2_Recording and Reporting Based on FHSIS-noemi May 28

FHSISFHSISRecording and ReportingRecording and Reporting

DQC Workshop for Selected DQC Workshop for Selected

FP/MNCHN IndicatorsFP/MNCHN Indicators

PROGRAM INDICATORS

(National Level)

Data recording/collectionData recording/collection

Planning & BudgetingPlanning & Budgeting

Policy Formulation or UpdatingPolicy Formulation or Updating

Development of InterventionsDevelopment of Interventions

Data consolidation and analysis Data consolidation and analysis

Data utilizationData utilization

Data Management ProcessData Management Process

Components of FHSIS 2012

Recording ToolsReporting Tools

Components of FHSIS ver. 2012

Recording Tools - Facility-based documents with more detailed data and contains day to day activities of the health workers. Source of data is the services Source of data is the services delivered to patients/clients.delivered to patients/clients.

Individual Treatment Record (ITR)Target Client List (TCL)Summary Table (ST)Monthly Consolidation Table (MCT)


Reporting Tools - These are summary These are summary data that are transmitted or submitted on a data that are transmitted or submitted on a weekly, monthly, quarterly and on annual weekly, monthly, quarterly and on annual basis to the next higher level.basis to the next higher level.

Monthly Forms (M1, M2)Monthly Forms (M1, M2)Quarterly Forms (Q1, Q2)Quarterly Forms (Q1, Q2)Annual Forms (A-BHS, A1, A2, A3)Annual Forms (A-BHS, A1, A2, A3)

FLOW OF FHSIS DOCUMENTS Described below is the flow of FHSIS documents as described in the manual of procedures

TCL

ST MCT MF

PHO/ Mayor

ITR/FP1

Documentation of patients’ records starts with the individual treatment record (ITR/FP1)

AF

QF

FLOW OF FHSIS DOCUMENTS Described below is the flow of FHSIS documents as described in the User’s Guide for the FHSIS

TCL ST

MCT

M1ITR/FP1

Q1

Recording Reporting

RHM

PHN

Submitted to PHN

Submitted to PHO; basis for Annual Forms: A1, A2, A3

Q1

Q1

PHO

CHD

Submitted to CHD; basis for Annual Forms: A1, A2, A3

Submitted to DOH; basis for Annual Forms: A1, A2, A3

Sample ITRSample ITR DELA CRUZ, ROSE M. 2106 Rizal Avenue, Siniloan, Laguna Age: 32 years Birthday: February 7, 1980 Religion: Catholic Weight: 52 kg Occupation: Housekeeper 4/15/2012 Complaint: Headache & vomiting Vital signs: BP = 120/80 mmHG Diagnosis: Treatment/Recommendations:

ITRs under the FHSISITRs under the FHSIS1 Management of the Sick Young Infant Age 1 Week up to 2 Months

2 Management of the Sick Child Age 2 Months up to 5 Years

3 Children Under-Five Years of Age with Health Problems other than IMCI

Classification / Other Children / Adults

4 Maternal Client Record for Prenatal Care

5 Maternal Client Record for Post-partum and Neonatal Care

6 Family Planning Service Record

7 Dental Health Program – Form 1

8 TB Program – Individual Treatment Card

9 ITR for Malaria Prevention and Control Program

10 ITR for the Leprosy Prevention and Control Program

11 ITR for the Schistosomiasis Prevention and Control Program

12 ITR for the Filariasis Prevention and Control Program

The Target Client Lists to be maintained in the FHSIS version 2012 are as follows: Target Client List for Prenatal Care Target Client List for Post-Partum Care Target Client List for Nutrition and Expanded Program for

Immunization Target Client List for Family Planning Target Client List for Sick Children

Registry Forms for Filariasis, Leprosy, Malaria, Schistosomiasis and Tuberculosis shall be the source for all Disease Control Indicators instead of a separate TCL.

