and to discuss options:

Meeting #1 - Project Need and Site

Criteria (target date September, TBA)

Meeting #2 - Site Selection Rankings

and Preliminary Design Concept

(target date October, TBA)

Meeting #3 Refined Design Concept

(target date November, TBA)

To learn about public involvement

opportunities, or for more information

about this effort, contact the City of Homer:

Carey Meyer, Public Works Director

[email protected] (907) 235-3170

3575 Heath Street, Homer 99603

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“To ensure Homer has adequate emergency services into the future to protect community health and safety using a cost-effective, locally-responsive emergency service model.”

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mailto:[email protected]

UPDATED July 1, 2014

City of Homer

Police Station

DEFICIENCIES

City of Homer

Fire Station

DEFICIENCIES

- Extremely cramped work areas

- Poor design causes efficiency problems

- Escape attempt issues due to poor layout

- Lack of evidence storage/lab space

- No separation between staff work areas and prisoner through-traffic

- No secure service counter window

- HVAC system routes from jail cells to dispatch risking passage of airborne disease

- Vehicle exhaust enters work areas

- Premature failure of expensive equipment because of poor ventilation

- Regularly overfilling the jail cells

- Communication/computer system issues and limitations due to building age

- Outgrown facility for today’s needs with no room to expand for future needs.

- Cramped work areas, limited storage

- Premature wear of expensive equipment and vehicles stored outside with slower winter response times

- Diesel exhaust emissions indoors causing lung health issues among staff

- No OSHA compliant biohazard decontamination/cleaning area

- Existing bays are too short for standard size fire apparatus requiring expensive modifications

- Walls are rotting indoors from water trapped indoors

- Floor is unable to sustain weight of apparatus and cracking throughout

- Not enough room for volunteers to stay overnight during duty 30

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33


















http://www.alaskamattersradio.com/

http://www.homertribune.com/2013/08/council-considers-a-new-public-safety-building/


http://www.homernews.com/homer-news/local-news/2013-09-11/herc-lot-new-public-safety-site

http://www.homernews.com/homer-news/local-news/2013-09-11/herc-lot-new-public-safety-site

http://peninsulaclarion.com/staff

http://www.shannynmoore.wordpress.com/







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38

"REPORT TYPE"

"NAME OF FACILITY ‐ LINE 1"

"NAME OF SITE ‐ LINE 2"

"City, State (do not abbreviate)"

CITY OF HOMER

Homer Public Safety Building

PUBLIC INVOLVEMENT PLAN

June 23, 2014

Prepared for: Homer Public Works Department

3575 Heath Street Homer, Alaska 99603

Prepared by:

USKH Inc. 2515 A Street

Anchorage, AK 99503

Point‐of‐Contact:

Dale Smythe AIA, USKH Principal Regional Architectural Manager

Architectural Department Phone (907) 343‐5254

USKH WO# 1435500

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Public Involvement Plan City of Homer

Homer Public Safety Building June 2014

TABLE OF CONTENTS

1. INTRODUCTION ............................................................................................................................................... 1 1.1 Case Statement draft options for input ................................................................................................. 1 1.2 Purpose and Organization ...................................................................................................................... 1 1.3 Project Scope and Public Involvement Goals ......................................................................................... 1

2. PUBLIC INVOLVEMENT TARGET SECTORS ....................................................................................................... 2 2.1 Stakeholder and Interested Parties ....................................................................................................... 2 2.2 Initial Stakeholder Themes .................................................................................................................... 3

3. PUBLIC INVOLVEMENT ACTIVITIES .................................................................................................................. 5 3.1 Consultant PI Tasks and Timeline ......................................................................................................... 5 3.2 Supplemental Strategies ........................................................................................................................ 6

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1

1. INTRODUCTION

1.1 Case Statement draft options for input

To ensure Homer has adequate emergency services into the future that protects community health and safety using a cost‐effective, locally‐responsive service model.

To ensure Homer has adequate emergency services into the future that protect community health and safety.

