2nd Pitch 2013 PDF Final

7/27/2019 2nd Pitch 2013 PDF Final

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second

RECWEEK 2013

PITCH

MAY 22, 2013 LEONG HALL AUDITORIUM


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* OPENING PRAYER


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* OPENING REMARKS

CHRISTEL BERNARDOVP FOR SPECIAL PROJECTS


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*

today s program

I . Recap of decision points II . Committee presentations

III . Open Forum IV . Revised calendar V . Bond collection


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* recweek recap


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VERDICT

II. DIVISION OF FREEBIES

62%

A . Distributeequally amongthe orgs


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VERDICT

54%A . Retain the dailysubmission of the list

of applicants byalL organizations .

III. List of applicants


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We will NOT availof the ID system

54%

Costly to avail of this for all orgs Budget allocated for this will instead

be given to RecWeek 2013 study We will still have the ID scanning

system at the entrances of MVPRoofdeck.

V. ID Registration System


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* Theme


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H i l l a r y a n g I a n a g u i l a C a m v i c e n c i o


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RecWeek Parade Opening Ceremonies

Org Segments Cluster Segments

On-Campus Raids RecWeek Mural RecWeek Video

Org (By Cluster) Feature Videos

ALL PROGRAMS


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Program Flow

Time Monday Tuesday Wednesday Thursday Friday

9:00-10:20

MuralVideo on Loop

Sponsors Segments

10:20-10:30 RecWeek Parade Mural

Video on LoopOn Campus Raids (JSEC, secwalk, Gonzaga Caf, Zen Garden)

Sponsors Segments

10:30 11:00 RecWeek OpeningCeremonies

12:20-12:3011:00-4:30

Org SegmentsCluster Segments

MuralRecWeek Parade

Video on LoopOn Campus Raids (JSEC, secwalk, Gonzaga Caf, Zen Garden)

Sponsors Segments

4:30 6:00 Closed Closed Closed Closed RecWeek culmina ngshow: Presenta ons- Game show


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Schedule June 24, Monday:

10:20-10:30am Call time is at 10am

June 26, Wednesday:12:20-12:30pm

Call time is at 12nn

RECWEEK PARADE


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RecWeek Parade RoutePARADE ROUTE


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Revised deadlines June 5 (9am to 10pm):First wave, deadline of

proposals

June 6 ( 9am to 10pm): Second wave, deadline of proposals June 7 ( 9am to 10pm): Third wave, deadline of

proposals

June 9: All proposals will be given feedback BY thisdate June 11 (10pm): Deadline for all revised proposals

OAS concerns

75 decibels maximum

ORG & cluster SEGMENTS


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ORG & cluster SEGMENTS


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In light of meeting with OAS, schedulefor sign-ups will be moved to June 7,2013, 9am to 10pm.

Proposals must be submitted [email protected] on June 7,2013, by 10pm. The le can bedownloaded at http://bit.ly/RecWeek2013RaidsProp

ON - CAMPUS RAIDS


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Schedule of raids


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ON - CAMPUS RAIDS


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RecWeek Video RecWeek Dance and Flash Mobs Org (By Cluster) Feature Videos RecWeek Show


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Date Ac


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Li z a l b e r t o

P a o y u l o q u e

An n a v i l l a n u e v a


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RecWeek HoursMonday to Thursday

9:00 AM 4:30 PM

Friday 9:00 AM 6:00 PM

guidelines


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Sign in: 8:00 AM 9:00 AM Booths must be ready and manned by

9:00 AM Procedures for signing in and ID

distribution

Only declared equipment will be allowed One socket per org One table (4x2ft) and two chairs per org

guidelines


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Promotions are not allowed on the oorand walls

Only masking tape (not thumbtacks) canbe used for promotions on the table

Promotions on the panel boards must bepre-approved by the COA RecWeekCORE (Promos Committee)

guidelines


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Orgs are responsible for their own spaces Table itself Space behind it

