Vol. 11 No.3 F e b r u a r y 1986 Newsletter of the Techntcal Services Special Interest Section and the On-line Bibliographic Services Special Interest

Section of the American Association of Law Librarles

r r ' ) 7 3 1386 TECHNICAL SERVICES SPECIAL INTEREST S E C T I O ~ L - J . .

** 1986/1987 SLATE **

Vice -Cha i r /Cha i r -E lec t :

Miche le F i n e r t y Orange County Law L i b r a r y

Kaye S t o p p e l Drake U n i v e r s i t y

S e c r e t a r y / T r e a s u r e r :

B r i a n S t r i m a n U n i v e r s i t y of Nebraska

Members-at-Large (Choose two) :

Andrew Brann Columbus Law L i b r a r y A s s o c i a t i o n

L i n d a Davis Georgetown U n i v e r s i t y

Janis J o h n s t o n I n d i a n a U n i v e r s i t y

Lynne R a n d a l l Law & L e g i s l a t i v e R e f e r e n c e L i b r a r y

K a t h e r i n e Too ley U n i v e r s i t y of T u l s a

**On-Line B i b l i o g r a p h i c S e r v i c e s S p e c i a l I n t e r e s t Sec t ion** 1986/87 S l a t e Not Yet A v a i l a b l e

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

TSLL STAFF' ~-

EDITOR :

ACQUISITIONS:

DESCRIPTION:

MARC REMARKS:

PRESERVATION :

Michele M. F i n e r t y , Orange County Law L i b r a r y , 515 N . Flower S t r e e t , S a n t a Alla, CA 92703

Margaret Maes Axtmann, C o r n e l l U n i v e r s i t y Law L i b r a r y , Myron T a y l o r Hall, I t h a c a , N.Y. 14853

Melody Lembke, Lo8 Angeles County Law L i b r a r y , 301 W . F i r s t S t r e e t , Los Ange le s , CA 90012

Rhonda Lawrence M i t t a n , Los Angeles County Law L i b r a r y , 301 W. F i r s t S t r e e t , Lo8 Ange le s , CA 90012

Evelyn L. Smi th , U n i v e r s i t y of Michigan Law L i b r a r y , Ann Arbor , M I 48109-1210

P a t r i c i a K . Denham, U n i v e r s i t y of C i n c i n n a t i , Robert S. Marx Law L i b r a r y , C i n c i n n a t i , OH 45221

SUBJECTS A N D CLASSIFICATION: P e t e r Eny ing i , Lo8 Angeles County Law L i b r a r y , 301 W.

F i r s t S t r e e t , Los Ange le s , CA 90012

Ceci l ia Kwan, U n i v e r s i t y of C a l i f o r n i a , Dav i s , Law L i b r a r y D a v i s , CA 95616

Q u e s t i o n s o r commente s h o u l d be a d d r e s s e d t o t h e e d i t o r or a p p r o p r i a t e c o n t r i b u t i n g e d i t o r

EDITORIAL BOARD: Be t sy G i n k e l , U n i v e r s i t y of Maine Law L i b r a r y Margaret G o l d b l a t t , Washington U n i v e r s i t y Law L i b r a r y Cindy Larter, U n i v e r s i t y of P i t t s b u r g h Law L i b r a r y L inda S i l e r -Regan , Georgetown U n i v e r s i t y Law L i b r a r y Michele F i n e r t y , C h a i r

TSLL EDITORIAL POLICY

The TECHNICAL SERVICES LAW L I B R A R I A N w i l l c a r r y r e p o r t s o r summaries of t h e conven t ion mee t ings and programs of t h e TS-SIS and t h e OBS-SIS, a c t as t h e v e h i c l e of communi- c a t i o n f o r S IS committee a c t i v i t i e s , and c a r r y c u r r e n t awareness and s h o r t imple- men ta t ion r e p o r t s . TSLL u s u a l l y w i l l n o t p u b l i s h s u b s t a n t i v e a r t i c l e s .

S u b s c r i p t i o n s are a v a i l a b l e from t h e e d i t o r a t $4.00 p e r volume, p r e p a i d ; checks s h o u l d be made payab le t o : American A s s o c i a t i o n of Law L i b r a r i e s .

EDITORIAL DEADLINES

Issue d a t e August November

Februa ry May

Dead1 i n e J u l y 25 October 25 A p r i l 25 Janua ry 25

-2-

ISSN 0195-4857

On-Line B i b l i o g r a p h i c S e r v i c e s S I S Message from t h e C h a i r

S u z a n n e H a r v e y U n i v e r s i t y of P u g e t Sound

T h e new y e a r b r i n g s a f u l l a g e n d a of a c t i v i t i e s f o r t h e o f f i c e r s and committee members of OHS-SIS. T h e r e c e n t l y a p p o i n t e d N o m i n a t i o n s Committee members are S u z a n n e T h o r p e ( H e n n e p i n C o u n t y ) , Kaye S t o p p e l ( D r a k e ) , a n d Cec i l i a Kwan ( O n i v e r s i t y ) of C a l i f o r n i a , D a v i s ) , who h a s a g r e e d t o c h a i r t h e committee. T h e s l a t e of' c a n d i d a t e s w i l l b e p u b l i s h e d i n t h e n e x t i s s u e of T B .

T h e ORS-SIS B o a r d h a s b e e n s t u d y i n g a p r o p o s a l t o e x p a n d t h e format o f t h e OBS d i r e c t o r y . I t is h o p e d t h a t t h e new d i r e c t o r y w i l l i n c l u d e more d e t a i l e d i n f o r m a t i o n a b o u t t h e members ' o n l i n e a c t i v i t i e s . T h e d i r e c t o r y p r o j e c t h a s now b e e n t u r n e d o v e r t o t h e P u b l i c i t y Committee, who w i l l p r e p a r e t h e f i n a l q u e s t i o n n a i r e . I t i s h o p e d t h a t t h e m e m b e r s h i p w i l l r e c e i v e it by e a r l y March , a n d t h a t t h e d i r e c t o r y w i l l b e p u b l i s h e d by l a t e S p r i n g .

T h e P u b l i c i t y Committee, c o n s i s t i n g of E r m i n a Hahn, c h a i r , a n d J a c k Bisse t t , w i l l a l so b e b u s y d r a f t i n g t h e c o n t e n t s f o r a n OBS-SIS p a m p h l e t . The i n t e n t of t h e p a m p h l e t is t o p u b l i c i z e SIS a c t i v i t i e s a n d t o e n c o u r a g e membersh ip . T h e p a m p h l e t w i l l make i t s d e b u t a t t h e W a s h i n g t o n , D.C. m e e t i n g , w h e r e t h e S I S C o u n c i l p l a n s t o h a v e a p u b l i c i t y b o o t h i n t h e e x h i b i t s area. I f a n y o n e w o u l d b e i n t e r e s t e d i r . w o r k i n g w i t h t h e committee on t h i s p r o j e c t , p l e a s e c o n t a c t E r m i n a a t R u t g e r s .

T h a n k s t o t h e h a r d work of t h e i n d i v i d u a l s l i s t e d b e l o w , t h e OBS-SIS s p o n s o r e d p r o g r a m s f o r t h e 1986 m e e t i n g l o o k p r o m i s i n g . T h e p r o g r a m s are:

C r e a t i n g a n d Maintaining Local O n l i n e D a t a b a s e s C o o r d i n a t o r s : D e n n i s C . B e n a m a t i

R o b e r t C o n n e l l

MARC H o l d i n g s F o r m a t ( c o - s p o n s o r e d w i t h TS-SIS) C o o r d i n a t o r s : D i a n e H i l l m a n n

Lee L e i g h t o n E v e l y n S m i t h

M i c r o c o m p u t i n g w i t h t h e U t i l i t i e s C o o r d i n a t o r s : C h r i s t i n e Corcos

Margie Axtmann

S o o n i t w i l l b e time t o work o n p r o g r a m p r o p o s a l s f o r t h e 1987 m e e t i n g . T h o s e i d e a s t h a t were n o t a c c e p t e d t h i s y e a r w i l l p r o b a b l y b e r e s u b m i t t e d , b u t new p r o g r a m i d e a s are a l w a y s welcome. S u g g e s t i n g a p r o g r a m i d e a d o e s n o t n e c e s s a r i l y commit Y O U

t o b e i n g t h e c o o r d i n a t o r . P l e a s e f e e l f ree t o s h a r e y o u r i d e a s by c o n t a c t i n g o n e of t h e s e c t i o n o f f i c e r s .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EDITOR'S NOTE M i c h e l e F i n e r t y