To ensure Homer keeps residents safe by providing locally responsive, cost‐effective emergency services.

To ensure Homer’s integrated emergency services protect lives, property, and the environment using a cost‐effective, locally responsive service model.

1.2 Purpose and Organization

The purpose of this Public Involvement Plan (PIP) is to describe how the consultant team and Homer will keep stakeholders and the public involved and informed during conceptual design for a new Public Safety Building for the City of Homer. The PIP is organized into three sections:

The first introduces the project scope and public involvement goals.

The second lists interested parties and stakeholders, with initial themes from stakeholder interviews that can inform both the conceptual design and help guide more effective public involvement.

Section three lists PI activities and targeted timelines for ensuring that targeted interests contribute to, and are engaged in the conceptual design process and for encouraging public awareness and participation in shaping outcomes. Specific tasks are listed that will fulfilled by the consultant team, followed by a list of strategies beyond the consultant’s scope that may be used by the City of Homer, to supplement the overall PI process, if desired.

1.3 Project Scope & Public Involvement Goals

The City of Homer’s Fire and Police Departments are currently housed in aging facilities with significant deficiencies. Thus, the City is taking a careful look at the options and costs for constructing a combined department new Public Safety Building. To enable a more efficient project at a lower and more predictable cost, the City is utilizing the General Contractor/Construction Manager approach and has hired a consultant, USKH, to lead this effort in partnership with Loren Berry Architect and Cornerstone General Contractors.

Project consultants and the City of Homer will use a collaborative team approach aimed at designing and constructing a cost‐effective, up‐to‐date combined facility for the Police and Fire Departments, specifically tailored to local needs and resources. A case statement will be developed

The scope of the first phase of work is conceptual design for a new Public Safety Building facility, with three

primary tasks:

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2

Task A. Fire & Police Building Program ‐ The team will identify, analyze, and summarize in a report and presentations the technical requirements, space needs, and siting criteria for the new Homer Public Safety Building.

Task B. Draft Site Selection and Concept Design ‐ Building from Task A outcomes and criteria, the team will

work with the City to determine the top two sites for the Homer Public Safety Building and then will explore alternative design approaches to achieve a draft Concept Design and rough cost estimates.

Task C. Public Involvement – Plan as presented for input.

During the Conceptual Design phase of the project, team efforts and activities will be guided by these Public involvement goals:

• Fully collaborate with facility users on the design concept to optimize outcomes and create a facility that is highly responsive to local needs and resources.

• Meaningfully engage key affected stakeholders, interested groups, and target sectors of the public in reviewing and providing feedback on interim deliverables and assumptions to improve project outcomes.

• Raise the awareness of community decision‐makers and community in general around project needs, options, and possible outcomes to help them weigh public costs and benefits.

2. PIP TARGET SECTORS

2.1 Stakeholders and Interested Parties

Sustained efforts will be made over the duration of the concept design phase to actively seek the involvement of each of these targeted sectors of the community who have an interest in project outcomes:

Facility Owner/Users

‐ The City of Homer’s Mayor, City Council and Administration

‐ The City of Homer’s Fire Department, including staff and volunteers

‐ The City of Homer Police Department

Interested Parties

‐ Alaska Division of Homeland Security & Emergency Management

‐ Safety and Emergency Response agencies

‐ Law enforcement agencies (Troopers, Coast Guard and State Parks)

‐ The City of Homer Public Works Department

‐ State of Alaska Department of Transportation

‐ Kenai Peninsula Borough

‐ Environmental Permitting agencies

‐ The City of Homer Planning Department and Homer Advisory Planning Commission

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‐ Potential Project Site Neighbors

‐ Potential Project Site Existing Tenants/Users (e.g., Homer Education and Recreation Complex (HERC))

‐ Community organizations

‐ Potential funding sources (Alaska State Legislature, Governor’s Office, Dept. of Commerce, etc. )

Regional Public at Large

‐ Citizens who depend on and are served by the City of Homer’s emergency services

‐ Taxpayers

‐ Citizens who seek to participate in community affairs

2.2 Initial Stakeholder Themes

Project consultants spent several days in Homer May 21‐23, 2014 to initiate information gathering and meet face‐to‐face with the City of Homer and key stakeholders. The team included Jack Berry and Loren Berry from Berry Architects and Jerry Neubert, Dale Smythe, and Meredith Noble from USKH. The team spent two days interviewing the Police Chief, Fire Chief, and staff members of each department learning about the needs for a future facility through site tours and intensive interviews.