1-meter space in front of it Booths should be manned from opening and

closing Orgs that reach membership quota can

discontinue receiving applicants but will stillbe required to participate in the ve-day event

guidelines


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Only 2 org representatives per booth No org-owned materials/equipment

should be left in the booth Procedures for signing out and returning

of IDs

Logout Monday to Thursday 4:30 PM 5:30 PM Friday 6:00 PM 7:00 PM

guidelines


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Last revision for list of equipment:June 10, 2013

deadlines


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Layout plan for accredited orgs


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Sched : applying & unaccredited orgs


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LAYOUT PLAN


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C H I P U N Z ALAN T O N I O LI V E R O S S O F I B AU T I S T A


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B I AN C A B U E N O M I LE N A G AM B O A


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Accredited / cop / sanggu


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applying


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LIonsLions


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PROOFREADING

Draft will be uploaded tonight, May 22 ,for viewing/proofreading.

Given until May 26, 11:59 PM to send therevisions.

A form/template with instructions will beuploaded together with the draft.

Revisions include change of logos, photo/s,typographical corrections, change of contact details.

Proofreading


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Google form will be uploadedtonight, May 22, for viewing/proofreading.

Given until May 26, 11:59 PM to

answer the form.

org calendar & bonus page


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Three projects per org. Could be: biggest project, concert/

show, org week, fund-raisers, open tonon-members, etc.

Org calendar


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Previously a bucket list. Quest, achievement, mission,

campaign, bonus level. One item/quest per org.

Bonus page : level up


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MAY 22 (wed )

We will upload the draft and theforms.

MAY 26 (sun )

Deadline for orgs to send their revisions andanswer the form for the org calendar & bonus

page.


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J AN I H E R N AN D E Z

C AT H V I LLAR O S A


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For discussion

Facebook GroupReminders

Org Inquiry Form Violations Tracker Registration Contact


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Guidelines & POLICIES

Please check group regularly! Cover Photo: important dates and due

requirements.

Pinned Posts : important changes &important les.

FACEBOOK GROUPREMINDERS

d l


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Org inquiry form

All inquiries to be addressed in org inquiry form or through text/e-mail at [email protected]

Link for inquiry form:bit.ly/recweek2013IF

G id li O C S


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Compilation of violations and updating of

violations tracker every night. Complaints can be addressed to

[email protected]

Violations tracker link: bit.ly/violationstracker

Violations tracker

REGISTRATION


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REGISTRATION

CONTACT US


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CONTACT US

E-mail:[email protected]

Text: 0917-599- 7765 or0922-869-7937 .


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G U I A B U LAN H AG U I

J U N I E LE R M A

GENERAL INFO


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GENERAL INFO

Centralized Sponsorship

Marketing Team- Accountable for

materials brought inand out of the event - Responsible for

ensuring that policiesof the school arefollowed by sponsors/

visitors

GENERAL INFO


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GENERAL INFO

Centralized Sponsorship

Organizations- Expected to

cooperate infullling the needs of the sponsors

- May refer or suggest other possiblesponsors

GENERAL INFO


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GENERAL INFO

EX-DEAL DISTRIBUTION

As decided, ex-deals will be dividedequally among all 52organizations at the

start of the event

M h di & f bi


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Merchandise & freebies

Reects the identity of the org through logodesigns, tag lines, etc.

Must be paid for by the organization , not sponsored

No brand name, logo, tag line, or any form of sponsor recognition

Examples: lanyards, shirts, fans, pens,stickers, bookmarks, bags, notepads

POSSIBLE SPONSORS


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POSSIBLE SPONSORS

C2 Great Taste

Unilever Microsoft Zalora

Blackberry Chalk Magazine

Purefoods Maggi Nestle


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J E LLI E S I M C AM I LLE D E E

GENERAL INFO


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We are responsible for :

Bonds Monitoring Violations

GENERAL INFO


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ACCREDITED ORGS


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22 May 2013*TODAY

Transfer of Php1000 via DCB accounts

The transfer will be validated by signing botha Budget Transfer Letter and a Memorandum

of Agreement with COA

*Presence of the President/ Finance Ofcer of eachorganization is required.