T h e TSLL E d i t o r i a l R o a r d i s r e c r u i t i n g TS anti ORS-SIS members who a r e i n t e r e s t e d i n s e r v i n g as c o n t r i b u t i n g e d i t o r s f o r t h e n e w s l e t t e r . Anyone i n t e r e s t e d s h o u l d c o n t a c t me a t t h e O r a n g e C o u n t y Law L i b r a r y by J u n e 1st.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . - 3 -

OBS-SIS RLIN Committee Susanne N e v i n

Un ive r s i ty of Minnesota

Law Program committee Minutes from the J u l y 7 , 1985, meeting were d i s t r i b u t e d t o RLG Coordinators on November 22 . convers ion , among o t h e r s . The most important p r o j e c t s i n t h i s a r e a a r e t h e I n t e r - n a t i o n a l Law Recon P r o j e c t (Corne l l General and Law a r e t h e main c o n t r i b u t o r s ; Michigan, Pennsylvania , Columbia, and Minnesota Law a r e a l s o p a r t i c i p a n t s ) and the C o n s t i t u t i o n a l Law P r o j e c t (Corne l l Law i s the main c o n t r i b u t o r , as Well as Stanford and Minnesota) . Beginning w i t h 1983/84, RLG has kept recon r eco rds and t apes i n a shadow f i l e . These t a p e s could be sent t o Pe te r Ward who could produce s p e c i a l b i b l i o g r a p h i e s from them. Members of t h e LPC were encouraged t o th ink about poss ib l e uses f o r t hese tapes .

Topics on t h e agenda inc luded r e t r o s p e c t i v e

Severa l o t h e r recon p r o j e c t s a t t h e va r ious RLG member l ib rar ies are planned o r a l r eady underway. These inc lude : USC--Anglo-American p e r i o d i c a l s ; Stanford-- a l l s e r i a l s a r e now converted i n t o R L I N r eco rds ; Cornel l - - the Upgraded Canadian Recon P r o j e c t is completed; Harvard--emphasis is on reCOn/reCatalOging s e r i a l s , and c l o s e t o 5,000 r eco rds have a l r eady been converted v i a R L I N ; Columbia--cataloging/ r econve r t ing t h e S c h i l l e r Co l l ec t ion of 19 th and 2 0 t h cen tury Roman l a w materials; Berkeley-- is i n t h e f i n a l phase of i ts American l e g a l materials recon p r o j e c t ; Iowa-- t he recon p r o j e c t i s mostly completed f o r i t s Anglo-American ho ld ings , and they w i l l s t a r t on t h e i r fo re ign law c o l l e c t i o n n e x t ; Northwestern--al l Anglo-American per iod- i c a l s , a s wel l as almost ha l f of t h e i r s t a t e documents a r e converted v i a NOTIS ( t h i s , however, does not inc lude those t a p e s not loaded i n t o t h e R L I N da tabase s i n c e 1984) ; Minnesota General and Law--have r ece ived a Bush G r a n t t o convert a l l t h e i r Roman a lphabet monographs wi th in t h e next t h r e e years.

Other items on the agenda of t h e LPC meeting were: Conspectus v e r i f i c a t i o n ; p re se rva t ion concerns; membership; i n t e r l i b r a r y loan p r o j e c t p roposa ls ; and goa l s s ta tement .

Other important RLIN documents and news:

mod l f i ca t ions t o RLIN which were implemented i n 1985.

inaugura t ion of t he t r a n s a t l a n t i c telecommunications l i n k between RLG and the B r i t i s h L i b r a r y on October 16. The l i n k is c u r r e n t l y used i n t h e new, conso l ida t ed Eighteenth-Century Shor t T i t l e Catalogue (ESTC) , whereby t h e e d i t o r i a l teams i n London and Baton Rouge a r e both e n t e r i n g r eco rds on l ine i n t o the R L I N da tabase . The second p res s r e l e a s e r e p o r t s on a two-year g ran t awarded t'o RLC by the Nat iona l H i s t o r i c a l Pub l i ca t ions and Records Commission ( N H P R C ) t o c r e a t e a n a t i o n a l l y a c c e s s i b l e database of s t a t e a r c h i v a l m a t e r i a l s .

-The Preserva t ion Committee met November 4-5, 1985, a t t h e Un ive r s i ty of Southern C a l i f o r n i a , Los Angeles, and h a s j u s t r e c e n t l y mailed ou t t h e m i n u t e s of t h a t meet ing.

-On J a n u a r y 3 , 1986, t h e R L I N Holiday Se rv ice Pol icy and t h e 1986 R L I N Holiday Se rv ice Schedule were d i s t r i b u t e d t o R L I N u s e r s . I f you have not y e t r ece ived t h i s document, con tac t your s e r v i c e r e p r e s e n t a t i v e o r c a l l C . James Schmidt 's o f f i c e .

I f you need t o order a copy, write: C h r i s t i n a Kasson, R L G Pub l i ca t ions C le rk , RLC, Oak-Jordan Quadrangle , S t an fo rd , CA 9'1305. (Use the RLG Pub l i ca t ions Order Form. )

-A document dated December 15, 1985, from Fred G e r t l e r desc r ibes t h e system

-Two p res s r e l e a s e s were i s s u e d December 6 , 1985. The f i r s t r e p o r t s on the

-On January 10, 1986, t h e new RLG Di rec to ry was mailed ou t t o RIA2 COOrdinatOrS.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

TS-SIS A c q u i s i t i o n s Committee Margaret Mae8 Axtmann

C o r n e l l

The ALA Resources and T e c h n i c a l S e r v i c e s D i v i s i o n sponsored a p reconfe rence i n 1985 e n t i t l e d "The Bus iness of A c q u i s i t i o n s . " Aimed a t t h e newcomer t o l i b r a r y a c q u i s i t i o n s , i t cove red such t o p i c s as the book trade i n t h e Un i t ed S ta tes , t h e r o l e of a c q u i s i t i o n s d e p a r t m e n t s , r e l a t i o n s h i p s w i t h l i b r a r y b o o k s e l l e r s , s t a n d i n g o r d e r s and firm o r d e r s , f o r e i g n a c q u i s i t i o n s , and f u t u r e t r e n d s i n a c q u i s i t i o n s and p u b l i s h i n g . Newsletter, v o l . 10, no. 6 , 1985, PP. 67-70.

An e x c e l l e n t summary of t h i s c o n f e r e n c e appears i n t h e RTsD

Another a r t i c l e o f i n t e r e s t appeared i n a r e c e n t i s s u e of t h e RTSD Newsletter. "Sea rch ing and V e r i f i c a t i o n : v o l . 10, no .5 , 1985, pp. 52-54. The a u t h o r c o v e r s s e a r c h i n g and v e r i f i c a t i o n i n c o l l e c t i o n development , a c q u i s i t i o n s , and c a t a l o g i n g , w i t h emphasis on t h e nesess i ty t o a n a l y z e s e a r c h i n g p r o c e d u r e s and whether the r e s u l t s are a p p r o p r i a t e t o t he time and p e r s o n n e l i n v o l v e d .

How Much is Enough?" by Marion Reid can be found i n

The N a t i o n a l I n f o r m a t i o n S t a n d a r d s O r g a n i z a t i o n ( N I S O ) Committee on Z39 i s c u r r e n t l y c i r c u l a t i n g two s t a n d a r d s t h a t are of i n t e r e s t t o a c q u i s i t i o n s l i b r a r i a n s . The first is f o r a s t a n d a r d o r d e r form f o r m u l t i p l e t i t l e o r d e r s . O t h e r Z39 s t a n - d a r d s , such as 239.30 f o r t he s i n g l e t i t l e o r d e r form, are re la ted bu t f o c u s on o t h e r a s p e c t s of t h e o r d e r form. The new m u l t i p l e t i t l e o r d e r form w i l l be an 8 & 1 / 2 by 11 page fo rma t . The second s t a n d a r d is 239.21, t h e ISBN s t a n d a r d , which is be ing c i r c u l a t e d for i t s f i v e - y e a r review. Comments o r q u e s t i o n s on t h e s e s t a n d a r d s s h o u l d be d i r ec t ed t o S a l l y H. McCallum, 140 D S t r ee t , S.E., Washington, D.C. 20003.