Additionally, to better understand the project’s role in the community, including current facility deficiencies, and public opinion toward the project, Meredith Noble conducted ten “off‐the‐record” interviews with City staff and the public. Those identified from the public were referred through word of mouth as influential thought‐leaders in the community. From those interviews several themes started to surface. Although anecdotal, and possibly reflecting only a narrow segment of the community, these themes can inform both the conceptual design and help guide more effective public involvement.

Aging Facilities – Homer’s Police Station was built in 1979, and a year later the Fire Hall was built on an older, existing garage/shop structure. These facilities have served the community well over several decades and, to many local residents, they are nostalgic landmarks from Homer’s early days as a small town. This is especially true of the Fire Hall, as Homer’s Volunteer Fire Department (established in 1952) found funding and invested sweat equity to build the facility — no city funds were used.

Deficiencies –Running modern emergency response and police services from aging facilities have costs, risks, and challenges that the community may not be aware of. Examples include:

‐ Replacing the heating systems from heating fuel to natural gas and building more energy efficient buildings would reduce annual heating costs by about 40% (roughly $13,596 in annual savings);

‐ Winter emergency response times would be faster if indoor space was available to park emergency vehicles (not to mention deterioration and security issues associated with outdoor parking);

‐ The existing facilities are non‐compliant with safety regulations/facility design standards and thus pose risks and health concerns to staff. Examples include the Fire Hall’s lack of OSHA compliant biohazard decontamination/cleaning area and lack of diesel exhaust emissions protection. The Police Station’s air handling system exhausts into employees’ work areas and its lobby does not have ready access to a secure, bullet proof, service counter/window with passive barriers to stop vehicles.

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‐ Regular interruptions occur because of poor separation between uses. For example, prisoners regularly disrupt staff due to the lack of separated entrances into the jail and prisoner visitation rooms and acoustics between the jail and staff areas. The Fire Hall lacks space to accommodate more than four overnight crew members in the station without disrupting normal operations.

‐ Modern emergency response and police work depend on communications and computer technologies that did not exist 35 years ago. Both facilities have issues and needs that are hard to address in the current buildings.

‐ There is a lack of adequate space generally. The Departments are serving a much larger population based from facilities that have not expanded in 35 years. Acute issues include the need for a larger evidence storage room and evidence lab, training areas and meeting space for working internally and with outside agencies, overnight accommodations, and storage space generally (for clean medical supplies, equipment, etc.).

Communicate Why the Facility Is Needed: Homer’s fire station looks to be in mint condition, and from the outside appearances, the public does not necessarily understand why the police and fire stations are insufficient. After talking to someone who works there or getting a tour, it is woefully clear why a new facility is needed, but “you have a sales job here” to communicate this to the rest of Homer if you intend to seek support for a new building.

Cost/Benefit Considerations: As a community, Homer knows that this project will be costly, both upfront and into the future, as the total cost of ownership for the building can be almost three times more than initial design and construction costs. The City needs to be realistic when assessing the financial aspects of this project, and how Homer will pay for long‐term O&M using. The public then needs clarity, since as seen with the public bathroom investment, there can be significant “sticker shock” at the cost of projects.

Nice, But Not Too Nice: Though a creative community that appreciates quality design, Homer residents have conservative values in terms of the overall community investment in public facilities. A new facility needs to be respectfully adequate and not “gaudy” or overbuilt so that it appears wasteful.