DATE OF FAMILY

REGIS- SERIAL LMP EDC

TRATION NO. mm/dd/yy (mm/dd/yy)

mm/dd/yy G-P FIRST SECOND THIRD

(1) (2) (3) (4) (5) (6) (7) TRIMESTER TRIMESTER TRIMESTER

NOTE: First Trimester = the first 3 months (up to 12 weeks or 0-84 days)

Second Trimester = the middle 3 months (13-27 weeks or 85-189 days)

Third Trimester = the last 3 months (28 weeks and more or 190 days and more)

PRENATAL VISITS

(8)

TARGET CLIENT LIST FOR PRENATAL CARE

N A M E ADDRESS AGE

D A T E

TCL-PN

TCL SampleTCL Sample

TCL SampleTCL Sample

TETANUSSTATUS BIRTH

(9) WEIGHT

TT1 TT2 TT3 TT4 TT5 DATE (+/-) / DATEY / N Date

(grams)(15)

ATTENDED BY***

IRON W/ FOLIC ACID Health Facility**

NID WAS GIVEN

(13) (14)

OUT-COME*/G

ender (M/F)

PLACE OF (10) DATE & NUMBER TESTED FOR SY

RESULT FOR SY

TESTING

GIVEN PENICILLIN

DATE TERMI-NATED

TARGET CLIENT LIST FOR PRENATAL CARE

DATE TETANUS TOXOID VACCINE MICRONUTRIENT SUPPLEMENTATION STI SURVEILLANCE PREGNANCY LIVEBIRTHS

REMARKSGIVEN (11) (12)

3. Summary Table (ST)3. Summary Table (ST)

The Summary Tables The Summary Tables is a form with 12-is a form with 12-month columns retained at the facility month columns retained at the facility (BHS) where the midwife records all (BHS) where the midwife records all monthly data. The Summary Table is monthly data. The Summary Table is composed ofcomposed ofHealth Program Accomplishment; Health Program Accomplishment; Morbidity Diseases.Morbidity Diseases.

NAME OF BARANGAY:

NAME OF HEALTH CENTER:

MUNICIPALITY OF:

PROVINCE/CITY:

R E G I O N :

Summary Tablefor

BARANGAY

2.13.1 MATERNAL CARE - PRENATAL and POSTPARTUM CARE

INDICATORS TARGET JAN FEB MAR 1st Q APR MAY JUNE 2nd Q JULY AUG SEPT 3rd Q OCT NOV DEC 4th Q

PRENATAL CARE

1. Pregnant women with 4 or

more prenatal visits

2. Pregnant women given

2 doses of TT


TT2 plus


complete iron with folic acid

POSTPARTUM CARE

1. Postpartum women with

at least 2 PPV

2. Postpartum women

given complete iron

4. Postpartum women

given Vitamin A

5. Postpartum women

initiated breastfeeding

STI SURVEILLANCE

1. No. of pregnant women seen

2. No. of pregnant women

tested for syphilis


positive for syphilis

4. No. of pregnant women (+)

for syphilis given Penicillin

TOTAL

3. Women 10-49 years old given Iron supplementation

2.13.2 FAMILY PLANNING (Part 1 of 2)

INDICATORS TARGET JAN FEB MAR 1st Q APR MAY JUNE 2nd Q JULY AUG SEPT 3rd Q OCT NOV DEC 4th Q TOTAL

1. Current Users Beginning

► Female Sterilization

► Male Sterilization

► Pills

► IUD (PP-IUD/ I-IUD)

► Injectables (DMPA/CIC)

