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BUTTE SCHOOL DISTRICT NO. 1 BOARD OF TRUSTEES REGULAR MEETING

June 19, 2017

The Board of Trustees held a Regular Meeting on Monday, June 19, 2017 at 5:00 p.rn. at the School Administration Building with Chairperson Ann Boston presiding. Trustees present were Patti Hepola, Susanne Dauenhauer, J.P. Gallagher, Kelly Howery, Becky Nicholls, and Carol Wold. Trustees Absent were: Torn Billteen. Also present were: Judy Jonart, Superintendent, Therese McClafferty, Director of Human Resource and Dennis Clague, Business Manager.

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

WELCOME AND DIRECTIONS FOR PUBLIC PARTICIPATION

APPROVAL OF MINUTES

Item 1 - Regular Board Meeting, May 15, 2017

Trustee Hepola moved to approve, second by Trustee Nicholls, motion carried.

Item 2 - Special Board Meeting, Special Board Meeting, May 18, 2017

Trustee Hepola moved to approve, second by Trustee Dauenhauer, motion carried.

COMMUNICATIONS

Item 3 - Update from BHS Student Representative

There was no update from the BHS Student Representative. Superintendent Jonart announced that Cassidy Duddy would not be present for the board meetings through the summer.

Item 4- Public Comment On Items Not On Agenda

None

CONSENT AGENDA

Item 5 - Consent Agenda

• Payroll, Claims & Budget Transfers & Revenue Reports (May 2017)

Page #6 PAYROLL RECAP

MONTH: MAY 2017

DATE: JUNE 9, 2017

FUND TOTALS GRAND TOTAL

ELEMENTARY GENERAL $1,333,493.54 $1,323,290.70 ELEMENTARY TRANSPORTATION $55,352.95 $56,938.18 FOOD SERVICE $54,176.12 $61,572.28 ELEMENTARY RETIREMENT $198,510.31 $196,343.74 ELEMENTARY ADULT EDUCATION FUND $1,607.75 $1,487.94 MEDICAID $20,104.02 $5,065.15 ELEMENTARY SICK LEAVE RESERVE $4,745.43 $594.25

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HIGH GENERAL $672,988.49 HIGH TRANSPORTATION $27,974.18 HIGH RETIREMENT $98,682.10 HIGH ADULT EDUCATION FUND $4,823.25 HIGH SICK LEAVE RESERVE $2,756.38 ACTIVITY BUS SERVICE FUND $13,335.56 HIGH CO-CURRICULAR ACTIVITY FUND $702.88 FEDERAL PROGRAMS

TOTAL CLAIMS (400)

GRAND TOTAL PAID THIS MONTH

Page# 5

MONTH: MAY 2017

DATE: JUNE 9, 2017

FUND

ELEMENTARY GENERAL ELEMENTARY TRANSPORTATION FOOD SERVICE ELEMENTARY ADULT EDUCATION MEDICAID SPECIAL SERVICES COBRA HIGH GENERAL HIGH TRANSPORTATION HIGH TRAFFIC EDUCATION HIGH BUILDING FUND HIGH BUILDING RESERVE FUND ACTIVITY BUS SERVICE FUND HIGH SCHOOL CO-CURR FUNDS FEDERAL PROGRAMS

TOTAL CLAIMS (400) LESS REIMBURSEMENTS GRAND TOTAL PAID THIS MONTH

$277,576.26

$2,766,829.22

$2,766,829.22

CLAIMS RECAP

TOTALS

$417,645.33

$17,870.03 $52,899.40

$3,281.32 $294,640.79 $11,360.12

$261,716.84 $8,722.62

$56.95 $384.00

$15,803.61 $860.00

$8,471.65 $66,233.99

$1,159,946.65 $1,134.18

$1 ,158,812.47

$664,528.04 $29,160.42 $96,423.88

$4,720.75 $247.94

$12,046.38 $708.15

$330,278.23

$2,783,406.03

GRAND REIMBUSEMENTS TOTAL

$905.14 $416,740.19

$17,870.03 $61.17 $52,838.23

$3,281.32 $26.48 $294,614.31

$11,360.12 $5.11 $261,711 .73

$8,722.62 $56.95 $384.00

$15,803.61 $860.00

$8,471.65 $136.28 $66,097.71

$1,134.18 $1 ,158,812.47

NOTE: A complete and detailed listing of the Payroll and Claims Warrants, Budget Transfers and Revenue Reports is on file in the Clerk' s Office and by this reference is made part of these minutes.

• Student Activity Fund Report from East Middle School (May 2017) • Student Activity Fund Report from Butte High School (April 2017)

Trustee Hepola moved to approve, second by Trustee Gallagher, motion carried.