Sensitive to HERC Site: The HERC building provides a critical recreation need for the community. Some residents do not want the HERC site considered for this project, while others like the idea of keeping the gym but tearing down the rest of the building to make way for a new Public Safety building.

Existing Site Repurposing: It is important to maintain continuity in fire and police services by constructing the new facility while the existing sites are fully operational. Once services are re‐located, the community has the option to try and recoup some of the facility cost by selling the Homer Volunteer Fire Department and Homer Police Station shared lot (KPB shared lot assessment ≈$2,398,400) and adding to the downtown commercial district. Alternately, the strategically located central site could be used for a community purpose. Although this question is outside the scope of this effort, it is a question that needs community consideration and some clarity.

A Base of Public Support: Although support for the project is not universal within Homer at this preliminary stage, a solid group of supporters are willing to advocate for investing in a new, consolidated Public Safety facility to ensure that Homer has adequate services into the future. Moreover, Homer’s fire and police are valued and respected public services. A solid design concept and workable site, along with word‐of‐mouth communication from respected residents, could make it feasible for the project to build broad support well beyond its current base.

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3. PUBLIC INVOLVEMENT ACTIVITIES

3.1 Consultant PI Tasks and Milestones

This section outlines public involvement efforts for the Design Concept phase of the new Homer Public Safety Building to be performed by USKH, coordinating with Carey Meyer and the Public Safety Building Committee. Activities are focused around five tasks, each with a target timeline and specific objectives. The tasks marked with an asterisk indicate that a Public Meeting will be held to gain input on project progress.

Homer Public Safety Building Project Tasks and Timeline

TASK 1: Seek Involvement and Input

Target Timeline: June ‐ August 2014

Objective: Create outreach contact lists, tools, and prepare for an initial open house event, while retaining open communications with key parties.

Consultant Activities

a) Finalize project contact and outreach list. b) Confirm public meeting date calendar and reserve venues. c) Create outreach materials to include a project fact sheet, web text and graphics that the City of Homer can

use on its page, and a flier announcing public meeting #1. d) Continue to coordinate with the City of Homer, the Public Safety Building Committee, and stakeholders to

gather relevant input that supports a better understanding of technical requirements, space needs, and siting criteria for the new Homer Public Safety Building.

TASK 2: Present Project Need and Site Criteria, Gather Input

Target Timeline: August – September 2014

Objective: Share preliminary Fire & Police Building Program findings with stakeholders at a formal public open house. Gather input specific to the building program and site criteria to help refine and enhance project outcomes.


a) Organize and facilitate internal meetings with the City of Homer Administration, and Public Safety Building Committee to share progress to date and seek guidance in preparation for Open House #1.

b) Create public displays that summarize team findings to date and illustrate the need for a new facility using rough planning level parameters (size, adjacencies, order of magnitude costs, etc.).

c) Create an agenda and input form, and a public presentation to share at Open House #1. d) Conduct outreach for Open House #1 to the project contact and outreach list. e) Facilitate Open House #1 and gather input from participants. f) Summarize meeting proceedings and input in a written memo. g) Continue to coordinate with the City of Homer, the Public Safety Building Committee, and stakeholders to

gather relevant input that supports a better understanding of technical requirements, space needs, and siting criteria for the new Homer Public Safety Building.

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TASK 3: Present Site Selection Rankings and Preliminary Design Concept, Gather Input

Target Timeline: September 2014

Objective: Share preliminary site selection rankings and a preliminary design concept with stakeholders at a formal public open house and gather input that helps refine and enhance project outcomes.


a) Organize and facilitate internal meetings with the City of Homer Administration, and Public Safety Building Committee to share progress to date and seek guidance in preparation for Open House #2.

b) Update outreach materials and displays to incorporate finalized building program, preliminary site selection rankings, input to date, and to announce Open House #2.

c) Create an agenda and input form, and a public presentation to share at Open House #2. d) Conduct outreach for Open House #2 to the project contact and outreach list. e) Facilitate Open House #2 and gather input from participants. f) Summarize meeting proceedings and input in a written memo.