Dea l ing w i t h p u b l i s h e r sales r e p r e s e n t a t i v e s has been a t o p i c among t h e AALL c h a p t e r s r e c e n t l y . The Colorado A s s o c i a t i o n of Law Librar ies has developed a set of g u i d e l i n e s and t e c h n i q u e s f o r d e a l i n g w i t h p u b l i s h e r sales r e p r e s e n t a t i v e s . They are a v a i l a b l e from Dorothy Norb ie , Roath dL Brega, Denver. The F a l l 1985 i s s u e of S o u t h e a s t e r n Law L i b r a r i a n c o n t a i n s an a r t i c l e by Kay Todd ( P a u l , H a s t i n g s , Janofsky & Walker i n A t l a n t a ) e n t i t l e d "Deal ing w i t h P u b l i s h e r s ' Sales Reps." Both of these items are aimed p r i m a r i l y a t law f i r m l i b r a r i a n s .

The column e d i t o r would l i k e t o c o l l e c t i n f o r m a t i o n f o r p u b l i c a t i o n i n TSLL on automated a c q u i s i t i o n s i n law l i b r a r i e s . Please send i n f o r m a t i o n on your sys t ems t o Margie Axtnann, C o r n e l l Law L i b r a r y , Myron T a y l o r Hall , I thaca, N . Y . 14853.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

TS-SIS P r e s e r v a t i o n Committee Pa t r ic ia Denham

Yale, on l e a v e from U n i v e r s i t y of C i n c i n n a t i

The column f o r t h i s issue w i l l vary from t h e u s u a l upda te of committee a c t i v i t i e s . A d m i n i s t r a t i o n I n t e r n a t t h e S t e r l i n g Memorial L i b r a r y a t Yale U n i v e r s i t y . From January-December 1986, I am t a k i n g a l e a v e of absence from t h e U n i v e r s i t y of C i n c i n n a t i Law L i b r a r y t o take t h i s p o s i t i o n which i s of 11 months' d u r a t i o n . I am the t h i r d and f i n a l i n t e r n i n a program sponsored by t h e Andrew W . Mellon Foundat ion. My s u p e r v i s o r , Gay Walker, is one of t h e l e a d i n g p roponen t s of p r e s e r v a t i o n .

I n s t e a d , , I w i l l d e s c r i b e my e x p e r i e n c e s as t h e 1986 Mellon P r e s e r v a t i o n

-5-

The purpose of t h e i n t e r n s h i p i s t o p rov ide a s o l i d t r a i n i n g i n p r e s e r v a t i o n a d m i n i s t r a t i o n i n o r d e r f o r t h e i n t e r n t o be able t o a d m i n i s t e r a p r e s e r v a t i o n pro- gram i n any t y p e of l i b r a r y . I w i l l spend time i n each of t h e three d i v i s i o n s of t h e P r e s e r v a t i o n Department, C o n s e r v a t i o n , P r e p a r a t i o n s , and P r e s e r v a t i o n . t h e f i rs t s e v e r a l weeks I am l e a r n i n g a l l t h e p rocedures used i n these d i v i s i o n s . For i n s t a n c e , I have had p e r s o n a l t r a i n i n g from t h e c o n s e r v a t o r i n C o n t r u c t i n g pamphlet b i n d i n g s , p o c k e t s , and wrap-arounds. Working w i t h h e r , I W i l l g a i n e x p e r i e n c e i n making t r e a t m e n t d e c i s i o n s f o r rare materials and i n r ev iewing SUPPlieS and equipment t o se t up a c o n s e r v a t i o n l a b . Lea rn ing t h e r o u t i n e s i n b i n d i n g p r e p a r a t i o n , p l a t i n g , and l a b e l l i n g w i l l take place d u r i n g t h e time I spend i n P r e p a r a t i o n s .

During

I , of c o u r s e , w i l l spend t h e most time i n t h e P r e s e r v a t i o n Department. three major r e s p o n s i b i l i t i e s which are c a r r i e d o u t i n t h i s department are c h a r g i n g i n books, s e a r c h i n g , and decis ion-making. g r a p h i c a l i n f o r m a t i o n , t h e c a l l number, and t h e bar code number on index c a r d s , as wel l as on cha rge s l i p s . There now is a lmos t a t h r e e - y e a r backlog of books which. have been charged-in and are a w a i t i n g t h e n e x t S t e p i n t h e p r o c e s s . t h e f a c t t h a t no e f f o r t is b e i n g made t o t r a c k down books which are n o t a c t u a l l y used. The books which come t o t h e P r e s e r v a t i o n Department have been i d e n t i f i e d by the C i r c u l a t i o n s ta f f b e f o r e o r a f t e r c i r c u l a t i o n o r t h e y have been b rough t t o t h e s ta f f by concerned p a t r o n s . Books i n t h e backlog are a v a i l a b l e t o p a t r o n s t o u s e i n t h e department on ly . o f f i c i a l c a t a l o g s and the s h e l f l i s t t o l o c a t e a l l volumes, e d i t i o n s , and c o p i e s of t h e t i t l e h e l d by Yale. I n t h i s way, a t i t l e is t rea ted i n i t s e n t i r e t y and i t w i l l n o t come up a g a i n . N e x t , searchers look i n b i b l i o g r a p h i c a l t o o l s t o de t e rmine if t h e t i t l e is i n p r i n t , i f there is a r e p r i n t , and if a m i C O r f O r m has been made. A l l i n f o r m a t i o n is c a r e f u l l y i n c l u d e d on t h e index card. S e a r c h e r s meet wi th s u b j e c t b i b l i o g r a p h e r s who make d e c i s i o n s on t h e v a l u e of t h e i n t e l l e c t u a l c o n t e n t o f t h e w w k . If It, is dec ided t o re ta in this t i t l e , t h e v a r i o u s o p t i o n s employed are send ing t h e book t o Conse rva t ion t o t r e a t m e n t , pu rchas ing a r ep lacemen t o r r e p r i n t ( o u t of p r i n t books are avoided as t h e y have t h e same b r i t t l e paper as t h e o n e s b e i n g s t u d i e d ) , photocopying o n t o a l k a l i n e paper , m i c r o f i l m i n g , and making a wrap-around ( phase box 1 .

The

Charging-in i n v o l v e s ' r e c o r d i n g a l l b i b l i o -

T h i s is d e s p i t e

The searchers ( a c q u i s i t i o n s a s s i s t a n t s ) check t h e p u b l i c and

During my i n t e r n s h i p , I w i l l be i n cha rge of t h e RLC P r e s e r v a t i o n Mic ro f i lming P r o j e c t . i n v o l v e s s u p e r v i s i n g e i g h t s t u d e n t s who i n p u t t h e t i t l e s i n t o R L I N , p h y s i c a l l y obse rve each book f o r m i s s i n g pages , and complete workshee t s .

Yale U n i v e r i s t y i s f i l m i n g American h i s t o r y t i t l e s from 1876-1900. T h i s

I w i l l be h e a v i l y i n v o l v e d i n reader e d u c a t i o n , i n c l u d i n g making p o s t e r s t o be p l aced n e a r p h o t o c o p i e r s and micorform p r i n t e r s , and c o n d u c t i n g workshops. t h e y e a r , I w i l l e v a l u a t e t h e c o l l e c t i o n s i n t h e Medical L i b r a r y and make recommendations f o r them t o u s e i n s e t t i n g up a n in-house program. o u t t h e r e f u r b i s h i n g of a small depa r tmen ta l l i b r a r y . t h e year is a su rvey of t h e stresses pu t on books as t h e y go th rough the l i b r a r y system. Are pape r c l i p s and r u b b e r bands used? completed i n 1979.

Later i n

If time permi ts , I a lso w i l l c a r r y Another p r o j e c t f o r l a t e r i n

For i n s t a n c e , are books on t r u c k s p l aced on t h e i r fo re -edges o r u p r i g h t ? The l a s t su rvey of t h e t y p e a t Yale was

I hope t h a t t h i s b r i e f d e s c r i p t i o n is of i n t e r e s t t o t e c h n i c a l s e r v i c e s l i b r a r i a n s , i n p a r t i c u l a r t h o s e o f you who have i n d i c a t e d an i n t e r e s t i n p r e s e r v a t i o n . would l i k e t o c o n t a c t me, my address is Yale U n i v e r s i t y L i b r a r y , P.O. BOX 1603A, N e w Haven, CT 06520.