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Item 6 - Travel Requests

Two (2) travels requests were presented as follows:

1. Permission was requested for the East Middle School Math Team to attend the National Council of Teachers of Mathematics Conference in Baltimore, MD from July 17 to July 22, 2017.

2. Permission was requested for Melissa Riley, Rochelle Ryan, and John Magnus to accompany the East Travels America students to New York and Washington D.C. in May 2018. Trustee Howery noticed that the letter reflects the year as 2017. Larry Driscoll, Principal, East Middle School, clarified that the year should be 2018.

Trustee Hepola moved to approve, second by Chairperson Boston, motion carried.

PERSONNEL

Item 7- Personnel Action Report (PAR) - June 2017- Therese McClafferty

Therese McClafferty, Director of Human Resources presented the Amended June PAR. The Amended PAR reflects the withdrawal of a resignation by Connie Carlson. Ms. Carlson was on a special assignment and is able to return to her position.

Butte School District No. 1 AMENDED Personnel Action Report

June 19, 2017 Name

Certified Personnel Leave of Absence: Craig Remsen

Appointment: Connie Carlson

Kotie Dunmire

Ann Ellingwood

Trish Gallinger

Meghan Larson

Marcus Mccaughey

Kerry Powers

Kaila Sullivan

Resignation: Connie Carlson Quinn Peoples Ben Moser

Angela Richards

Kelsey Zitzer

Classified Personnel Appointment: Karla Canavan

Trever Cox

Anna Curnow Lois Hill

Susan Hossfeld Robert Kocher

Effective

05/12/17-06/05/17

8/29/17

8/29/17

8/29/17

8/29/17

8/29/17

8/29/17

8/29/17

8/29/17

6/-+-!-+l-617117 6/7/17

6/7/17 617117

6/20/17

9/6/17

9/6/17

8/15/17 8/15/17

7/1/17

Assignment/Location

Science, BHS

Reading Coach/TSA, District (Hillcrest)

Temporary Speech Pathologist Aide, District

Temporary Speech Pathologist Aide, District

4th Grade/Census, West

I st Grade, Emerson

5th Grade, Kennedy

Kindergarten, West

Temporary Speech Pathologist Aide, District

2nd Grade, Emerson

Leaming Support Specialist, EMS English, BHS Psychologist, District

Science, BHS

Food Service, Hillcrest

Temporary Crossing Guard, Hillcrest

Temporary Crossing Guard, Hillcrest Cleaner, BHS Cleaner, EMS

Graveyard Engineer, BHS

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Appointment of Summer Cleaners: William Durham

Dan Hickey

Ala Krzan

Ken Lochrie

Mary Torpey

Resignation: Lois Hill

Susan Hossfeld

Robert Kocher

Supplemental Personnel Appointment: Colleen Mandie

Riley McNabb

Craig Remsen

Resignation: Chris Alexander

Chris Alexander

Chris Alexander

Mavis Bentley Sean Doyle Matthew Haynes Jeff LeProwse Dennis Moritz Julie Reichle Craig Remsen Tim Schmidt

7/1 /17-7/2 1/1 7

7/24/1 7-08/4/17

7/24/1 7-08/4/17

7 /7 /l 7-7 / 18/1 7

7/ 19/ 17-7/28/1 7

7/31/17-8/9/17

7/ 10/ 17-7/21/17

7 /31/17-8/9/ 17

7/31/17-8/ 14/1 7

7/6/17

7/6/ 17

6/30/1 7

6/ 1/17-6/1/1 8

6/20/1 7

6/20/ 17

6/20/17

6/20/1 7

6/20/17

6/20/1 7 6/20/17 6/20/1 7 6/20/1 7 6/5/17

6/20/17 6/20/17 5/26/17

Summer Cleaner, Admin/Curr

Summer Cleaner, Admin/Curr

Summer Cleaner, BHCC

Summer Cleaner, BHS

Summer Cleaner, BHS

Summer Cleaner, BHS

Summer Cleaner, BHCC

Summer Cleaner, BHS

Summer Cleaner, Margaret Leary

Substitute Cleaner, District

Substitute Cleaner & Food Service, District

Substitute Engineer, District

Volunteer, EMS

Head Girls' Soccer Coach, BHS

Wrestling Coach, EMS

Assistant Football Coach, BHS

Assistant Track Coach, BHS

Co-Head Special Olympics Coach, BHCC

Head Tennis Coach, BHS Football Coach, EMS Assistant Tennis Coach, BHS Football Coach, EMS Substitute Teacher, District Assistant Cheer Dance Coach, BHS Assistant Football Coach, BHS

Wrestling Coach, EMS

Trustee Wold moved to approve, second by Trustee Nicholls, motion carried.