► NFP-CM

► NFP-BBT

► NFP-STM

► NFP-SDM

► NFP-LAM

► Condom

► Implant

2. Total New Acceptors



► Pills



► NFP-CM

► NFP-BBT

► NFP-STM

► NFP-SDM

► NFP-LAM

► Condom

► Implant

3. Total Other Acceptors



► Pills



► NFP-CM

► NFP-BBT

► NFP-STM

► NFP-SDM

► NFP-LAM

► Condom

► Implant

2.14.3 FAMILY PLANNING (Part 2 of 2)

INDICATORS TARGET JAN FEB MAR 1st Q APR MAY JUNE 2nd Q JULY AUG SEPT 3rd Q OCT NOV DEC 4th Q

4. Total Drop-out



► Pills



► NFP-CM

► NFP-BBT

► NFP-STM

► NFP-SDM

► NFP-LAM

► Condom

► Implant

5. Total Current Users



► Pills



► NFP-CM

► NFP-BBT

► NFP-STM

► NFP-SDM

► NFP-LAM

► Condom

► Implant

TOTAL

2.13.4 CHILD CARE (Part 1 of 3)

M F M F M F M F M F M F M F M F M F M F M F M F M F M F M F M F M F

w/in 24 hrs

> 24 hrs

1

2

3

1

2

3

MCV1 (AMV)

MCV2 (MMR)

1

2

1

2

3

Child (12-23 mos)

4. Child Protected at Birth (CPAB)

► OPV

► ROTA

► PCV

► Hepa B1

► MCV

► PENTA

INDICATORS

► BCG

1. Immunization given <1 yr

2. Fully Immunized Child

3. Completely Immunized

JUNMAR 1st Q APR MAYTARGET

JAN FEB 2nd Q AUG SEPT 3rdQJUL TOTALOCT NOV DEC 4thQ

4. Monthly Consolidation Table (MCT)4. Monthly Consolidation Table (MCT)

Monthly Consolidation Table (MCT)The Public Health Nurse (PHN) records data from all barangays. This is the source document of the nurse for the Quarterly Form. The MCT shall serve as the output table of the RHU as it already contains listing of indicators by barangay.

NAME OF HEALTH CENTER:

MUNICIPALITY OF:

PROVINCE/CITY:

R E G I O N :

Monthly Consolidation Tablefor

HEALTH CENTER

2.14.1 MATERNAL CARE Month: Year: ____________

1. Pregnant women

● W/4 or more prenatal visits

● Given 2 doses of TT

● Given TT2 plus

● Given complete iron with

folic acid

2. Postpartum women

● With at least 2 PPV

● Given complete iron

● Women 10-49 years old

● Given Vitamin A

● Initiated Breastfeeding

3. No. of pregnant women seen


tested for SYPHILIS


positive for SYPHILIS


given Penicillin

INDICATORS

N A M E O F B A R A N G A Y

2.14.2 FAMILY PLANNING (Part 1 of 3) Month:__________________ Year: ___________________

1. Total Current Users beginning

► Female Ster/BTL

► Male Ster/Vasectomy

► Pills

► IUD (P-IUD and I-IUD)


► NFP-CM

► NFP-BBT

► NFP-STM

► NFP-SDM

► NFP-LAM

► Condom

► Implant

2. Total New Acceptors

► Female Ster/BTL


► Pills



► NFP-CM

► NFP-BBT

► NFP-STM

► NFP-SDM

► NFP-LAM

► Condom

► Implant

INDICATORSN A M E O F B A R A N G A Y

2.14.3 FAMILY PLANNING (Part 2 of 3) Month: _____________ Year: ___________________

3. Total Other Acceptors

► Female Ster/BTL


► Pills



► NFP-CM

► NFP-BBT

► NFP-STM

► NFP-SDM

► NFP-LAM

► Condom

► Implant

4. Drop-Out

► Female Ster/BTL


► Pills



► NFP-CM

► NFP-BBT

► NFP-STM

► NFP-SDM

► NFP-LAM

► Condom

► Implant

INDICATORS

N A M E O F B A R A N G A Y


Reporting Tools - These are summary These are summary data that are transmitted or submitted on a data that are transmitted or submitted on a weekly, monthly, quarterly and on annual weekly, monthly, quarterly and on annual basis to the next higher level.basis to the next higher level.