If YOU

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

-6-

C l a s s i f i c a t i o n Cecilia Kwan

U n i v e r s i t y of C a l i f o r n i a , Davis

A t t h e annua l c o n f e r e n c e o f t he American L i b r a r y A s s o c i a t i o n , he ld J u l y 6-11, 6985, i n Chicago, Mary K. D. P i e t r i s , c h i e f , S u b j e c t C a t a l o g i n g D i v i s i o n , L C , r e p o r t e d t h a t a p r e l i m i n a r y v e r s i o n o f KJV-KJW French law is now a v a i l a b l e from the l i b r a r y , and t h a t t he S u b j e c t C a t a l o g i n g D i v i s i o n w i l l soon s t a r t a p p l y i n g t h e KJ-MJE part of European law s c h e d u l e , which w i l l n o t be p u b l i s h e d b e f o r e 1986.

Other s c h e d u l e s which have been made a v a i l a b l e from LC i n r e c e n t months i n c l u d e :

Buddhism and S u b c l a s s BX, R e l i g i o n : C h r i s t i a n denomina t ions , both i n t h i r d e d i t i o n , i n c o r p o r a t e t h e a d d i t i o n s and changes made s i n c e 1960. BV, R e l i g i o n : C h r i s t i a n i t y , B i b l e , y e t t o be p u b l i s h e d , these t h r e e volumes w i l l take t h e p l a c e of t h e p r e v i o u s s i n g l e volume.

of changes s i n c e 1965. arrangement of t he n o t e s and r e f e r e n c e s have been r e v i s e d t o conform w i t h C u r r e n t p rac t i ce and many p a r e n t h s i z e d numbers have been deleted. Class L w i l l be produced when time permits.

g e n e r a l i z e d s u b j e c t tables f o r t he first time t o be app l i ed t o i n d i v i d u a l COUntrie8. I n s t e a d of c r e a t i n g separate c l a s s i f i c a t i o n s f o r each c o u n t r y , t he L i b r a r y of Congress , w i l l be u s i n g g e n e r a l i z e d tables i n t h e development o f f u t u r e law c l a S S i f i C a t l O n s c h e d u l e s . S u b c l a s s KDZ i n c l u d e s America ( G e n e r a l ) , Nor th America, and 8eVeral i n d i v i d u a l c o u n t r i e s n o t cove red by KE (Canada ) , KF ( U n i t e d States) and KG ( L a t i n America and the West I n d i e s ) .

-Class B: S u b c l a s s e s BL-BQ, R e l i g i o n : R e l i g i o n s , Hinduism, Juda i sm, Islam,

Toge the r w i t h s u b c l a s s BR-

-Class L: E d u c a t i o n , now i n f o u r t h e d i t i o n , r e p r e s e n t s an u n r e v i s e d Cumulation According t o t h e preface some of t h e terminology and t h e

A r e v i s e d e d i t i o n of

-Subc la s s KDZ, KG-KH Law of t h e Americas, L a t i n America and West I n d i e s u s e s

The above and o t h e r LC c l a q s i f i c a t i o n Rchedules are a v a i l a b l e from t h e D i s t r i b u t i o n S e r v i c e , LC, Washington, D.C. 20541

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Ser ia l T i t l e Changes B e t s y Ginke l

U n i v e r s i t y of Maine

A n t i - p i r a c y n e w s l e t t e r . No. 6- A p r i l 1985-

I n s t i t u t e on Estate P lann ing ( U n i v e r s i t y of M i a m i Law C e n t e r ) . Changed t o An t i -p i r acy news.

The Annual I n s t i t u t e on Estate P lann ing . Changed t o P h i l i p E. Hecke r l ing I n s t i t u t e on Estate P lann ing . Annual P h i l i p E. Hecke r l ing I n s t i t u t e on Estate P lann ing .

Changed t o Navy law rev iew. Vol. 34, no. 1-

Changed t o Monthly catalog of government p u b l i c a t i o n s . supplement . 1985-

18th- 1984- The JAG j o u r n a l .

Monthly c a t a l o g of government p u b l i c a t i o n s . Ser ia l s supplement . P e r i o d i c a l s

N e w York ( S t a t e ) . McKinney's c i v i l pract ice law and r u l e s . CPLR.

Sou th

Changed t o N e w York ( S t a t e ) . r u l e s , CPLR. 1981- C a r o l i n a . Repor t s of c a s e s heard and de te rmined by the Supreme Cour t of South C a r o l i n a . Changed t o Reports of c a s e s and matters de te rmined by t h e Supreme Cour t and Court of Appea l s of South C a r o l i n a .

McKinney's New York c i v i l pract ice law and

Supreme Cour t .

Vol. 279 - 1983-

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . - '1 -

On D e s c r i p t i o n and E n t q Melody Lembke and Rhonda Lawrence M i t t a n

Los Angeles County

The f o l l o w i n g sets of q u e s t i o n s were s e n t t o Ben Tucke r , O f f i c e f o r D e s c r i p t i v e C a t a l o g i n g P o l i c y at t h e L i b r a r y of Congress. The e d i t o r s t hank M r . Tucker f o r h e l p i n g us w i t h ou r c a t a l o g i n g p u z z l e s .

Q u e s t i o n no. 1 T r e a t i e s and c o n v e n t i o n s are d i f f i c u l t t o c a t a l o g , and are r a r e l y seen by most

c a t a l o g e r s . Q u e s t i o n s breed q u e s t i o n s . Is there a government on one s i d e and two governments on the o t h e r ? Is one of t h e par t ies an i n t e r n a t i o n a l i n t e r g o v e r n m e n t a l body? Or s h o u l d t h e e n t r y be under t i t l e ? Should a n added e n t r y be made f o r one of t h e governments i nvo lved? And even though AACR2 has now been w i t h us f o r s e v e r a l years, we have seen v e r y few LC r e c o r d s f o r t r ea t i e s . I n t h i s example, LC r e c o r d 83152226 shows e n t r y under t i t l e , as per AACR2 21.35A2, which s a y s t o " e n t e r a t r e a t y , o r any o t h e r fo rma l ag reemen t , between more t h a n three n a t i o n a l governments under t i t l e ( e i t h e r t h e t i t l e p r o p e r o r a uniform t i t l e , see 2 5 . 1 6 ~ 2 ) . "

Convcntlon on the Phpkrl Protection of Nuckar Mpterlnl (1979)

Convention on the Physical Promtion of Nuclw Material. - Vienna : International Atomic Encrgy Agency ; [New York N.Y. : UNIPUB. disuibulor~. 1982.

405 p. : 24 n - (Lepl *ria ; no. 12) ISBN 9201160825 @bk) : S680.00

1. Nrldclr nonprdlfcntbn. 2. Nudnr Lcls-Safety rquhtlons 1 In- cmationd Atomk Enera Amcy. II. 7iUc. 111. Scrkr. JX1974.734X6 19112 341.7'34dC19 83-152226

A A C R Z URc

According t o t h e t e x t of t h i s conven t ion , i t was open f o r s i g n a t u r e March 3 , 1980. A s a r e s u l t , t h e e d i t o r s a sked M r . Tucker i f t h e 1979 q u a l i f y i n g date i n t h e uniform t i t l e was c o r r e c t , o r i f t h e date s h o u l d be 1980. He r e p l i e d t h a t t h e uniform t i t l e date i n t h e r e c o r d would be c o r r e c t e d t o 1980. We a l s o asked i f t h e r e shou ld be an added e n t r y f o r t he government of t h e c a t a l o g i n g agency, as p e r t h a t same r u l e 21.25A2: "Make an added e n t r y f o r t h e home government ( i . e . , t h e government of t h e c a t a l o g i n g agency) i f i t is s i g n a t o r y . " Because t h e United States d i d s i g n t h e c o n v e n t i o n , Mr. Tucker responded t h a t an added e n t r y ' s h o u l d be made f o r the Uni t ed States . S e e the r e v i s e d p r i n t o u t of DCLC8315226-b f o r t h o s e changes.

-8-

I'ROD Cook z LOH SCLC3315.2326-9 %arch CLCL FS Cluster 1 o f 1

Convention on the Phrrsical Frotcction o f Nuclear flaterisl (1980)

International Atomic Energy Agency 4 CNew Yorkr N.Y. : UNIFUBr distributorlr Convention on the PhQsical Protection o f Nuclear Haterial. - - Vienna I

1902. 105 r . 29 CDI. -- (Lesal 5eri.s b no. 12)

ISBN 9201760825 ( P h k . ) : 5680.00

1, Nuclear nonrroliferotion. 2 , Nuclear fuelt---Safetu re~ulations* 1. Xnternatiortal Atomic Enerdr Asencv. XI. United States. Treatiesr etc. 1980 Mar.. 3. 111. Title. IU. Series.