Item 8 - Approval to Extend the Non-Union Employment Contracts

Therese McClafferty, Director of Human Resources, requested approval to extend the non-union employment contracts for period of one (1 ) year as the current contracts expire on June 30, 2017. The request also includes approval to adjust the base pay wages and benefits at a level equal to that provided to union employees for the 2017-2018 contract year and any retroactive adjustments to wages and benefits upon the conclusion of negotiations with the Butte Teachers Union. Trustee Nicholls asked if everyone has already had evaluations. Ms. McClafferty responded affirmatively.

Trustee Wold moved to approve, second by Trustee Dauenhauer, motion carried.

Item 9 - Approval for a Stipend to Jim O'Neill for additional duties as the Montana SOARS Director

Judy Jonart, Superintendent, requested a $10,000 stipend for Jim O'Neill, Curriculum Director, for the additional duties he has acquired as a result of the Montana SOARS Director resigning her position. Mr. O'Neill will assume the position for the remaining two (2) years of the SOARS grant. After much deliberation, it was determined that the best resolution was for Mr. O'Neill to become the Director as he had already adopted those duties. The stipend is being requested as the duties of Director are not part of his normal assignment. Trustee Howery asked

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if the stipend will cover both years. Superintendent Jonart responded that the stipend will be paid each year. Trustee Nicholls asked whether Mr. O'Neill would continue after the two (2) years. Superintendent Jonart responded it isn't known at this time. Chairperson Boston asked about the annual salary of the former Director. Superintendent Jonart responded she believed it was $50,000. Trustee Gallagher asked if Mr. O'Neill has accepted the position as Director. Superintendent responded that he has and that this has been an ongoing discussion for the smoothest transition and the best use of the money.

Trustee Hepola moved to approve, second by Trustee Gallagher, motion carried.

Item 10 - Approval of the Board of Trustees Regular Meeting Calendar for 2017-2018

Chairperson Boston identified that there are two (2) meetings scheduled that will fall on Tuesday instead of Monday as they are federal holidays.

Trustee Gallagher moved to approve, second by Trustee Hepola, motion carried.

Item 11 - Approval of the Memorandum of Understanding between the CCCS, SMART Program and the Butte School District

Superintendent Jonart requested approval for the annual contract with the CCCS, SMART program to provide drug and alcohol counseling for students. The first contract was entered into for the 2016-2017 school year and has been proven much success, especially at the Alternative School. There is no charge for this service and the students really appreciate it. Trustee Gallagher asked where the counseling takes place. Superintendent Jonart responded that students have the option to either stay in school or go to the Butte-Silver Bow Health Department. Trustee Nicholls asked about the process. Superintendent Jonart responded that the process initiates with a referral. The student is then screened to determine if they need counseling. Trustee Nicholls asked how many students were referred over the past year. Superintendent Jonart responded that she can get those numbers but did not have them on hand.

Trustee Howery moved to approve, second by Trustee Hepola, motion carried.

Item 12 - Approval of the Memorandum of Understanding between Big Brothers Big Sisters and the Butte School District

Superintendent Jonart requested approval for the annual contract with Big Brothers Big Sisters. This is a school-based mentoring system and that most of the students in the program are from Kennedy and West Elementary.

Trustee Hepola moved to approve, second by Trustee Howery, motion carried.

Item 13 - Approval of the Memorandum of Understanding between Action, Inc. for the T ANF-WEX Summer Programs and the Butte School District

Superintendent Jonart requested approval for the contract that allows an Action, Inc. client to work in the District. Action, Inc. covers all expenses for their client including wages and workers' compensation coverage. The client works side-by-side with a District employee. Trustee Gallagher asked if an expectation to hire has been approached. Superintendent Jonart indicated that she has never had any such discussions but that the District could not do so. Superintendent Jonart mentioned that the client would have experience however. Trustee Hepola recused herself from the vote.

Trustee Howery moved to approve, second by Trustee Gallagher, motion carried.

Item 14 - Approval to Accept a Donation from Jordan Contracting, Inc. to the Angel Fund Account for the Hot Lunch Program

Superintendent Jonart requested approval to accept a $500 donation from Jordan Contracting, Inc. towards the Angel Fund Account for the Hot Lunch Program. The funds are used to offset negative balance accounts.

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Trustee Wold moved to approve, second by Trustee Hepola, motion carried.