Monthly Forms (M)Monthly Forms (M)Quarterly Forms (Q)Quarterly Forms (Q)Annual Forms (A-BHS, A1, A2, A3)Annual Forms (A-BHS, A1, A2, A3)

2.20.1 Maternal Care FHSIS v. 2012 - Q Form (page 1 of 8)

FHSIS ver 2012

FHSIS REPORT for the QUARTER_________________ YEAR: ______________

logo Municipality/City Name: __________________________________________

Province: ___________________Projected Population of the Year: ____________

Elig

Pop.Col.2

Women 10-49 years old given Iron supplementation♥

No. of pregnant women seen

No. of pregnant women tested for Syphilis

No. of pregnant women positive for Syphilis

No. of pregnant women given Penicillin

Eligible Population: ♣ TP x 2.7% ♥ TP x 24.6%

Pregnant women with 4 or more prenatal visits ♣

Col. 3

Indicators

Col. 1

Proportion Postpartum women initiated breastfeeding within 1 hour after giving birth♣

- M A T E R N A L C A R E -

Col.4

No.Recommendation/

Actions TakenCol. 6

Interpretation%

Col. 5

No.STI Surveillance

Pregnant women given 2 doses of Tetanus Toxoid♣

Pregnant Women given TT2plus♣

Proportion of Post partum women given Vitamin A supplementation♣

Post partum women given complete iron supplementation♣

Post partum women with at least 2 post-partum visits♣

Pregnant women given complete iron with folic acid supplementation♣

2.21.1 Form 1 Notifiable Diseases FHSIS v. 2012 - Qmorbid (page 2 of 2).

FHSIS QUARTERLY REPORT for: Year: Municipality/City of: P r o v i n c e

NAME

OF ICD Code

DISEASE M F M F M F M F M F M F M F M F M F M F M F M F M F M F M F M F M F

Acute Watery Diarrhea A09 (watery)

Acute Bloody Diarrhea A09 (bloody)

Inluenza-like Illness J11

Influenza J11

Acute Flaccid Paralysis G83.9

Acute Hemorrhagic Fever Syndrome (Dengue) A91

Acute Lower Respiratory Track Infection J22

Pneumonia J18.9

Cholera A00

Diphtheria A36

Filarisis B74

Leprosy A30

Leptospirosis A27

Malaria B50-B54

Measles B05

Meningococcemia A39

Neonatal Tetanus A33

Non-neonatal Tetanus A35

Paralytic Shellfish Poinosning T61.2

Rabies A82

Schistosomiasis B65

Typhoid and paratyphoid A01

Viral Encephalitis A83-86

Acute Viral Hepatitis B15-B17

Viral Meningitis A87

Syphilis A50-A53

Gonorrhea A54.9

Urethral Discharge R36

Genital Ulcer N48.5, N76.5, N76.6

30-34 50-5445-4915-19 70 & over60-64

FHSIS v.2012

MORBIDITY DISEASES REPORTFor submission to the PHO

35-3925-2920-24 65-6955-5940-44

BY AGE-GROUP AND BY SEX

Under 1 1-4 5-9 10-14 TOTAL

FHSIS BHS ANNUAL Report for the year __________________

Name of BRGY and BHS ______________________________

Municipality/City of______________Province_______________

Population No. of Households

Barangay No. of BHS

ENVIRONMENTAL %

Households with access to improved or safe water supply

● Level I (Point Source)

● Level II (Communal Faucet System or Standpost)

● Level III (Waterworks System)

Households with sanitary toilet facilities

Households with satisfactory disposal of solid waste

Households with complete basic sanitation facilities

Food Establishments

Food Establishments with sanitary permit

Food Handlers

Food Handlers with health certificate

Salt Samples Tested

Salt Samples Tested (+) for iodine

No. of Livebirths Male Total

● No. of Male 2500 grams & greater

● No. of Female Less than 2500 grams

Not Known

Deliveries Attended by

FHSIS version 2012

VITAL STATISTICS REPORT

DEMOGRAPHIC

No.