LCCNI 83152216//r85

ID: DCLC831522.26-8 CCI 9110 DCF: a LeC. CALL ll03 JX1974.7S.Cb6 1982

Quest ion no. 2

w i t h t h e form of name and/or ser ies t i t l e . form of e n t r y fo r t h e Law Reform Commission of Taamania. When we o r i g i n a l l y i n v e s t i - ga t ed , we found two LC a u t h o r i t y r eco rds i n t h e RLIN system f o r the commission. Record LCRN7810213 showed t h e e n t r y a s : "Tasmania. Law Reform Commission." Another a u t h o r i t y r eco rd , LCRN7811736, en te red t h e commission subord ina te ly t o the Par l iament , i . e . , "Tasmania. Par l iament . Law Reform Commission."

Law reform commissions and t h e i r r e p o r t s o f t e n present d e s c r i p t i v e problems Here, we had 'asked LC about t h e proper

LcRK1810213 Search CLCL-LCL WT/PROD LCR FUL Record 2 of 2

ID: LCRN7810213 ST: P MSI n ELI n RDld3-07-78 10103-22-84 WRla LHEI~ CSCa MODS GHCC? W i n UIPlr RCIln lJ??? NMUta NtlRab SBUIa SBRla D1D:n SRUlb STPln 81JRtn ROMI? 010 n7810213 040 DLC+cDLC 110 10 Tarmania.QbLaw Reform Commission. 670 470 Aus+b(Tasnania. Law Reform Commission)

Its Report and recommendations ... 19751+bt.r. (L4w Reform Commission)

CLCL-LCL RUT/PRt33tl LCR F UL LCRN7811736 Search Record 1 o f 2 - Error r e c o r d +B IDaLCRN7811736 STS a MSSn ELan ADt03-13-78 TD103-22-84 ARH:a LHEIa csr,: MOD: GHCI? UNQ:n UIPta RCI:b L:???

010 n7S1173c 040 110 10 Tesmania.9bPariiament.lbLaw Reform Commission, 410 10 *wnna QaTesrania.QbLaw Reform C.ommission. 410 ?? V I 10 lwnnha QaTasmania, Australia.*bPerliament.tbl.w Reform Commtrsion 670 Its Report and recommendations . . . 1977i*bt.~. (Par 1 lament o f Tosmani..

NMU:a NMR:c 561): a SHR: a [IlLII rl SFil-1: to E;TPi rl SNRI n HUM:?

DLClcDLC+di 5 t RLI N

Law Ref 0 r Nl CGKillil5 5 i G n

-9-

We t h e n found b i b l i o g r a p h i c r e c o r d s o n l i n e u s i n g o n l y t h e f i r s t form of e n t r y , "Tasmania. Law Reform Commission." For i n s t a n c e , DCLC8246556 had t h a t form of e n t r y . We d i d n o t f i n d any b i b l i o g r a p h i c r e c o r d s f o r t h e e n t r y "Tasmania. P a r l i a m e n t . Law Reform Commission." I n s t e a d , we found a minimal l e v e l c a t a l o g record i n t h e RLIN b i b l i o g r a p h i c f i l e f o r t h e e n t r y "Tasmania. P a r l i a m e n t . Law Reform Committee." (See DCLC8321126-b. 1

:M#, Books LON DCLCB2464556-8 Search CLCL-PIK Record 1 o f 1

Tasmania. Law Reform Commission.

Oovt. P r . . 1978.

Comn~isslon 8 no. 20)

Civil disabilities o f convicted rerrons / Law Reform Cornmission. -- CHobartI I 1 1 r. I 30 cm. -- (tParliamentary rarer3 ; no. 19, 1978) (Report - Law Reform

Cover title. "Presented to both Houser o f Parliament by H i s Excellency's command.u ISBN 0724606122

I . Prisoners--Legal status. laws. etc.--Australia--Tasmania. 1. Title. XI. Series: Tasmania. Parliament. Journals and Printed Papers I no. 19, 1978. 111. Series: Tasmania. Law Reform Cornmission. Report - Law Reform Commission t no. 20.

LCCN: 82464556 L.C. CALL NO: J926.L3 1978. no. 19 113: DCLC82464556-B CC: 9110 DCF: i

['ROD Books FUL/'BXB DCLC83211726-8 Search CLCL-LCL 'Cluoter 6 of 32 I 0

ID;DCLC83211726-8 RTYP:c STtp FRN; NLR:012001 HS:n EL17 ADt10-08-83 CC:9650 BLTIar DCFta CSCt HODt SNRt ATC t UD:01-01-01 CF:??? L t ens INT:? GPCt 81017 FIC!? CON1 1717 PC:T FDt1972/1??? REPt? CPIt? FSIt? ILC:???? HEIt? XI:? nno t ORt FOLt on t RR t COL t EHL t 010 83211726 010 +dCStRLIN 050 0 HLCH 83/7703 (K) 110 1 TJ~mania.~bParliamcnt.*bLau Reforr Comrittco 245 10 Report of the Lau Reforr Coamitteo of Tasmania :Sbrecomrendations for

the establishment of a no-fault srrtea of componsetion for rotor acciden t victims /tc~rerentod to both Housos o t Parllaront bu H i s Excellmcu'r Command.

QENt BSE:

260 c 3 :tbT.J. Hudher, Oovt. Printerr Tarraniar*c1972. 300 47 P. i 30 me

i)ur problem w i t h e i t h e r of t h e e n t r i e s i n t h e a u t h o r i t y f i l e was t h a t we b e l i e v e d a t h i r d c h o i c e was p o s s i b l y c o r r e c t , i . e . , "Law Reform Commission of Tasmania" p e r r u l e 24.17, Which s a y s t o e n t e r a body c r e a t e d o r c o n t r o l l e d by a government under i t s own name. Mr. Tucker r e sponded t h a t "Law Reform Commission i s t h e predominant form." 2 4 . 2 1 B o v e r r i d e s t h e p r o v i s s i o n s of 24.17-24.19. Thus, 'Tasmania. P a r l i a m e n t . Law Reform Commission' i s t h e c o r r e c t heading. (We are c a n c e l l i n g n 78-10213, and c o r r e c t i n g t h e v a r i o u s b i b l i o g r a p h i c r e c o r d s o u t of s t e p w i t h t h e c o r r e c t heading. EDITOR' NOTE: The a u t h o r i t y r e c o r d LCRN7811736 has been upda ted , as well as LC b i b l i o g r a p h i c r e c o r d s . See DCLC82464556.

And he added, "S ince t h e commission is a s u b o r d i n a t e u n i t of t h e P a r l i a m e n t ,

-10-

riUT. PROD LCR FUL LCRN7811736 Search CLCL-LCL TItI CP TASMANIA PAKLIAHENT LAU REFORH COHH# - 1 record i n LCR

ARR:a LHE:a csc: HOD: GHC:? UNatn UIP:a RCI1a L t??? ~lHU:a NMR:c SBUfa SBRla DIDtn SRUtb STPln SNRtn ROM:? 010 n78117369zn7810213 040 DLCQcDLCtdDLC 110 10 T a s a a n i a . t b P a r l i s n e n t . f b l a u Reform Commis~ion. 410 10 Swnna +aTa;mJnia.+bLaw Reform Commission, 410 10 T a s r a n i a . P h P a r l i ~ n ~ e n t . t h l a u Reform Committee 570 I t s Report and recommendations ... 1977:tbt.r. (Par l iament o f Tasmania.

a70 I t s Report o f t h e Law Reform Committee o f Tasmaniar 1972.

1D:LCRN7811736 ST:P HSIc EL ln ADt03-13-78 TD:10-03-85

Law Reform Commission)

I'ROD eookl FULe'BIB DCLC82464S56-B Search CLCL-LCL C lus te r 21 o f 32 t

ID:DCLC82464SS6-B RTYPlc ST:? FRN8 NLRl MStc EL8 ADt06-OS-82 UDt01-01-01 CC:9110 BLTtam DCFti CSCt HOD8 SNRI A T C I

CF:at PC: 0 HMD 1 010 01s 020 043 oso 0 082 0 110 10 245 10 260 0 300 490 1 490 1 500 500 650 0 810 1

L t ens INTt OPCIs 8108 FICIO CONt PD1 1978/ REP8 CPIlO FSItO nca HE111 I110 OR8 POL: DH 1 RR 1 c o ~ t EHL 1 GENt BSEt

82464556//r85 A u r 0724606122 u-at-tm J926)b.L3 1 9 7 8 ~ nor 19 300/.9946 s:a342.946/085+a300/09946 s~8349.460285X?lV farr~nia.)bParlie8ent.~bLau Roform Commission. C i v i l d iSab i1 i t iOS o t conv ic ted ro rsons /+CLJW Retor. Commission. CHobartI 1tbGovt. Pr.~+c1978.