TASK 4: Present a Refined Design Concept

Target Timeline: October 2014

Objective: Share a refined design concept with stakeholders at a formal public open house and share rough cost parameters and possible funding strategies.


a) Organize and facilitate internal meetings with the City of Homer Administration, and Public Safety Building Committee to share progress to date and seek guidance in preparation for the final Open House.

b) Update outreach materials and displays to incorporate the refined design concept, rough cost parameters, and possible funding strategies.

c) Create an agenda, input form, and public presentation to share at Open House #3. d) Conduct outreach for Open House #3 to the project contact and outreach list. e) Facilitate Open House #3 and solicit input and letters of support from participants. f) Summarize meeting proceedings and input in a written memo.

3.2 Supplemental Strategies

During stakeholder interviews a number of ideas were shared for generating additional public interest and support for the project. These are listed below in the event that the City of Homer or Public Safety Building Committee members and/or project advocates elect to undertake them to supplement the overall PI process:

Outreach and Educational Activities:

Open House Tours o Have snow‐cones or hot‐dogs, etc. for the public and discuss what is deficient in your facilities and

why you need a new building. o July 4th Volunteer Firefighter BBQ is an excellent opportunity for tours, handing out flyers, and

having conversations with the public about the project.

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Announce the event on KWAVE‐ Straight Talk, Tuesday mornings 9‐10 am. 15 minutes. Contact Tim White at [email protected]

Invite police staff to join in the BBQ. Ensure all staff is on the “same page.”

o Tour for Re‐create Recreate/HERC enthusiasts As an obviously very sensitive issue, it would be beneficial to show HERC recreationists that

their voices are being heard. Consider hosting a tour of the police and fire station for this group exclusively and ensure we engage them early when site selection conversations begin.

Concert On The Lawn o Get a booth to discuss the project, hand‐out informational flyers, and ask people if they’d like to be

on an email list with project updates. Have fire fighters and police officers jointly staffing the table.

o Deadline for booth is June 15th. Cost $110 for 10x10 space. Presentations

o Have a police officer and fire fighter discuss the project at various community groups. Suggested presentations include:

Homer Realtor Association‐ August 20th, 12:00, location unknown Rotary Club of Homer‐Kachemak Bay‐ 12:00, Thursdays Chamber of Commerce Luncheon‐ Tuesday in September

Port & Harbor Re‐create Recreate/HERC enthusiasts

Door‐to‐Door Campaign o Leave a flyer behind about the project at residences. There are enough clusters in Homer to do this

with minimal time commitment.

o Consider doing this to advertise your booth at an event or an open house.

Engage City’s Various Commissions o Have agenda item on various commissions to get an update on the project. Could be watching video

fire/police staff made of their facilities or get a quick update from a staff member on project status.

o Why? This reaches 100 people with facts about the project that are civically minded and engaged. They can act as advocates for the project if well informed.

Letters to the Editor o Newspaper isn’t relied on the way it used to be so instead of utilizing costly ad space, use “free”

resources like letters to the editor or articles by the press.

o http://homertribune.com/2013/08/council‐considers‐a‐new‐public‐safety‐building/ Virtual Tours

o Since many people can’t or don’t care to attend public meetings, one way to still engage them is through virtual tours. These are online tours of project information that conclude with a feedback form.

Make YouTube/Vimeo Video o Have someone locally make a short 1‐4 minute film about why the project is needed. Show the

inside of the police and fire station and have excerpts from staff. Try to respond to some of the concerns identified as common objections to the project.

Example: http://www.lcfd1‐sprague.com/ Utility Bill Inserts

o Create utility bill inserts that can be sent to residents with information about public meetings or ways to get informed about the project.

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http://homertribune.com/2013/08/council

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PowerPoint/Prezi Presentation o Design a PowerPoint or Prezi presentation for the project staff to use whenever they need it to tell

the story about why this project is important and next steps.

Display Boards at City Hall o Create boards or posters that could be displayed at City Hall (or elsewhere), that show information

like site or design selection. Have place for public to submit their input on the decision.