N A T A L I T Y

Birthweight Female

2.22.3.2 Demographic Profile (A1-RHU)FHSIS version 2012

FHSIS ANNUAL REPORT FOR YEAR: ______________________________________

Municipality/City Name: ___________________________________________________

Male Female Total

Col. 2 Col. 3

Barangay Health Stations

Health Centers

Households

Physicians/Doctors

Dentist

Nurses

Midwives

Medical Technologists

Sanitary Engineers

Sanitation Inspectors

Nutritionist

Active Barangay Health Workers

Col. 7

Barangays

Col. 4

Indicators

Col. 1

Province: _____________________Projected Population of the Year: ________________

Interpretation

Col. 6

- DEM OGRA PHIC PROFILE -

Col. 5

Ratio toNumber

Pop.Recommendation/

Actions Taken

No. of Health Centers _____________________

2.22.3.7 Morbidity Disease Report (A2-RHU).

FHSIS ANNUAL REPORT for YEAR: Municipality/City of: P r o v I n c e

ICD 10

CODE M F M F M F M F M F M F M F M F M F M F M F M F M F M F M F M F

FHSIS v.2008

MORBIDITY DISEASES REPORTFor submission to the PHO

50 - 54 55 - 5920 - 24 T O T A LDISEASE

35 - 39 40 - 44 45- - 49 60 - 64 65 & above25 - 29 30 - 34Under 1 1 - 4 5 - 9 10 - 14 15 - 19

2.22.3.8 Mortality Report (A3-RHU).

FHSIS ANNUAL REPORT for YEAR: Municipality/City of: P r o v I n c e

M F M F M F M F M F M F M F M F M F M F M F M F M F M F M F M F

FHSIS v.2012

MORTALITY REPORTFor submission to the PHO

50 - 54 55 - 5920 - 24 T O T A LDISEASE

35 - 39 40 - 44 45- - 49 60 - 64 65 & above25 - 29 30 - 34Under 1 1 - 4 5 - 9 10 - 14 15 - 19

Locus of Locus of ResponsibilityResponsibility

Recording Recording ToolsTools

ReportingReporting

OfficeOffice PersonPerson FormsForms FrequencyFrequency Schedule of Submission to Schedule of Submission to higher levelhigher level

BHSBHS MidwifeMidwife -ITRITR-TCLTCL-STST

- Monthly Form (M1&M2)- Monthly Form (M1&M2) MonthlyMonthly every second week of every second week of succeeding monthsucceeding month

- A-Barangay Form- A-Barangay Form AnnuallyAnnually every second week of Januaryevery second week of January

RHURHU PHNPHN -ITRITR-TCLTCL-STST-MCTMCT

- Quarterly Form (Q1&Q2)- Quarterly Form (Q1&Q2) QuarterlyQuarterly every third week of the first every third week of the first month of the succeeding month of the succeeding quarterquarter

- Annual Forms- Annual Forms

> A1> A1

> A2> A2

> A3> A3

AnnuallyAnnually every third week of Januaryevery third week of January

PHO/COPHO/CO Prov./City Prov./City FHSIS FHSIS CoordinatorCoordinator

- Quarterly Report (Q1&Q2)- Quarterly Report (Q1&Q2) QuarterlyQuarterly every fourth week of the first every fourth week of the first month of the succeeding month of the succeeding quarterquarter

- Annual Report- Annual Report

> A1> A1

> A2> A2

> A3> A3

AnnuallyAnnually every fourth week of Januaryevery fourth week of January

RHORHO Regional Regional FHSIS FHSIS CoordinatorCoordinator

- Quarterly Report- Quarterly Report QuarterlyQuarterly every second week of the every second week of the second month of the second month of the succeeding quartersucceeding quarter

- Annual Report- Annual Report

> A1> A1

> A2> A2

> A3> A3

AnnuallyAnnually every second week of Marchevery second week of March

DQCDQC is a process of validation and is a process of validation and making the necessary correction of making the necessary correction of

data/reports based on the operational data/reports based on the operational definition of indicators to be utilized for definition of indicators to be utilized for

evidence-based decision making to evidence-based decision making to improve the provision of FP/MNCHN improve the provision of FP/MNCHN

services and create better health for all.services and create better health for all.

Thank youThank you

2_Recording and Reporting Based on FHSIS-noemi May 28

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Transcript of 2_Recording and Reporting Based on FHSIS-noemi May 28