ACCREDITED ORGS

BUDGET TRANSFER LETTER


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BUDGET TRANSFER LETTER

Memorandum of agreement


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Memorandum of agreement


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If neither the president nor

the FO are present :

Only representatives with letters of

authorization will be allowed to signthe memorandum of agreement and budget transfer letter on their behalf.

ACCREDITED ORGS


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3-5 July 2013*week after RecWeek

Funds will be returned to the accreditedorganizations via DCB accounts

***COA RecWeek core will post a copy of thebudget transfer

ACCREDITED ORGSBOND DISTRIBUTION

UNACCREDITED & APPLYING ORGS


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22-29 May 2013Meet with COA RecWeek Finance Team to

submit bonds

***The transfer will be validated by signing a

Memorandum of Agreement with COA (this willalso serve as proof of payment)




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Jellie Sim 09178460346Camille Dee 09178003884

May 22, Wednesday After bond collection from Accredited Organizations

May 23-29 (Weekdays Only) Please set anappointment with the RecWeek Finance Team

* Please indicate your name and the name of theorganization you will be representing




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BOND DISTRIBUTION

3-5 July 2013

Meet with COA RecWeek Finance Team tocollect bonds


VIOLATIONS


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Tracking of daily violations and deducting corresponding amounts from existing

bonds

Php 50 for minor violations, Php 100 formajor violations

*Should an organization reach/exceed Php1000 inviolations, they will be suspended from RecWeek

for the duration of the event

VIOLATIONS

MINOR VIOLATIONS


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Delaying the ow of the event. Late arrival for the RecWeek Opening Parade on June 24. Failure to come on time to the organizations program segment/s

during the timeslot/s which the org signed up for.

On-campus Raids.

Organizing separate on-campus raids at areas other than SEC walk,JSEC, Gonzaga cafeteria or Zen Garden at any time.

Booth representatives. Having more than 2 booth representatives at atime to man the org booth.

Booth unattended. Completely unmanned booths for at most 30minutes.

Noise level. Organizations can ONLY make noise during the 10-minute interval between classes.

MINOR VIOLATIONS

MINOR VIOLATIONS


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Logging in/out. Failure to comply with given time allotment and other requirementsfor logging in and out.

Wrong Use for Promotional Materials. Using adhesives other than masking tape for sticking promotional

materials. Placing promotional materials in areas other than those permitted.

Late or Signicantly Incomplete Document Submissions.There will be a decrease in bond per day of late submission.

programs proposals promotions proposals manuals documents nancial documents for bonds

MINOR VIOLATIONS

MAJOR VIOLATIONS


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Failure to Attend Program Events. RecWeek Opening Parade on June 24 Showing up during the organizations program segment

Socket use. Not following the allowable number of sockets per org (1 socket per org). Also, using extension cords to plug-in more than onedevice at a particular time.

Equipment declaration .Bringing in undeclared equipment to the org booths.

Wrong Use for Promotional Materials.Use or display of any promotional materials or means that havenot been submitted and/or approved by the PromotionsCommittee.

MAJOR VIOLATIONS

MAJOR VIOLATIONS


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Individual Org Sponsorships. Having any forms of individual sponsorshipsfor ones org or any other similar afliations

with a company for sponsorships.

Declaration of Org Merchandise. Failure to declare org merchandise or freebies.

Dirty surroundingsFailure to maintain cleanliness in the bootharea: table and 1-meter radius surroundings.

MAJOR VIOLATIONS

GENERAL CALENDAR


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GENERAL CALENDAR


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* FORUM


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* THANK YOU !

2nd Pitch 2013 PDF Final

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