CParl iamentarr paper1 i4vno. 19r 1978 Rero r t - Law Reform Comarlssion #Svno. 20 Cover t i t l e . aPresented t o b o t h Houses o f Parliament bu Hi5 Exce l lcncu 'o cOnmanb~s Prisoners+xLeaal s ta tus , 1aurr 0 t c 0 + 2 ~ u s t r 8 ~ i ~ ~ z ~ a s m 8 n i J ~ Tasmania.+hFarliament.+tJournals and ~ r i n t o d ? a ? w s Stvno. 199 1978.

11 ~0 b)c30 CI*

Q u e s t i o n no. 3

( U C C ) . (by v i r t u e of rule 2 1 . 1 B 2 c ) . added e n t r i e s for t h e "American Law I n s t i t u t e . f tUniform Commercial Code. 'I r e c o r d s 8183776, and 8350888.

We asked Mr. Tucker about t h e c h o i c e of entry f o r t h e Uniform Commercial Code According t o AACR2 21 .31B3, d r a f t laws may be e n t e r e d under corporate body

S e e Lc We found s e v e r a l LC r e c o r d s t h a t had made a u t h o r / t i t l e

?ROD books LON DCLCBlB3776-B Sesrch L-ia C l u s t e r 66 o f 152 t e Anderson, Ronald Aberdeenr 1911-

Rochester, N.Y. 1 Lawyers Co-ormrative Pub. Co. 8 San Franc iscor C a l i f . 8 Bancro f t -Uh i tner r 1981-<1984 >

Anderson on the Uniform commercial code / bm Ronald A. Anderson. -- 3 r d ed. --

v. -3-6 > i 26 cm.

Inc ludes the t e x t o f t he code by the American Lau I n s t i t u t e and Na t iona l

Kept UP t o date bu pocket supplements.

1. Commercial law--United States--Ststes. I . American L 8 w I n s t i t u t e . Uniform commercial code. 1981. 11. Na t iona l Conference o f Commissioner6 on Uniform S ta te Laus. 111. T i t l e . IU. T i t l e ; Uni form comcercial code.

Conference of Commissioners on Uniform S ta te Laws.

LCCN: 8183776

ID1 DCLC8183776-B CC1 9110 DCFl a L.C. CALL NO; KF879.514eA53 1981

-11-

PROD Books LON DCLC83S0888-R Serrch CLCL-LCL CPustar 28 of 152 t R Anderson, ROn81d Aberdeenr 1911-

comprehensive V . -- Cincinnat i t South-Western Pub. Co.9 ~ 1 9 8 4 . Lhsiness Pau / Raneld A. Andersoni I v a n Fo::, David F . Tuomew. -- 12th ed.r UCC

v i r 770, 116, t443 P. 1 24 cm.

*Uniform conmerciel codcut P. 1-116 ( 3 r d drour) I n c l l ~ d e s b i h l i o d r a r h i c e l references ard inde::. ISBN 05381,"6604

1. Commercirl 18u--United Statest 1 . F O : : ~ Ivan. 11. Twomas, David F. 1110 American Law I n s t i t u t e . UniTorm commercial code. 1984. IU . T i t l e .

LCCNI 8350888

ID1 DCLCB350888-8 CC1 9110 DCF! I LeCe CALL NO! KF889eA89 1984

However, we a l s o found LC r e c o r d s o n l i n e w i t h o n l y t i t l e added e n t r i e s made f o r the Uniform Commercial Code. Fo r i n s t a n c e , DCLC829735 i n c l u d e s an added e n t r y f o r t h e t i t l e UCC, n o t an a u t h o r / t i t l e added e n t r y .

-BKS/PROD FULIBIB bCeC829735-9 Acq Maintonaneo CLCL-LCL Rocord 1 o f 1

IDIDCLC829735-B RTYP8 c ST8 c F R N 8 WR8023333 H 8 8 C EL, AD806-17-92 CC89110 BLTnaI DCF8a CSC8 HOD8 SNR8 aTC8 UD801-01-01 C P ~ l l u Ltona INTa OPCm BIOl FICBO CON* Pca I PD81982/9999 REP8 CPIIO FS180 ILC, M I 8 1 t t c 1 M I D 8 O R 8 P O L 8 M l 8 R R 8 COCB Em8 E N 8 WE8 010 829735//r83 043 n-us-- 050 0 KF879.527+b.H38 1982 082 0 346.73/07+.347.3067+219 100 10 Hawklands W i l l i a m D.~+d1920- 245 10 Uniform Commercial Cod. sorios /+cbv Wil l iam D. Wukland.

300 v0 Cl-3 7 ( ~ O O S O ~ O ~ f ~ r+c26 CI). SO0 Includos indoxos. 650 0 Commercial OauWJnitod StatorhStatos. 730 01 Uniform Colmoreial Codo.+Ci902.

260 0 Wilmotto* 111. l+bC811arh8nt~cci982-

We had checked t h e R L I N a u t h o r i t y f i l e , and c o u l d f i n d no LC a u t h o r i t y r e c o r d s f o r t h e U C C . Mr. Tucker r e sponded t o o u r q u e s t i o n abou t c h o i c e of e n t r y : "The c o r r e c t heading f o r t h e code i s unde r i t s t i t l e . This is necesea ry b e c a u s e o f t h e m a n i f e s t d i f f u s e n e s s of a u t h o r s h i p . S e e Uniform Laws Annotated, Master E d i t i o n , For a l o n g account of t he v a r i o u s b o d i e s and pe r sons who have had a hand i n i t s c r e a t i o n and maintenance."

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

MARC Remarks Evelyn Smi th

U n i v e r s i t y of Michigan

For some time now I have wanted t o i n i t i a t e a TSLE column on t h e MARC f o r m a t s . I am t r o u b l e d by my awn i g n o r a n c e a b o u t t h e ,MARC f o r m a t s , and j u d g i n g from t h e copy I e n c o u n t e r i n t h e b i b l i o g r a p h i c u t i l i t y my l i b r a r y u s e s , I ' d S$Y t h a t o t h e r s share my i g n o r a n c e . We d o n ' t know enough abou t t h e f o r m a t s , we are n o t a p p l y i n g them con- s i s t e n t l y , we are r e c e i v i n g i n s u f f i c i e n t gu idance i n t h e use of them and we are n o t communicating w i t h t h e peop le who create and change t h e f o r m a t s <

-12-

O n e area i n which i n c o n s i s t e n c y i n a p p l i c a t i o n is common i s i n t h e f i x e d f i e l d s . MARC Formats f o r B i b l i o g r a p h i c Data, p u b l i s h e d by L C , g i v e s t h i s d e s c r i p t i o n f o r t h e Government P u b l i c a t i o n Code:

T h i s c h a r a c t e r p o s i t i o n is used t o r e c o r d a code w h i c h s p e c i f i e s w h e t h e r t h e work is p u b l i s h e d o r produced by o r f o r a body c r e a t e d o r c o n t r o l l e d by a n a t i o n a l , s t a t e , o r l o c a l government ( i n c l u d i n g i n t e r - governmental b o d i e s of a l l t y p e s ) . The code i s used t o s p e c i f y t h e j U r i S -

d i c t i o n a l l e v e l of t h e body.

P u b l i c a t i o n s of academic i n s t i t u t i o n s are c o n s i d e r e d government p u b l i c a t i o n s i f such i n s t i t u t i o n s are created o r c o n t r o l l e d by t h e government.