Item 15 - Approval to Dispose of Surplus Textbooks from Butte High School and East Middle School

Superintendent Jonart requested approval to dispose of surplus textbooks. Chairperson Boston asked Superintendent Jonart to explain the update. Superintendent Jonart explained that all five (5) titles of the books are being replaced with a new version this year and that there is an interested buyer for the books.

Trustee Wold moved to approve, second by Trustee Gallagher, motion carried.

Item 16 - Approval to Waive the Age Provisions for Early Enrollment

1. Superintendent Jonart requested approval to waive the age provision for A.S. , who will turn five (5) years old on November 21 , 2017. Mom of A.S. was at the meeting to request the waiver stating that her son knows how to read and do math, is enrolled in pre-school and is in the R.O.C.K.I.E.S program. She feels that holding him a year will delay him. Trustee Gallagher asked if he has been academically tested. Mom responded that he was tested at Kennedy's Open House. Superintendent Jonart also noted that he completed the Roundup screening and that he did ok academically, however, lacked in social development. Trustee Dauenhauer identified concerns about social issues later in his school years and that many kids are starting school later as opposed to sooner. Superintendent Jonart indicated that enrollment could pose an issue as there is one (1) open spot left at Kennedy but that could change at the beginning of the school year and that she would like the Board to consider the possibility of a force transfer should that spot be filled. Trustee Hepola stated that the District has a policy in place with the cutoff date of September 10th

. Trustee Gallagher indicated that additional information could be reviewed and that if there were evidence to reflect that he was advanced socially, he would most likely succeed all the way through graduation and into college. Trustee Howery asked if a decision could be tabled in order to obtain and review additional information.

Trustee Howery moved to table the decision until the next Board meeting, second by Trustee Nicholls. Trustees Hepola, Dauenhauer and Chairperson Boston voted nay. Trustees Howery, Nicholls and Gallagher voted yes, motion to table the decision carried.

2. Superintendent Jonart requested approval to waive the age provision for A.T. , who turns five (5) years old on September 12, 2017. She indicated that a letter was received from the parent but no additional contact has been made by the parent. Trustee Howery inquired on when the letter was received. Superintendent Jonart responded that she received it on May 31 , 2017.

Trustee Hepola moved to deny the waiver, second by Trustee Gallagher. Trustees Hepola, Dauenhauer, Gallagher, Nicholls, and Chairperson Boston voted yes, Trustee Howery voted no, motion to deny carried.

3. Superintendent Jonart requested approval to waive the age provision for M.L. , who turns five (5) years old on October 8, 2017. A letter was received from the parent, however, no additional contact has been made by the parent and attempts to reach the parent have proven unsuccessful. Superintendent Jonart noted that a sibling attends West Elementary and phone calls to the phone number on file have also been unsuccessful. M.L. has not completed the screening process.

Trustee Gallagher moved to deny the waiver, second by Trustee Hepola. All Trustees voted yes, motion to deny carried.

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Item 17 - Approval of the East Middle School 2017-2018 Handbook Revisions

Larry Driscoll, Principal, East Middle School, requested approval of the revisions to the 2017-2018 Handbook. The revisions include the new calendar, the new bell schedule, a paragraph to Disciplinary Reports, the new Survey/Media Permission Form and the School Wide Behavioral Matrix.

Trustee Hepola moved to approve, second by Trustee Dauenhauer, motion carried.

Item 18 - Approval of the Proposal for Trash Removal with McGree Trucking

Jed Hoopes, Director of Transportation and Building Maintenance, requested approval for the annual contract with McGree Trucking for trash removal for the 2017-2018 school year.

Trustee Wold moved to approve, second by Trustee Howery, motion carried.

Item 19 - Approval to Enter into Contract with McKinstry for the High School Academic Boiler Replacement

Jed Hoopes, Director of Transportation and Building Maintenance, requested approval to enter into contract with McKinstry to replace four ( 4) boilers at the High School. The contract includes the design, startup and warranty. The investigative audit has been completed and is included in the cost. Jeff Davis and Dan McGee ofMcKinstry were both available to answer any questions. Trustee Gallagher asked if there could be any changes to the Guaranteed Maximum (GMAX) cost. Mr. Davis responded that the GMAX could come in lower. A failed control unit

· was discovered when the High School Annex was being redone. Funding for the project will come from the High School Reserve Fund. Trustee Nicholls asked about any potential savings in the power bill. Mr. Davis responded that the savings would resonate more in the operational aspect as the system will be much more efficient, including lessening the amount of man hours to monitor the boilers.

ADJOURNMENT

There being no further business to come before the board, Trustee Hepola moved to adjourn, second by Trustee Gallagher, motion carried. Chairperson Boston adjourned the meeting at 5:55 p.m.

J~-District Clerk lk