Radio o Many people suggested paying for actual ads on KWAVE, KPEN, KGTL, etc. to reach the dock

workers, truck drivers, etc. Give quick update on project and provide information on ways to submit feedback if desired.

o Run in August when ad volume slows from summer rush. o KBBI‐Coffee Table‐ Wednesday morning 9‐10 am. Contact Dorle at 235‐7721 o Alaska Matters‐ Though not always supportive of the City, the project presents an opportunity to

work with Chris Story to tour the facilities and interview police and fire staff.

Involve Legislators o Involve early and often. Send monthly email updates on the status of the project with upcoming

public involvement events and past progress. Invite them to participate in events ahead of time.

Articles on City Website o Keep the public updated on the project or upcoming ways to engage with updates online, either

through the City Clerk’s projects or the fire and police station sites.

Social Media o Utilize your network of supporters to reach citizens through Facebook, Twitter, and the web such as

sharing the YouTube clip of the project so it can be shared freely.

Monthly Project Updates o Provide regular updates on cost containment and commitment status to outreach contact list.

Funding Prep Activities:

Gather Letters of Support o Reach out to community members, Kachemak Bay, Alaska State Forestry, K.E.S.A, Alaska Fire Chief’s

Association, State Fire Marshal’s Office, Wildwood Correctional Center, OSHA, Department of Security, Port & Harbor, Recreate‐Recreate, etc. for letters of support.

o Gather letters of support at final public meeting. Submit Project to State Legislature Budget

o Prepare promotional package and submit in November.

Open House for Funding Agencies/Legislators o Host special open house of facilities for funding agency representatives & legislators to bring them

together for funding collaboration and answer any questions. Ideally host in the fall so they can also attend a public meeting.

Future Activities:

Public Input for Exterior Design o Engage the public in exterior design decisions.

Naming Contest o Have public contest to name the new building.

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From: Julie Engebretsen

Sent: Thursday, February 19, 2015 4:35 PM

To: Renee Krause

Subject: fill regulations

Hi Renee,

Standards for fill can be found below, HCC 21.50.150 Fill Standards. Sections (a) and (b) relevant in

particular.

21.50.150 Fill standards.

a. Except as permitted in subsection (b) of this section, fill material shall be free of large organic debris

(including without limitation stumps), construction or demolition debris (including without limitation

concrete and asphalt), garbage and any material that is categorized as hazardous or toxic under Federal

or State law.

b. Fill material that will not support a structure may include large organic debris that originated on the

lot where the fill is placed; provided, that it is capped with clean fill for future landscaping or driveway

use.

c. The placement of fill to a depth greater than three feet over 25 percent or more of a lot is subject to

following requirements:

1. Before any fill is placed, a grading plan for the lot must be approved by the City Engineer. The grading

plan shall show the following:

a. The existing grade and finished grade of the lot using contour intervals sufficiently small to show the

nature and extent of the work, and its compliance with the requirements of this title; and

b. The existing grade on adjoining properties in sufficient detail to identify how grade changes will

conform to the requirements of this title.

2. Best management practices shall be used to limit sedimentation and stormwater runoff, and shall be

installed before fill is placed on the lot.

3. All corners of the lot shall be flagged before fill is placed on the lot.

4. The slope of the fill shall not exceed 50 percent or 1:2.

5. No fill may be placed closer than five feet to a side or rear lot line, except that clean fill may be placed

on adjoining lots up to their common lot line after approval of a development plan including a drainage

plan by the City Engineer and the owners of all lots on which the fill will be placed.

6. The placement of fill shall be completed within 24 months after its commencement, and the filled

area shall be capped and seeded as soon as possible within the growing season. [Ord. 10-54 § 2, 2011].

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Julie Engebretsen

Deputy City Planner City of Homer

907-435-3119

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3/27/2015 - rk - Homer, Alaska · 3/27/2015 - rk PUBLIC SAFETY BUILDING REVIEW COMMITTEE APRIL 1...

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