T h i s d e s c r i p t i o n is o f t e n f a r t o o vague t o be r e a l l y h e l p f u l when one is t r y i n g t o d e c i d e w h e t h e r a p a r t i c u l a r p u b l i c a t i o n s h o u l d be coded as a government p u b l i c a t i o n o r n o t . A s an employee of a s t a t e - s u p p o r t e d academic i n s t i t u t i o n , I o b j e c t t o cod ing p u b l i c a t i o n s from t h e U n i v e r s i t y of Michigan Press as s t a t e government p u b l i c a t i o n s . T h e s e are n o t "government p u b l i c a t i o n s " i n t h e normal s e n s e of t h e term. The Univer- s i t y of Michigan Law L i b r a r y r e c e i v e s p u b l i c a t i o n s from many i n t e r n a t i o n a l b o d i e s , some of which are " i n t e r n a t i o n a l i n t e r g o v e r n m e n t a l bodies ' ' and some of which are n o t . I t would be h e l p f u l t o u s , i n d e c i d i n g whether t h e Government P u b l i c a t i o n Code f o r these p u b l i c a t i o n s s h o u l d be "i" or b l a n k , i f L C ' s name a u t h o r i t y r e c o r d s i n d i c a t e d i n 008128 w h e t h e r a p a r t i c u l a r body was an i n t e r n a t i o n a l i n t e r g o v e r n m e n t a l body; b u t LC does n o t u s e t h a t f i e l d i n i t s a u t h o r i t y r e c o r d s !

Another area i n which cod ing is w i l d l y i n c o n s i s t e n t o c c u r s i n serials C a t a l o g i n g . The 2nd i n d i c a t o r of 260, t h e 1st i n d i c a t o r of 550, and t h e 2nd i n d i c a t o r of 7 1 0 ' s a r e I n t e r d e p e n d e n t . I n s t r u c t i o n s f o r a p p l y i n g these i n t h e CONSER manual go on f o r page6, b u t t he i n s t r u c t i o n s are d i f f i c u l t t o w x k r s t a n d and I am neve r c o n f i d e n t tirat I have a p p l i e d them c o r r e c t l y .

Of c o u r s e , one c o u l d a s k w i t h r e s p e c t t o t h e Government P u b l i c a t i o n Code o r the 260/550/710 i n d i c a t o r s o r many o t h e r de ta i l s o f t h e MARC c o d e s , "WHO CARES? Why b o t h e r g e t t i n g i t ' r i g h t ? ' What d i f f e r e n c e does i t make?" I f we are i n c o n s i s t e n t i n a p p l y i n g t h e c o d e s , our data i s w o r t h l e s s . And i f t h e i n f o r m a t i o n i s n ' t i m p o r t a n t enough f o r i t t o matter whe the r t h e data i s c o n s i s t e n t o r n o t , t h e n why are we w a s t i n g o u r p r e c i o u s time t r y i n g t o f i g u r e o u t what i t means and how t o app ly i t ? Why no t l e a v e t h e f i e l d b l a n k o r g e t r i d of i t ?

I hope t h i s column can e x p l o r e q u e s t i o n s l i k e t hese . Some s p e c i f i c tasks t o be unde r t aken i n t h e n e a r f u t u r e i n c l u d e :

--an a n n o t a t e d b i b l i o g r a p h y of working t o o l s and o t h e r s o u r c e s of i n f o r m a t i o n abou t MARC f o r m a t s .

--a f i e l d - b y - f i e l d d e s c r i p t i o n o f who does what a t LC. Some MARC codes are a s s i g n e d by d e s c r i p t i v e c a t a l o g e r s , some by s u b j e c t c a t a l o g e r s , o t h e r s by t h e MARC E d i t o r i a l D i v i s i o n .

--lists of t roublesome e n t r i e s , c o r r e c t l y coded. Anyone who h a s done r e t r o - s p e c t i v e c o n v e r s i o n and t r i e d t o code pre-AACR2 and pre-AACR e n t r i e s w i l l a p p r e c i a t e t h i s .

What e l se needs a t t e n t i o n ? I welcome feedback from a l l you MARC fo rma t u s e r s o u t t h e r e : Evelyn I,. S m i t h , Ch je f Ca ta log I , ibrar ian, U n i v e r s i t y of Michigan Law L i b r a r y , Ann Arbor, M I 48109-1210; R l l I N mail accoun t bm.mll; ( 3 1 3 ) 764-4200.

There w i l l b e a program on t h e MARC h o l d i n g s fo rma t a t t h e conven t ion i n D . C . on Monday, J u l y 7 , a t l O : 3 O A . M . Gary McCone, fo rmer ly a t I,C and now a t t h e N a t i o n a l Agr i c ~ i I tural 1 , ib ra ry , was on the commit tee which planned t h e fo rma t . He w i l l d e s c r i b e

-13 -

t h e fo rma t i n g e n e r a l terms and t e l l how i t came t o be . Kathy Bales, S e n i o r SyaternR Ana lys t a t LC and a member of M A R R I , w i l l e x p l a i n why we s h o u l d adop t t h i s complex fo rma t and s u g g e s t answers t o t h e q u e s t i o n , what w i l l h o l d i n g s i n f o r m a t i o n i n t h e MARC fo rma t a l l o w u s t o do t h a t we c a n ' t do now? Naomi Ronen, S e r i a l s P r o j e c t L i b r a r i a n a t Harvard, w i l l d emons t r a t e t h e a p p l i c a t i o n of t h e fo rma t t o several a c t u a l l e g a l ser ia ls .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Report o f t h e Working Group on Con t inu ing Educa t ion Committee on C a t a l o g i n g and C l a s s i f i c a t i o n

T e c h n i c a l S e r v i c e s S p e c i a l - I n t e r e s t S e c t i o n

Diane Hillmann ( C o r n e l l ) : "The f o l l o w i n g r e p o r t was forwarded t o me as c h a i r of t h e C a t a l o g i n g and C l a s s i f i c a t i o n S t a n d i n g Committee. Before i t is adop ted by t h e commit tee , and a p l a n of a c t i o n a c c e p t e d , it shou ld be tho rough ly examined by a l l members of t h e law c a t a l o g i n g community, whether members of t h e commit tee o r n o t . I would a p p r e c i a t e comments from any i n t e r e s t e d p a r t i e s by A p r i l 18. Please fee l f r e e t o c a l l w i t h your comments (607-256-7236), or write: Myron T a y l o r Hal l , I t h a c a , N . Y . 14853."

I n t h e F a l l of 1985, Diane Hil lmann, c h a i r af t h e TS-SIS Commtttee on Cataloging and C l a s s i f i c a t i o n , a p p o i n t e d a n ad hoc working g roup t o s t u d y t h e i s s u e o f c o n t i n u - i n g e d u c a t i o n f o r law c a t a l o g e r s . K a t h e r i n e Tooley ( U n i v e r s i t y o f T u l s a ) , and Melanie Kimball (Weil, C o t s h a l , Manges, i n N e w York). The wide ly v a r y i n g p e r s p e c t i v e s and backgrounds of t h e t h r e e members was c o n s i d e r e d n e c e s s a r y t o r e p r e s e n t t h e m a j o r i t y of AALL members and t o i n s u r e a complete examina t ion of t h e i s s u e s and needs.

The g roup c o n s i s t s of Lee Le igh ton ( H a r v a r d ) ,

Ma. Hillmann and t h e commit tee f e l t compelled t o a d d r e s s t h e q u e s t i o n o f c o n t i n u - i n g e d u c a t i o n f o r c a t a l o g e r s a f t e r p l a n n i n g d i s c u s s i o n s f o r t h e ve ry s u c c e s s f u l pre- conven t ion i n s t i t u t e on c a t a l o g i n g h e l d i n I t h a c a i n J u l y 1985. emphasized s t a n d a r d c a t a l o g i n g p r a c t i c e i n many areas i n c l u d i n g ser ia ls , l o o s e l e a f s , rare books, and microforms. The o r g a n i z e r s were p l e a s e d by bo th t h e a t t e n d a n c e and f a v o r a b l e reviews t h e i n s t i t u t e r e c e i v e d . immediately a f t e r t h e i n s t i t u t e a p a n e l c o n s i s t i n g of P h y l l i s Marion, Diane Hil lmann, and J a n i c e Anderson spoke abou t t h e r e c e n t e f f o r t s i n c o n t i n u i n g e d u c a t i o n f o r law c a t a l o g e r s and t h e a d d i t i o n a l needs t h e y f e l t were s t i l l unaddres sed . The c u r r e n t ad hoc working group r e s u l t e d from t h a t meet ing.

The i n s t i t u t e

A t t h e genera ' l c o n f e r e n c e i n N e w York

The group began g a t h e r i n g i n f o r m a t i o n by t a l k i n g t o o t h e r s who had e x p r e s s e d i n t e r e s t i n t h e t o p i c and o t h e r law c a t a l o g e r s across t h e c o u n t r y abou t t h e i r Job s i t u a t i o n s and what t h e A s s o c i a t i o n c o u l d do t o f a c i l i t a t e c o n t i n u i n g p r o f e s s i o n a l development. S e v e r a l p o i n t s emerged immediately and were vo iced by eve ryone c o n t a c t e d :

1. There is always a need f o r c o n t i n u i n g e d u c a t i o n because of t h e compl i ca t ed

2. The t y p e of h e l p p r e s e n t e d a t I t h a c a was e x a c t l y what many peop le wanted. 3. The A s s o c i a t i o n s h o u l d c o n t i n u e p r e s e n t i n g t e c h n i c a l programs at t h e annua l

c o n f e r e n c e , bu t more l o n g e r programs l i k e t h e one a t I t h a c a are a l s o needed.

and f l u i d n a t u r e o f c a t a l o g i n g .

Two main a u d i e n c e s w i t h d i f f e r e n t needs were i d e n t i f i e d : (1 ) law firm l i b r a r i a n s , and ( 2 ) academic law l i b r a r i a n s .

-14-

The firm l i b r a r i a n s e x p r e s s e d a s e n s e of j s o l a t i o n and found i t d i f f i c u l t t o communicate w i t h even o t h e r f i rm l i b r a r i a n s i n t h e i r own c i t i e s . Court l i b r a r i a n s a l s o seemed t o f a l l i n t o t h i s c a t e g o r y . The firm and c o u r t l i b r a r i a n s have a s p e c i a l need f o r b a s i c c a t a l o g i n g e d u c a t i o n because they o f t e n are t h e o n l y p r o f e s s i o n a l i n t h e l i b r a r y and a r e o f t e n h i r e d w i t h o u t a chance f o r o v e r l a p w i t h t h e i r p r e d e c e s s o r s . They f i n d themse lves i n t h e p o s i t i o n of having t o t e a c h themse lves t o c a t a l o g .

Academic law l i b r a r i a n s have more c o n t a c t w i th o t h e r p r o f e s s i o n a l s a t t h e u n i v e r s i t y l e v e l and th rough t h e AALL c o n v e n t i o n s . The re is o f t e n more c o n t i n u i t y i n t h e ca t a l . og ing s t a f f s and more o p p o r t u n i t y f o r formal on-the- job t r a i n i r i g . S i n c e t h e law s c h o o l s u s u a l l y belong t o one of t h e c a t a l o g i n g u t i l i t i e s , t h e r e is a c o n s t a n t p r e s s u r e t o f o l l o w s t a n d r a d p r a c t i c e s as i n t e r p r e t e d by L C . A l so , i n t e g r a t e d p r o c e s s i n g sys t ems such as GEAC, NOTIS, and BLIS are more common now, and t h e academic law c a t a l o g e r s are f i n d i n g i t even more n e c e s s a r y t o s t a n d a r d i z e p r a c t i c e s and p rocedures w i t h t h e i r main l i b r a r i e s . They need t o keep up w i t h t h e l a tes t developments i n c a t a l o g i n g as well as keep ing up w i t h t h e i r back logs .

The Working Group a n a l y z e d t h e v a r i o u s needs and developed a model r e p r e s e n t i n g t h e c o n t i n u i n g e d u c a t i o n needs of t h e membership: (1) Basic e d u c a t i o n i n c a t a l o g i n g ; ( 2 ) T r a i n i n g i n h a n d l i n g s p e c i a l i z e d l e g a l materials; ( 3 ) Advanced t r a i n i n g i n c a t a l o g i n g problems a t tQe n a t i o n a l l e v e l . T h i s t h r e e t i e r e d p l a n shou ld be imple- mented a t bo th t h e AALL c h a p t e r l e v e l as wel l as t h e n a t i o n a l l e v e l t h rough c a t a l o g i n g i n s t i t c i t e s and conven t ion workshops. A g r e a t e r emphasis needs t o be p l aced on b a s i c C a t a l o g i n g e d u c a t i o n at t h e c i t y o r r e g i o n a l l e v e l t o accomodate t h e law f i r m and c o u r t l j b r a r i a n s who g e n e r a l l y o n l y a t t e n d t h e annua l c o n f e r e n c e when i t happens t o come t o t h e i r area. The Working Group recommends t h a t :

1.

2.

3 .

4.

The above model be r e c o g n i z e d by t h e Committee on C a t a l o g i n g and C l a s s i f i - c a t i o n as r e p r e s e n t i n g t h e needs of t h e membership; Each r e g i o n a l c h a p t e r s p m s o r a t r a i n i n g s e s s i o n i n b a s i c c a t a l o g i n g s k i l l s between t h e 1986 and 1987 annua l c o n v e n t i o n s and u s e t h e opportun- i t y t o gauge t h e c o n t i n u i n g need i n t h e i r r e g i o n . A prof i t -making company, A J Semina r s , 11205 Farmland D r i v e , R o c k v i l l e , MD, 20852, (301) 881-4996, p r e s e n t s b a s i c c a t a l o g i n g semina r s t a u g h t by l i b r a r y s c h o o l f a c u l t y i n a l l c i t i e s around t h e c o u n t r y . They w i l l a l s o p r e s e n t a seminar anywhere i n t h e c o u n t r y f o r a cha rge o f 535.00 p e r r e g i s t r a n t w i t h a minimum of 10 and t h e i n s t r u c t o r e x p e n s e s . . They may prove a u s e f u l sub- s t i t u t e f o r a c h a p t e r workshop i n some c i t i e s ; A v ideo - t ape be p repa red on c a t a l o g i n g s p e c i a l i z e d l e g a l materials a t t h e 1987 annua l conven t ion o r soon a f t e r t o be used by t h e r e g i o n a l c h a p t e r s t o a d d r e s s t h e second l e v e l need d e s c r i b e d i n t h e model. The t a p e shou ld be p r e s e n t e d by t h e c h a p t e r s a l o n g w i t h a r e s o u r c e person well v e r s e d i n c a t a l o g h g who can answer q u e s t i o n s . The t a p e i t s e l f s h o u l d be upda ted no less t h a n eve ry t h r e e y e a r s ; The TS-SIS s h o u l d c o n t i n u e i t s e f f o r t t o p r e s e n t i n d e p t h conven t ion programs, workshops, and i n s t i t u t e s l i k e t h e one i n I t h a c a t o k e e p c a t a l o g e r s a b r e a s t o f developments i n t h e f i e l d .

R e s p e c t f u l l y s u b m i t t e d ,

Lee L e i g h t o n , Cha i r Melanie Kimball K a t h e r i n e Tooley

J a n u a r y 1986

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

-15-

ANNOUNCEMENT: - on A c q u i s i t i o n s . L e o n e t t e Williams ( U n i v e r s i t y o f S o u t h e r n C a l i f o r n i a ) was a p p o i n t e d t o comple t e t h e two-year term o f o f f i c e . Q u e s t i o n s o r s u g g e s t i o n s shou ld be a d d r e s s e d t o L e o n e t t e .

Carrie Marsh r e s i g n e d h e r p o s i t i o n as c h a i r o f t h e S t a n d i n g Committe

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OCU Law L i b r a r y would l i k e t o r e c e i v e t h e OCLC numbers f o r t h e f o l l o w i n g m i c r o f i c h e c o l l e c t i o n s i f anyone h a s a l r e a d y c a t a l o g e d them and k e p t a l i s t o f numbers used:

1. S t a t e s e s s i o n laws f o r a l l s ta tes ( p u b l i s h e r Wm H e i n ) . 2 . S t a t e a t t c r n e y g e n e r a l r e p o r t s and o p i n i o n s ( H e i n ) . 3. N a t i v e American I n d i a n set ( L L M C ) . 4 . S t a t e reports-post-NRS (LLMC). 5. American Law I n s t a t u t e a r c h i v e s ( H e i n ) . 6 . N a t i o n a l Confe rence o f Commissioners on Uniform S t a t e Laws a r c h i v e s ( H e i n ) .

Con tac t Nancy Smi th , Head o f T e c h r d c a l S e r v i c e s , 2501 N . B lackwe lde r , Oklahoma C i t y , OK 73106. # # # ## # # # # # # # # # # # # # # ## # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # #

UNIVERSITY OF MISSOURI - KANSAS CITY

School of Law 5! 00 Rockhill Road Kansas Cily. Missouri 64110

Law Library

Brigham Young Univ. Law Lib. Provo, UT 84602

-16-